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5 Ways To Focus Your Mind And Super Boost Your Productivity

5 Ways To Focus Your Mind And Super Boost Your Productivity

Every day, you are presented with a set of tasks to accomplish and, often, an even longer litany of distractions, time wasters and other pieces of to-do list white noise that can derail you from accomplishing your goals. How does one navigate the productivity minefield that is modern life, with its Twitter feeds, Facebook updates, emails and the like. Here are 5 ways that you can keep your focus and kick your productivity into overdrive.

1. Set Reasonable Expectations For Yourself

Often when people first try to increase their productivity, they start by jam-packing their to-do list with every possible project they could ever hope to accomplish, many of which are big, long-term endeavors. You are smarter than that. You know that an overloaded docket of activity can be counter-productive as it begins to appear daunting and insurmountable. Unreasonable expectations are a recipe for failure.

Instead, set attainable goals for yourself and recognize that you will, from time to time, fail in carrying those goals out. Break big projects down into manageable chunks and tackle them one at a time. Keep your to-do list nice and short, and don’t put anything on it that you won’t be able to check off in less than a week from now, anything longer term than that should be broken down into smaller sub-tasks.

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Build failure into your plans. Do not schedule activities for every waking moment of the day, be sure to include some much needed downtime and leave yourself a little breathing room between tasks.

2. Define Your Expectations of Others

No man is an island, we all rely on others to varying degrees in our work and personal lives. When it comes to our focus and productivity, those around us can easily span the range from absolutely instrumental to catastrophically detrimental.

Adopt a policy of tactful honesty. Let those that you interact with know exactly what you expect of them, bearing in mind that these expectation must be reasonable given your relationship, there are things that you can say to an employee that you would be wise not to utter to your spouse and vise versa. If you are working on a project with one or more people, do not be afraid to clearly outline what everyone’s responsibilities will be,right from the outset. You can save yourself a lot of distractions and time taken fixing mistakes by outlining exactly what you expect of those that you work with. Remember, you teach people how you want to be treated. Let others know that you are a man on a mission.

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3. Stop Trying To Multitask

You’re not good at it… period. Don’t feel bad, it’s not just you, it turns out that no one is good at it. Compelling research on the topic has shown somewhat conclusively that humans are poor at multitasking, in fact, as it turns out, attempting to do multiple things simultaneously often results in a lot of wasted time when you factor in errors due to insufficient attention and unnecessary context switching.

Instead, focus on one thing at a time and devote to it your full and undivided attention.

4. Create a Distraction Free Zone

Are you old enough to remember a time when the mail came once a day and you couldn’t listen to an answering machine message until you got home from work? How did any of us survive back then? How it is possible to function in a world where we aren’t constantly being updated on the comings and goings of our friends? All sarcasm aside, the constant updates and push notifications that we receive on a minute by minute basis are hurting our productivity. Let’s face it, we’ve all been there, checking our email and somehow getting sucked into an hour long time vortex without even realizing it.

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Create a distraction free zone. Turn off push notifications. Close Facebook and Twitter. 99.9% of the time, your messages can wait and be responded to after you are done working. If there is an emergency, odds are, you will get a phone call.

If you lack the self-control to keep out of your inbox or social network feeds, consider using a distraction blocking tool like FocalFilter to manually block certain websites while you are working.

5. Keep Yourself on a Timer

Being productive requires the judicious use of your time. You need to know how long to work on each task in front of you and when to pivot and move on to something else. Using timers are a good way to keep a single task from using up a disproportionate amount of your time and eating into other things.

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Try assigning yourself a set amount of time for each portion of a project, setting a timer and sticking to it. When the alarm goes off, move on. In this vein, many people have had success with the Pomodoro technique, which employs set periods of work and rest.

 

With some planning and a little effort, it is easy to improve your focus and productivity in nearly any endeavor.

Featured photo credit: Bethan via flickr.com

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Last Updated on November 15, 2019

How Do You Change a Habit (According to Psychology)

How Do You Change a Habit (According to Psychology)

Habits are hard to kill, and rightly so. They are a part and parcel of your personality traits and mold your character.

However, habits are not always something over-the-top and quirky enough to get noticed. Think of subtle habits like tapping fingers when you are nervous and humming songs while you drive. These are nothing but ingrained habits that you may not realize easily.

Just take a few minutes and think of something specific that you do all the time. You will notice how it has become a habit for you without any explicit realization. Everything you do on a daily basis starting with your morning routine, lunch preferences to exercise routines are all habits.

Habits mostly form from life experiences and certain observed behaviors, not all of them are healthy. Habitual smoking can be dangerous to your health. Similarly, a habit could also make you lose out on enjoying something to its best – like how some people just cannot stop swaying their bodies when delivering a speech.

Thus, there could be a few habits that you would want to change about yourself. But changing habits is not as easy as it seems, why?

What Makes It Hard To Change A Habit?

To want to change a particular habit means to change something very fundamental about your behavior.[1] Hence, it’s necessary to understand how habits actually form and why they are so difficult to actually get out of.

The Biology

Habits form in a place what we call the subconscious mind in our brain.[2]

Our brains have two modes of operation. The first one is an automatic pilot kind of system that is fast and works on reflexes often. It is what we call the subconscious part. This is the part that is associated with everything that comes naturally to you.

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The second mode is the conscious mode where every action and decision is well thought out and follows a controlled way of thinking.

A fine example to distinguish both would be to consider yourself learning to drive or play an instrument. For the first time you try learning, you think before every movement you make. But once you have got the hang of it, you might drive without applying much thought into it.

Both systems work together in our brains at all times. When a habit is formed, it moves from the conscious part to the subconscious making it difficult to control.

So, the key idea in deconstructing a habit is to go from the subconscious to the conscious.

Another thing you have to understand about habits is that they can be conscious or hidden.

Conscious habits are those that require active input from your side. For instance, if you stop setting your alarm in the morning, you will stop waking up at the same time.

Hidden habits, on the other hand, are habits that we do without realizing. These make up the majority of our habits and we wouldn’t even know them until someone pointed them out. So the first difficulty in breaking these habits is to actually identify them. As they are internalized, they need a lot of attention to detail for self-identification. That’s not all.

Habits can be physical, social, and mental, energy-based and even be particular to productivity. Understanding them is necessary to know why they are difficult to break and what can be done about them.

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The Psychology

Habits get engraved into our memories depending on the way we think, feel and act over a particular period of time. The procedural part of memory deals with habit formation and studies have observed that various types of conditioning of behavior could affect your habit formations.

Classical conditioning or pavlovian conditioning is when you start associating a memory with reality.[3] A dog that associates ringing bell to food will start salivating. The same external stimuli such as the sound of church bells can make a person want to pray.

Operant conditioning is when experience and the feelings associated with it form a habit.[4] By encouraging or discouraging an act, individuals could either make it a habit or stop doing it.

Observational learning is another way habits could take form. A child may start walking the same way their parent does.

What Can You Do To Change a Habit?

Sure, habits are hard to control but it is not impossible. With a few tips and hard-driven dedication, you can surely get over your nasty habits.

Here are some ways that make use of psychological findings to help you:

1. Identify Your Habits

As mentioned earlier, habits can be quite subtle and hidden from your view. You have to bring your subconscious habits to an aware state of mind. You could do it by self-observation or by asking your friends or family to point out the habit for your sake.

2. Find out the Impact of Your Habit

Every habit produces an effect – either physical or mental. Find out what exactly it is doing to you. Does it help you relieve stress or does it give you some pain relief?

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It could be anything simple. Sometimes biting your nails could be calming your nerves. Understanding the effect of a habit is necessary to control it.

3. Apply Logic

You don’t need to be force-fed with wisdom and advice to know what an unhealthy habit could do to you.

Late-night binge-watching just before an important presentation is not going to help you. Take a moment and apply your own wisdom and logic to control your seemingly nastily habits.

4. Choose an Alternative

As I said, every habit induces some feeling. So, it could be quite difficult to get over it unless you find something else that can replace it. It can be a simple non-harming new habit that you can cultivate to get over a bad habit.

Say you have the habit of banging your head hard when you are angry. That’s going to be bad for you. Instead, the next time you are angry, just take a deep breath and count to 10. Or maybe start imagining yourself on a luxury yacht. Just think of something that will work for you.

5. Remove Triggers

Get rid of items and situations that can trigger your bad habit.

Stay away from smoke breaks if you are trying to quit it. Remove all those candy bars from the fridge if you want to control your sweet cravings.

6. Visualize Change

Our brains can be trained to forget a habit if we start visualizing the change. Serious visualization is retained and helps as a motivator in breaking the habit loop.

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For instance, to replace your habit of waking up late, visualize yourself waking up early and enjoying the early morning jog every day. By continuing this, you would naturally feel better to wake up early and do your new hobby.

7. Avoid Negative Talks and Thinking

Just as how our brain is trained to accept a change in habit, continuous negative talk and thinking could hamper your efforts put into breaking a habit.

Believe you can get out of it and assert yourself the same.

Final Thoughts

Changing habits isn’t easy, so do not expect an overnight change!

Habits took a long time to form. It could take a while to completely break out of it. You will have to accept that sometimes you may falter in your efforts. Don’t let negativity seep in when it seems hard. Keep going at it slowly and steadily.

More About Changing Habits

Featured photo credit: Mel via unsplash.com

Reference

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