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5 Ways To Focus Your Mind And Super Boost Your Productivity

5 Ways To Focus Your Mind And Super Boost Your Productivity

Every day, you are presented with a set of tasks to accomplish and, often, an even longer litany of distractions, time wasters and other pieces of to-do list white noise that can derail you from accomplishing your goals. How does one navigate the productivity minefield that is modern life, with its Twitter feeds, Facebook updates, emails and the like. Here are 5 ways that you can keep your focus and kick your productivity into overdrive.

1. Set Reasonable Expectations For Yourself

Often when people first try to increase their productivity, they start by jam-packing their to-do list with every possible project they could ever hope to accomplish, many of which are big, long-term endeavors. You are smarter than that. You know that an overloaded docket of activity can be counter-productive as it begins to appear daunting and insurmountable. Unreasonable expectations are a recipe for failure.

Instead, set attainable goals for yourself and recognize that you will, from time to time, fail in carrying those goals out. Break big projects down into manageable chunks and tackle them one at a time. Keep your to-do list nice and short, and don’t put anything on it that you won’t be able to check off in less than a week from now, anything longer term than that should be broken down into smaller sub-tasks.

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Build failure into your plans. Do not schedule activities for every waking moment of the day, be sure to include some much needed downtime and leave yourself a little breathing room between tasks.

2. Define Your Expectations of Others

No man is an island, we all rely on others to varying degrees in our work and personal lives. When it comes to our focus and productivity, those around us can easily span the range from absolutely instrumental to catastrophically detrimental.

Adopt a policy of tactful honesty. Let those that you interact with know exactly what you expect of them, bearing in mind that these expectation must be reasonable given your relationship, there are things that you can say to an employee that you would be wise not to utter to your spouse and vise versa. If you are working on a project with one or more people, do not be afraid to clearly outline what everyone’s responsibilities will be,right from the outset. You can save yourself a lot of distractions and time taken fixing mistakes by outlining exactly what you expect of those that you work with. Remember, you teach people how you want to be treated. Let others know that you are a man on a mission.

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3. Stop Trying To Multitask

You’re not good at it… period. Don’t feel bad, it’s not just you, it turns out that no one is good at it. Compelling research on the topic has shown somewhat conclusively that humans are poor at multitasking, in fact, as it turns out, attempting to do multiple things simultaneously often results in a lot of wasted time when you factor in errors due to insufficient attention and unnecessary context switching.

Instead, focus on one thing at a time and devote to it your full and undivided attention.

4. Create a Distraction Free Zone

Are you old enough to remember a time when the mail came once a day and you couldn’t listen to an answering machine message until you got home from work? How did any of us survive back then? How it is possible to function in a world where we aren’t constantly being updated on the comings and goings of our friends? All sarcasm aside, the constant updates and push notifications that we receive on a minute by minute basis are hurting our productivity. Let’s face it, we’ve all been there, checking our email and somehow getting sucked into an hour long time vortex without even realizing it.

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Create a distraction free zone. Turn off push notifications. Close Facebook and Twitter. 99.9% of the time, your messages can wait and be responded to after you are done working. If there is an emergency, odds are, you will get a phone call.

If you lack the self-control to keep out of your inbox or social network feeds, consider using a distraction blocking tool like FocalFilter to manually block certain websites while you are working.

5. Keep Yourself on a Timer

Being productive requires the judicious use of your time. You need to know how long to work on each task in front of you and when to pivot and move on to something else. Using timers are a good way to keep a single task from using up a disproportionate amount of your time and eating into other things.

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Try assigning yourself a set amount of time for each portion of a project, setting a timer and sticking to it. When the alarm goes off, move on. In this vein, many people have had success with the Pomodoro technique, which employs set periods of work and rest.

 

With some planning and a little effort, it is easy to improve your focus and productivity in nearly any endeavor.

Featured photo credit: Bethan via flickr.com

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Last Updated on September 20, 2018

8 Ways to Train Your Brain to Learn Faster and Remember More

8 Ways to Train Your Brain to Learn Faster and Remember More

You go to the gym to train your muscles. You run outside or go for hikes to train your endurance. Or, maybe you do neither of those, but still wish you exercised more.

Well, here is how to train one of the most important parts of your body: your brain.

When you train your brain, you will:

  • Avoid embarrassing situations. You remember his face, but what was his name?
  • Be a faster learner in all sorts of different skills. No problem for you to pick up a new language or new management skill.
  • Avoid diseases that hit as you get older. Alzheimer’s will not be affecting you.

So how to train your brain and improve your cognitive skills?

1. Work your memory

Twyla Tharp, a NYC-based renowned choreographer has come up with the following memory workout:

When she watches one of her performances, she tries to remember the first twelve to fourteen corrections she wants to discuss with her cast without writing them down.

If you think this is anything less than a feat, then think again. In her book The Creative Habit she says that most people cannot remember more than three.

The practice of both remembering events or things and then discussing them with others has actually been supported by brain fitness studies.

Memory activities that engage all levels of brain operation—receiving, remembering and thinking—help to improve the function of the brain.

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Now, you may not have dancers to correct, but you may be required to give feedback on a presentation, or your friends may ask you what interesting things you saw at the museum. These are great opportunities to practically train your brain by flexing your memory muscles.

What is the simplest way to help yourself remember what you see? Repetition.

For example, say you just met someone new:

“Hi, my name is George”

Don’t just respond with, “Nice to meet you”. Instead, say, “Nice to meet you George.”

Got it? Good.

2. Do something different repeatedly

By actually doing something new over and over again, your brain wires new pathways that help you do this new thing better and faster.

Think back to when you were three years old. You surely were strong enough to hold a knife and a fork just fine. Yet, when you were eating all by yourself, you were creating a mess.

It was not a matter of strength, you see. It was a matter of cultivating more and better neural pathways that would help you eat by yourself just like an adult does.

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And guess what? With enough repetition you made that happen!

But how does this apply to your life right now?

Say you are a procrastinator. The more you don’t procrastinate, the more you teach your brain not to wait for the last minute to make things happen.

Now, you might be thinking “Duh, if only not procrastinating could be that easy!”

Well, it can be. By doing something really small, that you wouldn’t normally do, but is in the direction of getting that task done, you will start creating those new precious neural pathways.

So if you have been postponing organizing your desk, just take one paper and put in its right place. Or, you can go even smaller. Look at one piece of paper and decide where to put it: Trash? Right cabinet? Another room? Give it to someone?

You don’t actually need to clean up that paper; you only need to decide what you need to do with it.

That’s how small you can start. And yet, those neural pathways are still being built. Gradually, you will transform yourself from a procrastinator to an in-the-moment action taker.

3. Learn something new

It might sound obvious, but the more you use your brain, the better its going to perform for you.

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For example, learning a new instrument improves your skill of translating something you see (sheet music) to something you actually do (playing the instrument).

Learning a new language exposes your brain to a different way of thinking, a different way of expressing yourself.

You can even literally take it a step further, and learn how to dance. Studies indicate that learning to dance helps seniors avoid Alzheimer’s. Not bad, huh?

4. Follow a brain training program

The Internet world can help you improve your brain function while lazily sitting on your couch. A clinically proven program like BrainHQ can help you improve your memory, or think faster, by just following their brain training exercises.

5. Work your body

You knew this one was coming didn’t you? Yes indeed, exercise does not just work your body; it also improves the fitness of your brain.

Even briefly exercising for 20 minutes facilitates information processing and memory functions. But it’s not just that–exercise actually helps your brain create those new neural connections faster. You will learn faster, your alertness level will increase, and you get all that by moving your body.

Now, if you are not already a regular exerciser, and already feel guilty that you are not helping your brain by exercising more, try a brain training exercise program like Exercise Bliss.

Remember, just like we discussed in #2, by training your brain to do something new repeatedly, you are actually changing yourself permanently.

6. Spend time with your loved ones

If you want optimal cognitive abilities, then you’ve got to have meaningful relationships in your life.  Talking with others and engaging with your loved ones helps you think more clearly, and it can also lift your mood.

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If you are an extrovert, this holds even more weight for you. At a class at Stanford University, I learned that extroverts actually use talking to other people as a way to understand and process their own thoughts.

I remember that the teacher told us that after a personality test said she was an extrovert, she was surprised. She had always thought of herself as an introvert. But then, she realized how much talking to others helped her frame her own thoughts, so she accepted her new-found status as an extrovert.

7. Avoid crossword puzzles

Many of us, when we think of brain fitness, think of crossword puzzles. And it’s true–crossword puzzles do improve our fluency, yet studies show they are not enough by themselves.

Are they fun? Yes. Do they sharpen your brain? Not really.

Of course, if you are doing this for fun, then by all means go ahead. If you are doing it for brain fitness, then you might want to choose another activity

8. Eat right – and make sure dark chocolate is included

Foods like fish, fruits, and vegetables help your brain perform optimally. Yet, you might not know that dark chocolate gives your brain a good boost as well.

When you eat chocolate, your brain produces dopamine. And dopamine helps you learn faster and remember better. Not to mention, chocolate contains flavonols, antioxidants, which also improve your brain functions.

So next time you have something difficult to do, make sure you grab a bite or two of dark chocolate!

The bottom line

Now that you know how to train your brain, it’s actually time to start doing.

Don’t just consume this content and then go on with your life as if nothing has changed. Put this knowledge into action and become smarter than ever!

Featured photo credit: Unsplash via unsplash.com

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