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5 Practical Ways to Make Your To-Do List Work

5 Practical Ways to Make Your To-Do List Work

Your to-do list is the heart and mind of your daily work; it works like your personal assistant, or rather your own private Boss who tells what you should do and when you should do it. Without a written to-do list, you get stressed, you lose time, and you end up being unproductive and inefficient.

Therefore, to free up your brain, you have to make a clear and efficient to-do list. Think of it like your external brain, and start imagining how you can arrange it to make it as powerful as possible.

Find the right tool

The very first thing you have to do is to find the right tool to manage your to-do list. I highly recommend that you use an online task management application because they’re flexible, sharable, and they’ve already proven their efficiency in terms of productivity. Plus, most task management applications give you the opportunity to add content and due dates to your tasks, to delegate work, and to collaborate with your teammates.

Forget using post-its, whiteboards and paper to-do lists. You won’t be able to do anything efficiently with a to-do list written on a piece of paper.

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Organize and Prioritize

tasks list

    Once you’ve picked the right application for your to-do list, you need to organize your tasks. Your to-do list should be easy and practical to use.

    To get organized, you should first make sure that you only add the tasks that you’re actually going to work on in a reasonable amount of time. So if something you’re working on is complex, you should break it down into smaller tasks.

    Secondly, you need to prioritize your tasks. Always put the most important tasks at the top of your list. Prioritizing your tasks helps you focus on the most urgent/important things you have to get done.

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    Add content

    task content

      After you create a task, you’ll need to enrich it by adding content so that when you’re ready, you’ll have all the resources you need to start working. Think of it like cooking: you first need to gather and prepare all the ingredients before you turn the oven on, right?!

      A task’s content can be anything you need, like a document, a note, an email, a link, a description or a list of subtasks. It’s all about adding everything you need to complete your work.

      Don’t forget that your to-do list is your personal assistant, and that the role of a personal assistant is to give you a maximum amount of information so you can do whatever it is you have to do easily.

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      Besides, adding content to your to-do list helps you focus on your work so your workflow can be easily managed.

      Keep it short

      If you have too many tasks on your to-do list, you might feel overwhelmed before you even get started. To be efficient, your to-do list needs to be doable. In other words, it needs to be short so that you’re subconsciously motivated to start working.

      If your to-do list is too long, move your tasks to another day or week. The objective is to have a clear picture on what you have to do, and can do, today. Tomorrow is another day, and you don’t need to have those tasks in today’s field of vision.

      Some people say to keep your to-do list under 20 tasks, and others say no more than 3. It really isn’t a matter of numbers, but rather the nature of your tasks. Some things take a few minutes to get done, others hours. You need to feel comfortable with the size of your to-do list and be able to tell yourself, “I can definitely get all of this done today”.

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      Make it collaborative

      The more we are, the merrier we will be, right? The same theory works with your to-do list.  If you keep it to yourself, you’ll have a harder time accomplishing your tasks.

      Therefore, when you’re choosing a task management app, you should make sure it’s collaborative. That way, you’ll be able to share ideas and get in sync with your coworkers. The idea is to get your teammates involved in your tasks and accomplish your work faster. If every member of your team is on the same page and using the the same information, your to-do list will work almost all by itself.

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      Last Updated on May 7, 2021

      Productivity Boost: How to start your day at 5:00 AM

      Productivity Boost: How to start your day at 5:00 AM

      I have been an early-riser for over a year now. Monday through Friday I wake up at 5:00 AM without hitting the snooze button even once. I never take naps and rarely feel tired throughout the day. The following is my advice on how to start your day (everyday) at 5:00 AM.The idea of waking up early and starting the day at or before the sunrise is the desire of many people. Many highly successful people attribute their success, at least in part, to rising early. Early-risers have more productive mornings, get more done, and report less stress on average than “late-risers.” However, for the unaccustomed, the task of waking up at 5:00 AM can seem extremely daunting. This article will present five tips about how to physically wake up at 5:00 AM and how to get yourself mentally ready to have a productive day.

      Many people simply “can’t” get up early because they are stuck in a routine. Whether this is getting to bed unnecessarily late, snoozing repetitively, or waiting until the absolute last possible moment before getting out of bed, “sleeping in” can easily consume your entire morning. The following tips will let you break the “sleeping in” routine.

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      Relocate your alarm clock.

      Having an alarm clock too close to your bed is the number one reason people simply cannot get up in the morning. If your alarm clock is within arms reach of your bed, or if you can turn your alarm clock off without getting out of bed, you are creating an unnecessarily difficult situation for yourself. Before I became an early-riser, there were many times that I would turn off my alarm without even waking up enough to remember turning it off. I recommend moving your alarm clock far enough away from your bed that you have to get completely out of bed to turn it off. I keep my alarm clock in the bathroom. This may not be possible for all living arrangements, however, I use my cellphone as an alarm clock and putting it in the bathroom makes perfect sense. In order to turn off my alarm I have to get completely out of bed, and since going to the restroom and taking a shower are the first two things I do everyday, keeping the alarm clock in the bathroom streamlines the start of my morning.

      Scrap the snooze.

      The snooze feature on all modern alarm clocks serves absolutely no constructive purpose. Don’t even try the “it helps me slowly wake up” lie. I recommend buying an alarm that does not have a snooze button. If you can’t find an alarm without a snooze button, never read the instructions so you will never know how long your snooze button lasts. Not knowing whether it waits 10 minutes or 60 minutes should be enough of a deterrent to get you to stop using it.

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      Change up your buzzer

      If you use the same buzzer day in and day out, you begin to develop a tolerance to the sound. The alarm clock will slowly become less effective at waking you up over time. Most newer alarm clocks will let you set a different buzzer tone for the different days of the week. If you change your buzzer frequently, you will have an easier time waking up.

      Make a puzzle

      If you absolutely cannot wake up without repetitive snoozing, try making a puzzle for yourself. It doesn’t take rocket science to understand that the longer your alarm is going off, the more awake you will become. Try making your alarm very difficult to turn off by putting it under the sink, putting it under the bed, or better yet, by forcing yourself to complete a puzzle to turn it off. Try putting your alarm into a combination-locked box and make yourself put in the combination in order to turn off the alarm — it’s annoying, but extremely effective!

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      Get into a routine

      Getting up at 5:00 AM is much easier if you are doing it Monday through Friday rather than sporadically during the week. I recommend setting an alarm once that repeats everyday. Also, going to bed at about the same time every night is an important factor to having a productive morning. Learn how much sleep you need to get in order to not feel exhausted the following day. Some people can get by on 4-6 hours while most need 7-8.

      Have a reason

      Make sure you have a specific reason to get up in the morning. Getting up at 5:00 AM just for the heck of it is a lot more difficult than if you are getting up early to plan your day, pay bills, go for a jog, get an early start on work, etc. I recommend finding something you want to do for yourself in the morning. It will be a lot easier to get up if you are guaranteed to do something fun for yourself — compare this to going on vacation. You probably have no problem waking up very early on vacation or during holidays. My goal every morning is to bring that excitement to the day by doing something fun for myself.

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      As I previously mentioned, I have been using these tips for a very long time. Joining the world of early-risers has been a great decision. I feel less stressed, I get more done, and I feel happier than I did when I was a late-riser. If you follow these tips you can become an early-riser, too. Do you have any tips that I didn’t mention? What works best for you? Let us know in the comments.

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