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5 Practical Ways to Make Your To-Do List Work

5 Practical Ways to Make Your To-Do List Work

Your to-do list is the heart and mind of your daily work; it works like your personal assistant, or rather your own private Boss who tells what you should do and when you should do it. Without a written to-do list, you get stressed, you lose time, and you end up being unproductive and inefficient.

Therefore, to free up your brain, you have to make a clear and efficient to-do list. Think of it like your external brain, and start imagining how you can arrange it to make it as powerful as possible.

Find the right tool

The very first thing you have to do is to find the right tool to manage your to-do list. I highly recommend that you use an online task management application because they’re flexible, sharable, and they’ve already proven their efficiency in terms of productivity. Plus, most task management applications give you the opportunity to add content and due dates to your tasks, to delegate work, and to collaborate with your teammates.

Forget using post-its, whiteboards and paper to-do lists. You won’t be able to do anything efficiently with a to-do list written on a piece of paper.

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Organize and Prioritize

tasks list

    Once you’ve picked the right application for your to-do list, you need to organize your tasks. Your to-do list should be easy and practical to use.

    To get organized, you should first make sure that you only add the tasks that you’re actually going to work on in a reasonable amount of time. So if something you’re working on is complex, you should break it down into smaller tasks.

    Secondly, you need to prioritize your tasks. Always put the most important tasks at the top of your list. Prioritizing your tasks helps you focus on the most urgent/important things you have to get done.

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    Add content

    task content

      After you create a task, you’ll need to enrich it by adding content so that when you’re ready, you’ll have all the resources you need to start working. Think of it like cooking: you first need to gather and prepare all the ingredients before you turn the oven on, right?!

      A task’s content can be anything you need, like a document, a note, an email, a link, a description or a list of subtasks. It’s all about adding everything you need to complete your work.

      Don’t forget that your to-do list is your personal assistant, and that the role of a personal assistant is to give you a maximum amount of information so you can do whatever it is you have to do easily.

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      Besides, adding content to your to-do list helps you focus on your work so your workflow can be easily managed.

      Keep it short

      If you have too many tasks on your to-do list, you might feel overwhelmed before you even get started. To be efficient, your to-do list needs to be doable. In other words, it needs to be short so that you’re subconsciously motivated to start working.

      If your to-do list is too long, move your tasks to another day or week. The objective is to have a clear picture on what you have to do, and can do, today. Tomorrow is another day, and you don’t need to have those tasks in today’s field of vision.

      Some people say to keep your to-do list under 20 tasks, and others say no more than 3. It really isn’t a matter of numbers, but rather the nature of your tasks. Some things take a few minutes to get done, others hours. You need to feel comfortable with the size of your to-do list and be able to tell yourself, “I can definitely get all of this done today”.

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      Make it collaborative

      The more we are, the merrier we will be, right? The same theory works with your to-do list.  If you keep it to yourself, you’ll have a harder time accomplishing your tasks.

      Therefore, when you’re choosing a task management app, you should make sure it’s collaborative. That way, you’ll be able to share ideas and get in sync with your coworkers. The idea is to get your teammates involved in your tasks and accomplish your work faster. If every member of your team is on the same page and using the the same information, your to-do list will work almost all by itself.

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      Last Updated on June 13, 2019

      10 Best Success Books You Need to Read to Be Great at Business

      10 Best Success Books You Need to Read to Be Great at Business

      Take a minute and think about some of the most successful people you know.

      I’d bet they’re great with people, are super-productive, and think differently than most. After all, that’s how they got to be where they are today.

      Jealous of them? You don’t have to be.

      You can learn these same skills by studying some of the best business and success books that can help you take your game to the next level. Here’re 10 of my favorites:

      1. How to Win Friends and Influence People by Dale Carnegie

        Dale Carnegie’s best-selling book that helped to launch a personal growth empire should be required reading for everyone who wants to learn how to build and nurture relationships for a lifetime.

        Read this book and you’ll learn some simple advice than can help you build popularity points within your current network and just as important, expand it to others.

        Get the book here!

        2. Focal Point by Brian Tracy

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          Got a lot on your to-do list? Of course you do. But what separates productive people from others is their ability to focus on a singular task at a time, and getting it done before moving on to the next one.

          Sounds simple in theory, but this can be extremely difficult in practice. In Focal Point Brian Tracy offers tips to help build discipline and organization into your day so you can get more stuff done.

          Get the book here!

          3. Purple Cow by Seth Godin

            Creating a “me-too” product can be easy at the start but can doom you to business failure. That’s why marketing maverick Seth Godin recommends creating a product that is truly different from anything already available in the marketplace.

            In essence by making the product different you’ll be building the marketing into the actual product development…which just makes your actual marketing a helluva lot easier.

            Get the book here!

            4. The Magic of Thinking Big by David Schwartz

              If you’ve struggled with procrastination or small thinking, this is the book for you. In it Schwartz offers practical advice that can help you get inspired and motivated to create a bigger life for yourself. And with it can be a more lucrative and rewarding career.

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              Get the book here!

              5. Man’s Search for Meaning by Viktor Frankel

                It can be difficult for lots of people to keep things in perspective, especially when working on high priority and urgent projects at work.

                Man’s Search for Meaning can be a life-changing book in the sense that it can open your eyes to a first-hand experience of one of the greatest atrocities in the history of mankind, while also teaching a valuable lesson about having purpose.

                Get the book here!

                6. The 4-Hour Work Week by Tim Ferriss

                  Solo-entrepreneurs can learn a ton from the guy who made lifestyle design popular. But guess what? The 4HWW isn’t just for guys and girls who want to start a small online business.

                  Smart moves like outsourcing, following the 80/20 rule, and automating processes should be made by entry-level workers and established executives alike.

                  Get the book here!

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                  7. Think and Grow Rich by Napoleon Hill

                    I remember sitting on a couch and opening this book on a Saturday morning, thinking I’d get through a chapter and then get on with my day. Instead, about 12 hours later, I was finished with the book. The concepts in it were mind-blowing to me.

                    To think that thoughts can create your reality sounded a little far-fetched at first. But after going through the book and understanding that your thoughts create your beliefs, which lead to actions, which then lead to habits….well you can get where I’m going with this.

                    If you focus your thoughts on success, achieving it will be much more likely than thinking about obstacles, failures and everything else that can get in your way.

                    Get the book here!

                    8. The One Minute Manager by Kenneth Blanchard

                      If you’re going to read one management book in your life, this should be it. It’s simple. You can read it in an afternoon. And the advice works.

                      Get the book here!

                      9. The Lean Start-Up by Eric Ries

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                        Before you create any sort of business you’ll want to give Lean Start-Up a read through. Doing so can save you money, time and other resources you could have potentially wasted otherwise.

                        Get the book here!

                        10. The Monk and the Riddle by Randy Komisar

                          The story Randy Komisar shares in the Monk and the Riddle offers advice about not just about how you need to think when starting a new business, but also about how to build a life you’re passionate about.

                          Understanding the technical aspects of launching a start-up is great, but if you don’t have the staying power to stick with it when the going gets tough then it’s not likely to work.

                          This book can help you understand this lesson before you spend blood, sweat and tears on a project that you’re heart isn’t into.

                          Get the book here!

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