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12 Ways To Be A Highly Effective Organizer

12 Ways To Be A Highly Effective Organizer

Are you looking to become more organized in your life?

Tired of seeing clutter and chaos at home and at the office?

Whether you’re looking to overhaul your schedule, find better ways of storing your belongings or are just interested in keeping your desk a little bit tidier, these 11 tips will help you become a more organized person.

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1. Create a to-do list.

To-do lists often get a bad rap as a collection of tasks that will never get done. Don’t believe the hype! To-do lists can be extremely helpful in getting your tasks organized. The key is to not fall into the trap of simply generating longer and longer lists of things you should do without taking action. Contain your list-making efforts by only writing down what must be done for a single day, versus a longer period of time, such as a week or month. Try keeping the number of items on your list in the range of 3-5 tasks or to-dos. Not only will your lists be shorter and easier to read; you’ll be able to complete the tasks you set out to accomplish!

2. Find places for things.

You can help keep your belongings in order by creating a place or “home” for items. When you create specific locations to keep or store items, you’ll know exactly where to place items when you are finished using them and will be able to easily locate items when you need them. Begin your organization efforts by finding a home for those particular items that seem to “float” about your home or office. This could be an everyday item such as your purse or bag when it is not in use, to a surplus of household paper goods purchased from a big box store, to finally finding an off-season home for your snowshoes.

3. Get rid of clutter.

Clutter comes in many different forms, from obvious trash, to items you don’t use any more, to things you currently use that are simply sitting in the wrong area of your home or office. Make a call to arms against clutter in your home or office by doing any or all of the following: disposing of any obvious trash and recycling materials, purging your space of items that are broken or no longer serve a function in your life, putting items back where they belong and processing papers, including postal mail, files and other administrative ephemera in your living or work space.

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4. Take care of small tasks right away.

Instead of sitting on small and easy-to-accomplish tasks, take care of them as soon as possible. The longer you wait to complete a task, the harder it will be to get the momentum to sit down and take care of the item. Plus, you often run the risk of forgetting about or not attending to the item in the first place! If a task that can be completed in less than three minutes comes your way, just take care of it. Put away that book back into the bookcase when you are finished using it, respond to the work email that requires a simple yes or no answer and call to make your RSVP to a party you’d like to attend. It really is just as easy as that.

5. Keep a schedule.

Do you follow or keep a regular routine or schedule? Keeping a schedule helps you to better organize and define your time. You can start a schedule in your computer’s calendar, use a tool such as Google Calendar, or use a good old-fashioned paper planner. Try planning out your regular work and meetings hours for starters, followed by your personal appointments, social activities, exercise sessions, household chores and more. Are you already well versed in your scheduling ways? Why not write up and plan out a specific schedule or plan of action for a project you’ve been meaning to finish?

6. Create small goals.

The benefit in creating small goals for yourself is that you can clearly see your efforts pay off in a relatively short amount of time. Do you want to be tidier at the office? You could make a daily goal to put away all your paper files at the end of the day or wash your coffee mug and place it back on your desk. At home you might work to keep a certain part of your kitchen counter clutter-free or decide to simply make your bed after you awake in the morning. The smallest of actions really do add up quickly over time, especially when it comes to keeping things tidy and in order.

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7. Set priorities.

Priorities are where you specifically want to focus your time and energy at a given point in time. Always rushing around and not being focused in your intent and actions can make you feel drained, tired—and you guessed it—disorganized. Take a moment to set some priorities for yourself. What are the top priorities in your life right here, right now at this very moment? You priorities can apply to both larger life goals as well as smaller every day tasks. What items come before all others? If things are looking a bit confusing, try creating a short list to compare items against one another.

8. Have a positive attitude.

Contrary to popular belief, a person doesn’t just become more organized overnight. It requires a lot of hard work, patience and diligence to get better at the skill of organization. Even people who are relatively well organized constantly create and/or find new ways of being organized! It’s all a learning process, and a positive attitude can work wonders. Be patient with yourself as you become more and more organized and don’t compare your progress to anyone else’s but your own. Work at the speed that is comfortable for you. Each step you take is a step in the right direction in your quest to become a more organized person.

9. Wisely use your time.

How do you use your time each and every day? Do you spend it working on things that don’t really matter to you and your goals, or do you spend too much of it only playing instead of working or vice versa? If you’re not sure as to how you spend your time on a regular basis, consider keeping a time log of all the different activities you do on any given day. Take a look at your notes and consider how you might readjust how you are spending your time. Trying to get that dream job application out the door this week? It might be time to log off of Google+ for a while and focus on the task at hand.

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10. Work with your personality.

Think being organized means having a filing system for your bills that goes from A to Z? This isn’t necessarily so. Organization comes in all different shapes and forms. You might like to file items from A to Z, while someone else likes to file items from Z to A, while still someone else likes to file their bills by their due dates. Refrain from thinking that one way of organizing something is the only way it can be done. The true test of organization is being able to find and make use of what you have on a regular basis.

11. Create a simple system.

Being organized often means having a system for doing regular or recurring work. Where might you be able to create or polish a system in your life? Consider all the different repetitive tasks you do on a regular basis. Think about how you might be able to create a system when you perform these regular tasks. For example, you could create a system to store, label and file items from your kitchen spices or create a system to store tax files in your desk drawer.

12. Save similar information in a single location.

If you were going to look for your friend’s phone number or mailing address, would you look in your time sheet program at work? Of course not! You’d probably look in the address book on your computer or phone. Part of being organized is having information readily available to you when you need it at the right place. Try keeping similar information in the same place or a centralized location. You could capture writing ideas in a single notebook, plans for an upcoming product launch in a productivity planning app or store new recipe ideas on a single board in Pinterest.

Which of the above items are you going to try out to become a more organized person? Leave a comment below.

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Rashelle Isip

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Last Updated on November 13, 2018

Do You Want to Know the Secret to Living a Fulfilling Life?

Do You Want to Know the Secret to Living a Fulfilling Life?

Don’t we all want to live a full, happy and satisfied life? For some of us, it need not be a long life as long as it’s been a fulfilling life of achievements, happiness and no regrets. But, how many of us actually go on to experience that entirely? It sometimes sounds more like a pipe dream–a fantasy rather than reality.

And then you’ll also get comments from some, saying that this ‘fulfilling life’ is only possible if you’re so rich that you don’t have to care about working, paying the bills or providing for your family. While there is some truth to that, I’m happy to say that financial freedom isn’t the only answer to living a fulfilling life.

Living a Fulfilling Life is Within Reach

Anyone can pursue a life of fullness, and it all starts with the willingness to learn. How many years has it been since you last attended a class in school? If you’re well into your adult years as a working professional, chances are it’s been a while. Do you remember the times where you had to wake up for early morning lectures? Or the times where you were rushing through a paper or project? And, of course there were the endless exams that you had to cram for.

As a young college student, I remember looking forward to the time when I would finally be done with school! No more homework, no more grades to worry about, no more stress! The learning was finally done and I could enter the working world.

Not so much!

Now that I’ve finally entered the working world, there are moments where I do wish to be a student again; it seemed less stressful then!

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There is simply so much out there that I still need to learn and experience. Yet I find myself pressed for time. With family commitments, my business and my own social life to juggle, I’ve had to keep on finding for new ways to learn and absorb new information efficiently. Over the years, I’ve found that by learning new skills and knowledge, I was able to find answers and solutions to my problems, which allowed me to achieve a greater sense of fulfillment.

Learning Never Ends

The truth is, learning never ends. Generally speaking, it is true that a formal education and the resulting qualifications are important in securing good jobs; jobs that allow you to excel, earn more and perhaps become more successful in our chosen career. But going to school is only one type of learning. All throughout your life, you’re learning in many ways. All these experiences shape and grow you into the person that you are today.

There are many opportunities to further your knowledge and develop the skills you need throughout life. Knowledge can be acquired and skill-sets can be developed anywhere. However, lifelong learning is about creating and maintaining a positive attitude to learning both for personal and professional development.

Many people overlook the fact that learning can take place anywhere and in many forms. Most would tend to think of learning as the years spent in a learning institute, which occurs mostly in their younger days. And once you go out into the working world, your ‘learning’ ends.

This is not how it has to be–in fact, lifelong learning is a gift that keeps on giving.

The Importance of Lifelong Learning

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Why is it important to become a lifelong learner?

A lifelong learner is motivated to learn and develop because they want to; it is a deliberate and voluntary act. Lifelong learning can enhance our understanding of the world around us, provide us with more and better opportunities, and improve our quality of life.

You’ll Remain Relevant in the Workplace

With advancements in society today, the human life expectancy continues to increase, which means more people are also retiring at a later age. So no matter what stage of life you’re in, being a lifelong learner brings its own rewards. It means we can get more personal satisfaction from our lives and jobs as we understand more about who we are and what we do.

This can lead to better results and a more rewarding working day in turn. Whether it’s for advancing your career, a personal interest or wanting to pursue new dreams, learning automatically pushes you forward towards progress and enhances your wellbeing.

You’ll Increase Your Earning Potential

From a financial point of view, a more highly skilled and knowledgeable worker is an asset to any company. This also leads to faster promotion with associated salary increases.

Someone who can offer more expertise will be of more value not just to employers but also to customers. Expertise is also, often, a key quality of an effective leader.

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And since you’ll constantly be accumulating knowledge, you’ll have an edge on those who don’t value lifelong learning and can’t bring as much to the table. Your extra knowledge will translate into transferable skills, which means you’ll always be primed to blow the competition out of the water.

Learning Gives You Options

Of course, one of the most rewarding reasons for continuous learning, is that it gives you options! Successfully changing career path in mid-life and spending time informally developing expertise is more common than ever, especially during rapidly changing market conditions.

Whatever your age, it’s never too late to start fresh in life. When you start educating yourself and exposing yourself to new knowledge and information, you widen your opportunities. This will allow you to do more than what you may currently be doing, or give you a way out if you’re not happy or fulfilled with where you’re at now.

Our economy is shifting increasingly towards short-term and part-time contracts with more flexible work-patterns. We have to adapt to changes going on in the work-world, make more of ourselves by stepping out of our comfort zones, and break the false ideas about our potential and how we believe life is going.

Gain More with Cornerstone Skills

You may be well into your career, but feel like somehow, something is still missing. Or maybe you’re not entirely happy with where you’re at in your career path and feel it’s time to reflect and perhaps do something new. Or you might be thinking of retiring soon, and thinking about next steps after retirement.

The learning never needs to stop!

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This can be your chance to go after a dream or interest that you’ve always had (but never had the opportunity, or time, to pursue). This could finally be the time for you to create the change that you know you should have made ages ago.

Why not take the first step to learn about 7 important Cornerstone Skills, which will help take your life to the next stage?

Whatever situation you’re in, having these 7 Cornerstone Skills will no doubt equip you to tackle the challenges of life much more efficiently. Don’t let age, your limitations or a comfort zone stop you from seeking greater rewards and self-improvement.

Transformation and change is in your hands–you have the power to make big things happen, and we can help teach you the skills. Don’t let life pass you by! It’s time to pursue a fulfilling and happy life.

Featured photo credit: Artem Bali via unsplash.com

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