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12 Ways To Be A Highly Effective Organizer

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12 Ways To Be A Highly Effective Organizer

Are you looking to become more organized in your life?

Tired of seeing clutter and chaos at home and at the office?

Whether you’re looking to overhaul your schedule, find better ways of storing your belongings or are just interested in keeping your desk a little bit tidier, these 11 tips will help you become a more organized person.

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1. Create a to-do list.

To-do lists often get a bad rap as a collection of tasks that will never get done. Don’t believe the hype! To-do lists can be extremely helpful in getting your tasks organized. The key is to not fall into the trap of simply generating longer and longer lists of things you should do without taking action. Contain your list-making efforts by only writing down what must be done for a single day, versus a longer period of time, such as a week or month. Try keeping the number of items on your list in the range of 3-5 tasks or to-dos. Not only will your lists be shorter and easier to read; you’ll be able to complete the tasks you set out to accomplish!

2. Find places for things.

You can help keep your belongings in order by creating a place or “home” for items. When you create specific locations to keep or store items, you’ll know exactly where to place items when you are finished using them and will be able to easily locate items when you need them. Begin your organization efforts by finding a home for those particular items that seem to “float” about your home or office. This could be an everyday item such as your purse or bag when it is not in use, to a surplus of household paper goods purchased from a big box store, to finally finding an off-season home for your snowshoes.

3. Get rid of clutter.

Clutter comes in many different forms, from obvious trash, to items you don’t use any more, to things you currently use that are simply sitting in the wrong area of your home or office. Make a call to arms against clutter in your home or office by doing any or all of the following: disposing of any obvious trash and recycling materials, purging your space of items that are broken or no longer serve a function in your life, putting items back where they belong and processing papers, including postal mail, files and other administrative ephemera in your living or work space.

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4. Take care of small tasks right away.

Instead of sitting on small and easy-to-accomplish tasks, take care of them as soon as possible. The longer you wait to complete a task, the harder it will be to get the momentum to sit down and take care of the item. Plus, you often run the risk of forgetting about or not attending to the item in the first place! If a task that can be completed in less than three minutes comes your way, just take care of it. Put away that book back into the bookcase when you are finished using it, respond to the work email that requires a simple yes or no answer and call to make your RSVP to a party you’d like to attend. It really is just as easy as that.

5. Keep a schedule.

Do you follow or keep a regular routine or schedule? Keeping a schedule helps you to better organize and define your time. You can start a schedule in your computer’s calendar, use a tool such as Google Calendar, or use a good old-fashioned paper planner. Try planning out your regular work and meetings hours for starters, followed by your personal appointments, social activities, exercise sessions, household chores and more. Are you already well versed in your scheduling ways? Why not write up and plan out a specific schedule or plan of action for a project you’ve been meaning to finish?

6. Create small goals.

The benefit in creating small goals for yourself is that you can clearly see your efforts pay off in a relatively short amount of time. Do you want to be tidier at the office? You could make a daily goal to put away all your paper files at the end of the day or wash your coffee mug and place it back on your desk. At home you might work to keep a certain part of your kitchen counter clutter-free or decide to simply make your bed after you awake in the morning. The smallest of actions really do add up quickly over time, especially when it comes to keeping things tidy and in order.

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7. Set priorities.

Priorities are where you specifically want to focus your time and energy at a given point in time. Always rushing around and not being focused in your intent and actions can make you feel drained, tired—and you guessed it—disorganized. Take a moment to set some priorities for yourself. What are the top priorities in your life right here, right now at this very moment? You priorities can apply to both larger life goals as well as smaller every day tasks. What items come before all others? If things are looking a bit confusing, try creating a short list to compare items against one another.

8. Have a positive attitude.

Contrary to popular belief, a person doesn’t just become more organized overnight. It requires a lot of hard work, patience and diligence to get better at the skill of organization. Even people who are relatively well organized constantly create and/or find new ways of being organized! It’s all a learning process, and a positive attitude can work wonders. Be patient with yourself as you become more and more organized and don’t compare your progress to anyone else’s but your own. Work at the speed that is comfortable for you. Each step you take is a step in the right direction in your quest to become a more organized person.

9. Wisely use your time.

How do you use your time each and every day? Do you spend it working on things that don’t really matter to you and your goals, or do you spend too much of it only playing instead of working or vice versa? If you’re not sure as to how you spend your time on a regular basis, consider keeping a time log of all the different activities you do on any given day. Take a look at your notes and consider how you might readjust how you are spending your time. Trying to get that dream job application out the door this week? It might be time to log off of Google+ for a while and focus on the task at hand.

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10. Work with your personality.

Think being organized means having a filing system for your bills that goes from A to Z? This isn’t necessarily so. Organization comes in all different shapes and forms. You might like to file items from A to Z, while someone else likes to file items from Z to A, while still someone else likes to file their bills by their due dates. Refrain from thinking that one way of organizing something is the only way it can be done. The true test of organization is being able to find and make use of what you have on a regular basis.

11. Create a simple system.

Being organized often means having a system for doing regular or recurring work. Where might you be able to create or polish a system in your life? Consider all the different repetitive tasks you do on a regular basis. Think about how you might be able to create a system when you perform these regular tasks. For example, you could create a system to store, label and file items from your kitchen spices or create a system to store tax files in your desk drawer.

12. Save similar information in a single location.

If you were going to look for your friend’s phone number or mailing address, would you look in your time sheet program at work? Of course not! You’d probably look in the address book on your computer or phone. Part of being organized is having information readily available to you when you need it at the right place. Try keeping similar information in the same place or a centralized location. You could capture writing ideas in a single notebook, plans for an upcoming product launch in a productivity planning app or store new recipe ideas on a single board in Pinterest.

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Which of the above items are you going to try out to become a more organized person? Leave a comment below.

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Rashelle Isip

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Published on September 21, 2021

How Remote Work Affects Your Productivity And Wellbeing (Backed By Data)

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How Remote Work Affects Your Productivity And Wellbeing (Backed By Data)

The internet is flooded with articles about remote work and its benefits or drawbacks. But in reality, the remote work experience is so subjective that it’s impossible to draw general conclusions and issue one-size-fits-all advice about it. However, one thing that’s universal and rock-solid is data. Data-backed findings and research about remote work productivity give us a clear picture of how our workdays have changed and how work from home affects us—because data doesn’t lie.

In this article, we’ll look at three decisive findings from a recent data study and two survey reports concerning remote work productivity and worker well-being.

1. We Take Less Frequent Breaks

Your home can be a peaceful or a distracting place depending on your living and family conditions. While some of us might find it hard to focus amidst the sounds of our everyday life, other people will tell you that the peace and quiet while working from home (WFH) is a major productivity booster. Then there are those who find it hard to take proper breaks at home and switch off at the end of the workday.

But what does data say about remote work productivity? Do we work more or less in a remote setting?

Let’s take a step back to pre-pandemic times (2014, to be exact) when a time tracking application called DeskTime discovered that 10% of most productive people work for 52 minutes and then take a break for 17 minutes.

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Recently, the same time tracking app repeated that study to reveal working and breaking patterns during the pandemic. They found that remote work has caused an increase in time worked, with the most productive people now working for 112 minutes and breaking for 26 minutes.[1]

Now, this may seem rather innocent at first—so what if we work for extended periods of time as long as we also take longer breaks? But let’s take a closer look at this proportion.

While breaks have become only nine minutes longer, work sprints have more than doubled. That’s nearly two hours of work, meaning that the most hard-working people only take three to four breaks per 8-hour workday. This discovery makes us question if working from home (WFH) really is as good a thing for our well-being as we thought it was. In addition, in the WFH format, breaks are no longer a treat but rather a time to squeeze in a chore or help children with schoolwork.

Online meetings are among the main reasons for less frequent breaks. Pre-pandemic meetings meant going to another room, stretching your legs, and giving your eyes a rest from the computer. In a remote setting, all meetings happen on screen, sometimes back-to-back, which could be one of the main factors explaining the longer work hours recorded.

2. We Face a Higher Risk of Burnout

At first, many were optimistic about remote work’s benefits in terms of work-life balance as we save time on commuting and have more time to spend with family—at least in theory. But for many people, this was quickly counterbalanced by a struggle to separate their work and personal lives. Buffer’s 2021 survey for the State of Remote Work report found that the biggest struggle of remote workers is not being able to unplug, with collaboration difficulties and loneliness sharing second place.[2]

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Buffer’s respondents were also asked if they are working more or less since their shift to remote work, and 45 percent admitted to working more. Forty-two percent said they are working the same amount, while 13 percent responded that they are working less.

Longer work hours and fewer quality breaks can dramatically affect our health, as long-term sitting and computer use can cause eye strain, mental fatigue, and other issues. These, in turn, can lead to more severe consequences, such as burnout and heart disease.

Let’s have a closer look at the connection between burnout and remote work.

McKinsey’s report about the Future of work states that 49% of people say they’re feeling some symptoms of burnout.[3] And that may be an understatement since employees experiencing burnout are less likely to respond to survey requests and may have even left the workforce.

From the viewpoint of the employer, remote workers may seem like they are more productive and working longer hours. However, managers must be aware of the risks associated with increased employee anxiety. Otherwise, the productivity gains won’t be long-lasting. It’s no secret that prolonged anxiety can reduce job satisfaction, decrease work performance, and negatively affect interpersonal relationships with colleagues.[4]

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3. Despite everything, We Love Remote Work

An overwhelming majority—97 percent—of Buffer report’s survey respondents say they would like to continue working remotely to some extent. The two main benefits mentioned by the respondents are the ability to have a flexible schedule and the flexibility to work from anywhere.

McKinsey’s report found that more than half of employees would like their workplace to adopt a more flexible hybrid virtual-working model, with some days of work on-premises and some days working remotely. To be more exact, more than half of employees report that they would like at least three work-from-home days a week once the pandemic is over.

Companies will increasingly be forced to find ways to satisfy these workforce demands while implementing policies to minimize the risks associated with overworking and burnout. Smart companies will embrace this new trend and realize that adopting hybrid models can also be a win for them—for example, for accessing talent in different locations and at a lower cost.

Remote Work: Blessing or Plight?

Understandably, workers worldwide are tempted to keep the good work-life aspects that have come out of the pandemic—professional flexibility, fewer commutes, and extra time with family. But with the once strict boundaries between work and life fading, we must remain cautious. We try to squeeze in house chores during breaks. We do online meetings from the kitchen or the same couch we watch TV shows from, and many of us report difficulties switching off after work.

So, how do we keep our private and professional lives from hopelessly blending together?

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The answer is that we try to replicate the physical and virtual boundaries that come naturally in an office setting. This doesn’t only mean having a dedicated workspace but also tracking your work time and stopping when your working hours are finished. In addition, it means working breaks into your schedule because watercooler chats don’t just naturally happen at home.

If necessary, we need to introduce new rituals that resemble a normal office day—for example, going for a walk around the block in the morning to simulate “arriving at work.” Remote work is here to stay. If we want to enjoy the advantages it offers, then we need to learn how to cope with the personal challenges that come with it.

Learn how to stay productive while working remotely with these tips: How to Work From Home: 10 Tips to Stay Productive

Featured photo credit: Jenny Ueberberg via unsplash.com

Reference

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