Advertising
Advertising

10 Ways Your Phone Can Make You More Productive At Work

10 Ways Your Phone Can Make You More Productive At Work

Technology has become everybody’s short cut when doing everything from staying on top of emails to making lists, and even in order to save things while having access to them on the go, wherever you are! This list will help you become more productive at work with just a couple of apps and sites for all you tech-savvy (and even the not-so-tech-savvy) iThing owners out there!

Stay on task!

1. myMail

mymail

    Keep track of your emails with myMail. This app allows you to have multiple mailboxes in one little place, which means you never have to miss an important email ever again. myMail allows you to create an @MY.COM address that is 10 times bigger than Gmail, meaning you could store up to 150 gigabytes of data. In addition, it’s available for all Apple iOS and Android smartphones, which means nobody’s left out.

    2. Time Planner

      Time Planner can help you set tasks of all sorts, from home things to work things to studying and resting: everything goes in the planner. This app reminds you of activities with a specific time and location, and you can complete the details by adding your own time frames to set a limit on the time you should be spending on a task. This will help you get a move on and ultimately maximize your productivity by the end of the day. What’s super awesome about this too is the fact that it creates pie charts to show you just how much time you’re spending on which tasks daily, weekly and monthly! This app can be found on the App Store.

      Advertising

      3. Fantastical 2

        The app that seems to have it all would be Fantastical 2. This app can help you manage events clearly, while displaying the events with attached locations on a map for extreme convenience. It allows you to call, email or message invitees very quickly, and even sends birthday wishes via text, Facebook, Twitter, WhatsApp and the good old traditional email. The Day Ticker allows you to view the events for the day, helping you stay on track, and the app is also available in English, French, German, Italian and Spanish. This app can also be found on the App store.

        Let out your distractions

        1. Any.do

          Sometimes the best way to procrastinate work that needs to be done is to make lists about the work that needs to be done. So why not let out your distractions on Any.do. With a beautiful, simple layout you can keep clear goals and make sure you get them done. With one quick step you’ve got yourself an account and you can begin typing up your tasks, or even using your microphone to record things even faster. Any.do is available on Android, iPhone and even on Chrome and Safari — which means that your lists go everywhere with you, so make no excuses!

          2. Momento

          Advertising

            With Momento you can take a time out from all the work you have to do and just write. You can record moments in the form of text entries, photos or feeds — even integrating your tweets in there while you’re at it. By emptying out your thoughts about things that are keeping you from being completely focused, you are giving yourself more empty processing space in your brain to easily tackle all the new tasks at hand!

            Good vibes

            1. SimplyNoise

            simply noise

              Ever have a really important essay or text piece that you have to write by a particular deadline and you just can’t seem to get yourself in the zone for it? Well surprisingly, noise is your remedy. SimplyNoise allows you to play White Noise, Pink Noise and Brown Noise, which help you drown out every other noise around you and help you concentrate solely on the words you are thinking. This is only 99 cents on the App Store or from Google Play — but if you’d like to save yourself those cents then just click here and get writing.

              2. 8tracks

              Advertising

              8tracks Music Playlists

                8tracks is the queen of all playlist sites — all you have to do is get the app (which is free) or go to the site, click the explore tab, type in “work” or “study” or any tag you feel is appropriate for the type of music that your brain enjoys when getting work done, and you’re all set!

                Note-taking to be more productive

                1. OneNote

                OneNote

                  OneNote is a brilliant way to take notes and gather all your ideas in notebooks, all stored online with a little help from OneDrive. This means you never lose a note and you can move your notes around from place to place as it’s available on Windows 7, Windows 8, Windows Phone, Mac, iPad, iPhone and Android. Something also quite special about this app is you can use your finger, mouse or stylus to draw and take notes, which can sometimes be a lot more efficient than typing things up.

                  2. Evernote

                  evernote

                    Evernote has got to be the most popular app when it comes to note-taking, but it has certainly earned its popularity. This app helps you remember things you want to remember, save favorite pages, carry out better research, collaborate effectively with friends and colleagues and even plan your next trip. Having everything in one place that keeps syncing with all your other devices and computers helps keep everything accessible. This one’s definitely a must-have.

                    Advertising

                    3. Pocket

                    pocket

                      Ever found something you wanted to come back to later but just didn’t know where to save it? Do you then send yourself subjectless emails that are never to be found again? Well Pocket will help you with that. This app lets you put anything into Pocket and it saves directly from your browser or Twitter, Flipboard, Pulse and Zite. Pocket’s available on iPhone, iPad, Android, Kobo and of course, your browser.

                      With all these apps in hand, there is no better way to let your phone help you be more productive than to just get right to work. Taking the most advantage of your phone’s capabilities and having those apps ready for whenever duty calls is bound to help keep you efficient! Stay productive!

                      Featured photo credit: Maximizing Productivity via cdn-media-1.lifehack.org

                      More by this author

                      30 Movies You Should Watch Before 40 Wanderlist: 60 Cities To Visit Before You Die Lost In Translation: 30 Words With No English Equivalent Here Are 10 Inspirational Biographies That Can Steer You Towards The Right Path 8 Myths About Feminism Debunked

                      Trending in Productivity

                      1 How to Prioritize Right in 10 Minutes and Work 10X Faster 2 11 Ways to Be Productive And Happy At Once 3 What Is a Routine? 9 Ways Routines Make Your Life Easier 4 What Is a Habit? Understand It to Control It 100% 5 11 Important Things to Remember When Changing Habits

                      Read Next

                      Advertising
                      Advertising
                      Advertising

                      Last Updated on November 18, 2019

                      How to Prioritize Right in 10 Minutes and Work 10X Faster

                      How to Prioritize Right in 10 Minutes and Work 10X Faster

                      Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

                      Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

                      How do we manage that?

                      I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

                      The Scales Method – a productivity method I created several years ago.

                      How to Prioritize with the Scales Method

                        One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

                        At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

                        After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

                        • She could produce three times more creative ideas for blog articles
                        • She could publish all her articles on time
                        • And she could finish all her work on time every day (no more overtime!)

                        Curious to find out how she did it? Read on for the step-by-step guide:

                        Advertising

                        1. Set Aside 10 Minutes for Planning

                        When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

                        My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

                        Use this time to:

                        • Look at the big picture.
                        • Think about the current goal and target that you need/want to achieve.
                        • Lay out all the tasks you need to do.

                        2. Align Your Tasks with Your Goal

                        This is the core component that makes the Scales Method effective.

                        It works like this:

                        Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

                        By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

                          To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

                          Low Cost + High Benefit

                          Advertising

                          Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

                          Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

                          High Cost + High Benefit

                          Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

                          Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

                          Low Cost + Low Benefit

                          This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

                          These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

                          High Cost + Low Benefit

                          Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

                          Advertising

                          For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

                          Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

                            After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

                              And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

                              Bonus Tip: Tackling Tasks with Deadlines

                              Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

                              What to do in these cases?

                              Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

                              For example, let’s dip into the editor’s world again.

                              Advertising

                              Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

                                Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

                                The Scales Method Is Different from Anything Else You’ve Tried

                                By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

                                And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

                                Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

                                Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

                                More to Boost Productivity

                                Featured photo credit: Vector Stock via vectorstock.com

                                Read Next