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10 Ways Your Phone Can Make You More Productive At Work

10 Ways Your Phone Can Make You More Productive At Work

Technology has become everybody’s short cut when doing everything from staying on top of emails to making lists, and even in order to save things while having access to them on the go, wherever you are! This list will help you become more productive at work with just a couple of apps and sites for all you tech-savvy (and even the not-so-tech-savvy) iThing owners out there!

Stay on task!

1. myMail

mymail

    Keep track of your emails with myMail. This app allows you to have multiple mailboxes in one little place, which means you never have to miss an important email ever again. myMail allows you to create an @MY.COM address that is 10 times bigger than Gmail, meaning you could store up to 150 gigabytes of data. In addition, it’s available for all Apple iOS and Android smartphones, which means nobody’s left out.

    2. Time Planner

      Time Planner can help you set tasks of all sorts, from home things to work things to studying and resting: everything goes in the planner. This app reminds you of activities with a specific time and location, and you can complete the details by adding your own time frames to set a limit on the time you should be spending on a task. This will help you get a move on and ultimately maximize your productivity by the end of the day. What’s super awesome about this too is the fact that it creates pie charts to show you just how much time you’re spending on which tasks daily, weekly and monthly! This app can be found on the App Store.

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      3. Fantastical 2

        The app that seems to have it all would be Fantastical 2. This app can help you manage events clearly, while displaying the events with attached locations on a map for extreme convenience. It allows you to call, email or message invitees very quickly, and even sends birthday wishes via text, Facebook, Twitter, WhatsApp and the good old traditional email. The Day Ticker allows you to view the events for the day, helping you stay on track, and the app is also available in English, French, German, Italian and Spanish. This app can also be found on the App store.

        Let out your distractions

        1. Any.do

          Sometimes the best way to procrastinate work that needs to be done is to make lists about the work that needs to be done. So why not let out your distractions on Any.do. With a beautiful, simple layout you can keep clear goals and make sure you get them done. With one quick step you’ve got yourself an account and you can begin typing up your tasks, or even using your microphone to record things even faster. Any.do is available on Android, iPhone and even on Chrome and Safari — which means that your lists go everywhere with you, so make no excuses!

          2. Momento

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            With Momento you can take a time out from all the work you have to do and just write. You can record moments in the form of text entries, photos or feeds — even integrating your tweets in there while you’re at it. By emptying out your thoughts about things that are keeping you from being completely focused, you are giving yourself more empty processing space in your brain to easily tackle all the new tasks at hand!

            Good vibes

            1. SimplyNoise

            simply noise

              Ever have a really important essay or text piece that you have to write by a particular deadline and you just can’t seem to get yourself in the zone for it? Well surprisingly, noise is your remedy. SimplyNoise allows you to play White Noise, Pink Noise and Brown Noise, which help you drown out every other noise around you and help you concentrate solely on the words you are thinking. This is only 99 cents on the App Store or from Google Play — but if you’d like to save yourself those cents then just click here and get writing.

              2. 8tracks

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              8tracks Music Playlists

                8tracks is the queen of all playlist sites — all you have to do is get the app (which is free) or go to the site, click the explore tab, type in “work” or “study” or any tag you feel is appropriate for the type of music that your brain enjoys when getting work done, and you’re all set!

                Note-taking to be more productive

                1. OneNote

                OneNote

                  OneNote is a brilliant way to take notes and gather all your ideas in notebooks, all stored online with a little help from OneDrive. This means you never lose a note and you can move your notes around from place to place as it’s available on Windows 7, Windows 8, Windows Phone, Mac, iPad, iPhone and Android. Something also quite special about this app is you can use your finger, mouse or stylus to draw and take notes, which can sometimes be a lot more efficient than typing things up.

                  2. Evernote

                  evernote

                    Evernote has got to be the most popular app when it comes to note-taking, but it has certainly earned its popularity. This app helps you remember things you want to remember, save favorite pages, carry out better research, collaborate effectively with friends and colleagues and even plan your next trip. Having everything in one place that keeps syncing with all your other devices and computers helps keep everything accessible. This one’s definitely a must-have.

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                    3. Pocket

                    pocket

                      Ever found something you wanted to come back to later but just didn’t know where to save it? Do you then send yourself subjectless emails that are never to be found again? Well Pocket will help you with that. This app lets you put anything into Pocket and it saves directly from your browser or Twitter, Flipboard, Pulse and Zite. Pocket’s available on iPhone, iPad, Android, Kobo and of course, your browser.

                      With all these apps in hand, there is no better way to let your phone help you be more productive than to just get right to work. Taking the most advantage of your phone’s capabilities and having those apps ready for whenever duty calls is bound to help keep you efficient! Stay productive!

                      Featured photo credit: Maximizing Productivity via cdn-media-1.lifehack.org

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                      Last Updated on September 17, 2018

                      How to Stop Multitasking and Become Way More Productive

                      How to Stop Multitasking and Become Way More Productive

                      Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

                      Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

                      All these distractions result in us multitasking where our attention is switching between one crisis and the next.

                      Multitasking is a problem. But how to stop multitasking?

                      How bad really is multitasking?

                      It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

                      Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

                      This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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                      We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

                      So what to do about it?

                      Ways to stop multitasking and increase productivity

                      Now, forget about how to multitask!

                      Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

                      1. Get enough rest

                      When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

                      This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

                      When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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                      2. Plan your day

                      When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

                      When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

                      Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

                      3. Remove everything from your desk and screen except for the work you are doing

                      I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

                      I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

                      Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

                      4. When at your desk, do work

                      We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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                      Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

                      5. Learn to say no

                      Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

                      Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

                      By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

                      6. Turn off notifications on your computer

                      For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

                      Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

                      7. Find a quiet place to do your most important work

                      Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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                      You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

                      The bottom line

                      Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

                      Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

                      Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

                      Featured photo credit: Unsplash via unsplash.com

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