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10 Habits of Highly Unfocused People

10 Habits of Highly Unfocused People

In a world with information bombarding us from each and every angle and the daily grind moving at a breakneck pace, it’s hard to stay focused. With so many decisions and so much information to digest at every turn, being unfocused can be a detriment to your personal and professional life. Are you suffering from information overload? Here are 10 habits of highly unfocused people to watch for:

1. They don’t see the forest through the trees.

Many tasks, projects, and independent elements combine to complete projects. Often it seems like you have plenty of time, weeks even, to complete a task. You do what you’re supposed to and dive right in. You work, tirelessly, to complete each task. You make sure every detail is perfect, all the i’s dotted and the t’s crossed. But too many times, diving into the details takes the focus off the overall goal and sends you down a rathole from which you can’t recover. Save the optional bonus points until the end, keeping your focus on the goal of completion.

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2. They don’t plan.

It’s difficult, if not impossible, to stay focused without having a plan to execute. Whether the plan is internal or written down, it’s a vital stage for focused, successful people. Do you struggle making a plan? Start with the basics. Start each day writing down what you need to get done and the steps to get there. Keep that list with you and check off each step as you go. Keep track when you miss your goals and reflect each night on why. When you understand exactly what you need to get done, and hold yourself accountable, you’ll learn what to focus on, which can be half the battle.

3. They lose track of time.

It happens to the best of us. You look at the clock and it’s 5:00, time to leave for the day. But you still have so much to do! Does this sound like a daily occurrence for you? Understanding the time you have available and what you can accomplish in a specific amount of time can be the difference between success and failure. If you struggle keeping track of time, find tools that will help. Understand how long things take and you’ll have a better chance at keeping your internal clock on point.

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4. They are easily distracted.

Distractions are everywhere. Some of them are obvious, but others lurk in every cell phone, conversation, and task. Each time focus moves from one task to another, there’s a lag in time to truly focus. The human brain cannot truly multi-task, so attempting to do too much actually hurts productivity. Are you too easily distracted? The best way to improve is to be aware of the problem. Take note of distractions and understand the toll they take on your productivity. Practice makes perfect.

5. They run late.

Are you always running late? Find the reasons and fix them. Are you being honest about how long it takes to get to places? Too many times we have unrealistic ideas about how far we are from places. Make a conscious effort to time how long it takes to get places and take into account outside factors. Do you lose track of time and always have things to finish up that keep your running behind? Don’t start projects you can’t finish before you leave. Find the cause and come up with a plan.

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6. They struggle to prioritize.

Do you find that you always have too many things that have to be done immediately? It’s important to understand that not everything you do has the same priority. Make sure you set that expectation and you’ll find that your schedule will open up and you’ll get significantly more accomplished.

7. They wait until the last moment.

Procrastination may breed creativity, but it also can be the downfall of even the best-laid plans. Do you miss deadlines because you run out of time? Take your need for the adrenaline and use it to your advantage. Create your own deadlines for specific aspects of the project and attack those. By splitting up a large project into more manageable chunks and creating deadlines around these, even if you do wait till the last moment, you’ll be more prepared to stay on task and schedule.

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8. They are messy or unorganized.

Mess not only clutters up your desk, it can also play havoc on your productivity. Take a hard look at your surroundings and make a conscious effort to keep organized. You’ll have a better chance to stay on track and ensure nothing important gets lost in the mess.

9. They are flaky.

Following though is vital. Skipping out on appointments, canceling at the last minute, and being flaky in general hurts your reputation and can cost you more than you realize. While it’s easy to say “just fulfill your commitments,” there’s another important way to become less flaky. Take the time to fully evaluate and commit to everything you agree to. While for those being stood up see it as a sign of disrespect, it’s often more about planning and commitment. Before taking a meeting, scheduling a dinner, or agreeing to a project, make sure you can and will follow through. You’ll protect your reputation and help stay focused.

10. They worry about everything.

Do you worry about everything? Learn what’s important and focus on that. Anytime you’re taking the focus on what you’re trying to accomplish, it will hurt productivity. Don’t sweat the small stuff and you’ll have more time to hammer the big stuff.

Featured photo credit: Carousel/Jo Dooher via flickr.com

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Kyle Robbins

Kyle is the founder of Branding Beard. He writes about communication tips on Lifehack.

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Last Updated on March 23, 2021

Manage Your Energy so You Can Manage Your Time

Manage Your Energy so You Can Manage Your Time

One of the greatest ironies of this age is that while various gadgets like smartphones and netbooks allow you to multitask, it seems that you never manage to get things done. You are caught in the busyness trap. There’s just too much work to do in one day that sometimes you end up exhausted with half-finished tasks.

The problem lies in how to keep our energy level high to ensure that you finish at least one of your most important tasks for the day. There’s just not enough hours in a day and it’s not possible to be productive the whole time.

You need more than time management. You need energy management

1. Dispel the idea that you need to be a “morning person” to be productive

How many times have you heard (or read) this advice – wake up early so that you can do all the tasks at hand. There’s nothing wrong with that advice. It’s actually reeks of good common sense – start early, finish early. The thing is that technique alone won’t work with everyone. Especially not with people who are not morning larks.

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I should know because I was once deluded with the idea that I will be more productive if I get out of bed by 6 a.m. Like most of you Lifehackers, I’m always on the lookout for productivity hacks because I have a lot of things in my plate. I’m working full time as an editor for a news agency, while at the same time tending to my side business as a content marketing strategist. I’m also a travel blogger and oh yeah, I forgot, I also have a life.

I read a lot of productivity books and blogs looking for ways to make the most of my 24 hours. Most stories on productivity stress waking up early. So I did – and I was a major failure in that department – both in waking up early and finishing early.

2. Determine your “peak hours”

Energy management begins with looking for your most productive hours in a day. Getting attuned to your body clock won’t happen instantly but there’s a way around it.

Monitor your working habits for one week and list down the time when you managed to do the most work. Take note also of what you feel during those hours – do you feel energized or lethargic? Monitor this and you will find a pattern later on.

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My experiment with being a morning lark proved that ignoring my body clock and just doing it by disciplining myself to wake up before 8 a.m. will push me to be more productive. I thought that by writing blog posts and other reports in the morning that I would be finished by noon and use my lunch break for a quick gym session. That never happened. I was sleepy, distracted and couldn’t write jack before 10 a.m.

In fact that was one experiment that I shouldn’t have tried because I should know better. After all, I’ve been writing for a living for the last 15 years, and I have observed time and again that I write more –and better – in the afternoon and in evenings after supper. I’m a night owl. I might as well, accept it and work around it.

Just recently, I was so fired up by a certain idea that – even if I’m back home tired from work – I took out my netbook, wrote and published a 600-word blog post by 11 p.m. This is a bit extreme and one of my rare outbursts of energy, but it works for me.

3. Block those high-energy hours

Once you have a sense of that high-energy time, you can then mold your schedule so that your other less important tasks will be scheduled either before or after this designated productive time.

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Block them out in your calendar and use the high-energy hours for your high priority tasks – especially those that require more of your mental energy and focus. You also need to use these hours to any task that will bring you closer to you life’s goal.

If you are a morning person, you might want to schedule most business meetings before lunch time as it’s important to keep your mind sharp and focused. But nothing is set in stone. Sometimes you have to sacrifice those productive hours to attend to other personal stuff – like if you or your family members are sick or if you have to attend your son’s graduation.

That said, just remember to keep those productive times on your calendar. You may allow for some exemptions but stick to that schedule as much as possible.

There’s no right or wrong way of using this energy management technique because everything depends on your own personal circumstances. What you need to remember is that you have to accept what works for you – and not what other productivity gurus say you should do.

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Understanding your own body clock is the key to time management. Without it, you end up exhausted chasing a never-ending cycle of tasks and frustrations.

Featured photo credit: Collin Hardy via unsplash.com

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