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10 Habits of Highly Unfocused People

10 Habits of Highly Unfocused People

In a world with information bombarding us from each and every angle and the daily grind moving at a breakneck pace, it’s hard to stay focused. With so many decisions and so much information to digest at every turn, being unfocused can be a detriment to your personal and professional life. Are you suffering from information overload? Here are 10 habits of highly unfocused people to watch for:

1. They don’t see the forest through the trees.

Many tasks, projects, and independent elements combine to complete projects. Often it seems like you have plenty of time, weeks even, to complete a task. You do what you’re supposed to and dive right in. You work, tirelessly, to complete each task. You make sure every detail is perfect, all the i’s dotted and the t’s crossed. But too many times, diving into the details takes the focus off the overall goal and sends you down a rathole from which you can’t recover. Save the optional bonus points until the end, keeping your focus on the goal of completion.

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2. They don’t plan.

It’s difficult, if not impossible, to stay focused without having a plan to execute. Whether the plan is internal or written down, it’s a vital stage for focused, successful people. Do you struggle making a plan? Start with the basics. Start each day writing down what you need to get done and the steps to get there. Keep that list with you and check off each step as you go. Keep track when you miss your goals and reflect each night on why. When you understand exactly what you need to get done, and hold yourself accountable, you’ll learn what to focus on, which can be half the battle.

3. They lose track of time.

It happens to the best of us. You look at the clock and it’s 5:00, time to leave for the day. But you still have so much to do! Does this sound like a daily occurrence for you? Understanding the time you have available and what you can accomplish in a specific amount of time can be the difference between success and failure. If you struggle keeping track of time, find tools that will help. Understand how long things take and you’ll have a better chance at keeping your internal clock on point.

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4. They are easily distracted.

Distractions are everywhere. Some of them are obvious, but others lurk in every cell phone, conversation, and task. Each time focus moves from one task to another, there’s a lag in time to truly focus. The human brain cannot truly multi-task, so attempting to do too much actually hurts productivity. Are you too easily distracted? The best way to improve is to be aware of the problem. Take note of distractions and understand the toll they take on your productivity. Practice makes perfect.

5. They run late.

Are you always running late? Find the reasons and fix them. Are you being honest about how long it takes to get to places? Too many times we have unrealistic ideas about how far we are from places. Make a conscious effort to time how long it takes to get places and take into account outside factors. Do you lose track of time and always have things to finish up that keep your running behind? Don’t start projects you can’t finish before you leave. Find the cause and come up with a plan.

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6. They struggle to prioritize.

Do you find that you always have too many things that have to be done immediately? It’s important to understand that not everything you do has the same priority. Make sure you set that expectation and you’ll find that your schedule will open up and you’ll get significantly more accomplished.

7. They wait until the last moment.

Procrastination may breed creativity, but it also can be the downfall of even the best-laid plans. Do you miss deadlines because you run out of time? Take your need for the adrenaline and use it to your advantage. Create your own deadlines for specific aspects of the project and attack those. By splitting up a large project into more manageable chunks and creating deadlines around these, even if you do wait till the last moment, you’ll be more prepared to stay on task and schedule.

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8. They are messy or unorganized.

Mess not only clutters up your desk, it can also play havoc on your productivity. Take a hard look at your surroundings and make a conscious effort to keep organized. You’ll have a better chance to stay on track and ensure nothing important gets lost in the mess.

9. They are flaky.

Following though is vital. Skipping out on appointments, canceling at the last minute, and being flaky in general hurts your reputation and can cost you more than you realize. While it’s easy to say “just fulfill your commitments,” there’s another important way to become less flaky. Take the time to fully evaluate and commit to everything you agree to. While for those being stood up see it as a sign of disrespect, it’s often more about planning and commitment. Before taking a meeting, scheduling a dinner, or agreeing to a project, make sure you can and will follow through. You’ll protect your reputation and help stay focused.

10. They worry about everything.

Do you worry about everything? Learn what’s important and focus on that. Anytime you’re taking the focus on what you’re trying to accomplish, it will hurt productivity. Don’t sweat the small stuff and you’ll have more time to hammer the big stuff.

Featured photo credit: Carousel/Jo Dooher via flickr.com

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Kyle Robbins

Founder, BrandingBeard.com

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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