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How Being A Minimalist At Work Can Make You More Successful

How Being A Minimalist At Work Can Make You More Successful

Have you bought into the ethos that to be productive you must work all the hours under the sun?

If yes, then your day probably looks like this…

You get up at the crack of dawn, get to your office super-early and begin working. When lunch time comes around, you decide to skip it, choosing instead to eat at your desk so you can continue working. As your colleagues begin leaving at the end of the day, you stay late while you try in vain to finish all of your tasks and projects.

For a few months, you’re excited by what you believe you are achieving. But as time goes by, you realize that you’re not as productive as you think, and you’re struggling to keep up the hectic pace.

If you’re honest with yourself, if you don’t make some urgent changes – you’ll be burnt out within a year.

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What’s the Connection Between Minimalism and Productivity?

The first thing to grasp, is that there is a little-known (but definite) connection between minimalism and productivity.

If you’re unfamiliar with minimalism, then think of it this way: Performing a task in as simple a way as possible.

This could involve devising a way to deal with your emails efficiently, or learning how to prioritize important work over tasks that can be scrapped. It may even mean developing the ability to focus 100% on a task at hand.

Minimalism has an end goal of making your work easier… and more productive!

As an example, if you’ve streamlined the way you create reports, you may find that you can do this task in half the time that it previously took you. All it needed was some initial time and creativity to look for ways to make the task as simple as possible.

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If you find yourself continually running out of time at work, take a step back, and begin seeking ways to make your workload easier to deal with. Each task that you simplify, can lead to significant time savings (especially when calculated over periods of weeks and months).

Despite what you may have been taught at school or college, minimalism and productivity are intrinsically linked.

8 Ways Minimalism Can Boost Your Work Productivity

So, what are the best ways to introduce a minimalistic approach to your work?

Let’s take a look now.

Write a daily to-do list.

Begin your working day by writing a to-do list (either on paper or by using an app). It only takes a few minutes to make a list of everything you would like to do in the day ahead. And it’s remarkable how this simple activity can crystallize your thoughts and help plan your day.

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Identify essential tasks.

Once you’ve completed your to-do list. Take a good look at it. Are there two or three tasks that you absolutely need to finish today? If yes, can you identify them? In most cases, essential tasks will jump out of your to-do list. Make sure you mark these as VIT (Very Important Tasks!).

Cut non-essential tasks.

Take a second look at your to-do list. Are there any tasks that you’ve listed that you don’t really need to do? For example, you may have listed several meetings – but are they all really necessary? By looking at your to-do list with a minimalist mindset, you’ll be sure to find things that you can scratch off your list.

Learn to focus and defeat distractions.

To be a successful minimalist, you must learn to develop laser focus. If you can’t avoid distractions (such as loud conversations in an open-plan office), then by building powerful mental focus – distractions won’t distract you any more!

Turn tasks into daily habits.

Daily habits can be incredibly potent. They can break down complex tasks and turn them into bite-sized daily treats! For instance, you may work at a restaurant and need to clean the outside of the building every week. The cleaning might take you one hour to complete. Instead of this, you could build a daily routine of cleaning a part of the outside every day for 10 minutes. This will be easier and more enjoyable to complete than working a full hour on the task. It will also enable you to make it a habit – so you’ll never have to motivate yourself to complete it.

Stretch time.

Did you know that it’s possible to stretch time? It’s true. Let’s say that I give you three hours to create a Google Slides presentation. You start the task, and if you’re like most people, you’ll finish it somewhere around the three-hour mark. Now, imagine that instead of three hours, I told you that you needed to create it in 90 minutes. Guess what – you’d be able to do it! This is what I mean by stretching time. To save this precious resource, assign yourself less time to complete your tasks.

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Be aware of the Pareto Principle.

You may be unfamiliar with the term Pareto Principle, but I’m sure you’ve heard of the 80/20 rule. Well, they are the same thing. This rule/principle states that just 20% of our efforts will lead to 80% of our results. Looking at from the opposite perspective, 80% of our efforts will lead to just 20% of our results! The trick is to become aware of the 20% of actions that are producing most of our results. Identify these actions, focus on performing them, and your productivity will skyrocket.

Take regular breaks.

It’s tempting to skip breaks (and even lunch) when you have lots of tasks and projects ahead of you. However, research has shown that workers who take regular breaks are actually more productive than those who don’t.[1] There are several science-backed reasons for taking regular breaks, including the fact that they help us to maintain our focus, help us remember information, and help us to reevaluate our goals. So, don’t let your colleagues persuade you to keep working. Take regular breaks, and begin to see an immediate boost to your productivity.

Start adding these minimalist techniques to your life right now. You’ll be amazed at how much more relaxed you are – and how much more productive you’ve become!

Featured photo credit: Pixabay via pexels.com

Reference

More by this author

Craig J Todd

Freelance Writer helping businesses and people to thrive.

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Last Updated on October 17, 2018

7 Natural (And Highly Effective) Ways to Improve Memory

7 Natural (And Highly Effective) Ways to Improve Memory

How is your memory? Is your cognitive function as strong as you’d like it to be?

If not, then you’re definitely going to be interested in the memory improvement tips I’ll be sharing with you in this article.

Despite what you might think – or have been told – improving your ability to recall information is certainly possible. You just need to know the right ways to do it. (Don’t worry, as you won’t need to make any significant lifestyle changes.)

So how to improve memory? Let’s dive straight into the first of seven easy ways to improve your memory significantly.

1. Meditate

We live in a world of non-stop, 24/7 information. It’s like a waterfall that’s endlessly pouring news, data, facts and figures into our conscious minds.

Unfortunately, our brains are not designed to absorb this tremendous amount of information. It’s no wonder then, that most people struggle to remember information and recall things.

Even if you believe you have a good memory and are comfortable with multi-tasking, you’ll also be aware that there’s only so much information your brain can process at one time. And research suggests that the more information and distractions, the harder it is for you to transfer information to your long-term memory.[1]

Fortunately, meditation can help you out.

Even if you just meditate for 10 minutes per day, you’ll boost your ability to focus, which in turn, will make it easier for you to remember important facts.

If you need help in shifting into a meditative state, I recommend trying an app like Headspace – which can assist you to achieve this in a convenient and structured way.

And don’t forget, meditation doesn’t just have to be closing your eyes and sitting in a lotus position. Some people prefer to simply take a short walk in nature. This clears and calms their mind, and still provides the all-important boost to their focus.

2. Get plenty of sleep

If you’re sleep deprived or have not been sleeping well, then I’m guessing you’re not remembering well either. This is because sleep and memory are intimately connected.

If you have a busy life and regularly find yourself not getting enough sleep, then this will negatively impact your cognitive abilities – including your memory.

How much sleep should you be getting?

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Well, according to the National Sleep Foundation, you need a minimum of seven to nine hours of sleep per night. If you get this amount of sleep regularly, then within just a few days, you’ll see a tangible improvement to your ability to remember and recall things.

Now, I’ll be honest with you, maintaining a proper sleep cycle is not always easy (especially when the latest Netflix series has just been released!). But if you care about improving your short-term and long-term ability to remember things, then it’s critical that you try to get at least the recommended amount of sleep every night.

Are there ways to hack the sleep cycle?

Yes, there are.

Try these three things:

  • Have a fixed bedtime (preferably before 10pm)
  • Don’t eat too late
  • Make sure your bedroom is as dark as possible

Sleeping is a precious activity. It regenerates your body, clears your mind, and helps with the storing and retrieval of information.

However, don’t sleep just yet, as I want to tell you about another great way to increase memory…

3. Challenge your brain

When was the last time you challenged your brain?

I don’t mean challenged in the sense of overeating or undersleeping. I’m referring to stretching your mental capabilities through things like crossword puzzles, Sudoku and memory games.

To expand your memory bank, and to make your recall razor-sharp, you need to continually challenge your brain.

Feedback from Lifehack readers such as yourself, has suggested that brain training apps are a super-effective way of doing this. Used regularly, these apps can enhance your focus, attention span, problem-thinking ability and memory.

There are hundreds of these apps available (most of them for free), but I recommend starting out with one of the big three:

  • Peak (Android/iOS, free, 10 million+ downloads)
  • Lumosity (Android/iOS, free, 10 million+ downloads)
  • Elevate (Android/iOS, free, 5 million+ downloads)

If you normally spend a chunk of your week playing computer games, then instead of shooting and killing your enemies, why not let some of them live – while you put your attention into boosting your brain power!

Challenging your brain will strengthen your neural pathways and enhance your mental abilities. But don’t just take my word for it, try one of the apps above and see the positive benefits for yourself.

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4. Take more breaks

When I think back to my days as a budding entrepreneur, I distinctively remember working all the hours under the sun – and many under the moon too!

At that time, I believed that breaks were for the weak, and to become wealthy and successful, I needed to shed blood, sweat and tears.

However, I was wrong.

Taking regular breaks is the best way to keep yourself productive, creative and alive to opportunities. It’s also the best way to learn new information.

Let me explain.

Typically, when studying lots of new information, most people will spend hours reading it – in an attempt to learn and remember the content as quickly as possible. Unfortunately, they’ve overlooked something.

Namely, extended study sessions are rarely a good thing, as your ability to retain information naturally declines after a certain period of time.

It’s similar to physical exercise. You wouldn’t attempt to train vigorously for four hours in a row. Instead, you’d take regular breaks to give your lungs, heart and muscles adequate time to recover. Failing to do this will result in muscle cramps and overexertion.

It’s the same with your brain. If you overload it with information, you’ll suffer from mental fatigue.

What’s the answer?

Make sure you take regular breaks when learning new information. I recommend at least a 10-minute break every hour. (You may also want to take a look at the Pomodoro Method.)

If you don’t want to be as regimented as that, then take breaks as soon as you find yourself losing the ability to focus on the new material. Your brain will thank you – and your learning aptitude will move up a level.

5. Learn a new skill

I love this quote, as it’s 100% true – but frequently overlooked:

“Learning never exhausts the mind.” – Leonardo da Vinci

From my experience of helping to develop the careers of dozens of Lifehack employees, I can definitively say that participating in meaningful and purposeful activities stimulates the mind. It also reduces stress and enhances health and well-being.

Let me give you an example of this:

Imagine you work for a global financial institution in one of their call centers. You take over 100 calls a day – many of them complaints. When you started the job a few months back, you were excited to be in full-time employment and working for a household name.

Unfortunately, your initial enthusiasm quickly turned into frustration.

The endless complaint calls began to take their toll on you. And the supervisors irritated you too, as they were far too interested in micro-managing you – rather than letting you work in your own way.

Now, in the story above, the ending could be that you put up with a job you didn’t like, and led a dull and frustrated working life for years and years. However, an alternative ending is this: you channeled your dissatisfaction in to learning a new skill (computer coding). It took you a year or two to get up to speed, but it allowed you to successfully upgrade your career – and the ongoing learning made the call centre job much more bearable.

Clearly, learning new skills gives you impetus, focus and something to aim for. Your brain loves to learn, and you should tap into this by always seeking our new information. And when learning becomes a habit, you’ll find your ability to remember and recall things effortlessly, becomes a habit too.

6. Start working out

If you’re not already working out regularly, then here’s another reason to do so:

Exercising for 20-30 minutes three times a week will improve your long-term memory.

Regular exercise increases blood flow in your body and supplies the brain with extra oxygen and nutrients. And a well-nourished brain is a well-functioning brain!

“But I just don’t have the time?,” I hear you say.

Not a problem.

A research has shown that a daily burst of 60 seconds of high-intensity exercise, offered many of the benefits of the longer exercise routines.[2] So, if you’re short on time – now you know what to do.

Interested in getting started?

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Here are five different ways that will help you work out:

  • Join a gym
  • Join a sports team
  • Buy a bike
  • Take up hiking
  • Dance to your favorite music

7. Eat healthier foods

I’m sure you’ve heard the expression: “You are what you eat.”

This applies to your brain too.

The food that you eat helps determine your brain’s capacity to store and recall information. A poor diet (think junk food + soda!) harms not just your physical health, but your mental health too.

Fortunately, there are several foods that are especially good for your brain and your memory. These include: blueberries, celery and dark chocolate. But anything high in antioxidants will have a positive effect on your brain and memory.

Conversely, highly-processed foods and those loaded with sugar will have a negative impact on your memory. This is due to them providing insufficient nutrients for your brain – leading you to easily suffer from mental fatigue.

Want to be mentally healthy? Then eat and drink an abundance of these for brain health:

  • Turmeric – helps new brain cells grown
  • Broccoli – protects the brain against damage
  • Nuts – improves memory
  • Green tea – enhances brain performance, memory and focus[3]
  • Fish oilfish oil supplements can increase your brain power

Here’re more brain food options that improve memory!

Final thoughts

I sincerely hope these seven memory boosting ways that I’ve covered in this article will be of help to you.

You don’t need to implement them all. I suggest just trying the ones that appeal to you.

But, if you’re serious about dramatically improving your memory, then make a start right now on adopting one or more of the ways I’ve suggested. I’m confident you won’t regret it.

Featured photo credit: Eric Ward via unsplash.com

Reference

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