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How Being A Minimalist At Work Can Make You More Successful

How Being A Minimalist At Work Can Make You More Successful

Have you bought into the ethos that to be productive you must work all the hours under the sun?

If yes, then your day probably looks like this…

You get up at the crack of dawn, get to your office super-early and begin working. When lunch time comes around, you decide to skip it, choosing instead to eat at your desk so you can continue working. As your colleagues begin leaving at the end of the day, you stay late while you try in vain to finish all of your tasks and projects.

For a few months, you’re excited by what you believe you are achieving. But as time goes by, you realize that you’re not as productive as you think, and you’re struggling to keep up the hectic pace.

If you’re honest with yourself, if you don’t make some urgent changes – you’ll be burnt out within a year.

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What’s the Connection Between Minimalism and Productivity?

The first thing to grasp, is that there is a little-known (but definite) connection between minimalism and productivity.

If you’re unfamiliar with minimalism, then think of it this way: Performing a task in as simple a way as possible.

This could involve devising a way to deal with your emails efficiently, or learning how to prioritize important work over tasks that can be scrapped. It may even mean developing the ability to focus 100% on a task at hand.

Minimalism has an end goal of making your work easier… and more productive!

As an example, if you’ve streamlined the way you create reports, you may find that you can do this task in half the time that it previously took you. All it needed was some initial time and creativity to look for ways to make the task as simple as possible.

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If you find yourself continually running out of time at work, take a step back, and begin seeking ways to make your workload easier to deal with. Each task that you simplify, can lead to significant time savings (especially when calculated over periods of weeks and months).

Despite what you may have been taught at school or college, minimalism and productivity are intrinsically linked.

8 Ways Minimalism Can Boost Your Work Productivity

So, what are the best ways to introduce a minimalistic approach to your work?

Let’s take a look now.

Write a daily to-do list.

Begin your working day by writing a to-do list (either on paper or by using an app). It only takes a few minutes to make a list of everything you would like to do in the day ahead. And it’s remarkable how this simple activity can crystallize your thoughts and help plan your day.

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Identify essential tasks.

Once you’ve completed your to-do list. Take a good look at it. Are there two or three tasks that you absolutely need to finish today? If yes, can you identify them? In most cases, essential tasks will jump out of your to-do list. Make sure you mark these as VIT (Very Important Tasks!).

Cut non-essential tasks.

Take a second look at your to-do list. Are there any tasks that you’ve listed that you don’t really need to do? For example, you may have listed several meetings – but are they all really necessary? By looking at your to-do list with a minimalist mindset, you’ll be sure to find things that you can scratch off your list.

Learn to focus and defeat distractions.

To be a successful minimalist, you must learn to develop laser focus. If you can’t avoid distractions (such as loud conversations in an open-plan office), then by building powerful mental focus – distractions won’t distract you any more!

Turn tasks into daily habits.

Daily habits can be incredibly potent. They can break down complex tasks and turn them into bite-sized daily treats! For instance, you may work at a restaurant and need to clean the outside of the building every week. The cleaning might take you one hour to complete. Instead of this, you could build a daily routine of cleaning a part of the outside every day for 10 minutes. This will be easier and more enjoyable to complete than working a full hour on the task. It will also enable you to make it a habit – so you’ll never have to motivate yourself to complete it.

Stretch time.

Did you know that it’s possible to stretch time? It’s true. Let’s say that I give you three hours to create a Google Slides presentation. You start the task, and if you’re like most people, you’ll finish it somewhere around the three-hour mark. Now, imagine that instead of three hours, I told you that you needed to create it in 90 minutes. Guess what – you’d be able to do it! This is what I mean by stretching time. To save this precious resource, assign yourself less time to complete your tasks.

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Be aware of the Pareto Principle.

You may be unfamiliar with the term Pareto Principle, but I’m sure you’ve heard of the 80/20 rule. Well, they are the same thing. This rule/principle states that just 20% of our efforts will lead to 80% of our results. Looking at from the opposite perspective, 80% of our efforts will lead to just 20% of our results! The trick is to become aware of the 20% of actions that are producing most of our results. Identify these actions, focus on performing them, and your productivity will skyrocket.

Take regular breaks.

It’s tempting to skip breaks (and even lunch) when you have lots of tasks and projects ahead of you. However, research has shown that workers who take regular breaks are actually more productive than those who don’t.[1] There are several science-backed reasons for taking regular breaks, including the fact that they help us to maintain our focus, help us remember information, and help us to reevaluate our goals. So, don’t let your colleagues persuade you to keep working. Take regular breaks, and begin to see an immediate boost to your productivity.

Start adding these minimalist techniques to your life right now. You’ll be amazed at how much more relaxed you are – and how much more productive you’ve become!

Featured photo credit: Pixabay via pexels.com

Reference

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Craig J Todd

Freelance Writer helping businesses and people to thrive.

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Last Updated on February 21, 2019

How to Stop Information Overload

How to Stop Information Overload

Information overload is a creature that has been growing on the Internet’s back since its beginnings. The bigger the Internet gets, the more information there is. The more quality information we see, the more we want to consume it. The more we want to consume it, the more overloaded we feel.

This has to stop somewhere. And it can.

As the year comes to a close, there’s no time like the present to make the overloading stop.

But before I explain exactly what I mean, let’s discuss information overload in general.

How Serious Is Information Overload?

The sole fact that there’s more and more information published online every single day is not the actual problem. Only the quality information becomes the problem.

This sounds kind of strange…but bear with me.

When we see some half-baked blog posts we don’t even consider reading, we just skip to the next thing. But when we see something truly interesting — maybe even epic — we want to consume it.

We even feel like we have to consume it. And that’s the real problem.

No matter what topic we’re interested in, there are always hundreds of quality blogs publishing entries every single day (or every other day). Not to mention all the forums, message boards, social news sites, and so on.

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The amount of epic content on the Internet these days is so big that it’s virtually impossible for us to digest it all. But we try anyway.

That’s when we feel overloaded. If you’re not careful, one day you’ll find yourself reading the 15th blog post in a row on some nice WordPress tweaking techniques because you feel that for some reason, “you need to know this.”

Information overload is a plague. There’s no vaccine, there’s no cure. The only thing you have is self-control.

Luckily, you’re not on your own. There are some tips you can follow to protect yourself from information overload and, ultimately, fight it.

But first, admit that information overload is really bad for you.

Why Information Overload Is Bad for You

Information overload stops you from taking action. That’s the biggest problem here.

When you try to consume more and more information every day, you start to notice that even though you’ve been reading tons of articles, watching tons of videos and listening to tons of podcasts, the stream of incoming information seems to be infinite.

Therefore, you convince yourself that you need to be on a constant lookout for new information if you want to be able to accomplish anything in your life, work and/or passion. The final result is that you are consuming way too much information, and taking way too little action because you don’t have enough time for it.

The belief that you need to be on this constant lookout for information is just not true.

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You don’t need every piece of advice possible to live your life, do your work or enjoy your passion.

How to Stop Information Overload (And Start to Achieve More)

So how to recognize the portion of information that you really need? Start with setting goals.

1. Set Your Goals

If you don’t have your goals put in place, you’ll be just running around grabbing every possible advice and thinking that it’s “just what you’ve been looking for.”

Setting goals is a much more profound task than just a way to get rid of information overload. Now by “goals” I don’t mean things like “get rich, have kids, and live a good life”. I mean something much more within your immediate grasp. Something that can be achieved in the near future — like within a month (or a year) at most.

Basically, something that you want to attract to your life, and you already have some plan on how you’re going to make it happen. So no hopes and dreams, just actionable, precise goals.

Then once you have your goals, they become a set of strategies and tactics you need to act upon.

2. Know What to Skip When Facing New Information

Once you have your goals, plans, strategies and tasks, you can use them to decide what information is really crucial.

First of all, if the information you’re about to read has nothing to do with your current goals and plans, then skip it. You don’t need it.

If it does, then ask yourself these questions:

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  • Will you be able to put this information into action immediately?
  • Does it have the potential to maybe alter your nearest actions/tasks?
  • Is it so incredible that you absolutely need to take action on it right away?

If the information is not actionable in a day or two, then skip it.

(You’ll forget about it anyway.)

And that’s basically it. Digest only what can be used immediately. If you have a task that you need to do, consume only the information necessary for getting this one task done, nothing more.

You need to be focused in order to have clear judgment, and be able to decide whether some piece of information is mandatory or redundant.

Self-control comes handy too. It’s quite easy to convince yourself that you really need something just because of poor self-control. Try to fight this temptation, and be as ruthless about it as possible – if the information is not matching your goals and plans, and you can’t take action on it in the near future, then SKIP IT.

3. Be Aware of the Minimal Effective Dose

There’s a thing called the MED – Minimal Effective Dose. I was first introduced to this idea by Tim Ferriss. In his book The 4-Hour BodyTim illustrates the minimal effective dose by talking about medical drugs.

Everybody knows that every pill has a MED, and after that specific dose, no other positive effects occur, only some negative side effects if you overdose big.

Consuming information is somewhat similar. You need just a precise amount of it to help you to achieve your goals and put your plans into life.

Everything more than that amount won’t improve your results any further. And if you try to consume too much of it, it will eventually stop you from taking any action altogether.

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4. Don’t Procrastinate by Consuming More Information

Probably one of the most common causes of consuming ridiculous amounts of information is the need to procrastinate. By reading yet another article, we often feel that we are indeed working, and that we’re doing something good – we’re learning, which in result will make us a more complete and educated person.

This is just self-deception. The truth is we’re simply procrastinating. We don’t feel like doing what really needs to be done – the important stuff – so instead we find something else, and convince ourselves that “that thing” is equally important. Which is just not true.

Don’t consume information just for the sake of it. It gets you nowhere.

The focus of this article is not on how to stop procrastinating, but if you’re having such issue, I recommend you read this:

Procrastination – A Step-By-Step Guide to Stop Procrastinating

Summing It Up

As you can see, information overload can be a real problem and it can have a sever impact on your productivity and overall performance.

I know I have had my share of problems with it (and probably still have from time to time). But creating this simple set of rules helps me to fight it, and to keep my lizard brain from taking over.

I hope it helps you too, especially as we head into a new year with a new chance at setting ourselves up for success.

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Featured photo credit: Pexels via pexels.com

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