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Ace Any Public Speaking Gig with these 6 Tips Backed by Science

Ace Any Public Speaking Gig with these 6 Tips Backed by Science

Did you know that the fear of public speaking is THE number one thing most people are afraid of?

Believe it or not, the fear of death only comes in at second place. In a joke said on the popular show Seinfeld, he said that:

“To the average person, if you have to be at a funeral, you would rather be in the casket than doing the eulogy.”

It may seem odd, but even the most seasoned public speakers will tell you that they still get the jitters from time to time.

Whether you’re about to give a toast at a bridal reception, or you need to pitch a proposal to a client, getting over your fear of public speaking can open up a lot of doors. You’ll appear as someone who’s confident, talented, and charismatic. You might even get promoted, too.

You’ve undoubtedly heard countless advice on public speaking, from imagining the audience in their underwear to carrying a rabbit’s foot in your pocket. But, your best bet comes right down to science.

Keep these six tips in mind and you should ace ANY speaking engagement like a pro:

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1. Come prepared for the event.

“Best way to conquer stage fright is to know what you’re talking about.”

– Michael H. Mescon, author and speaker

Even if it’s totally last minute, there are still things you can do to prep for the speech. Were you asked by your boss to give a sales pitch? Do you need to be the Master of Ceremonies for a friend’s wedding reception? The less prepared you are, the more anxious you’ll get. Plus, there’s nothing worse than rambling about irrelevant ideas.

Use the Web to search for similar speeches or for inspiration to create your own. Read on related topics. Write important notes on index cards as a guide during the presentation. Do whatever it takes to come prepared for your intention.

2. Carry something familiar.

“A good orator is pointed and impassioned.”

– Marcus Cicero, Roman philosopher and orator

It’s normal to find yourself feeling anxious or jittery – no matter how prepared you are. Just thinking about facing your fears is NOT enough. If it’s your first public speaking gig, you might be so stressed that you’re ready to flee!

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To calm your nerves, try carrying something familiar with you. It could be your favorite pen, a keychain, or that bracelet your spouse gave you. Hold it in your hand for a few minutes while concentrating on your breathing.

Speaking in public is usually scary because it forces people to be in situations that are alien to them. By carrying something special with you, you create a safe space that’s familiar to you.

3. Hum a tune BEFORE the public speaking event.

Humming your favorite tune has several health benefits.[1] One, it helps calm your nerves. In fact, it’s one of the fastest ways to relieve stress. Secondly, it improves airflow between your sinuses. This is great if you want to avoid sounding “stuffy” during one of your talks.

So relax your mind by whistling a happy a tune. Aside from helping your mind focus, it can also soothe your nerves so you won’t feel as nervous once you step onto the stage. Simple songs like a lullaby or a nursery rhyme should work well for this drill.

4. Shift your mindset from YOU to YOUR AUDIENCE.

“The success of your presentation will be judged not by the knowledge you send, but by what the listener receives.”

– Lilly Walters, motivational keynote speaker

One of the main reasons people fear public speaking is because we are afraid of being put under the spotlight. What if we get laughed at? What if we jumble our words? What if we stumble and fall flat on our face?

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The human mind is geared to go through every bad scenario we can think of. But blogger and motivational speaker, Michael Hyatt, says that once we change our perspective from US to OUR AUDIENCE, our fear suddenly becomes irrational.[2]

Think about it: if you are asked to speak, do you believe it’s because people want to see you fail? Audiences attend public speaking events because they want to gain something. Whether it’s new information or a sense of inspiration, you have been given the task to relay a message.

The question now is: how can you best deliver this point across? Looking at it from this angle, talking to a crowd doesn’t seem so bad now, does it?

5. Begin with a story.

“They may forget what you said, but they will never forget how you made them feel.”

– Carl W. Buechner, writer and theologian

When you tell a story, you light up seven areas in the brain of your listeners, as opposed to only two when you cite facts or figures.[3] You don’t need to ooze with confidence to tell a good story. In fact, audiences will care more for the warmth or emotions associated with it.

Make it personal. What events in your life can you relate to your talk? What values or life lessons can your listeners gain from it? Then, start stringing together words: describe details, give dramatic pauses, and smile.

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6. Practice public speaking at every opportunity.

“Speech is power: speech is to persuade, to convert, to compel.”

– Ralph Waldo Emerson, essayist, lecturer, and poet

As they say, “practice makes perfect”. Of course, even the most seasoned speakers in the world still get the butterflies before every gig. But as they do it all the time, it just becomes second nature to them.

Whether your industry calls for it or not, getting over the fear of public speaking will open up plenty of doors for you. It will help you meet new friends, communicate better, and look great on your resume. Not bad things to have.

Grab every opportunity to speak in front of a crowd, whether it’s an audience for three folks or 33,000 people. Tell a joke to a small group of friends. Give an impromptu speech for the bride and groom. Offer to do the sales pitch for that important client.

Before you know it, you would’ve conquered the world’s greatest fear.

Featured photo credit: Markus Spiske/Pexels.com via pexels.com

Reference

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Cris Antonio

Content Strategist, Storyteller

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Published on January 16, 2019

How to Effectively Manage a Heavy Workload at Work

How to Effectively Manage a Heavy Workload at Work

We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.

You might have such a heavy workload that it feels too intimidating to even start.

You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.

That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.

Here’re 13 strategies you can use to get out from under your overwhelming workload:

1. Acknowledge You Can’t Do It All

Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.

We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.

To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.

At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.

The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.

2. Focus on Your Unique Strengths

Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.

The challenge is that many people end up doing things that they’re simply not very good at.

In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.

It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.

It is often not about how to complete this project more effectively but who can help deliver this project.

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So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:

  • Are you a great strategist?
  • Are you an effective planner?
  • Is Project Management your strength?
  • Is communication and bringing people together your strength?
  • Are you the ideas person?
  • Is Implementation your strength?

Think about how you can bring the biggest value to your work and the projects you undertake.

3. Use the Strengths of Your Team

One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.

Delegation or better teamwork is the solution.

Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.

Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.

4. Take Time for Planning

“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln

One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.

You can take the time to think about:

  • What’s the purpose of the project?
  • How Important is it?
  • When does it need to be delivered by?
  • What is the best result and worst result for this project?
  • What are the KPIs?
  • What does the project plan and key milestones look like?
  • Who is working on this project?
  • What is everyone’s responsibilities?
  • What tolerances can I add in?
  • What are the review stages?
  • What are the challenges we may face and the solutions for these challenges?

Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.

5. Focus on Priorities

Not everything is a priority, although it can often feel, in the moment, that it is.

Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.

One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:

  1. Urgent and important (tasks you will do immediately).
  2. Important, but not urgent (tasks you will schedule to do later).
  3. Urgent, but not important (tasks you will delegate to someone else).
  4. Neither urgent nor important (tasks that you will eliminate).

James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box

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    The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.

    If you didn’t get everything accomplished, start the next day with your number one priority.

    If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.

    6. Take Time Out

    To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.

    If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.

    Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.

    In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.

    Take a look at this article learn about The Importance of Scheduling Downtime.

    7. Maintain a Healthy Work-Life Balance

    Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.

    I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.

    Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.

    If you feel there is not enough balance, then it may be time to make a change.

    8. Stop Multitasking

    Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.

    So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.

    When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.

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    If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.

    9. Work in Blocks of Time

    To keep your energy up to produce your best results it’s essential to take regular breaks.

    I use the 60-60-30 method myself and teach it to my coaching clients.

    Work on a project for a sustained period of 50 minutes.

    Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.

    Then continue to work on the project for a further 50 minutes.

    Then take another 10-minute break.

    Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.

    By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.

    10. Get Rid of Distractions

    Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.[1]

    “Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”

    Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.

    If you have an important project to work on, find a space where you won’t be distracted, or try doing this.

    11. Commit Focused Time to Smaller Tasks

    You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.

    Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.

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    Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.

    12. Take a Time Audit

    Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?

    Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.

    You can start by taking a piece of paper and creating three columns:

    Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.

    Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.

    At the end of the week, record the total time spent in each column.

    If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.

    13. Protect Your Confidence

    It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.

    When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.

    Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.

    When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.

    Final Words

    A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.

    The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.

    If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.

    Featured photo credit: Hannah Wei via unsplash.com

    Reference

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