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Why Resting Your Brain is the Best Way to Boost Your Productivity

Why Resting Your Brain is the Best Way to Boost Your Productivity

No matter what method you try, or what advice you take, if your brain is worn out, you’re going to struggle with productivity.

Many believe that stress is good – you have to get that adrenaline flowing to get anything done. But stress keeps your brain on red alert, firing neurons like pistons on the Space Shuttle and releasing all kinds of stress-related hormones and making you a really tired person. When your mind is tired, you’re not functioning at full capacity, and you’re sure to get behind. It’s ironic really, the harder you try to be productive when your brain’s worn out, the worse it gets.

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Why Stress Management Doesn’t Work

Let’s be honest – stress is fear. If you reflect upon the things you’re stressing about, you’ll quickly understand that there are all kinds of things flying around that are scaring you. “What if so-and-so outperforms me?” “What if I don’t meet my deadline?” “Who am I if I can’t rise above my peers?”  We like to call this “stress” because it feels bad to admit that we’re scared – really scared.  Telling our friends “I’m so scared of failing” will get some awkward responses in our culture, so we say “oh, I’m so stressed out about ____.  Pass me that martini.”  And we all chuckle and talk about something else. Fear is weakness, so we call it stress.

Then we try to “manage” our stress, which is impossible – fear cannot be managed, it has to be dealt with directly.  If you have fears about where your career is headed, you have to deal directly with those fears. If you have to be “the best” to feel good about yourself, you have some fear about other people’s opinions about you – you’ve got to deal with that one too.  Stress management deals with symptoms, not the real problem.

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The opposite of stress/fear is peace. If you want to be productive, you’ll have to learn to manage your peace, not your stress.

5 Fundamentals of Peace Management

1. Get some sleep.  Cut down on the coffee, take a break from booze, turn the TV off, and crash. You’ll quickly find out that if you live with a lot of “stress,” sleeping won’t be easy – our fears love to crawl into bed with us.

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2. Get organized.  One of the things we stress about most is taking care of what my old boss used to refer to as “Your Rats,” those little things that gnaw on you, that can chew your leg off if you don’t deal with them. The best curriculum for this is David Allen’s “Getting Things Done.”  I tried this and it saved a lot of peace.  He’s got books, seminars, free advice, and it’s all very simple.

3.  Learn to let go.  There are things you can control, and things you can’t. Get a piece of paper and make two columns.  Title the first column “Things I’m worried about that I can control,” and the second, “Things I’m worried about that I can’t control.”  Use the system in Step 2 to take care of the things you can control.  With column 2, you have to realize that worrying about things you can’t control doesn’t change anything, it only steals your peace, puts your brain on red alert, and makes you more inept at taking care of the things you can control.

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4.  Let people off the hook.  When someone makes us angry, we tend to wander around like a zombie thinking of ways we can win an argument, or get even.  Nothing will eat your brain’s reserves faster.  To keep anger from sapping your productivity, you’ll have to get good at confronting, and when confronting’s not an option, try forgiveness. With regards to confrontation, check out the book “Crucial Confrontations: Tools for Resolving Broken Promises, Violated Expectations, and Bad Behavior,” and do everything they tell you.  You’ll be surprised at how well it works, and how good your brain will feel when you learn to speak up in a way that’s honest and peaceful.

Courage Required

Not many people live like this. Facing our fears and organizing our lives in a way that’s best for our brains is no small undertaking.  But it’s not nearly as hard as walking around day after day with a thousand monkeys on your back while trying to think creatively, boost your business, make money, and have fun.

But anyone can succeed at peace management.  As long as you’re willing to read, talk to people who are good at it, and be persistent, you can step into a life that’s more peaceful, and infinitely more productive.

Featured photo credit: Matthew Kane via unsplash.com

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Last Updated on December 1, 2020

Productivity Can Be Improved By These 10 Actionable Steps

Productivity Can Be Improved By These 10 Actionable Steps

If there is any challenge that is common to everyone apart from staying happy, it’s improving personal productivity.

Nothing stimulates joy like getting things done and doing the right things. You become happier when you are focused and productive.

So what is productivity and how do we improve it?

What is Personal Productivity?

Personal productivity means different things to different individuals. Some might define personal productivity as accomplishing your milestones without failing, or setting goals and completing them.

So what, then, is personal productivity?

Personal productivity can be thought of as completing a set of tasks that moves you forward in the direction of your life purpose without causing you to sacrifice other life aspects.

Personal productivity can be improved by identifying your key objectives and what actionable steps you need to take to fulfill them.

In all of this, it’s important to remember that personal productivity is different than workplace productivity. Here’s why.

Personal Productivity Vs. Workplace Productivity

Workplace productivity deals with your level of efficiency in accomplishing corporate goals and providing goods or top-notch solutions for customers. For instance, productivity in the workplace could incorporate the speed at which you respond to a query as a customer service assistant or design a website for a web development agency.

The 4 Components of Productivity

Penny Zenker, a notable Productivity Coach, propounded four essential components of productivity: purpose, language, focus, and physiology. Let’s break these down.

Purpose

According to Penny,

“When you are on a course or purpose that goes beyond what’s in it for you or what you need to do, you gain a higher sense of being more productive and a feeling that you are working on something significant.”[1]

One way to find your sense of purpose is by answering your “Whys.”

Language

Language is another crucial component. It’s how you express yourself in describing the world around you.

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Any time you utilize negative words during self-talk, you are conditioning yourself to produce negative situations.

Productivity can be improved by paying attention to the language you use. That way, you can change your words consciously and then talk yourself into becoming more productive.

Therefore, try to change your language to improve your output!

Focus

You only have 24 hours each day. How do you guide your energy within this limited time-frame? The answer lies in being focused.

Focus is the art of directing your energy towards your objectives. It is eliminating every form of distraction and achieving your set goals.

Physiology

You need a great body to be productive. That’s why your physiology influences your level of productivity.

For instance, what you eat affects what you can do. If you continuously neglect the habit of eating healthy, you will continually undermine your performance and efficiency.

So what’s the way forward?

Take good care of your body!

Productivity can be improved by eating healthy, exercising regularly, and spending time with nature.

How to Evaluate Productivity

Evaluating your productivity is an important step as it helps you keep track of what you’re doing right and wrong on your journey to completing your goals. Try these five proven steps to keep you on track.

1. Review Your Completed To-Do Lists

One of the strategic means of assessing your productivity is by examining your completed to-do lists. You can accurately look at your activities in the past two to three weeks. Find out what you have accomplished. Estimate how many tasks, how long each task took you, and find the ones you failed to complete.

Were you distracted? Busy? Or lacking sufficient time? The essence of this assessment is to enable you find a solution that can assist you in completing your objectives on time.

2. Track Your Time

Tracking your time is highly crucial to determining your productivity level. You only have 24 hours, just like any other person. How you spend each second is what differentiates you from the rest of the world.

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While some are experts at managing their time productively, others retire at night without any significant thing they have accomplished all day.

You just can’t live your life like that.

Track your time to derive an accurate evaluation of your accomplishments and performance in your workplace.

3. Practice Accountability

While you can collaborate with an accountability partner to monitor your progress, Jones Loflin, a keynote speaker and a prolific author, also recommends that you ask yourself some reflective questions daily[2]:

  • Was I productive today or reactive?
  • Have I accomplished any of my short-term goals?
  • What took my time today?
  • Who is excited that I was part of their day?
  • What did I accomplish today that will relieve me of stress tomorrow?
  • What did I fail to do that can make my tomorrow worse off?

While you don’t have to ask all these questions each day, you can ask them at intervals throughout the week.

You can also practice journaling or blog about your experience.

4. Allocate a Time-frame for Your Goals

Establishing a timeline is one of the requirements for creating SMART goals. You can determine if you have accomplished your objectives when you have a time period as a point of reference. You provide yourself a timeline to implement your tasks when you assign deadlines for all your milestones.

That way, you can detect when you are not meeting your deadlines and quickly get back on track.

5. Complete a Weekly Review

The best time to audit your accomplishment is the weekend and not the end of the year. Create time each week to evaluate your objectives and track your outcomes. Find out which stage you are in, and determine how you can tweak your schedules and routines to better achieve your aims.

How to Improve Productivity

Tracking productivity is important, but it’s all for naught if you’re unable to improve your productivity in the face of difficulties. Productivity can be improved by incorporating these simple things into your life.

1. Exercise

Do this first thing when you wake up. According to research, exercise, especially team exercise, can enhance your mood for up to 12 hours after a workout.[3]

Therefore, if you care to have a productive day, invest your first 20 minutes in physical exercises.

Nothing energizes you like physical exercises, and productivity can be improved by a boost in your energy level.

2. Prioritize the Most Critical Tasks

Everyone has specific activities that count the most. An important step is to identify three things that add value to your life’s purpose.

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What three things produce the most income?

What three things generate the highest impact?

Delete the “additional stuff” as much as you can. This action will enable you to enjoy the importance of focusing on your most important activities.

3. Allocate Less Time for Major Projects

Time is like a new mansion. You fill a new house with furniture and fittings, just as you load each block of your time with activities.

So here’s a practical approach you can apply.

Reduce the amount of time you assign for a critical task.

That will help you to focus and stay productive. It will also optimize your energy level and help you get things done faster.

4. Chunk Your House Chores

Now that you are working from home, housekeeping activities can become your greatest distractions.

You don’t have to worry about that.

Instead of performing those tasks at any time of the day, sort them out in an organized block. Then, schedule the blocks and take them out when you are tired or need a mental break.

5. Learn to Say No

That does not mean you are not polite. It’s important to protect your time by saying no as often as you say yes.

Time is a great asset; you cannot waste it trying to please everyone.

6. Schedule Free Time

Don’t let your free time just happen. It should not also be a product of “if you have a chance.”

Plan it!

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Set out fun things to do during those free periods. It could be watching a new movie or playing an exciting game. Let it be something that you love so you can anticipate it.

Productivity can be improved by an increased level of happiness, which we can improve during those crucial moments of free time.

7. Take a Productivity Nap

A quick nap has the ability to boost your creativity, retention, and focus.[4]

Midday siestas can supercharge your productivity, so don’t overwork yourself; take a nap!

8. Use Your Mind to Think, Not to Recollect

Never clutter your mind with mental lists of things you need to remember.

Instead, write those things down and focus your mind on how to do them better. Avoid wasting your mental energy on remembering important ideas, and let papers take care of that.

9. Turn off Notifications

Turn off email dings, phone buzzes, and pop-ups. Every notification distracts you from the most important task, so eliminating them is an important step if you want to focus your energy.

Go notification-free, and once or twice each out, check for a few minutes if you’ve missed an urgent call or a message.

Most of the time, you will discover you haven’t missed anything and that the time you gained was better spent being productive.

10. Create Room for Reflection

Block about 20 to 30 minutes of your working time for reflection.

Close the door and reflect. You can also take a walk during this period. Exercising this way can aid your thinking as it encourages focused energy and relaxation.[5]

Bonus Point: Use the 2-Minute Rule

In his book Getting Things Done, David Allen recommends:

“When an activity requires less than two minutes, do not schedule it, do not set it aside for a later time, do not set a reminder — just do them instantly.”

Bottom Line

Productivity can be improved by the ten actionable steps mentioned above. Don’t forget to do the most important things first, allocate limited time for them, and focus like a laser to achieve your milestones.

Don’t forget the two-minute rule! If you can get it done quickly, get it done now.

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Featured photo credit: Carl Heyerdahl via unsplash.com

Reference

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