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By Applying This Rule, You Can Overcome Procrastination In 2 Minutes

By Applying This Rule, You Can Overcome Procrastination In 2 Minutes

We all know those people (or we are one of them) who have many great talents and could do so much, only if they weren’t procrastinating their way through life. They postpone their tasks till the last minute and make themselves suffer enormous amounts of stress and anxiety in order to get things done on time. The worst thing about it is that once they waste all their energy fighting the temptation for instant gratification when completing mundane tasks, they leave no room for the really important stuff, such as their favorite hobby, or any activity that boosts their self-growth and creativity.

2-minute rule that triggers immediate actions

If you came to a point when you realized how seriously procrastination affects your life and health, you have probably came across the 2-minute rule solution in your search for remedy. The approach works because it is ridiculously easy and it can be applied to any task at hand no matter its size. It affects the root of the procrastinating process – the problem of starting the activity. The more time-consuming the activity is, the bigger resistance to starting it is created in the mind of the procrastinator.

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Relative to the size of the task or project, the rule can be applied in two ways:

  • The first one is to do the short and easy tasks right away to avoid cluttering your space and mind.
  • The second way is applied to bigger projects and things that require more time and effort.

Originating from Newton’s first law of motion that states that objects in rest stay at rest and objects in motion stay in motion, the 2-minute rule in this case means finishing the project 2 minutes at a time. This helps the person who is performing it not to feel overwhelmed and discouraged, but to start lightly, and soon the action will gain momentum leading to longer hours of productivity. As proposed by researches at Flinders University in Adelaide, Australia, the way to start any bigger project is to break it down into as many micro tasks as possible whose completion will lead to increase in motivation needed for further action.

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Why do we procrastinate?

  • Feeling of not being good enough – For many people the reason behind putting things off for as long as possible is the belief that they don’t possess the right skills and talents.
  • Overwhelmed by the size of the task – Another common reason for procrastination is the resistance felt by people when facing great, time-consuming projects.
  • The need for instant gratification – In most cases people tend to postpone their tasks due to lack of willingness to fight the human impulse to do only the most pleasing and undemanding things.

The 2-minute rule provides solution in all three cases as it helps to push through the initial doubt, since with 2 minutes in the activity our confidence levels start to grow and our need for gratification lessens as the process itself becomes gratifying enough. As previously mentioned, the rule is equally efficient in larger assignments as it helps to shift the focus from big end product to small bite-size two-minute steps.

How to apply the 2-minute rule

1. Start small

Let’s take the task of losing weight for example. For most people who struggle to lose those extra pounds this is one of the bigger projects. Therefore, instead of immediately rushing to face the great challenge, you should prepare the way by working on small, unrelated things. Doing everyday chores while they are still in the 2-minute-task category will help you to set foundation for the doer mindset. As the time goes, the momentum will take over, making it more natural and effortless and you will soon be able to transfer the approach to more complex issues.

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2. Raise the bar

Once you have developed a habit of doing little tasks, it is time to apply the same principle to a greater project. By taking the different perspective and dividing the strategy for weight loss into 2-minute actions that help to start the process, the entire task won’t seem so demanding. In addition, as you go through easily achievable bits, your motivation will grow, making you more eager to continue. In the beginning, these 2-minute actions would be anything from preparing the low-calorie meal to getting dressed and leaving the house for jogging. As you go along, you will feel much more willing to set further challenges.

3. Postpone reward

As opposed to seeking instant gratification and risk losing energy doing things that are not of the utmost importance in that moment, you should postpone it for after the completion. This way, you enhance your motivation as you have something to look forward to for later. Treating yourself to a movie after finishing Pilates class will improve not only your looks and health, it will also give you rest from guilt as the reward comes as something you earned.

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Ana Erkic

Social Media Consultant, Online Marketing Strategist, Copywriter, CEO and Co-Founder of Growato

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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