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5 Tools We Always Use Which Actually Make Us Unproductive

5 Tools We Always Use Which Actually Make Us Unproductive

It’s 2015, and technology has come far enough that we human beings are being more productive than ever!

Well, at least, we wish we were.

Some of the very same technologies that were invented to make us more productive are, as it turns out, actually making us less productive. Is it the reliance on technology? Is it that we cannot be invested in things we barely are able to take part in? Research into the various tools and software that we use to stay productive doesn’t give a single, clear answer, but it does offer some insight into what tools are making us less productive. Take a look at these five:

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1. Calendar Software

Let’s take calendar software as an example. Sure, it helps keep things nice and orderly. You have the ability to collaborate with others, share it and it will be there on any technological device you have on hand (for the most part). However, there’s a double-edged sword.

Calendars that are built to be shared or on a platform of some kind run the risk of drawing you in to check your invites for ten minutes, or adjusting the tag colors of the meetings, or even run the risk of someone else cancelling and rescheduling an event. Now you have to go and chase down everything once more and then enter it in once again to your specifications. Kelly James-Enger, author of “Six-Figure Freelancing” swears by writing down appointments and notes by hand on old-fashioned calendars to save time and stay productive

While calendar and scheduling software do allow for keeping us informed on the go, they also come with the downside of distracting us more than they actually keep us in order – ironic? Not really. Our modern minds do love to wander when it comes to menial tasks and scheduling an appointment isn’t a far stretch beyond the definition of menial.

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2. Messengers and communication software

Instant messaging has made things a lot more, well, instant. That means things are super-efficient and fast now, correct? Well, to some degree, sure. However, instant messengers between students or in a workplace have been shown to take the focus off of the actual point of quick communication and inspire a lot more procrastination and gossiping. Quite a few big companies have taken to implement chat software and communication methods that cut down on employees being tempted to look away from their work and chat on how cute the new employee is or commiserate about the boss (a few of you have done it, admit it). In short, instant-messengers have a lot of great uses – they just come at the cost of making us less productive. Sound familiar?

3. Powerpoint

A beloved aid to teacher and student alike, as well as in the corporate world, Powerpoint has proven to be very popular. Popular though it may be, studies have shown that Powerpoint is greatly reducing the amount of productivity, learning and involvement that comes from the people using it. It might be a bit sardonic, but staring blankly at a white sheet with bullet points on it never did feel very productive. That aside, teachers and students still swear by this tool, but those studies have pretty much shown that a big percentage of those lovingly clinging to Powerpoint are probably doing so because of how little effort it invokes in them.

4. Smartphones

That crotchety old man who you see in TV shows that is always yelling about how things were better in his day, and us whipper-snappers were having our brains turned to mush by all of the modern technology we now rely on? Yeah, he’s still someone you should probably ignore, but the problem with smartphones is that they’re working much more smartly than we are.

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“But I can do so much more work now!” you might protest, “I’ve never been as organized and productive as I am with my smartphone!”. OK, great. That neat little device does carry a lot of things to make us more productive. You know what else it carries? Games, Netflix, text-messaging and plenty of other wonders that are making humans even less productive with them than without. It is in the eye of the user, of course, but studies have shown that smartphone owners tend to waste a significant amount of time getting nothing done while others are being more productive with less.

5. Management software

A few business owners out there just shuddered. Management software is typically a big suite of software that companies bring in to address all of their needs: it has a database, a calendar (oh no), the ability to send out email blasts, and it almost never ends up being a perfect fit. The scenario goes: you find the right suite, buy it, spend the time and money getting it implemented, your workers trained, and dollar signs dance in the distance. However, then employees start tweaking it to better suit their needs, or the patch update messed things up, or so on and so forth.

Many who have gone through this process can attest to how much time was wasted repeatedly trying to get the software to work for everyone, or sometimes at all. A one-size-fits-all solution for a business or individual is a dream come true, but it typically remains a distant dream while we become more and more unproductive trying to work around what is meant to be making us lightning efficient. Poetic irony, I suppose.

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When it comes down to it, many of the tools we use to be productive today are a double-edged sword. The laptop I am typing this on now has a bunch of games calling my name, and it is almost comical how potent the sting is. Remember: staying productive is in your hands, and there are always workarounds and ways to adjust your attitude, environment and tools to better help you remain productive.

Featured photo credit: giuseppemilo via flickr.com

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Learn to code Learn Coding For Free With These 10 Sites 4 Ways to Send a Money Transfer Online INDX.guru 8 Powerful Hidden Features in Stock Market Apps You’ve Probably Missed 4 Apps To Turn You Into A Stock Market Pro (You Should Use) “I would be so successful if someone just gave me a shot”, you might think. Why not be the one to give youreself a shot? Many people out there have mindsets and attitudes that set them up for failure. They might answer my question with, “That's a crazy idea!” or “I've already tried that!” but how much of that is just making excuses? When it comes to limiting your own success, there are ten particular mindsets that turn those answers into self-fulfilling prophecy: 1. Loafing You'll write that novel just as soon as you're done with your favorite show. Oh, but now you're hungry. You'll get started after a snack. Oh, but now that snack has made you sleepy – a little nap couldn't hurt, right? One of the hardest parts, and the most obvious, of achieving success is the actual work. Procrastinating, making excuses or tricking yourself into loafing is just going to cement the fact that nothing will ever get done. It might not sound pretty, or even too easy, but the easiest way to get to success is to just jump in and get going (which is exactly how I got started). 2. Blaming It's not your fault you're not successful – the industry is bad, you don't have the money, etc, etc. When it comes down to it, however, who is the one responsible for your success? You. This is the day and age where people are launching successful start-ups in a few months, getting published online and finding their way to success one way or another. Some things might be out of your control, but blaming others is just going to waste the energy and time you need to get going. 3. Sour-grapes Being envious of the success of others is almost as bad as blaming them. All the time and energy you could be putting into your own goals is going towards a person who more than likely has done nothing but show you that the goal is attainable. You don't have to be applauding their success, but being envious and sour about it is a waste of time – let it roll off your shoulders and dig down towards accomplishing your own goals. 4. Minimizing others success Again, you don't have to be cheering and raving about the success of others, but minimizing their accomplishments looks bad on you and on your own goals. If you attained success, would you want others rolling their eyes and treating it like it is not a big deal in the slightest? I highly doubt it. “So they climbed Mount Everest, big whoop. Plenty of people have done it before”. Have you? 5. Talking You're going to do this, you're going to do that – the proof is in the pudding, ultimately. Talking about your goals and what you're going to accomplish is all well and good, but talking time is better spent actually doing. Talking about your goals has actually been shown to make you less likely to reach them, so zip up those chattering lips and dive in. 6. Making assumptions You know what they say about the word ‘assume’, it makes (a word I’ll leave out of this article) out of ‘u’ and ‘me’ . Unsuccessful people are the best at making assumptions without considering other outlets or opportunities. Missed chance after missed chance can put anyone behind or completely ruin something that you poured a lot of hard work into. People are often surprised at what happens if they take a chance instead of listening to that little pessimist inside their heads. ‘Never assume’ is good advice and it is a mindset you should get out of as quickly as possible. 7. Procrastinating This one is obvious, isn't it? It's about the same as loafing, but even worse because it applies to multiple areas of our lives. That big project? Eh, its not due for a week. My dreams? Eh, I'm going to be taking a class to learn how to write in a few months, I can relax until then. Procrastinating isn't the friend of successful people. Many of them had to learn how to either make procrastination work for them or to barrel through it and press on, even with the proverbial sloth demanding you park it on the couch. 8. Naysaying “It will never work. It is impossible, I just can't ...”. That is about when it is time to take a good look at yourself. There are a plethora of people out there that once thought the same thing: you can't get a man into space, you can't find a way for a human to fly, you can't cure a disease. Well, people did what was once considered impossible. If they can defy the entire world, why can't you defy your internal pessimist and get there? Don't tell yourself that it is impossible. In the world we live in today, it seems like impossible is becoming a word that gets weaker every day, and the same is true of your goals. 9. Consuming Fast food, energy drinks, trash TV – your brain is sobbing at the thought. With all the time spent taking in things that are not good for your brain or body, how can anyone expect it to happily balance out and produce the stuff you need to achieve success? Your output should be greater than your input; though you don't have to take the starving artist spiel literally. The point is, your production is where the value is, not the absorption. 10. Quitting “Well, I tried.” Sure, you tried once. That horse is shaking its head and trotting off to find someone who will get back on it. There's nothing necessarily wrong with cutting your losses sometimes. After all, no experience is ever truly wasted, but quitting is the top enemy to successful people. If you believe in something, if you want to find that success, there is no road map. You may very well have to carve your own path through treacherous jungle. If you give up the first time a mosquito bites you then you've doomed yourself already. Success, in large part, is about the human being in the arena. People cheer for them, their struggle and victory, but the person who watches idly and scoffs, having never tried has also never really lived. Mindsets are not set in stone. It is never too late to get started and change your perspective. After all, achieving success is completely up to you – you are the one making excuses and holding yourself back. You are also the one that will decide when it is time to stand up and get back into that arena. 10 Bad Habits That Stop People From Achieving Success

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1 9 Steps to Disconnect from Social Media and Connect With Life Again 2 How to Commit, Achieve Excellence And Change Your Life 3 8 Steps to Continuous Self Motivation Even During the Difficult Times 4 10 Best Calendar Apps to Stay on Track in 2020 5 14 Books About Building Better Habits That Will Change Your Life

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Last Updated on October 6, 2020

9 Steps to Disconnect from Social Media and Connect With Life Again

9 Steps to Disconnect from Social Media and Connect With Life Again

The world has never been more connected. No matter where in the world you are, you can send a message to anyone in another part of the world as long as you both have internet connection. In fact, Aussies living in the Outback will soon have access to the internet comparable to their city-dwelling counterparts. The internet not only breaks distance barriers, but also social barriers. A regular person, like you or me, can now tweet our favorite authors, athletes, and other famous personalities! Sometimes, they even respond.

But sometimes, you may get lost in your online life that you forget to live your real life. You may focus on being more connected only to end up being disconnected with the real world. How is social media ruining your life? Watch this video to find out:

Sometimes, you need to take a step back, disconnect from social media and connect with life once again. Here are nine ways you do so:

1. Eliminate Gadgets for One Hour Before Sleep and After Wake Up

You should spend the first hour of your day setting your own plans and agenda. You should be proactive in setting the direction of your day, not reactive. This way, you can determine how you want your whole day to go, not simply reacting to how other people want you to spend your day. During the first hour of your day, you can pray, meditate, connect with yourself, set your to-dos, and set your goals.

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You should also spend the last hour of your day preparing to rest–your body and your mind. If you check your social media profile before going to bed, your mind will not get the rest it deserves as you will fill your mind with your friends’ updates on their news feeds, which do not necessarily make your life any better in any way or give you rest.

2. Turn Off All Your Push Notifications

It does not only save your battery life, it also saves you from a lot of distractions. Turn off all your push notifications from email, chat, and social media applications. In case of really urgent matters, people will give you a call.

Success is about momentum. How can you gain momentum when notifications keep distracting you?

3. Keep your phone in a drawer while you’re working.

Sometimes, merely seeing your phone can distract you whether or not your notifications have been turned off. So, why not take the extra mile and completely hide it away from your sight given you can still hear urgent phone calls?

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Again, it’s all about building momentum.

4. Use Only One Device for Checking Social Media

Facebook on your desktop, on your laptop, on your smartphone, and, now, even on your Apple Watch? That’s great! For Facebook that is. But, not for your focus and productivity. The more devices you have that can log in to your social media profiles, the more distractions you have to avoid.

Of course, you still have to be connected online. But, use only one device to do so. This will help you condition your mind (and discipline yourself) that your gadgets are your tools for doing more important things than aimlessly scrolling down your news feed.

5. Give Yourself 30 Minutes to Stay Connected

Yes, you still have to log in! Being connected through social media is really a must in this technology-driven world. But, set a time limit for it. Otherwise, you will only waste hours each day. Give yourself thirty minutes (an hour at most) each day to respond to text messages, check notifications, accept friend requests, and respond to comments. I know you still want to. Unless, of course, you’re a social media manager. That’s a different story.

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In case you cannot discipline yourself to stop logging in to social media, you can use browser extensions like StayFocusd for Google Chrome to limit the time you spend on them.

6. Allot One Hour of Your Day to Respond to Emails

In this increasingly online world, email still remains the most personal way of online communication. This is where the most important engagements still happen online. Other social media like Friendster and Multiply have come and gone, but email still remains. That’s why you can spend another hour each day checking and responding to your emails.

7. Subscribe to Your Favorite Websites via RSS or Email

Most of us rely on social media as well to get updates on our favorite blogs and website. But, social media are full of distractions. Instead, be proactive in getting updates as well. Subscribe via RSS or email to make sure that the only updates you receive are the updates you really want to receive.

Don’t have an RSS reader? Try Feedly. Using RSS readers may be a bit confusing at first, but once you get the hang of it, it will save you from a lot of distractions. But, it can also get addicting. So schedule catching up on your RSS reader as well!

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8. Use Third Party Applications to Post on Social Media

In case you really need to post updates, use third party applications such as Hootsuite and Buffer. That way, you can avoid logging in to your social media accounts and getting distracted by your news feed and notifications. Because once you’ve logged in, it’s difficult to log out! You don’t fight temptation, you avoid it!

9. Live a Real Life

Most importantly, live a real life, interact with real people, and be awesome in the real world! Don’t stress yourself making your profile wonderful. Live an awesome life and it will automatically follow!

Do exciting stuff. Write a book. Plan a trip. Whatever. Just be awesome!

Most importantly, live a life that matters and you don’t have to get your satisfaction and fulfillment from likes and shares ever again!

How About You?

What do you do to disconnect from social media and connect with your life once again?

Featured photo credit: Singularity University NL: Man versus Machine – Biology versus Technology by Sebastiaan ter Burg via imcreator.com

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