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5 Tools We Always Use Which Actually Make Us Unproductive

5 Tools We Always Use Which Actually Make Us Unproductive

It’s 2015, and technology has come far enough that we human beings are being more productive than ever!

Well, at least, we wish we were.

Some of the very same technologies that were invented to make us more productive are, as it turns out, actually making us less productive. Is it the reliance on technology? Is it that we cannot be invested in things we barely are able to take part in? Research into the various tools and software that we use to stay productive doesn’t give a single, clear answer, but it does offer some insight into what tools are making us less productive. Take a look at these five:

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1. Calendar Software

Let’s take calendar software as an example. Sure, it helps keep things nice and orderly. You have the ability to collaborate with others, share it and it will be there on any technological device you have on hand (for the most part). However, there’s a double-edged sword.

Calendars that are built to be shared or on a platform of some kind run the risk of drawing you in to check your invites for ten minutes, or adjusting the tag colors of the meetings, or even run the risk of someone else cancelling and rescheduling an event. Now you have to go and chase down everything once more and then enter it in once again to your specifications. Kelly James-Enger, author of “Six-Figure Freelancing” swears by writing down appointments and notes by hand on old-fashioned calendars to save time and stay productive

While calendar and scheduling software do allow for keeping us informed on the go, they also come with the downside of distracting us more than they actually keep us in order – ironic? Not really. Our modern minds do love to wander when it comes to menial tasks and scheduling an appointment isn’t a far stretch beyond the definition of menial.

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2. Messengers and communication software

Instant messaging has made things a lot more, well, instant. That means things are super-efficient and fast now, correct? Well, to some degree, sure. However, instant messengers between students or in a workplace have been shown to take the focus off of the actual point of quick communication and inspire a lot more procrastination and gossiping. Quite a few big companies have taken to implement chat software and communication methods that cut down on employees being tempted to look away from their work and chat on how cute the new employee is or commiserate about the boss (a few of you have done it, admit it). In short, instant-messengers have a lot of great uses – they just come at the cost of making us less productive. Sound familiar?

3. Powerpoint

A beloved aid to teacher and student alike, as well as in the corporate world, Powerpoint has proven to be very popular. Popular though it may be, studies have shown that Powerpoint is greatly reducing the amount of productivity, learning and involvement that comes from the people using it. It might be a bit sardonic, but staring blankly at a white sheet with bullet points on it never did feel very productive. That aside, teachers and students still swear by this tool, but those studies have pretty much shown that a big percentage of those lovingly clinging to Powerpoint are probably doing so because of how little effort it invokes in them.

4. Smartphones

That crotchety old man who you see in TV shows that is always yelling about how things were better in his day, and us whipper-snappers were having our brains turned to mush by all of the modern technology we now rely on? Yeah, he’s still someone you should probably ignore, but the problem with smartphones is that they’re working much more smartly than we are.

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“But I can do so much more work now!” you might protest, “I’ve never been as organized and productive as I am with my smartphone!”. OK, great. That neat little device does carry a lot of things to make us more productive. You know what else it carries? Games, Netflix, text-messaging and plenty of other wonders that are making humans even less productive with them than without. It is in the eye of the user, of course, but studies have shown that smartphone owners tend to waste a significant amount of time getting nothing done while others are being more productive with less.

5. Management software

A few business owners out there just shuddered. Management software is typically a big suite of software that companies bring in to address all of their needs: it has a database, a calendar (oh no), the ability to send out email blasts, and it almost never ends up being a perfect fit. The scenario goes: you find the right suite, buy it, spend the time and money getting it implemented, your workers trained, and dollar signs dance in the distance. However, then employees start tweaking it to better suit their needs, or the patch update messed things up, or so on and so forth.

Many who have gone through this process can attest to how much time was wasted repeatedly trying to get the software to work for everyone, or sometimes at all. A one-size-fits-all solution for a business or individual is a dream come true, but it typically remains a distant dream while we become more and more unproductive trying to work around what is meant to be making us lightning efficient. Poetic irony, I suppose.

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When it comes down to it, many of the tools we use to be productive today are a double-edged sword. The laptop I am typing this on now has a bunch of games calling my name, and it is almost comical how potent the sting is. Remember: staying productive is in your hands, and there are always workarounds and ways to adjust your attitude, environment and tools to better help you remain productive.

Featured photo credit: giuseppemilo via flickr.com

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Learn to code Learn Coding For Free With These 10 Sites 4 Ways to Send a Money Transfer Online INDX.guru 8 Powerful Hidden Features in Stock Market Apps You’ve Probably Missed 4 Apps To Turn You Into A Stock Market Pro (You Should Use) “I would be so successful if someone just gave me a shot”, you might think. Why not be the one to give youreself a shot? Many people out there have mindsets and attitudes that set them up for failure. They might answer my question with, “That's a crazy idea!” or “I've already tried that!” but how much of that is just making excuses? When it comes to limiting your own success, there are ten particular mindsets that turn those answers into self-fulfilling prophecy: 1. Loafing You'll write that novel just as soon as you're done with your favorite show. Oh, but now you're hungry. You'll get started after a snack. Oh, but now that snack has made you sleepy – a little nap couldn't hurt, right? One of the hardest parts, and the most obvious, of achieving success is the actual work. Procrastinating, making excuses or tricking yourself into loafing is just going to cement the fact that nothing will ever get done. It might not sound pretty, or even too easy, but the easiest way to get to success is to just jump in and get going (which is exactly how I got started). 2. Blaming It's not your fault you're not successful – the industry is bad, you don't have the money, etc, etc. When it comes down to it, however, who is the one responsible for your success? You. This is the day and age where people are launching successful start-ups in a few months, getting published online and finding their way to success one way or another. Some things might be out of your control, but blaming others is just going to waste the energy and time you need to get going. 3. Sour-grapes Being envious of the success of others is almost as bad as blaming them. All the time and energy you could be putting into your own goals is going towards a person who more than likely has done nothing but show you that the goal is attainable. You don't have to be applauding their success, but being envious and sour about it is a waste of time – let it roll off your shoulders and dig down towards accomplishing your own goals. 4. Minimizing others success Again, you don't have to be cheering and raving about the success of others, but minimizing their accomplishments looks bad on you and on your own goals. If you attained success, would you want others rolling their eyes and treating it like it is not a big deal in the slightest? I highly doubt it. “So they climbed Mount Everest, big whoop. Plenty of people have done it before”. Have you? 5. Talking You're going to do this, you're going to do that – the proof is in the pudding, ultimately. Talking about your goals and what you're going to accomplish is all well and good, but talking time is better spent actually doing. Talking about your goals has actually been shown to make you less likely to reach them, so zip up those chattering lips and dive in. 6. Making assumptions You know what they say about the word ‘assume’, it makes (a word I’ll leave out of this article) out of ‘u’ and ‘me’ . Unsuccessful people are the best at making assumptions without considering other outlets or opportunities. Missed chance after missed chance can put anyone behind or completely ruin something that you poured a lot of hard work into. People are often surprised at what happens if they take a chance instead of listening to that little pessimist inside their heads. ‘Never assume’ is good advice and it is a mindset you should get out of as quickly as possible. 7. Procrastinating This one is obvious, isn't it? It's about the same as loafing, but even worse because it applies to multiple areas of our lives. That big project? Eh, its not due for a week. My dreams? Eh, I'm going to be taking a class to learn how to write in a few months, I can relax until then. Procrastinating isn't the friend of successful people. Many of them had to learn how to either make procrastination work for them or to barrel through it and press on, even with the proverbial sloth demanding you park it on the couch. 8. Naysaying “It will never work. It is impossible, I just can't ...”. That is about when it is time to take a good look at yourself. There are a plethora of people out there that once thought the same thing: you can't get a man into space, you can't find a way for a human to fly, you can't cure a disease. Well, people did what was once considered impossible. If they can defy the entire world, why can't you defy your internal pessimist and get there? Don't tell yourself that it is impossible. In the world we live in today, it seems like impossible is becoming a word that gets weaker every day, and the same is true of your goals. 9. Consuming Fast food, energy drinks, trash TV – your brain is sobbing at the thought. With all the time spent taking in things that are not good for your brain or body, how can anyone expect it to happily balance out and produce the stuff you need to achieve success? Your output should be greater than your input; though you don't have to take the starving artist spiel literally. The point is, your production is where the value is, not the absorption. 10. Quitting “Well, I tried.” Sure, you tried once. That horse is shaking its head and trotting off to find someone who will get back on it. There's nothing necessarily wrong with cutting your losses sometimes. After all, no experience is ever truly wasted, but quitting is the top enemy to successful people. If you believe in something, if you want to find that success, there is no road map. You may very well have to carve your own path through treacherous jungle. If you give up the first time a mosquito bites you then you've doomed yourself already. Success, in large part, is about the human being in the arena. People cheer for them, their struggle and victory, but the person who watches idly and scoffs, having never tried has also never really lived. Mindsets are not set in stone. It is never too late to get started and change your perspective. After all, achieving success is completely up to you – you are the one making excuses and holding yourself back. You are also the one that will decide when it is time to stand up and get back into that arena. 10 Bad Habits That Stop People From Achieving Success

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Last Updated on October 16, 2019

Invaluable Lessons You Can Learn From Your Mistakes

Invaluable Lessons You Can Learn From Your Mistakes

Do you like making mistakes?

I certainly don’t.

Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

Perhaps there is a way to think of them differently and see their benefits.

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Why Mistakes Feel Dangerous

Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

  • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
  • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
  • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
  • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

Why We Can’t Avoid Making Mistakes

Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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Lessons Learned from Making Mistakes

Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

Here is a list of ways to harness the mistakes you make for your benefit.

  1. Point us to something we did not know.
  2. Reveal a nuance we missed.
  3. Deepen our knowledge.
  4. Tell us something about our skill levels.
  5. Help us see what matters and what does not.
  6. Inform us more about our values.
  7. Teach us more about others.
  8. Let us recognize changing circumstances.
  9. Show us when someone else has changed.
  10. Keep us connected to what works and what doesn’t work.
  11. Remind us of our humanity.
  12. Spur us to want to better work which helps us all.
  13. Promote compassion for ourselves and others.
  14. Teach us to value forgiveness.
  15. Help us to pace ourselves better.
  16. Invite us to better choices.
  17. Can teach us how to experiment.
  18. Can reveal a new insight.
  19. Can suggest new options we had not considered.
  20. Can serve as a warning.
  21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
  22. Point out structural problems in our lives.
  23. Prompt us to learn more about ourselves.
  24. Remind us how we are like others.
  25. Make us more humble.
  26. Help us rectify injustices in our lives.
  27. Show us where to create more balance in our lives.
  28. Tell us when the time to move on has occurred.
  29. Reveal where our passion is and where it is not.
  30. Expose our true feelings.
  31. Bring out problems in a relationship.
  32. Can be a red flag for our misjudgments.
  33. Point us in a more creative direction.
  34. Show us when we are not listening.
  35. Wake us up to our authentic selves.
  36. Can create distance with someone else.
  37. Slow us down when we need to.
  38. Can hasten change.
  39. Reveal our blind spots.
  40. Are the invisible made visible.

Reframe Reality to Handle Mistakes More Easily

The secret to handling mistakes is to:

  • Expect them as part of the process of growth and development.
  • Have an experimental mindset.
  • Think in evolutional rather than fixed terms.

When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

Handling mistakes well can help you relax and enjoy all aspects of life more.

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Featured photo credit: Sarah Kilian via unsplash.com

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