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16 Things Successful People Do to Maximize Their Time

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16 Things Successful People Do to Maximize Their Time

The truth is, 95 percent of the things we do in our lives can and should be done either by someone else or by automation tools. Successful people focus on the five percent of things only they can do: they optimize their time so that they spend most of it doing  the things they do better than anyone else in the world. They don’t try to do it all. They know this only leads to disaster.

Most importantly, they’ve defined success for themselves. They aren’t trying to measure up to some cultural or societal standards of success. They don’t care what other people think of them. They live their life on their own terms.

The following are a few key things successful people do to do less and live more.

1. They don’t waste decades of their life off-course.

Most people spend years, sometimes decades of their life on an undesired path. They’ve in-authentically, following cultural and social norms and eventually found themselves in a mid-life identity crisis. Although identity crisis is fundamental to identity achievement, the goal is to get this out of the way sooner rather than later—like, in your 20s and 30s rather than your 50s and 60s.

2. They correct their course quickly.

Airplanes are off course 90 percent of the time. Yet, they almost always arrive at their final destination on time by incessant course corrections throughout the flight. Because they correct themselves so quickly, getting back on course is easy. If they weren’t so intense about their course corrections, they’d be extremely late or never make it.

Likewise, successful people have an internally correcting system. The more narrow and aerodynamic they can get, the less time and energy they spend getting where they want to go.

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3. They remove non-essential garbage from their lives.

“Simplicity is the ultimate sophistication.”

 — Leonardo De Vinci

Successful people live minimally. They removed all the non-essential physical, mental, and relational baggage bogging them down. Their lives are built on fundamentals. They avoid excess. They say no to almost everything.

4. They skip non-essential steps most people take.

Most people climb ladders vertically. Successful people switch ladders laterally. Almost all of the United States Presidents spent less time in politics than the average Congressman. The best, and most popular Presidents, spent the least amount of time in politics. Ronald Reagan was an actor. Dwight Eisenhower laterally shifted from the military. Woodrow Wilson bounced over from academia.

Rather than spending decades climbing the tedious ladder with glass ceilings, they simply jumped laterally from a different, non-political ladder. They reached the top by skipping the unnecessary “dues-paying” steps.

5. They focus on results rather than hard work.

The majority of the population still lives under the outdated industrial model. They work 9–5 and are compensated for the amount of time they work. No punching the clock, no dollars earned. However, successful people focus on the few things that generate the most results. Everything else is either automated, outsourced, or removed. Rather than getting paid for time, they are compensated for the value they produce.

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“You could do most of what Richard and Steve do, perhaps better than they do it. Except for what they do for about five minutes a day. In those five minutes a day, they create billions of dollars’ worth of value. And most of us could not do what they do in those five minutes.”

 — Seth Godin

6. They use automation tools.

We all do certain 30–60 second tasks multiple times every day. Successful people automate these tasks. There are endless automation tools you could use to remove the doing from your life to create more space for living. One example is Zapier, which is an app that makes automations between multiple web services. Essentially, if something happens at one place, something else happens at another. If someone buys something from you on PayPal, they are automatically put in a customer file. If someone important emails you, it’s sent to a place where you’ll see it.

7. They outsource tasks.

After optimization and automation, the rest gets outsourced. Like automation tools, there are limitless outsourcing options. Fancy Hands is a team of over 3,000 virtual assistants who are available 24 hours a day. The service starts at $25 dollars per month. Fiverr is another outsourcing tool where you pay $5 to get various tasks done like editing your blog posts or transcribing your audios.

8. They create automated income streams.

Successful people have established their life on their own terms. They are not governed by the clock. They consciously choose how they spend every minute. That’s because they’ve created automated streams of income.

There are several approaches you can take to doing this. Some take longer than others. You could build a large real estate investment portfolio. This may take a few years. Or, you could create online courses using tools like Aweber or Infusionsoft. You can even automate the marketing using Facebook Ads.

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9. They set short timelines.

“How can you achieve your 10 year plan in the next 6 months?”

­ — Peter Thiel

According to Parkinson’s Law, work expands so as to fill the time available for its completion. If you have a lot of time, you’ll be inefficient. If you have a little time, you’ll be intensely productive. Short timelines facilitate flow, which is optimal human functioning.

10. Get 7+ hours of healthy sleep daily.

Healthy sleep is essential for increased productivity and optimizing your life. Successful people ensure they get good sleep. They keep their room around 68 degrees and avoid eating too close to bedtime. They go to bed and wake up at the same time every day. Most wake up between 4:30 and 6:00 a.m.

11. They have a killer morning routine.

Successful people have a bomb morning routine. They practice prayer and meditation to orient themselves toward the positive and abundance in life. They exercise and get their blood flowing. They eat a healthy breakfast, focusing on proteins and good fats. They take cold showers. They listen to or read content that instructs and inspires them. They review their life vision to get perspective on their day. And they do the most undesired task first, knowing if they don’t, it won’t get done.

Most of the time, this routine is complete by 8 a.m. and they’ve already completed the most important things they will do that day. They’ve put themselves in a position to succeed at their highest level the rest of the day. To be fully present and not bogged down by the urgent and unimportant.

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12. They have a small to-do list each day.

Successful people do not have big to-do lists like most people. On most days, there is only 1–5 things that really need to get done. They usually have these things done before noon and have the rest of the day to attend to urgent and life stuff that naturally pops up.

13. They drop stuff that isn’t working.

Most people fail to understand what psychologists call the sunk cost fallacy. When people put resources into something, even if it’s a sinking ship, they stay in longer than they should. Sometimes to the death. Successful people, on the other hand, discern quickly when they are on a dead-end path. Even if they’ve put lots of resources into something, they see quitting as a win, not a loss. They move on quickly and don’t overthink the past.

14. They check their email and social media at a few specific times each day.

Most people wake up and immediately check their email and social media. They put themselves in a reactive mental state. Subconsciously, they’ve committed their day to other people’s agendas. Conversely, successful people check their email and social media at specific times each day. They don’t obsess over messages, page views, likes, or other statistics. At most, they check these things only a few times per day.

15. They completely unplug when they finish working.

When they are at work, they’re at work. When they’re home, they’re home. Successful people aren’t afraid to be unreachable. They have one or two key people who keep them in the know if needed. But when they finish their work, they are just as awesome and present with the ones they love. They make time for rejuvenating recreation. They aren’t workaholics.

16. They take mini-retirements often.

Most people take two weeks off per year. Successful people take multiple mini-retirements each year. At least quarterly, they take a one to two week hiatus. Often, they check out for an entire month. They aren’t afraid of taking long-periods of time off. Their lives are far more balanced than most people.

Conclusion

Successful people live their lives fundamentally different from the norm. Rather than being a mediocre generalist, they do a few things only they can do. The rest is automated and outsourced. They do less and live more.

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Featured photo credit: vintage-elegance/splitshire via splitshire.com

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Last Updated on September 9, 2021

10 Best Productivity Planners To Get More Done in 2021

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10 Best Productivity Planners To Get More Done in 2021

Productivity planners and journals are tools of a trade. There’s an art to productivity. Just like art is very personal to the artist, productivity is very personal to the person. What works for you may not work for me. This is an important distinction if you really want get more done in less time.

Too many of us dabble in productivity hacks only to move on to the next tool or trend when it didn’t workout for us, missing the lesson of what worked and didn’t work about that tool or trend.

We put the tool on a pedestal and miss the art. It’s worshipping the paint brush rather than the process and act of painting. We miss the art of our own productivity when the tool overshadows the treasure.

As an artist, you have many brushes to choose from. You’re looking for a brush that feels best in your hand. You want a brush that doesn’t distract you from your art but partners with you to create the many things you see in your mind to create. Finding a brush like this may take some experimenting, but when you understand that the role of the brush is to bring life to your vision, it’s easier to find the right brush.

Planners are the same way. You want a productivity journal that supports you in the creation of your vision, not one that bogs you down or steals your energy.

Let’s dive into the 10 best productivity planners and journals to help you get more done in less time.

1. The One Thing Planner

The NY Times best selling book, The One Thing, just released their new planner. If you loved this book, you’ll love this planner.

As the founder of the world’s largest real estate company Keller Williams Realty, Gary Keller, has mastered the art of focus. The One Thing planner has its roots in industry changing productivity. If you’re out to put a dent in the universe, this may be the planner for you.

Get the planner here!

2. The Full Life Planner

The Full Life Planner is Lifehacks’ ultimate planning system to get results across all your core life aspects including work, health and relationships. This smart planner is 15 years of Lifehack’s best practices and proven success formulas by top performers.

With the Full Life Planner, you can align your actions to long term milestones every day, week, and month consistently. This will help you to get more done and achieve your goals.

Get the planner here!

3. The Freedom Journal

Creator of one of the most prolific podcasts ever, Entrepreneur on Fire, John Lee Dumas released his productivity journal in 2016. This hard-cover journal focuses on accomplishing SMART goals in 100 days.

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From their site:

“The Freedom Journal is an accountability partner that won’t let you fail. John Lee Dumas has interviewed over 2000 successful Entrepreneurs and has created a unique step-by-step process that will guide you in SETTING and ACCOMPLISHING your #1 goal in 100 days.”

Get the planner here!

4. Full Focus Planner

Michael Hyatt, author of Platform and host of the podcast “This is Your Life”, also has his own planner called the Full Focus Planner.

From the site:

“Built for a 90-day achievement cycle, the Full Focus Planner® gives you a quarter of a year’s content so you aren’t overwhelmed by planning (and tracking) 12 months at a time.”

This productivity planner includes a place for annual goals, a monthly calendar, quarterly planning, the ideal week, daily pages, a place for rituals, weekly preview and quarterly previews. It also comes with a Quickstart lessons to help you master the use of the planner.

Get the planner here!

5. Passion Planner

They call themselves the #pashfam and think of their planner as a “paper life coach”. Their formats include dated, academic and undated in hardbound journals with assorted colors. With over 600,000 users they have a track record for effective planners.

From the site:

“An appointment calendar, goal setting guide, journal, sketchbook, gratitude log & personal and work to-do lists all in one notebook.”

They have a get-one give-one program. For every Passion Planner that is bought they will donate one to a student or someone in need.

They also provide free PDF downloads of their planners. This is a great way to test drive if their planner is right for you.

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Get the planner here!

6. Desire Map Planners

If you’re looking for a more spiritually oriented planner, Danielle LaPorte, author of The Desire Map, created the Desire Map Planners. With Daily planners, Weekly planners and Undated planners you can find the right fit for you.

Behind this planner is the Desire Map Planner Program including 3 workbooks that not only support you in using the planners but guide you in your thought process about your life and intentions you’re using the planner to help you fulfill.

Get the planner here!

7. Franklin Covey Planners

The grandfather of all planners, Franklin Covey, has the most options when it comes to layouts, binders, and accessories. With over 30 years in the productivity planner business, they not only provide a ton of planner layouts, they also have been teaching productivity and planning from the beginning.

From the site:

“Achieve what matters most with innovative, high quality planners and binders tailored to your personal style. Our paper planning system guides you to identify values, create successful habits, and track and achieve your goals.”

Get the planner here!

8. Productivity Planner

From the makers of the best selling journal backed by Tim Ferriss, “The Five Minute Journal”, comes the Productivity Planner.

Combining the Ivy Lee method which made Charles Schwab millions with the Pomodoro Technique to stay focused in the moment, the Productivity Planner is both intelligent and effective.

It allows for six months of planning, 5-day daily pages, weekly planning and weekly review, a prioritized task list, Pomodoro time tracking, and extra space for notes.

From the site:

“Do you often find yourself busy, while more important tasks get procrastinated on? The Productivity Planner helps you prioritize and accomplish the vital few tasks that make your day satisfying. Quality over quantity. Combined with the Pomodoro Technique to help you avoid distractions, the Productivity Planner assists you to get better work done in less time.”

Get the planner here!

9. Self Journal

Endorsed by Daymond John of Shark Tank, the Self Journal takes a 13 week approach and combines Monthly, Weekly and Daily planning to help you stay focused on the things that really matter.

Self Journal includes additional tools to help you produce with their Weekly Action Pad, Project Action Pad, the Sidekick pocket journal to capture your ideas on the go and their SmartMarks bookmarks that act as a notepad while you’re reading.

Get the planner here!

10. Google Calendar

You may already use Google Calendar for appointments, but with a couple tweaks you can use it as a productivity planner.

Productivity assumes we have time to do the work we intend to do. So blocking time on your Google Calendar and designating it as “busy” will prevent others from filling up those spaces on your calendar. Actually using those blocks of time as you intended is up to you.

If you use a booking tool like Schedule Once or Calendly, you can integrate it with your Google Calendar. For maximum productivity and rhythm, I recommend creating a consistent “available” block of time each day for these kinds of appointments.

Google Calendar is free, web based and to the point. If you’re a bottom line person and easily hold your priorities in your head, this may be a good solution for you.

Get the planner here!

Bonus Advice: Integrate the 4 Building Blocks of Productivity

Just as important to productivity planners as the tool are the principles that we create inside of. There are 4 building blocks of productivity, that when embraced, accelerate your energy and results.

The four building blocks of productivity are desire, strategy, focus and rhythm. When you get these right, having a productivity planner or journal provides the structure to keep you on track.

Block #1: Desire

Somehow in the pursuit of all our goals, we accumulate ideas and To-Do’s we’re not actually passionate about and don’t really want to pursue. They sneak their way in and steal our focus from the things that really matter.

Underneath powerful productivity is desire. Not many little desires, but the overarching mother of desires. The desire you feel in your gut, the desire that comes from your soul, not your logic, is what you need to tap into if you want to level up your productivity.

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A productivity planner is just a distraction if you’re not clear on what it’s all for. With desire, however, your productivity planner provides the guide rails to accomplish your intentions.

Block #2: Strategy

Once you’re clear on your overarching desire, you need to organize your steps to get there. Let’s call this “strategy”. Strategy is like assembling a jigsaw puzzle. You must first turn over all the pieces to see patterns, colors, connections and find borders.

In business and life, we often start trying to put our “puzzle” together without turning over all the pieces. We put many items on our To-Do lists and clog our planners with things that aren’t important to the bigger picture of our puzzle.

Strategy is about taking the time to brain dump all the things in your head related to your goal and then looking for patterns and priorities. As you turn over these puzzle pieces, you’ll begin to see the more important tasks that take care of the less important tasks or make the less important tasks irrelevant.

In the best selling book, The One Thing, the focusing question they teach is:

“What’s the One thing I can do, such that by doing it, everything else is easier or unnecessary?”

This is the heart of strategy and organizing what hits your planner and what doesn’t.

Block #3: Focus

With your priorities identified, now you can focus on the One Thing that makes everything else easier or unnecessary. This is where your productivity planners and journals help you hold the line.

Because you’ve already turned over the puzzle pieces, you aren’t distracted by new shiny objects. If new ideas come along, and they will, you will better see how and where they fit in the big picture of your desire and strategy, allowing you to go back and focus on your One Thing.

Block #4: Rhythm

The final building block of productivity is rhythm. There is a rhythm in life and work that works best for you. When you find this rhythm, time stands still, productivity is easy and your experience of work is joyful.

Some call this flow. As you hone your self-awareness about your ideal rhythm you will find yourself riding flow more often and owning your productivity.

Without these four building blocks of productivity, you’re like a painter with a paintbrush and no idea how to use it to create what’s in your heart to create. But harness these four building blocks and find yourself getting more done in less time.

The Bottom Line

Your life is your art. Everyday you have a chance to create something amazing. By understanding and using the four building blocks of productivity, you will set yourself up for success no matter which planner, or “paintbrush”, you choose to use.

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As you experiment with different planners you will narrow which one is best for you and accelerate your path to putting a dent in the universe.

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Featured photo credit: Anete Lūsiņa via unsplash.com

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