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16 Things Successful People Do to Maximize Their Time

16 Things Successful People Do to Maximize Their Time

The truth is, 95 percent of the things we do in our lives can and should be done either by someone else or by automation tools. Successful people focus on the five percent of things only they can do: they optimize their time so that they spend most of it doing  the things they do better than anyone else in the world. They don’t try to do it all. They know this only leads to disaster.

Most importantly, they’ve defined success for themselves. They aren’t trying to measure up to some cultural or societal standards of success. They don’t care what other people think of them. They live their life on their own terms.

The following are a few key things successful people do to do less and live more.

1. They don’t waste decades of their life off-course.

Most people spend years, sometimes decades of their life on an undesired path. They’ve in-authentically, following cultural and social norms and eventually found themselves in a mid-life identity crisis. Although identity crisis is fundamental to identity achievement, the goal is to get this out of the way sooner rather than later—like, in your 20s and 30s rather than your 50s and 60s.

2. They correct their course quickly.

Airplanes are off course 90 percent of the time. Yet, they almost always arrive at their final destination on time by incessant course corrections throughout the flight. Because they correct themselves so quickly, getting back on course is easy. If they weren’t so intense about their course corrections, they’d be extremely late or never make it.

Likewise, successful people have an internally correcting system. The more narrow and aerodynamic they can get, the less time and energy they spend getting where they want to go.

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3. They remove non-essential garbage from their lives.

“Simplicity is the ultimate sophistication.”

 — Leonardo De Vinci

Successful people live minimally. They removed all the non-essential physical, mental, and relational baggage bogging them down. Their lives are built on fundamentals. They avoid excess. They say no to almost everything.

4. They skip non-essential steps most people take.

Most people climb ladders vertically. Successful people switch ladders laterally. Almost all of the United States Presidents spent less time in politics than the average Congressman. The best, and most popular Presidents, spent the least amount of time in politics. Ronald Reagan was an actor. Dwight Eisenhower laterally shifted from the military. Woodrow Wilson bounced over from academia.

Rather than spending decades climbing the tedious ladder with glass ceilings, they simply jumped laterally from a different, non-political ladder. They reached the top by skipping the unnecessary “dues-paying” steps.

5. They focus on results rather than hard work.

The majority of the population still lives under the outdated industrial model. They work 9–5 and are compensated for the amount of time they work. No punching the clock, no dollars earned. However, successful people focus on the few things that generate the most results. Everything else is either automated, outsourced, or removed. Rather than getting paid for time, they are compensated for the value they produce.

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“You could do most of what Richard and Steve do, perhaps better than they do it. Except for what they do for about five minutes a day. In those five minutes a day, they create billions of dollars’ worth of value. And most of us could not do what they do in those five minutes.”

 — Seth Godin

6. They use automation tools.

We all do certain 30–60 second tasks multiple times every day. Successful people automate these tasks. There are endless automation tools you could use to remove the doing from your life to create more space for living. One example is Zapier, which is an app that makes automations between multiple web services. Essentially, if something happens at one place, something else happens at another. If someone buys something from you on PayPal, they are automatically put in a customer file. If someone important emails you, it’s sent to a place where you’ll see it.

7. They outsource tasks.

After optimization and automation, the rest gets outsourced. Like automation tools, there are limitless outsourcing options. Fancy Hands is a team of over 3,000 virtual assistants who are available 24 hours a day. The service starts at $25 dollars per month. Fiverr is another outsourcing tool where you pay $5 to get various tasks done like editing your blog posts or transcribing your audios.

8. They create automated income streams.

Successful people have established their life on their own terms. They are not governed by the clock. They consciously choose how they spend every minute. That’s because they’ve created automated streams of income.

There are several approaches you can take to doing this. Some take longer than others. You could build a large real estate investment portfolio. This may take a few years. Or, you could create online courses using tools like Aweber or Infusionsoft. You can even automate the marketing using Facebook Ads.

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9. They set short timelines.

“How can you achieve your 10 year plan in the next 6 months?”

­ — Peter Thiel

According to Parkinson’s Law, work expands so as to fill the time available for its completion. If you have a lot of time, you’ll be inefficient. If you have a little time, you’ll be intensely productive. Short timelines facilitate flow, which is optimal human functioning.

10. Get 7+ hours of healthy sleep daily.

Healthy sleep is essential for increased productivity and optimizing your life. Successful people ensure they get good sleep. They keep their room around 68 degrees and avoid eating too close to bedtime. They go to bed and wake up at the same time every day. Most wake up between 4:30 and 6:00 a.m.

11. They have a killer morning routine.

Successful people have a bomb morning routine. They practice prayer and meditation to orient themselves toward the positive and abundance in life. They exercise and get their blood flowing. They eat a healthy breakfast, focusing on proteins and good fats. They take cold showers. They listen to or read content that instructs and inspires them. They review their life vision to get perspective on their day. And they do the most undesired task first, knowing if they don’t, it won’t get done.

Most of the time, this routine is complete by 8 a.m. and they’ve already completed the most important things they will do that day. They’ve put themselves in a position to succeed at their highest level the rest of the day. To be fully present and not bogged down by the urgent and unimportant.

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12. They have a small to-do list each day.

Successful people do not have big to-do lists like most people. On most days, there is only 1–5 things that really need to get done. They usually have these things done before noon and have the rest of the day to attend to urgent and life stuff that naturally pops up.

13. They drop stuff that isn’t working.

Most people fail to understand what psychologists call the sunk cost fallacy. When people put resources into something, even if it’s a sinking ship, they stay in longer than they should. Sometimes to the death. Successful people, on the other hand, discern quickly when they are on a dead-end path. Even if they’ve put lots of resources into something, they see quitting as a win, not a loss. They move on quickly and don’t overthink the past.

14. They check their email and social media at a few specific times each day.

Most people wake up and immediately check their email and social media. They put themselves in a reactive mental state. Subconsciously, they’ve committed their day to other people’s agendas. Conversely, successful people check their email and social media at specific times each day. They don’t obsess over messages, page views, likes, or other statistics. At most, they check these things only a few times per day.

15. They completely unplug when they finish working.

When they are at work, they’re at work. When they’re home, they’re home. Successful people aren’t afraid to be unreachable. They have one or two key people who keep them in the know if needed. But when they finish their work, they are just as awesome and present with the ones they love. They make time for rejuvenating recreation. They aren’t workaholics.

16. They take mini-retirements often.

Most people take two weeks off per year. Successful people take multiple mini-retirements each year. At least quarterly, they take a one to two week hiatus. Often, they check out for an entire month. They aren’t afraid of taking long-periods of time off. Their lives are far more balanced than most people.

Conclusion

Successful people live their lives fundamentally different from the norm. Rather than being a mediocre generalist, they do a few things only they can do. The rest is automated and outsourced. They do less and live more.

Featured photo credit: vintage-elegance/splitshire via splitshire.com

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Last Updated on September 17, 2018

How to Stop Multitasking and Become Way More Productive

How to Stop Multitasking and Become Way More Productive

Today we are expected to work in highly disruptive environments. We sit down at our desks, turn on our computer and immediately we are hit with hundreds of emails all vying for our attention.

Our phones are beeping and pinging with new alerts to messages, likes and comments and our colleagues are complaining about the latest company initiative is designed to get us to do more work and spend less time at home.

All these distractions result in us multitasking where our attention is switching between one crisis and the next.

Multitasking is a problem. But how to stop multitasking?

How bad really is multitasking?

It dilutes your focus and attention so even the easiest of tasks become much harder and take longer to complete.

Studies have shown that while you think you are multitasking, you are in fact task switching, which means your attention is switching between two or more pieces of work and that depletes the energy resources you have to do your work.

This is why, even though you may have done little to no physical activity, you arrive home at the end of the day feeling exhausted and not in the mood to do anything.

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We know it is not a good way to get quality work done, but the demands for out attention persist and rather than reduce, are likely to increase as the years go by.

So what to do about it?

Ways to stop multitasking and increase productivity

Now, forget about how to multitask!

Here are a few strategies on how to stop multitasking so you can get better quality and more work done in the time you have each working day:

1. Get enough rest

When you are tired, your brain has less strength to resist even the tiniest attention seeker. This is why when you find your mind wandering, it is a sign your brain is tired and time to take a break.

This does not just mean taking breaks throughout the day, it also means making sure you get enough sleep every day.

When you are well rested and take short regular breaks throughout the day your brain is fully refuelled and ready to focus in on the work that is important.

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2. Plan your day

When you don’t have a plan for the day, the day will create a plan for you. When you allow outside influences to take control of your day, it is very hard not to be dragged off in all directions.

When you have a plan for the day, when you arrive at work your brain knows exactly what it is you want to accomplish and will subconsciously have prepared itself for a sustained period of focused work.

Your resistance to distractions and other work will be high and you will focus much better on the work that needs doing.

3. Remove everything from your desk and screen except for the work you are doing

I learned this one a long time ago. In my previous work, I worked in a law office and I had case files to deal with. If I had more than one case file on my desk at any one time, I would find my eyes wandering over the other case files on my desk when I had something difficult to do.

I was looking for something easier. This meant often I was working on three or four cases at one time and that always led to mistakes and slower completion.

Now when I am working on something, I am in full-screen mode where all I can see is the work I am working on right now.

4. When at your desk, do work

We are creatures of habit. If we do our online shopping and news reading at our desks as well as our work, we will always have the temptation to be doing stuff that we should not be doing at that moment.

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Do your online shopping from another place—your home or from your phone when you are having a break—and only do your work when at your desk. This conditions your brain to focus in on your work and not other distractions.

5. Learn to say no

Whenever you hear the phrase “learn to say no,” it does not mean going about being rude to everyone. What it does mean is delay saying yes.

Most problems occur when we say “yes” immediately. We then have to spend an inordinate amount of energy thinking of ways to get ourselves out of the commitment we made.

By saying “let me think about it” or “can I let you know later” gives you time to evaluate the offer and allows you to get back to what you were doing quicker.

6. Turn off notifications on your computer

For most of us, we still use computers to do our work. When you have email alert pop-ups and other notifications turned on, they will distract you no matter how strong you feel.

Turn them off and schedule email reviewing for times between doing your focused work. Doing this will give you a lot of time back because you will be able to remain focused on the work in front of you.

7. Find a quiet place to do your most important work

Most workplaces have meeting rooms that are vacant. If you do have important work to get done, ask if you can use one of those rooms and do your work there.

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You can close the door, put on your headphones and just focus on what is important. This is a great way to remove all the other, non-important, tasks demanding your attention and just focus on one piece of work.

The bottom line

Focusing on one piece of work at a time can be hard but the benefits to the amount of work you get done are worth it. You will make fewer mistakes, you will get more done and will feel a lot less tired at the end of the day.

Make a list of the four or five things you want to get done the next day before you finish your work for the day and when you start the day, begin at the top of the list with the first item.

Don’t start anything else until you have finished the first one and then move on to the second one. This one trick will help you to become way more productive.

Featured photo credit: Unsplash via unsplash.com

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