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16 Things Successful People Do to Maximize Their Time

16 Things Successful People Do to Maximize Their Time

The truth is, 95 percent of the things we do in our lives can and should be done either by someone else or by automation tools. Successful people focus on the five percent of things only they can do: they optimize their time so that they spend most of it doing  the things they do better than anyone else in the world. They don’t try to do it all. They know this only leads to disaster.

Most importantly, they’ve defined success for themselves. They aren’t trying to measure up to some cultural or societal standards of success. They don’t care what other people think of them. They live their life on their own terms.

The following are a few key things successful people do to do less and live more.

1. They don’t waste decades of their life off-course.

Most people spend years, sometimes decades of their life on an undesired path. They’ve in-authentically, following cultural and social norms and eventually found themselves in a mid-life identity crisis. Although identity crisis is fundamental to identity achievement, the goal is to get this out of the way sooner rather than later—like, in your 20s and 30s rather than your 50s and 60s.

2. They correct their course quickly.

Airplanes are off course 90 percent of the time. Yet, they almost always arrive at their final destination on time by incessant course corrections throughout the flight. Because they correct themselves so quickly, getting back on course is easy. If they weren’t so intense about their course corrections, they’d be extremely late or never make it.

Likewise, successful people have an internally correcting system. The more narrow and aerodynamic they can get, the less time and energy they spend getting where they want to go.

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3. They remove non-essential garbage from their lives.

“Simplicity is the ultimate sophistication.”

 — Leonardo De Vinci

Successful people live minimally. They removed all the non-essential physical, mental, and relational baggage bogging them down. Their lives are built on fundamentals. They avoid excess. They say no to almost everything.

4. They skip non-essential steps most people take.

Most people climb ladders vertically. Successful people switch ladders laterally. Almost all of the United States Presidents spent less time in politics than the average Congressman. The best, and most popular Presidents, spent the least amount of time in politics. Ronald Reagan was an actor. Dwight Eisenhower laterally shifted from the military. Woodrow Wilson bounced over from academia.

Rather than spending decades climbing the tedious ladder with glass ceilings, they simply jumped laterally from a different, non-political ladder. They reached the top by skipping the unnecessary “dues-paying” steps.

5. They focus on results rather than hard work.

The majority of the population still lives under the outdated industrial model. They work 9–5 and are compensated for the amount of time they work. No punching the clock, no dollars earned. However, successful people focus on the few things that generate the most results. Everything else is either automated, outsourced, or removed. Rather than getting paid for time, they are compensated for the value they produce.

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“You could do most of what Richard and Steve do, perhaps better than they do it. Except for what they do for about five minutes a day. In those five minutes a day, they create billions of dollars’ worth of value. And most of us could not do what they do in those five minutes.”

 — Seth Godin

6. They use automation tools.

We all do certain 30–60 second tasks multiple times every day. Successful people automate these tasks. There are endless automation tools you could use to remove the doing from your life to create more space for living. One example is Zapier, which is an app that makes automations between multiple web services. Essentially, if something happens at one place, something else happens at another. If someone buys something from you on PayPal, they are automatically put in a customer file. If someone important emails you, it’s sent to a place where you’ll see it.

7. They outsource tasks.

After optimization and automation, the rest gets outsourced. Like automation tools, there are limitless outsourcing options. Fancy Hands is a team of over 3,000 virtual assistants who are available 24 hours a day. The service starts at $25 dollars per month. Fiverr is another outsourcing tool where you pay $5 to get various tasks done like editing your blog posts or transcribing your audios.

8. They create automated income streams.

Successful people have established their life on their own terms. They are not governed by the clock. They consciously choose how they spend every minute. That’s because they’ve created automated streams of income.

There are several approaches you can take to doing this. Some take longer than others. You could build a large real estate investment portfolio. This may take a few years. Or, you could create online courses using tools like Aweber or Infusionsoft. You can even automate the marketing using Facebook Ads.

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9. They set short timelines.

“How can you achieve your 10 year plan in the next 6 months?”

­ — Peter Thiel

According to Parkinson’s Law, work expands so as to fill the time available for its completion. If you have a lot of time, you’ll be inefficient. If you have a little time, you’ll be intensely productive. Short timelines facilitate flow, which is optimal human functioning.

10. Get 7+ hours of healthy sleep daily.

Healthy sleep is essential for increased productivity and optimizing your life. Successful people ensure they get good sleep. They keep their room around 68 degrees and avoid eating too close to bedtime. They go to bed and wake up at the same time every day. Most wake up between 4:30 and 6:00 a.m.

11. They have a killer morning routine.

Successful people have a bomb morning routine. They practice prayer and meditation to orient themselves toward the positive and abundance in life. They exercise and get their blood flowing. They eat a healthy breakfast, focusing on proteins and good fats. They take cold showers. They listen to or read content that instructs and inspires them. They review their life vision to get perspective on their day. And they do the most undesired task first, knowing if they don’t, it won’t get done.

Most of the time, this routine is complete by 8 a.m. and they’ve already completed the most important things they will do that day. They’ve put themselves in a position to succeed at their highest level the rest of the day. To be fully present and not bogged down by the urgent and unimportant.

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12. They have a small to-do list each day.

Successful people do not have big to-do lists like most people. On most days, there is only 1–5 things that really need to get done. They usually have these things done before noon and have the rest of the day to attend to urgent and life stuff that naturally pops up.

13. They drop stuff that isn’t working.

Most people fail to understand what psychologists call the sunk cost fallacy. When people put resources into something, even if it’s a sinking ship, they stay in longer than they should. Sometimes to the death. Successful people, on the other hand, discern quickly when they are on a dead-end path. Even if they’ve put lots of resources into something, they see quitting as a win, not a loss. They move on quickly and don’t overthink the past.

14. They check their email and social media at a few specific times each day.

Most people wake up and immediately check their email and social media. They put themselves in a reactive mental state. Subconsciously, they’ve committed their day to other people’s agendas. Conversely, successful people check their email and social media at specific times each day. They don’t obsess over messages, page views, likes, or other statistics. At most, they check these things only a few times per day.

15. They completely unplug when they finish working.

When they are at work, they’re at work. When they’re home, they’re home. Successful people aren’t afraid to be unreachable. They have one or two key people who keep them in the know if needed. But when they finish their work, they are just as awesome and present with the ones they love. They make time for rejuvenating recreation. They aren’t workaholics.

16. They take mini-retirements often.

Most people take two weeks off per year. Successful people take multiple mini-retirements each year. At least quarterly, they take a one to two week hiatus. Often, they check out for an entire month. They aren’t afraid of taking long-periods of time off. Their lives are far more balanced than most people.

Conclusion

Successful people live their lives fundamentally different from the norm. Rather than being a mediocre generalist, they do a few things only they can do. The rest is automated and outsourced. They do less and live more.

Featured photo credit: vintage-elegance/splitshire via splitshire.com

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Last Updated on March 31, 2020

How To Break the Procrastination Cycle

How To Break the Procrastination Cycle

How often do you find yourself procrastinating? Do you wish you could procrastinate less? We all know how debilitating procrastination can make us feel, and it seems to be a challenge we all share. Procrastination is one of the biggest hindrances to moving forward and doing the things that we want to in life.

There are many reasons why you might be procrastinating, and sometimes, it is really difficult to pinpoint why. You might be procrastinating because of something related to the past, present, or future (they are all intertwined), or it could be as simple as biological factors. Whatever the reason, most of us follow a cycle when we procrastinate, from the moment we decide to do something to actually getting it done, or in this case, not getting it done.

The Vicious Procrastination Cycle

For some reason, it helps to understand that we all go through the same thing, even though we often feel like the only person in the world who struggles with this. Do you resonate with the cycle below?

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it!

2. Apprehension Starts to Come Up

The beginning stages of optimism are starting to fade. There is still time, but you haven’t done anything yet, and you start to feel uneasy. You realize that you actually have to do something to get it done, and that good intentions are not enough.

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3. Still No Action

More time has passed. You still haven’t taken any action and probably have a lot of excuses why. You start to panic a little and wish you had started sooner. Your panic starts to turn into frustration and perhaps even irritability.

4. Flicker of Hope Left

You can still make it; there is a little time left and you ponder how you are going to get it done. The rush you get from leaving your task until the last minute gives you a flicker of hope. There is still time; you can do this!

5. Fading Quickly

Your hope starts to quickly fade as you try desperately to understand why you just can’t do this. You may feel desperate and have thoughts like, “What is wrong with me?” and “Why do I ALWAYS do this?” You feel discouraged, or perhaps angry and resentful at yourself.

6. Vow to Yourself

Once the feeling of anger or disappointment disappears, you most likely swear to yourself that this will never happen again; that this was the last time and next time will be different.

Does this sound like you? Is the next time different? I understand the devastating effect that procrastination has on many lives, and for some, it is a really serious problem. You also have, on the other hand, those who procrastinate but it doesn’t affect them in any way. You know whether it is affecting you or not and whether it undermines your results.

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How to Break the Procrastination Cycle

Unless you break the cycle, you will keep reinforcing it!

To break the cycle, you need to change the sequence of events. Here is my suggestion on how you can effectively break the vicious cycle you are in!

1. Feeling Eager and Energized

This is when you commit to taking a new action or getting something done. You are feeling confident and optimistic that, this time round, you will do it! The first stage is always the same.

2. Plan

Thinking alone will not help; you need to plan your actions. I always put my deadlines one or two days in advance because you know Murphy’s Law! Take into consideration everything that you need to do, how long it will take you, and what you will need to get it done, then plan the individual steps.

3. Resistance

Just because you planned doesn’t mean that this time is guaranteed to be different. You will most likely still feel the resistance so expect this. This stage is key to identifying why you are procrastinating, so when you feel the resistance, try to identify it immediately.

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What is causing you to hesitate in this moment? What do you feel?  Write them down if it helps.

4. Confront Those Feelings

Once you have identified what could possibly be holding you back, for example, fear of failure, lack of motivation, etc. You need to work on lessening the resistance.

Ask yourself, “What do I need to do to move forward? What would make it easier?” If you find that you fear something, overcoming that fear is not something that will happen overnight — keep this in mind.

5. Put Results Before Comfort

You need to keep moving forward and put results before comfort. Take action, even if it is only for 10 minutes. The key is to break the cycle and not reinforce it. You have more control that you think.

6. Repeat

Repeat steps 3-5 until you achieve what you first set out to do.

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Final Thoughts

Change doesn’t happen overnight, and if you have some deeper underlying reasons why you procrastinate, it may take longer to finally break the cycle.

If procrastination is holding you back in life, it is better to deal with it now than to deal with the negative consequences later on. It is not a question of comfort anymore; it is a question of results. What is more important to you?

Learn more about how to stop procrastinating here: What Is Procrastination and How to Stop It (The Complete Guide)

Featured photo credit: Luke Chesser via unsplash.com

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