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8 Ways Productive People Win the Battle of Busyness

8 Ways Productive People Win the Battle of Busyness

Busyness-addicted people often confuse being busy with being productive. This is because of a cognitive connection in our brain; in some cases, busyness can give us a fake perception of productivity. However, being productive requires a completely different set of skills than simply staying busy.

A very easy way to illustrate this idea is when we are facing a problem. Unproductive people prefer to do something quickly instead of doing nothing, even if doing nothing is the right solution. It requires more effort to analyse the situation and decide not to do anything than to instinctively start doing something. However, inactivity can be seen by other as a lack of effort or intention.

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Check out these ways productive people win against the battle of busyness so you can too become more productive.

1. They spend time thinking before acting

Planning is sometimes perceived as a waste of time. But having the right plan in place is extremely important as it will help you execute the task in a more organised way and you will obtain better results. As Abraham Lincoln said, “Give me six hours to chop down a tree and I will spend the first four sharpening the axe.”

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2. They don’t keep saying how busy they are

Busyness-addicted people love to tell others how busy they are because it helps them deal with their own stress. By doing so, they are passing on some pressure to others who, in their opinion, should also be very busy. Productive people instead focus on their tasks when they are working on them and not during the rest of the time. They don’t need other people to reassure their busyness levels.

3. They prioritise to spend their time wisely

To be productive it is necessary to prioritise and decide what can you commit to. Then, say no to the rest. This helps productive people to manage their own energy and not to waste their vitality on those things that are not worth it.

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4. They do less things better

Trying to cover too many things normally results in disaster. Instead, productive people focus on less things, doing some of them exceptionally and the rest adequately. As it is impossible to do everything well, productive people know what their strengths are and they concentrate on them.

5. They use the right tools to free up their time

Technology used in the right way helps us to become more productive. Using the right apps and tools help productive people to increase their productivity in the workplace. To accomplish everyday tasks they also use the apps and gadgets that best help them with their personal productivity.

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6. They finish work on time

Following schedules and finishing work on time is key. Setting up time frames to finish tasks helps productive people to avoid procrastination and makes them much more likely to finish their tasks on time. Busyness-addicted people tend to continue working at the end of the day which means they never disconnect, making them less productive during working hours.

7. They know how to spend their free time

Productive people appreciate having free time. They generally have hobbies and look forward to plans with their friends and family during the weekend or on holiday. Busyness-addicted people find it difficult to occupy their mind with things other than work.

8. They do not talk about work in their spare time

As a sign to disconnect from work, it is difficult to hear productive people talking about work during their spare time. Overall, they focus on their tasks when working on them and know how to keep them out of their minds the rest of the time.

Featured photo credit: Clark Kent/Nana B Agyei via flickr.com

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Maria Onzain

Content Marketing Freelancer

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Last Updated on September 18, 2019

15 Best Organizing Tips For Office Organization and Getting More Done

15 Best Organizing Tips For Office Organization and Getting More Done

You may think that you don’t have time for office organization, but if you really knew how much time that disorganization cost you, you’d reconsider.

Rearranging and moving piles occasionally doesn’t count. Neither does clearing off your desk, if you swipe the mess into a bin, or a desk drawer.

A relatively neat and orderly office space clears the way for higher productivity and less wasted time.

Organizing your office doesn’t have to take days, it can be done a little at a time. In fact, maintaining an organized office is much more effective if you treat it like an on-going project, instead of a massive assault.

So, if you’re ready to get started, the following organizing tips will help you transform your office into an efficient workspace.

1. Purge Your Office

De-clutter, empty, shred, get rid of everything that you don’t need or want. Look around. What haven’t you used in a while?

Take one area at a time. If it doesn’t work, send it out for repair or toss it. If you haven’t used it in months and can’t think of when you’ll actually need it, out it goes. This goes for furniture, equipment, supplies, etc.

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Don’t forget about knick-knacks, plants (real or artificial), and decorations – if they’re covered with dust and make your office look shabby, they’re fair game.

2. Gather and Redistribute

Gather up every item that isn’t where it belongs and put it where it does.

3. Establish Work “Zones”

Decide what type of activity happens in each area of your office. You’ll probably have a main workspace (most likely your desk,) a reference area (filing cabinet, shelves, binders,) and a supply area (closet, shelves or drawers.)

Place the appropriate equipment and supplies are located in the proper area as much as possible.

4. Close Proximity

Position the equipment and supplies that you use most within reach. Things that you rarely use can be stored or put away.

5. Get a Good Labeler

Choose a label maker that’s simple to use. Take the time to label shelves, bins, baskets drawers. Not only will it remind you where things go, but it will also help others who may have a need to find, use, or put away anything in your workspace.

6. Revise Your Filing System

As we move fully into the digital age, the need to store paper files has decreased.

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What can your store digitally? Are you duplicating files? You may be able to eliminate some of the files and folders you’ve used in the past. If you’re storing files on your computer, make sure you are doing regular back-ups.

Here’re some storage ideas for creating a smooth filing system:

  • Create a meeting folder – Put all “items to be discussed” in there along with items that need to be handed off, reports that need to be given, etc. It’ll help you be prepared for meetings and save you stress in the even that a meeting is moved up.
  • Create a WOR folder – So much of our messy papers are things that are on hold until someone else responds or acts. Corral them in a WOR (Waiting on Response) folder. Check it every few days for outstanding actions you may need to follow-up on.
  • Storage boxes – Use inexpensive storage boxes to keep archived files and get them out of your current file space.
  • Magazine boxes – Use magazine boxes or binders to store magazines and catalogs you really want to store. Please make sure you really need them for reference or research, otherwise recycle them, or give away.
  • Reading folder – Designate a file for print articles and documents you want to read that aren’t urgent.
  • Archive files – When a project is complete, put all of the materials together and file them away. Keep your “working folders” for projects in progress.
  • File weekly – Don’t let your filing pile up. Put your papers in a “To File” folder and file everything once a week.

Learn more tips on organizing your files here: How to Organize Your Files for Better Productivity

7. Clear off Your Desk

Remove everything, clean it thoroughly and put back only those items that are essential for daily use.

If you have difficulty declutter stuff, this Declutter Formula will help you throw away stuff without regretting later.

8. Organize your Desktop

Now that you’ve streamlined your desktop, it’s a good idea to organize it.

Use desktop organizers or containers to organize the items on your desk. Use trays for papers, containers for smaller items.

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Don’t forget your computer desktop! Make sure the files or images are all in organized folders. I’d recommend you clear your computer desktop everyday before you leave work.

9. Organize Your Drawers

Put items used together in the same drawer space, stamps with envelopes, sticky pads with notepads, etc.

Use drawer organizers for little items – paper clips, tacks, etc. Use a separate drawer for personal items.

10. Separate Inboxes

If you work regularly with other people, create a folder, tray, or inbox for each.

11. Clear Your Piles

Hopefully with your new organized office, you won’t create piles of paper anymore, but you still have to sort through the old ones.

Go through the pile (a little at a time if necessary) and put it in the appropriate place or dump it.

12. Sort Mails

Don’t just stick mail in a pile to be sorted or rifle through and take out the pieces you need right now. Sort it as soon as you get it – To act, To read, To file, To delegate or hand off. .

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13. Assign Discard Dates

You don’t need to keep every piece of paper indefinitely. Mark on files or documents when they can be tossed or shredded.

Some legal or financial documents must be kept for specified length of time. Make sure you know what those requirements are.

14. Filter Your Emails

Some emails are important to read, others are just not that important.

When you use the filter system to label different types of emails, you know their priority and which to reply first.

Take a look at these tips to achieve inbox zero: The Ultimate Way to get to Inbox Zero

15. Straighten Your Desk

At the end of the day, do a quick straighten, so you have a clean start the next day.

Bottom Line

Use one tip or try them all. The amount of effort you put into creating and maintaining an efficient work area will pay off in a big way.

Instead of spending time looking for things and shuffling piles, you’ll be able to spend your time…well…working and you’ll enjoy being clutter free!

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Featured photo credit: Alesia Kazantceva via unsplash.com

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