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10 Ways To De-Clutter, Simplify, and Streamline Your Life

10 Ways To De-Clutter, Simplify, and Streamline Your Life

So you know you need to get organized, but don’t know where to start. You may lose things, purchase a new thing, and find that thing (you thought) you lost one week later. You’ve read something about Minimalism, but aren’t sure how it applies to you. You know you’re not ready to get down to 100 possessions, ditch your car, or work only from remote locations.

Sound familiar?

If you are looking to live a life free of the stress and (physical) weight of your clutter, but you don’t know where to begin, here’s how to start. Consider these manageable steps a process, one that may not happen overnight. But take it one step at a time, and you’ll find that less is really more.

Step 1: Start Now

Assess what you have. Admit to how many pairs of shoes you own, how much storage space you have, or the fact that you haven’t seen your garage floor in years. Don’t make yourself wrong for getting there, or feel bad about being there. Just admit how it is now so you can accept it and move forward.

Step 2: Clear the Clutter and Clean the Slate

After you’ve taken stock of the areas in your home that need decluttering, prioritize which area is most important. You may want to start with what seem easiest, to gain confidence and momentum. This will catapult you toward cleaning out the other areas that take more time and energy.

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Don’t get overwhelmed by thinking you’ll do everything at once. Put out a bag or a box for items that need repair, one for items to donate, one for items to sell at your garage sale or through ebay. (Might as well make some money off of all that stuff!) Take breaks, play some great music, and enlist the help of a family member, friend, or professional organizer.

Don’t save things for “someday.” If you don’t need them, just let them go. It is just stuff.

Step 3: Let Go of “Shoulds”

The “shoulds” create clutter, both physically and mentally. There may be a list of things you should do, but that you’ve been avoiding. Put those things on your calendar and get them done.

If they take follow-up action, put those actions on your calendar. Set yourself up to win by making commitments to fulfill these tasks. If you are challenged by self-discipline, there are great reminder apps out there for your mobile phone, or you can enlist the help of a Life Coach to hold you accountable.

Also, let go of what other people think you should be doing with your life. Those are their shoulds, not yours. Don’t let them clutter your brain.

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Step 4: Start a “Don’t Do” List

Admitting what you have been “meaning” to do and “just letting go” is a powerful step. You may never go back to college to finish that degree. You may never hike that 100 mile trail that you have on your bucket list. That’s okay. In fact, let the bucket list go.

If it happens, it happens. If not, don’t sweat it. These are not your non-negotiable items, but things that hold you back from feeling great about all you have already accomplished.

Step 5: Go Paperless

Reduce paper clutter as much as possible.

Unsubscribe from catalogs or magazines that you don’t need. (There are even websites to help you avoid receiving junk mail so it can’t accumulate in the first place.) Get your bills online, and don’t print anything out you absolutely have to.

Of course, be aware that certain documents (e.g., tax statements and other important files) may need to be kept in paper form for a specific amount of time, but do as much as you can to streamline the rest.

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Step 6: Get Organized

Now that you’ve gotten rid of the clutter and all of the things you don’t need, it’s time to organize what you have. You may find that you don’t even need  those file cabinets or storage bins you thought you needed (when you had more stuff). The great part about getting rid of things is that it leaves you with less to organize.

Put everything in its place according to how and where you use it. By keeping like items in one place, you’ll find you don’t have to go searching the entire house for them.

Step 7: Automate

Since you’ve now gotten your bills online and out of your mailbox, you can take the next step and automate your bill payment. Set this up through your bank, through payment sites that auto-deduct directly from your bank account, or through your credit card of choice.

Step 8: Clear Out the Digital Clutter

When it comes to digital clutter (such as emails, files, photos, etc.), create a system for backing things up and for storing them. There are online file storage sites that you can use so your data stays secure and backed up. Only keep emails that you think you will need to refer to later. Start unsubscribing to emails you do not want to receive, or use an email filter to make them simpler to view.

Step 9: Maintain

Now that things are looking good, be determined to keep clutter from accumulating again. Create daily, weekly, and monthly strategies to keep things clean and clear. Bad habits start small – resist the urge to leave things laying around or let dishes sit in the sink overnight. Make it your firm determination to put those dishes away and clean up before going to bed. Keep your desk clean and clear, rather than letting things pile up.

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Another tip: When you are going on a trip, clean up the house before you leave so that it is clean when you return. You’ll be amazed at what a difference this makes in giving you time to decompress from your travel.

Step 10: Enjoy the Simplicity

With less stuff and less need for storage space, you can take the time to enjoy the fruits of your decluttering. Who knows? You may be able to downsize and get a smaller place. That will leave you with more money. And more time.

Time you can use to enjoy your new, simplified life.

Featured photo credit: Ed Gregory via stokpic.com

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Bridget Baker

Web Presence Sherpa

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Last Updated on November 18, 2019

How to Prioritize Right in 10 Minutes and Work 10X Faster

How to Prioritize Right in 10 Minutes and Work 10X Faster

Everyone of my team members has a bucketload of tasks that they need to deal with every working day. On top of that, most of their tasks are either creativity tasks or problem solving tasks.

Despite having loads of tasks to handle, our team is able to stay creative and work towards our goals consistently.

How do we manage that?

I’m going to reveal to you how I helped my team get more things done in less time through the power of correct prioritization. A few minutes spent reading this article could literally save you thousands of hours over the long term. So, let’s get started with my method on how to prioritize:

The Scales Method – a productivity method I created several years ago.

How to Prioritize with the Scales Method

    One of our new editors came to me the other day and told me how she was struggling to keep up with the many tasks she needed to handle and the deadlines she constantly needed to stick to.

    At the end of each day, she felt like she had done a lot of things but often failed to come up with creative ideas and to get articles successfully published. From what she told me, it was obvious that she felt overwhelmed and was growing increasingly frustrated about failing to achieve her targets despite putting in extra hours most days.

    After she listened to my advice – and I introduced her to the Scales Method – she immediately experienced a dramatic rise in productivity, which looked like this:

    • She could produce three times more creative ideas for blog articles
    • She could publish all her articles on time
    • And she could finish all her work on time every day (no more overtime!)

    Curious to find out how she did it? Read on for the step-by-step guide:

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    1. Set Aside 10 Minutes for Planning

    When it comes to tackling productivity issues, it makes sense to plan before taking action. However, don’t become so involved in planning that you become trapped in it and never move beyond first base.

    My recommendation is to give yourself a specific time period for planning – but keep it short. Ideally, 10 or 15 minutes. This should be adequate to think about your plan.

    Use this time to:

    • Look at the big picture.
    • Think about the current goal and target that you need/want to achieve.
    • Lay out all the tasks you need to do.

    2. Align Your Tasks with Your Goal

    This is the core component that makes the Scales Method effective.

    It works like this:

    Take a look at all the tasks you’re doing, and review the importance of each of them. Specifically, measure a task’s importance by its cost and benefit.

    By cost, I am referring to the effort needed per task (including time, money and other resources). The benefit is how closely the task can contribute to your goal.

      To make this easier for you, I’ve listed below four combinations that will enable you to quickly and easily determine the priority of each of your tasks:

      Low Cost + High Benefit

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      Do these tasks first because they’re the simple ones to complete, yet help you get closer to your goal.

      Approving artwork created for a sales brochure would likely fit this category. You could easily decide on whether you liked the artwork/layout, but your decision to approve would trigger the production of the leaflet and the subsequent sales benefits of sending it out to potential customers.

      High Cost + High Benefit

      Break the high cost task down into smaller ones. In other words, break the big task into mini ones that take less than an hour to complete. And then re-evaluate these small tasks and set their correct priority level.

      Imagine if you were asked to write a product launch plan for a new diary-free protein powder supplement. Instead of trying to write the plan in one sitting – aim to write the different sections at different times (e.g., spend 30 minutes writing the introduction, one hour writing the body text, and 30 minutes writing the conclusion).

      Low Cost + Low Benefit

      This combination should be your lowest priority. Either give yourself 10-15 minutes to handle this task, or put these kind of tasks in between valuable tasks as a useful break.

      These are probably necessary tasks (e.g., routine tasks like checking emails) but they don’t contribute much towards reaching your desired goal. Keep them way down your priority list.

      High Cost + Low Benefit

      Review if these tasks are really necessary. Think of ways to reduce the cost if you decide that the completion of the task is required.

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      For instance, can any tools or systems help to speed up doing the task? In this category, you’re likely to find things like checking and updating sales contacts spreadsheets. This can be a fiddly and time-consuming thing to do without making mistakes. However, there are plenty of apps out there they can make this process instant and seamless.

      Now, coming back to the editor who I referred to earlier, let’s take a look at her typical daily task list:

        After listening to my advice, she broke down the High cost+ High benefit task into smaller ones. Her tasks then looked like this (in order of priority):

          And for the task about promoting articles to different platforms, after reviewing its benefits, we decided to focus on the most effective platform only – thereby significantly lowering the associated time cost.

          Bonus Tip: Tackling Tasks with Deadlines

          Once you’ve evaluated your tasks, you’ll know the importance of each of them. This will immediately give you a crystal-clear picture on which tasks would help you to achieve more (in terms of achieving your goals). Sometimes, however, you won’t be able to decide every task’s priority because there’ll be deadlines set by external parties such as managers and agencies.

          What to do in these cases?

          Well, I suggest that after considering the importance and values of your current tasks, align the list with the deadlines and adjust the priorities accordingly.

          For example, let’s dip into the editor’s world again.

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          Some of the articles she edited needed to be published by specific dates. The Scales Method allows for this, and in this case, her amended task list would look something like this:

            Hopefully, you can now see how easy it is to evaluate the importance of tasks and how to order them in lists of priority.

            The Scales Method Is Different from Anything Else You’ve Tried

            By adopting the Scales Method, you’ll begin to correctly prioritize your work, and most importantly – boost your productivity by up to 10 times!

            And unlike other methods that don’t really explain how to decide the importance of a task, my method will help you break down each of your tasks into two parts: cost and benefits. My method will also help you to take follow-up action based on different cost and benefits combinations.

            Start right now by spending 10 minutes to evaluate your common daily tasks and how they align with your goal(s). Once you have this information, it’ll be super-easy to put your tasks into a priority list. All that remains, is that you kick off your next working day by following your new list.

            Trust me, once you begin using the Scales Method – you’ll never want to go back to your old ways of working.

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            Featured photo credit: Vector Stock via vectorstock.com

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