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How to be Productive and Counteract Low Productivity

How to be Productive and Counteract Low Productivity

There you are, sitting at your desk and feeling tired: it has been a long week and you’d like to stop working and relax a bit, but at the same time, you know you can’t do this since you have still work to do. In a way you are stuck: no matter how hard you work, you don’t seem to make any noticeable progress, which makes you even more frustrated and tired and you finally feel like giving up the project you have been working on.

You may be thinking that there has to be a better way to do things, rather than banging your head against the wall, and you are absolutely right!

be productive

    Are you taking the right action at the right time?

    There can be many reason behind your frustrations:

    First and foremost, are you sure you are focusing on the right action steps? If this is not the case, then it’s time to stop for a moment, see the bigger picture and redefine the tasks you should be doing right now. Could it be that perhaps you didn’t prepare in advance for the tasks you are doing? This could happen when you are dependent on other people’s input before you can continue your project for instance—if you didn’t see this situation coming, you could be wasting your time because you don’t have any backup plan for these situations.

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    It could also be that you just have too much work to do. Ask yourself whether you are optimizing and automating everything already, or are there processes or tasks that could be eliminated by those two methods. If the answer to the latter part of the question is “yes,” it’s time to take action on improving the processes. The sooner you do this, the sooner your workload will decrease and the less chance there is for unproductivity.

    Finding the source of low productivity

    It’s time to take a closer look at your situation, so that we can see the sources behind unproductive action.

    To do this, it’s time to do some checks.

    The first check is related to your mindset: do you feel that the time is lost if you spend time on planning your tasks? If this is so, then it’s no wonder that you are wasting time on something unproductive.

    Next, check your environment: does it allow you to work in a focused manner? If you are getting easily distracted because of the environment, it’s time to start finding alternative locations for doing the work.

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    Finally, make sure that your project isn’t too big to handle. If you are trying to tackle it all by yourself, it’s no wonder if you are feeling frustrated and tired. Additionally, if you find the tasks are too big in size, then this could be another reason for the stress you are experiencing right now.

    Destroy the unproductive action with a right mindset

    To fix the situation, I suggest developing a mindset that you can start using from this project and onward. This mindset consists of the following six cornerstones:

    • Stop rushing into things by planning them first
    • Know what you are doing and understand the importance of doing so
    • Pick the right location
    • Break the project into smaller pieces
    • Don’t try to handle it all by yourself
    • Review your progress and take corrective action if needed

    If you implement this productive mindset, then there is a much bigger chance of completing tasks in time and finishing your projects sooner than later.

    Get your true productivity back with these 6 steps

    1. Stop rushing. I know that you’d like to take action as soon as possible, but don’t make this mistake! Instead, spend a little time by creating a plan to follow. Know your next action steps, as well as your outcomes and keep them clearly in your head. If you understand what they are, then you are already on a better track of keeping things in control and reducing your workload at the same time.

    2. Know what you are doing. Ask yourself what you are supposed to be doing next and why you should be doing it—when you can answer to these two questions, then you are on the right path. Keep asking these questions all the time. They are a great way to make you aware of what you are doing. They also prevent you from taking the wrong action, if you can’t see the value of the task.

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    3. Pick the right location for your work. It’s of the utmost important to pick the right location for your work. If you can’t work at home, then take your laptop with you and go somewhere else. Go outside (if the weather permits), to a public library or to a coffee shop. You can also rent a co-working space, or if money is not an issue, even a separate office to get your work done.

    4. Break the project into smaller pieces. Take your project and break it into smaller pieces. Focus on one piece at a time and then move on to the next one. For instance, if you are developing a piece of software, one task would be getting the user interface to be more compelling. Then, you could decide on different subsections that specifically create that great user experience, like setting the right fonts or defining the right color theme. When you have finished one area, you can move to the next one (like improving the performance of your application) and so on.

    5. Gather a team. It’s easy to think that only you can do the tasks and that you are irreplaceable: you aren’t! There is always someone who can do the task faster and better than you.

    For instance, when I’m building my blog, I have a virtual team doing various things for me: a designer and a developer for creating new functionality for my blog; a coach for telling me what things to focus on; maintenance guys for keeping my blog updated; and a proofreader for checking my written content before it’s published. Doing these things myself would be just madness and I would have quit blogging a long time ago, if I was still trying to do everything by myself.

    6. Review your progress and analyze. This is perhaps the most common thing that people forget to do: Reviewing progress.

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    You need to do this so that you can avoid mistakes or prevent taking action on things, which are not getting any results. I suggest doing the review at least on a weekly basis, where you reflect what you have done, how it went and what you are doing next. Even if this might feel like just a waste of time, you are wasting much more time when you end up taking unproductive actions later on.

    In conclusion

    As you now know, there are many reasons for taking unproductive actions. When you focus on things like planning, the right environment and breaking the project into smaller pieces, you can cut down your workload a lot and the chances for unproductive action decreases. A little bit of pro-activity can save you from unnecessary work later on.

    Over to you: How do you make sure you are not taking unproductive action?

    Featured photo credit:  Empire state building – new york city via Shutterstock

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    Last Updated on May 16, 2019

    The Daily Rituals of 7 Successful CEOs

    The Daily Rituals of 7 Successful CEOs

    One of my favorite success quotes ever comes from one of the original and most successful ‘CEOs’ of his era: Aristotle. Here’s what he said:

    “We are what we repeatedly do. Excellence, then, is not an act, but a habit.”

    This advice is just as sound today as it was when Aristotle first expressed it, way back when. I’m reminded of this at least once a week, when I interview an inspiring author, leader, or successful CEO on my show. I ask my guests a series of questions about what has contributed to their success and their ability to build something meaningful.

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    You want to know what nearly all of them say? Almost every time, they respond by telling me that their success is the result of simple habits  enacted day after day.

    These quotes from seven successful CEOs demonstrate the daily rituals that have contributed to their success:

    1. Promote what you love.

    “It’s so much better to promote what you love than to bash what you hate.” – Jessica Alba, CEO of The Honest Company

    2. Develop a feedback loop.

    “I think it’s very important to have a feedback loop, where you’re constantly thinking about what you’ve done and how you could be doing it better. I think that’s the single best piece of advice: constantly think about how you could be doing things better and questioning yourself.” – Elon Musk, CEO of TESLA Motors

    3. Create things that are better, not just “different.”

    “Our task today is to find singular ways to create the new things that will make the future not just different, but better—to go from 0 to 1. The essential first step is to think for yourself. Only by seeing our world anew, as fresh and strange as it was to the ancients who saw it first, can we both re-create it and preserve it for the future.” – Peter Thiel, CEO of Palantir and best-selling author of Zero To One.

    4. Meditate.

    “Meditate. Breathe consciously. Listen. Pay attention. Treasure every moment. Make the connection.” – Oprah Winfrey, CEO of OWN Network

    5. Read every day.

    “Read 500 pages every day. That’s how knowledge works. It builds up like compound interest.”-Warren Buffet, CEO of investment firm Berkshire-Hathaway

    6. Block time for email.

    “Set aside a 20- to 30-minute chunk of time two or three times a day for email. Do not check continually through the day.” – Doug Camplejohn, CEO of predictive lead marketing company FlipTop.

    7. Make your customers happy.

    “We see our customers as invited guests to a party, and we are the hosts. It’s our job every day to make every important aspect of the customer experience a little bit better.” – Jeff Bezos, CEO of Amazon.com

    Develop the right rituals. Become a successful CEO.

    If the majority of these daily habits are new to you, avoid making the crucial mistake of adopting all of these habits at once. Research on habit-formation indicates that lasting habits are formed one at a time.

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    For example, let’s say you’re excited about developing the following daily habits:

    • daily reading,
    • daily meditation, and
    • updating your to-do list every night

    Let’s say that daily reading is the one that excites you the most out of the three habits noted above. It would be wise of you to begin by choosing and scheduling time to read every day, and then sticking to that time until it becomes a habit. Once it feels effortless and automatic, you’ll know that you’ve turned it into a daily habit. Now you’re ready to install the next habit… and the next… Until before you know it, you’ll start looking in the mirror and seeing the reflection of a successful CEO.

    Featured photo credit: Amy Hirschi via unsplash.com

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