There you are, sitting at your desk and feeling tired: it has been a long week and you’d like to stop working and relax a bit, but at the same time, you know you can’t do this since you have still work to do. In a way you are stuck: no matter how hard you work, you don’t seem to make any noticeable progress, which makes you even more frustrated and tired and you finally feel like giving up the project you have been working on.
You may be thinking that there has to be a better way to do things, rather than banging your head against the wall, and you are absolutely right!
Are you taking the right action at the right time?
There can be many reason behind your frustrations:
First and foremost, are you sure you are focusing on the right action steps? If this is not the case, then it’s time to stop for a moment, see the bigger picture and redefine the tasks you should be doing right now. Could it be that perhaps you didn’t prepare in advance for the tasks you are doing? This could happen when you are dependent on other people’s input before you can continue your project for instance—if you didn’t see this situation coming, you could be wasting your time because you don’t have any backup plan for these situations.
It could also be that you just have too much work to do. Ask yourself whether you are optimizing and automating everything already, or are there processes or tasks that could be eliminated by those two methods. If the answer to the latter part of the question is “yes,” it’s time to take action on improving the processes. The sooner you do this, the sooner your workload will decrease and the less chance there is for unproductivity.
Finding the source of low productivity
It’s time to take a closer look at your situation, so that we can see the sources behind unproductive action.
To do this, it’s time to do some checks.
The first check is related to your mindset: do you feel that the time is lost if you spend time on planning your tasks? If this is so, then it’s no wonder that you are wasting time on something unproductive.
Next, check your environment: does it allow you to work in a focused manner? If you are getting easily distracted because of the environment, it’s time to start finding alternative locations for doing the work.
Finally, make sure that your project isn’t too big to handle. If you are trying to tackle it all by yourself, it’s no wonder if you are feeling frustrated and tired. Additionally, if you find the tasks are too big in size, then this could be another reason for the stress you are experiencing right now.
Destroy the unproductive action with a right mindset
To fix the situation, I suggest developing a mindset that you can start using from this project and onward. This mindset consists of the following six cornerstones:
- Stop rushing into things by planning them first
- Know what you are doing and understand the importance of doing so
- Pick the right location
- Break the project into smaller pieces
- Don’t try to handle it all by yourself
- Review your progress and take corrective action if needed
If you implement this productive mindset, then there is a much bigger chance of completing tasks in time and finishing your projects sooner than later.
Get your true productivity back with these 6 steps
1. Stop rushing. I know that you’d like to take action as soon as possible, but don’t make this mistake! Instead, spend a little time by creating a plan to follow. Know your next action steps, as well as your outcomes and keep them clearly in your head. If you understand what they are, then you are already on a better track of keeping things in control and reducing your workload at the same time.
2. Know what you are doing. Ask yourself what you are supposed to be doing next and why you should be doing it—when you can answer to these two questions, then you are on the right path. Keep asking these questions all the time. They are a great way to make you aware of what you are doing. They also prevent you from taking the wrong action, if you can’t see the value of the task.
3. Pick the right location for your work. It’s of the utmost important to pick the right location for your work. If you can’t work at home, then take your laptop with you and go somewhere else. Go outside (if the weather permits), to a public library or to a coffee shop. You can also rent a co-working space, or if money is not an issue, even a separate office to get your work done.
4. Break the project into smaller pieces. Take your project and break it into smaller pieces. Focus on one piece at a time and then move on to the next one. For instance, if you are developing a piece of software, one task would be getting the user interface to be more compelling. Then, you could decide on different subsections that specifically create that great user experience, like setting the right fonts or defining the right color theme. When you have finished one area, you can move to the next one (like improving the performance of your application) and so on.
5. Gather a team. It’s easy to think that only you can do the tasks and that you are irreplaceable: you aren’t! There is always someone who can do the task faster and better than you.
For instance, when I’m building my blog, I have a virtual team doing various things for me: a designer and a developer for creating new functionality for my blog; a coach for telling me what things to focus on; maintenance guys for keeping my blog updated; and a proofreader for checking my written content before it’s published. Doing these things myself would be just madness and I would have quit blogging a long time ago, if I was still trying to do everything by myself.
6. Review your progress and analyze. This is perhaps the most common thing that people forget to do: Reviewing progress.
You need to do this so that you can avoid mistakes or prevent taking action on things, which are not getting any results. I suggest doing the review at least on a weekly basis, where you reflect what you have done, how it went and what you are doing next. Even if this might feel like just a waste of time, you are wasting much more time when you end up taking unproductive actions later on.
As you now know, there are many reasons for taking unproductive actions. When you focus on things like planning, the right environment and breaking the project into smaller pieces, you can cut down your workload a lot and the chances for unproductive action decreases. A little bit of pro-activity can save you from unnecessary work later on.
Over to you: How do you make sure you are not taking unproductive action?
Featured photo credit: Empire state building – new york city via Shutterstock