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How to be Productive and Counteract Low Productivity

How to be Productive and Counteract Low Productivity

There you are, sitting at your desk and feeling tired: it has been a long week and you’d like to stop working and relax a bit, but at the same time, you know you can’t do this since you have still work to do. In a way you are stuck: no matter how hard you work, you don’t seem to make any noticeable progress, which makes you even more frustrated and tired and you finally feel like giving up the project you have been working on.

You may be thinking that there has to be a better way to do things, rather than banging your head against the wall, and you are absolutely right!

be productive

    Are you taking the right action at the right time?

    There can be many reason behind your frustrations:

    First and foremost, are you sure you are focusing on the right action steps? If this is not the case, then it’s time to stop for a moment, see the bigger picture and redefine the tasks you should be doing right now. Could it be that perhaps you didn’t prepare in advance for the tasks you are doing? This could happen when you are dependent on other people’s input before you can continue your project for instance—if you didn’t see this situation coming, you could be wasting your time because you don’t have any backup plan for these situations.

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    It could also be that you just have too much work to do. Ask yourself whether you are optimizing and automating everything already, or are there processes or tasks that could be eliminated by those two methods. If the answer to the latter part of the question is “yes,” it’s time to take action on improving the processes. The sooner you do this, the sooner your workload will decrease and the less chance there is for unproductivity.

    Finding the source of low productivity

    It’s time to take a closer look at your situation, so that we can see the sources behind unproductive action.

    To do this, it’s time to do some checks.

    The first check is related to your mindset: do you feel that the time is lost if you spend time on planning your tasks? If this is so, then it’s no wonder that you are wasting time on something unproductive.

    Next, check your environment: does it allow you to work in a focused manner? If you are getting easily distracted because of the environment, it’s time to start finding alternative locations for doing the work.

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    Finally, make sure that your project isn’t too big to handle. If you are trying to tackle it all by yourself, it’s no wonder if you are feeling frustrated and tired. Additionally, if you find the tasks are too big in size, then this could be another reason for the stress you are experiencing right now.

    Destroy the unproductive action with a right mindset

    To fix the situation, I suggest developing a mindset that you can start using from this project and onward. This mindset consists of the following six cornerstones:

    • Stop rushing into things by planning them first
    • Know what you are doing and understand the importance of doing so
    • Pick the right location
    • Break the project into smaller pieces
    • Don’t try to handle it all by yourself
    • Review your progress and take corrective action if needed

    If you implement this productive mindset, then there is a much bigger chance of completing tasks in time and finishing your projects sooner than later.

    Get your true productivity back with these 6 steps

    1. Stop rushing. I know that you’d like to take action as soon as possible, but don’t make this mistake! Instead, spend a little time by creating a plan to follow. Know your next action steps, as well as your outcomes and keep them clearly in your head. If you understand what they are, then you are already on a better track of keeping things in control and reducing your workload at the same time.

    2. Know what you are doing. Ask yourself what you are supposed to be doing next and why you should be doing it—when you can answer to these two questions, then you are on the right path. Keep asking these questions all the time. They are a great way to make you aware of what you are doing. They also prevent you from taking the wrong action, if you can’t see the value of the task.

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    3. Pick the right location for your work. It’s of the utmost important to pick the right location for your work. If you can’t work at home, then take your laptop with you and go somewhere else. Go outside (if the weather permits), to a public library or to a coffee shop. You can also rent a co-working space, or if money is not an issue, even a separate office to get your work done.

    4. Break the project into smaller pieces. Take your project and break it into smaller pieces. Focus on one piece at a time and then move on to the next one. For instance, if you are developing a piece of software, one task would be getting the user interface to be more compelling. Then, you could decide on different subsections that specifically create that great user experience, like setting the right fonts or defining the right color theme. When you have finished one area, you can move to the next one (like improving the performance of your application) and so on.

    5. Gather a team. It’s easy to think that only you can do the tasks and that you are irreplaceable: you aren’t! There is always someone who can do the task faster and better than you.

    For instance, when I’m building my blog, I have a virtual team doing various things for me: a designer and a developer for creating new functionality for my blog; a coach for telling me what things to focus on; maintenance guys for keeping my blog updated; and a proofreader for checking my written content before it’s published. Doing these things myself would be just madness and I would have quit blogging a long time ago, if I was still trying to do everything by myself.

    6. Review your progress and analyze. This is perhaps the most common thing that people forget to do: Reviewing progress.

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    You need to do this so that you can avoid mistakes or prevent taking action on things, which are not getting any results. I suggest doing the review at least on a weekly basis, where you reflect what you have done, how it went and what you are doing next. Even if this might feel like just a waste of time, you are wasting much more time when you end up taking unproductive actions later on.

    In conclusion

    As you now know, there are many reasons for taking unproductive actions. When you focus on things like planning, the right environment and breaking the project into smaller pieces, you can cut down your workload a lot and the chances for unproductive action decreases. A little bit of pro-activity can save you from unnecessary work later on.

    Over to you: How do you make sure you are not taking unproductive action?

    Featured photo credit:  Empire state building – new york city via Shutterstock

    More by this author

    Timo Kiander

    Productivity Author and Founder of Productive Superdad

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    Last Updated on January 21, 2020

    What Is Creativity? We All Have It, and Need It

    What Is Creativity? We All Have It, and Need It

    Do you think of yourself as a creative person? Do you play the drums or do watercolor paintings? Perhaps compose songs or direct plays? Can you even relate to any of these so called ‘creative’ experiences? Growing up, did you ever have that ‘artistic’ sibling or friend who excelled in drawing, playing instruments or literature? And you maybe wondered why you can’t even compose a birthday card greeting–or that drawing stick figures is the furthest you’ll ever get to drawing a family portrait. Many people have this common assumption that creativity is an inborn talent; only a special group of people are inherently creative, and everyone else just unfortunately does not have that special ability. You either have that creative flair or instinct, or you don’t. But, this is far from the truth! So what is creativity?

    Can I Be Creative?

    The fact is, that everyone has an innate creative ability. Despite what most people may think, creativity is a skill that everyone can learn and hone on. It’s a skill with huge leverage that allows you to generate enormous amounts of value from relatively little input. How is that so? You’ll have to start by expanding your definition of creativity. Ironically, you have to be creative and ‘think out of the box’ with the definition! Creativity at its heart, is being able to see things in a way that others cannot. It’s a skill that helps you find new perspectives to create new possibilities and solutions to different problems. So, if you encounter different challenges and problems that need solving on a regular basis, then creativity is an invaluable skill to have.Let’s say, for example, that you work in sales. Having creativity will help you to look for new ways to approach and reach out to potential customers. Or perhaps you’re a teacher. In this role you have to constantly look for new ways to deliver your message and educate your students.

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    How Creativity Works

    Let me break another misconception about creativity, which is that it’s only used to create completely “new” or “original” things. Again, this is far from the truth. Because nothing is ever completely new or original. Everything, including works of art, doesn’t come from nothing. Everything derives from some sort of inspiration. That means that creativity works by connecting things together in order to derive new meaning or value.From this perspective, you can see a lot of creativity in action. In technology, Apple combines traditional computers with design and aesthetics to create new ways to use digital products. In music, a musician may be inspired by various styles of music, instruments and rhythms to create an entirely new type of song. All of these examples are about connecting different ideas, finding common ground amongst the differences, and creating a completely new idea out of them.

    What Really Is Creativity?

    Creativity Needs an Intention

    Another misconception about the creative process is that you can just be in a general “creative” state. Real creativity isn’t about coming up with “eureka!” moments for random ideas. Instead, to be truly creative, you need to have a direction. You have to ask yourself this question: “What problem am I trying to solve?” Only by knowing the answer to this question can you start flexing your creativity muscles. Often times, the idea of creativity is associated with the ‘Right’ brain, with intuition and imagination. Hence a lot of focus is placed on the ‘Right’ brain when it comes to creativity. But, to get the most out of creativity, you need to utilize both sides of your brain–Right and Left–which means using the analytical and logical part of your brain, too. This may sound surprising to you, but creativity has a lot to do with problem solving. And, problem solving inherently involves logic and analysis. So instead of throwing out the ‘Left’ brain, full creativity needs them to work in unison. For example, when you’re looking for new ideas, your ‘Left’ brain will guide you to a place of focus, which is based on your objective behind the ideas you’re searching for. The ‘Right’ brain then guides you to gather and explore based on your current focus. And when you decide to try out these new ideas, your ‘Right’ brain will give you novel solutions outside of the ones you already know. Your ‘Left’ brain then helps you evaluate and tune the solutions to work better in practice. So, logic and creativity actually work hand in hand, and not one at the expense of the other.

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    Creativity Is a Skill

    At the end of the day, creativity is a skill. It’s not some innate or natural born talent that some have over others. What this means is that creativity and innovation can be practiced and improved upon systematically.A skill can be learned and practiced by applying your strongest learning styles. Want to know what your learning style is? Try this test. A skill can be measured and improved through a Feedback Loop, and can be continuously upgraded over time by regular practice. Through regular practice, your creativity goes through different stages of proficiency. This means that you can become more and more creative! If you never thought that creativity was relevant to you, or that you don’t have a knack for being creative… think again! You can use creativity in any aspect of your life. In fact you should use it, as it will allow you to to break through your usual loop, get you out of your comfort zone, and inspire you to grow and try new things. Creativity will definitely give you an edge when you’re trying to solve a problem or come up with new solutions.

    Start Connecting the Dots

    Excited to start honing your creativity? Here at Lifehack, we’ve got a wealth of knowledge to help you get started. We understand that creativity is a matter of connecting things together in order to derive new meaning or value. So, if you want to learn how to start connecting the dots, check out these tips:

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    Featured photo credit: rawpixel via unsplash.com

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