Advertising
Advertising

4 Common Time Management Truths That Could Jeopardize Your Productivity

4 Common Time Management Truths That Could Jeopardize Your Productivity

Sometime ago I wrote about 5 common time management truths that could potentially lower your productivity levels if you misunderstood them.

The idea behind that post was to make people realize that sometimes it is good to question even the common productivity wisdom that is being taught over and over again. Rather than blindly believing in it, we should all use our own judgment to decide if the piece of advice is applicable to our life or not.

I came up with 4 additional (and very common) time management tips that you should also take a critical look at.

1. Proceed one step at a time

A very common piece of advice when reaching your goals is to proceed one step at a time.

The idea behind this advice is that this way you are not overwhelming yourself by trying to do too much at once. Also, you are less likely to kill your motivation when you proceed this way.

Although this is sound advice, I don’t always like this approach: sometimes it just takes too much time to reach your destination this way.

For example, when I turned myself from a late riser into an early riser, it didn’t take me weeks or months to make the change – I did it immediately.

Advertising

One day I just decided: “from tomorrow morning, I start waking up at 5 AM” and that’s what I did. The approach of gradually waking up earlier until I’d reach my goal was just too slow for me.

This happened in 2007 and I’m still an early riser, so a quick change is definitely possible.

2. Procrastination is all evil

There is so much written about procrastination and why it’s not for you. I mostly agree with this advice – but not always. Instead, you should use procrastination to your advantage.

For example, I admit that I tend to procrastinate mostly on low-value tasks that are not important to my goals in any way.

This way I have more time to focus on those important tasks instead. So if it means that I’m postponing the cleaning of my home for couple of days, I can live with that.

You could also channel your procrastination to some other activities, which in turn may help you gain momentum.

Advertising

    For example, you might have an important task that you are supposed to do. For some reason you don’t want to do it right away, so you tackle some of the smaller tasks off your list first.

    This way you keep the wheels rolling and you may be eager to start working on the more important tasks on your list later on.

    Finally, you could channel your procrastination to do something useful.

    Once again, if you don’t like working on your main task, you could pick up a book (business, personal development …) and start reading and learning.

    Even if you are not directly working on your main task, you learn new ways to improve the other parts of your life.

    Although I’m not advising anyone to procrastinate on purpose, I’m just saying that procrastination has its role in making us more productive!

    3. Don’t check email first thing in the morning

    I can’t remember how many times I have heard that you shouldn’t check your email first thing in the morning.

    Advertising

    While this advice is useful, there is also an exception to this rule.

    Sometime ago I was on a vacation for two weeks and then I got back to work. I started working on some tasks – without checking my email first.

    Later, I opened my email client and I found a message from my project manager saying that I shouldn’t be working on those same tasks that I had just completed.

    I was a bit annoyed by this situation, but I could only blame myself. I didn’t check my email first thing in the morning when I came to work. Instead, I started working right away before catching up with the latest project status.

    In most of the cases, you shouldn’t check your e-mail first thing in the morning. However, in some other scenarios you have to do this in order to keep yourself up-to-date.

    4. Do not use willpower when forming new habits

    Very often people are advised that they shouldn’t use willpower when creating new habits. Instead, one should have inspiring and motivating goals that makes the willpower part needless.

    Unfortunately, you still need to use a bit of willpower when you form new habits.

    Advertising

    Let’s take a person who is trying to quit eating sweets in order to lose weight. Even that person is inspired to take her life in a healthier direction; there are still times when her motivation is going to be tested.

    Maybe there is someone eating sweets next to this person or maybe something happens in her life which makes the person to look for relief (for e.g. eating chocolate).

    In those cases motivation, compelling goals, or pictures of six-pack abs on your refrigerator door are not enough. You need plain, raw willpower in order to say “no” to those temptations.

    This may sound hard, but you need to fight against your old habits — especially in the beginning of your change. After you start, things get smoother and you don’t find eating sweets that compelling anymore.

    Forming new habits and relying solely on willpower is not going to work. However, using your willpower in small doses has its place in the process.

    It’s important to think…and not take common lessons for granted

    Time management advice is valuable, but occasionally you have to take a critical look at how you are performing and rework your strategies until they suit your own needs.

    Photo credits: Red Clock and Old Clock and Hourglass via Shutterstock)

    More by this author

    Do You Do This Common Mistake When You Start Working on Your Tasks? 9 Valuable Lessons Learned After Writing My First Book How to Create a To-Do List that Makes You Smile Agreeing on Deadlines With Yourself Just Doesn’t Work: Here’s What Does 3 Threats to Effective Time Blocking and How To Solve Them

    Trending in Productivity

    1 There Is More to Life Than  ____________ 2 10 Steps For Success: Applying The Power Of Your Subconscious Mind 3 How to Lead a Team More Effectively and Be a True Leader at Work 4 How to Live up to Your Full Potential and Succeed in Life 5 How to Find Your Blind Spots in Life and Turn Them Into Strengths

    Read Next

    Advertising
    Advertising

    Last Updated on December 13, 2018

    There Is More to Life Than  ____________

    There Is More to Life Than  ____________

    I decided to leave the title of this article open ended, because I’d like you to fill in what words best fit that blank. We’re all unique individuals from different walks of life, and in different stages of life; so, that sentence will have a different meaning for each of us.

    If you’re a busy working professional, why are you working in the job that you have now?

    Is it because it’s something you’re passionate about and brings you a lot of satisfaction? Or, is it because you studied that in college and just found a job that hired you for those skills? Perhaps it’s because of the money that you’re earning, or know you can earn down the line?

    What if you’re about to retire? You’ve got, say, 2 to 3 more years before you hit your ‘deadline’ for retiring. Have you done all that you’ve wanted to do in the past 30-40 years? Any unfulfilled goals or dreams? Are you happy with the outcome of your life to date, all the decisions and/or risks that you’ve made thus far?

    I’m sure many of us started working after college in hopes of earning a good living–to be financially stable and able to afford the ability to experience and do things that we love. We start establishing a career, and with time, tick off boxes on our bucket or ambition list. As you look back on the last couple of years, just how much of your time has been spent doing things that you enjoy and love–the things that give you a great sense of fulfillment and meaning?

    Have you become a slave to the economy, a slave to your work, or a slave to your kids? Or have you found a balance between work and pleasure?

    When is Enough Ever Enough?

    Sadly, many of us live to work.

    Realists would argue that if you truly want to work to live, you still need the finances to back that up. No money no talk. That is how the world runs today. So if you don’t earn or make enough dough, it’s hard to truly enjoy life; it’s hard to be happy without money.

    So, in this quest to provide just that, many of us end up spending our whole lives pursuing wealth and a life of status and material wants. But, is it ever enough? Is there such a thing as having too much money? And, at what expense?

    Advertising

    Many wealthy entrepreneurs, millionaires and even billionaires have come to agree that money doesn’t bring you all the happiness in the world. It’s good to have, but it doesn’t truly satisfy all desires. There comes a point where you would have ‘had it all’ and still feel a sense of emptiness: an empty void that needs to be filled, not with money or material possessions.

    So the question is then, what more is there to life if not for financial stability, status or material possessions?

    How do we make work a part of life instead of having it consume our life entirely? Perhaps we need to go back to look at the word life itself.

    What is Your Purpose in Life?

    What is the nature of life? What does life mean to you? Is there a purpose?

    If we seek jobs, all we will find are jobs. But if we have a sense of purpose in how we are productive; if we seek a calling, then we will find more than a job. We will find our contribution to humanity and we will find more to life. Would you agree?

    Research has shown that having purpose and meaning in life increases overall well-being and life satisfaction, improves mental and physical health, enhances resiliency, enhances self-esteem, and decreases the chances of depression. So it should be noted that to be happy in life isn’t always enough, because happiness is a surge of emotions that does not last. Instead, it’s more important to find and have meaning in life.

    Meaning is not only about transcending the self, but also about transcending the present moment. While happiness is an emotion felt in the here and now, it ultimately fades away, just as all emotions do; positive affect and feelings of pleasure are fleeting. The amount of time people report feeling good or bad correlates with happiness, but not at all with meaning.

    Have You Been Going on a Wild Goose Chase?

    Ironically, the single-minded pursuit of happiness is leaving people less happy. “It is the very pursuit of happiness, that thwarts happiness”, according to Viktor Frankl, a famous Austrian Neurologist and Holocaust survivor. Going back to the common example of pursuing riches in order to be happy is exactly what makes many so unhappy.

    So again, look at the statement “There is more to life than ______.”

    Advertising

    Have you answered it meaningfully? If you’ve read on this far, and are now wondering how to take that first step to figuring out what your true purpose is in life, fret not; I’m here to help you reframe your mind and actions, so that you can embark on a journey of finding true meaning to your life.

    Everything that you can do and accomplish in life are bounded by 7 Cornerstone Skills. These are the true essentials needed to achieve excellence. They’ll put you on a path that gives great meaning and satisfaction in life. And, the best thing of all? They already exist in each of us. We just don’t always make the most of it, or sometimes we aren’t even aware of the power that each of these skills have to help us in life.

    On it’s own, each skill is unique and can help you through different stages of life, or problems. But as a whole set, these 7 Cornerstone Skills will give you full transformation over any situation. No matter what phase of life you’re in, what you’re striving to achieve, or what feel you’re lacking, your pursuit of meaning in life will be much faster when you’re able to make use of not one, not two, but all 7 Cornerstone Skills.

    The 7 Cornerstone Skills

    So let me give you a glimpse into what these 7 Cornerstone skills are.

    Creativity

    Creativity empowers you to find unique solutions to problems, and see things in ways that you least expect.

    It goes beyond the artistic impressions and aesthetics, and is a crucial building block of change.

    Learning

    Without Learning, you will not be able to advance and progress in life. Yet, there are many of us who always fall behind not because they don’t have the intellectual ability, but because they don’t know how to learn effectively.

    Memory

    And then we have Memory, one of the most vital components, because without that you have nothing to fall back on, nothing to gain from all the learning or experiences that you’re exposed to on this earth.

    And with an ever increasing amount of information available, how can you store up as much knowledge as you can without overloading?

    Advertising

    Focus

    And with any and everything that you do, a certain amount of Focus is always given.

    Whether it’s the career ladder that you’ve been climbing, or the responsibility of being a parent, Focus is a flow that allows you to push towards the progress that you’re striving for.

    Without focus, we find ourselves lost, demotivated and stuck in a rut.

    Motivation

    Many of us aren’t happy in life or with our jobs and responsibilities because we lack Motivation, and an overarching purpose as I already mentioned earlier. Motivation helps drive you forward, and gives you the focus achieve your purpose.

    Habits

    If you realize, every new day that comes is filled with routines. Whether it’s getting ready for work in the morning, putting your kids to bed in the evening, or setting aside time during the weekends for family time and activities, it all happens as a result of habits that you’ve built over time.

    Therefore Habits dictate a big part of your life. Pursuing happiness, money or meaning all have a dependency on your habits. If you find yourself being controlled by bad or negative habits, it’s more likely to hinder you from being productive and reaching those goals.

    Time

    This also ends up leading to bad use of Time, or poor time management.

    You might feel like you haven’t built a stable career yet because you lack proper time management. You find yourself spending a lot of time being busy, yet producing little outcomes.

    Or certain habits might be consuming time that you can be using for other more productive tasks.

    Advertising

    Perhaps you’re on your way to retirement, and feel like it’s too late to find new meaning to your life. There’s not much time left to embark on a new journey again.

    Are You Ready to Live Your Best Life?

    The simple fact is, that if you can sharpen these 7 Cornerstone skills, you will realize that finding meaning in life, or reaching the goals and ambitions that you’ve set out for yourself, no matter what stage of life you’re in, is very attainable.

    There is no magical method to having life figured out. The skills have always been there since day 1, you just need to know how to use it to the best of your advantage.

    And I’m here to show you just how you can do that. Lifehack is all about equipping you with the best and most effective ways to increase your productivity, motivation and focus to achieve true Purpose in life, in as little time as possible.

    Embark on a transformational journey with us as we show you how to learn and improve your 7 Cornerstone Skills so that you’ll come out a new person, ready to either pursue your existing goals at a much quicker rate, or to find new goals to pursue without being limited by time, age or responsibilities.

    If you’ve been wanting a change, or been stuck in a rut for a while now, here is your chance to get started on pushing towards progress again.

    Anyone can transform, anyone can change. Are you ready to live your best life? Click here to start your journey!

     

    Featured photo credit: Caroline Hernandez via unsplash.com

    Read Next