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4 Common Time Management Truths That Could Jeopardize Your Productivity

4 Common Time Management Truths That Could Jeopardize Your Productivity

Sometime ago I wrote about 5 common time management truths that could potentially lower your productivity levels if you misunderstood them.

The idea behind that post was to make people realize that sometimes it is good to question even the common productivity wisdom that is being taught over and over again. Rather than blindly believing in it, we should all use our own judgment to decide if the piece of advice is applicable to our life or not.

I came up with 4 additional (and very common) time management tips that you should also take a critical look at.

1. Proceed one step at a time

A very common piece of advice when reaching your goals is to proceed one step at a time.

The idea behind this advice is that this way you are not overwhelming yourself by trying to do too much at once. Also, you are less likely to kill your motivation when you proceed this way.

Although this is sound advice, I don’t always like this approach: sometimes it just takes too much time to reach your destination this way.

For example, when I turned myself from a late riser into an early riser, it didn’t take me weeks or months to make the change – I did it immediately.

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One day I just decided: “from tomorrow morning, I start waking up at 5 AM” and that’s what I did. The approach of gradually waking up earlier until I’d reach my goal was just too slow for me.

This happened in 2007 and I’m still an early riser, so a quick change is definitely possible.

2. Procrastination is all evil

There is so much written about procrastination and why it’s not for you. I mostly agree with this advice – but not always. Instead, you should use procrastination to your advantage.

For example, I admit that I tend to procrastinate mostly on low-value tasks that are not important to my goals in any way.

This way I have more time to focus on those important tasks instead. So if it means that I’m postponing the cleaning of my home for couple of days, I can live with that.

You could also channel your procrastination to some other activities, which in turn may help you gain momentum.

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    For example, you might have an important task that you are supposed to do. For some reason you don’t want to do it right away, so you tackle some of the smaller tasks off your list first.

    This way you keep the wheels rolling and you may be eager to start working on the more important tasks on your list later on.

    Finally, you could channel your procrastination to do something useful.

    Once again, if you don’t like working on your main task, you could pick up a book (business, personal development …) and start reading and learning.

    Even if you are not directly working on your main task, you learn new ways to improve the other parts of your life.

    Although I’m not advising anyone to procrastinate on purpose, I’m just saying that procrastination has its role in making us more productive!

    3. Don’t check email first thing in the morning

    I can’t remember how many times I have heard that you shouldn’t check your email first thing in the morning.

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    While this advice is useful, there is also an exception to this rule.

    Sometime ago I was on a vacation for two weeks and then I got back to work. I started working on some tasks – without checking my email first.

    Later, I opened my email client and I found a message from my project manager saying that I shouldn’t be working on those same tasks that I had just completed.

    I was a bit annoyed by this situation, but I could only blame myself. I didn’t check my email first thing in the morning when I came to work. Instead, I started working right away before catching up with the latest project status.

    In most of the cases, you shouldn’t check your e-mail first thing in the morning. However, in some other scenarios you have to do this in order to keep yourself up-to-date.

    4. Do not use willpower when forming new habits

    Very often people are advised that they shouldn’t use willpower when creating new habits. Instead, one should have inspiring and motivating goals that makes the willpower part needless.

    Unfortunately, you still need to use a bit of willpower when you form new habits.

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    Let’s take a person who is trying to quit eating sweets in order to lose weight. Even that person is inspired to take her life in a healthier direction; there are still times when her motivation is going to be tested.

    Maybe there is someone eating sweets next to this person or maybe something happens in her life which makes the person to look for relief (for e.g. eating chocolate).

    In those cases motivation, compelling goals, or pictures of six-pack abs on your refrigerator door are not enough. You need plain, raw willpower in order to say “no” to those temptations.

    This may sound hard, but you need to fight against your old habits — especially in the beginning of your change. After you start, things get smoother and you don’t find eating sweets that compelling anymore.

    Forming new habits and relying solely on willpower is not going to work. However, using your willpower in small doses has its place in the process.

    It’s important to think…and not take common lessons for granted

    Time management advice is valuable, but occasionally you have to take a critical look at how you are performing and rework your strategies until they suit your own needs.

    Photo credits: Red Clock and Old Clock and Hourglass via Shutterstock)

    More by this author

    Timo Kiander

    Productivity Author and Founder of Productive Superdad

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    Last Updated on October 16, 2019

    Invaluable Lessons You Can Learn From Your Mistakes

    Invaluable Lessons You Can Learn From Your Mistakes

    Do you like making mistakes?

    I certainly don’t.

    Making mistakes is inevitable. Wouldn’t it be wonderful if we could be at ease with them?

    Perhaps there is a way to think of them differently and see their benefits.

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    Why Mistakes Feel Dangerous

    Mistakes often feel dangerous. Throughout human history, our errors have often been treated as dangerous for a variety of reasons:

    • Our vulnerability. We have limited and fragile support systems. When those systems fail, people often lose their lives.
    • Real dangers. Nature can be dangerous, and making mistakes can put us at the mercy of nature and its animal residents seeking a meal.
    • Ignorance. Many cultures scapegoats someone whenever there is a failure of some kind. Scapegoating can be serious and deadly.
    • Order. Many societies punish those who do not conform to the prevailing orthodoxy and treat difference and non-conformity as a mistake. Even our brains flash an error message whenever we go against prevailing social norms.

    We have a history of handling mistakes and failure in an unpleasant way. Since each of us carries our human history with us, it can be a challenge to overcome the fear of making mistakes.

    If we can embrace the reality of mistakes, we can free ourselves to be more creative in our lives and dig up some interesting insights.

    Why We Can’t Avoid Making Mistakes

    Many people operate under the notion that making mistakes is an aberration, a mistake if you will. You can call it perfectionism but it is a more substantial problem. It is really a demand for order and continuity.

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    When we think we can eliminate mistakes, we are often working from a perspective that sees the world as a fixed place. The world, however, is not so obliging. Like it or not, the world, and everything in it, is constantly changing.

    Change is more constant and pervasive than we can see with our own eyes which is why we often miss it. Our bodies are constantly changing. The natural conditions of the earth change constantly as well. Everything, including economic and cultural systems have life cycles. Everything is in a constant state of flux.

    We cannot see all of the changes going on around us since rates of change vary. Unfortunately, when we try to create a feeling of certainty and solidity in our lives or operate from the illusion of stability and order, we are fighting reality and our natural evolution which is built on adapting to change.

    It is better to continually bend into this reality rather than fight every change we experience. Fighting it can cause us to make more mistakes. Finding the benefits in change can be useful and help us minimize unnecessary mistakes.

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    Lessons Learned from Making Mistakes

    Life has so many uncertainties and variables that mistakes are inevitable. Fortunately, there are many things you can learn from making mistakes.

    Here is a list of ways to harness the mistakes you make for your benefit.

    1. Point us to something we did not know.
    2. Reveal a nuance we missed.
    3. Deepen our knowledge.
    4. Tell us something about our skill levels.
    5. Help us see what matters and what does not.
    6. Inform us more about our values.
    7. Teach us more about others.
    8. Let us recognize changing circumstances.
    9. Show us when someone else has changed.
    10. Keep us connected to what works and what doesn’t work.
    11. Remind us of our humanity.
    12. Spur us to want to better work which helps us all.
    13. Promote compassion for ourselves and others.
    14. Teach us to value forgiveness.
    15. Help us to pace ourselves better.
    16. Invite us to better choices.
    17. Can teach us how to experiment.
    18. Can reveal a new insight.
    19. Can suggest new options we had not considered.
    20. Can serve as a warning.
    21. Show us hidden fault lines in our lives which can lead us to more productive arrangements.
    22. Point out structural problems in our lives.
    23. Prompt us to learn more about ourselves.
    24. Remind us how we are like others.
    25. Make us more humble.
    26. Help us rectify injustices in our lives.
    27. Show us where to create more balance in our lives.
    28. Tell us when the time to move on has occurred.
    29. Reveal where our passion is and where it is not.
    30. Expose our true feelings.
    31. Bring out problems in a relationship.
    32. Can be a red flag for our misjudgments.
    33. Point us in a more creative direction.
    34. Show us when we are not listening.
    35. Wake us up to our authentic selves.
    36. Can create distance with someone else.
    37. Slow us down when we need to.
    38. Can hasten change.
    39. Reveal our blind spots.
    40. Are the invisible made visible.

    Reframe Reality to Handle Mistakes More Easily

    The secret to handling mistakes is to:

    • Expect them as part of the process of growth and development.
    • Have an experimental mindset.
    • Think in evolutional rather than fixed terms.

    When we accept change as the natural structure of the world, our vulnerability and humanness lets us work with the ebb and flow of life.

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    When we recognize the inevitability of mistakes as part of the ongoing experiment which life is, then we can relax more. In doing so we may make fewer of them.

    It also helps to keep in mind that trial and error is an organic natural way of living. It is how we have evolved over time. It is better to be with our natural evolution than to fight it and make life harder.

    When we adopt an evolutional mindset and see ourselves as part of the ongoing human experiment, we can appreciate that all that has been built up over time which includes the many mistakes our ancestors have made over thousands of years. Each one of us today is a part of that human tradition of learning and experimenting,

    Mistakes are part of the trial and error, experimental nature of life. The more you adopt the experimental, evolutional frame, the easier it becomes to handle mistakes.

    Handling mistakes well can help you relax and enjoy all aspects of life more.

    More About Success and Failures

    Featured photo credit: Sarah Kilian via unsplash.com

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