Advertising
Advertising

4 Common Time Management Truths That Could Jeopardize Your Productivity

4 Common Time Management Truths That Could Jeopardize Your Productivity

Sometime ago I wrote about 5 common time management truths that could potentially lower your productivity levels if you misunderstood them.

The idea behind that post was to make people realize that sometimes it is good to question even the common productivity wisdom that is being taught over and over again. Rather than blindly believing in it, we should all use our own judgment to decide if the piece of advice is applicable to our life or not.

I came up with 4 additional (and very common) time management tips that you should also take a critical look at.

1. Proceed one step at a time

A very common piece of advice when reaching your goals is to proceed one step at a time.

The idea behind this advice is that this way you are not overwhelming yourself by trying to do too much at once. Also, you are less likely to kill your motivation when you proceed this way.

Although this is sound advice, I don’t always like this approach: sometimes it just takes too much time to reach your destination this way.

For example, when I turned myself from a late riser into an early riser, it didn’t take me weeks or months to make the change – I did it immediately.

Advertising

One day I just decided: “from tomorrow morning, I start waking up at 5 AM” and that’s what I did. The approach of gradually waking up earlier until I’d reach my goal was just too slow for me.

This happened in 2007 and I’m still an early riser, so a quick change is definitely possible.

2. Procrastination is all evil

There is so much written about procrastination and why it’s not for you. I mostly agree with this advice – but not always. Instead, you should use procrastination to your advantage.

For example, I admit that I tend to procrastinate mostly on low-value tasks that are not important to my goals in any way.

This way I have more time to focus on those important tasks instead. So if it means that I’m postponing the cleaning of my home for couple of days, I can live with that.

You could also channel your procrastination to some other activities, which in turn may help you gain momentum.

Advertising

    For example, you might have an important task that you are supposed to do. For some reason you don’t want to do it right away, so you tackle some of the smaller tasks off your list first.

    This way you keep the wheels rolling and you may be eager to start working on the more important tasks on your list later on.

    Finally, you could channel your procrastination to do something useful.

    Once again, if you don’t like working on your main task, you could pick up a book (business, personal development …) and start reading and learning.

    Even if you are not directly working on your main task, you learn new ways to improve the other parts of your life.

    Although I’m not advising anyone to procrastinate on purpose, I’m just saying that procrastination has its role in making us more productive!

    3. Don’t check email first thing in the morning

    I can’t remember how many times I have heard that you shouldn’t check your email first thing in the morning.

    Advertising

    While this advice is useful, there is also an exception to this rule.

    Sometime ago I was on a vacation for two weeks and then I got back to work. I started working on some tasks – without checking my email first.

    Later, I opened my email client and I found a message from my project manager saying that I shouldn’t be working on those same tasks that I had just completed.

    I was a bit annoyed by this situation, but I could only blame myself. I didn’t check my email first thing in the morning when I came to work. Instead, I started working right away before catching up with the latest project status.

    In most of the cases, you shouldn’t check your e-mail first thing in the morning. However, in some other scenarios you have to do this in order to keep yourself up-to-date.

    4. Do not use willpower when forming new habits

    Very often people are advised that they shouldn’t use willpower when creating new habits. Instead, one should have inspiring and motivating goals that makes the willpower part needless.

    Unfortunately, you still need to use a bit of willpower when you form new habits.

    Advertising

    Let’s take a person who is trying to quit eating sweets in order to lose weight. Even that person is inspired to take her life in a healthier direction; there are still times when her motivation is going to be tested.

    Maybe there is someone eating sweets next to this person or maybe something happens in her life which makes the person to look for relief (for e.g. eating chocolate).

    In those cases motivation, compelling goals, or pictures of six-pack abs on your refrigerator door are not enough. You need plain, raw willpower in order to say “no” to those temptations.

    This may sound hard, but you need to fight against your old habits — especially in the beginning of your change. After you start, things get smoother and you don’t find eating sweets that compelling anymore.

    Forming new habits and relying solely on willpower is not going to work. However, using your willpower in small doses has its place in the process.

    It’s important to think…and not take common lessons for granted

    Time management advice is valuable, but occasionally you have to take a critical look at how you are performing and rework your strategies until they suit your own needs.

    Photo credits: Red Clock and Old Clock and Hourglass via Shutterstock)

    More by this author

    Timo Kiander

    Productivity Author and Founder of Productive Superdad

    The Crucial Letter Your SMART Goal Is Missing What Is FOMO (And How to Get Over It) How to Create a To-Do List that Super Boosts Your Productivity Do You Do This Common Mistake When You Start Working on Your Tasks? 9 Valuable Lessons Learned After Writing My First Book

    Trending in Productivity

    1 13 Productive Things to Do on a Sunday 2 Delegation of Authority: The Complete Guide for Effective Leaders 3 How to Be Successful Even When Others Don’t Think You Can Be 4 5 Steps to Building Confidence That Is Unshakeable 5 A Complete Guide to Goal Setting for Personal Success

    Read Next

    Advertising
    Advertising
    Advertising

    Published on October 16, 2020

    13 Productive Things to Do on a Sunday

    13 Productive Things to Do on a Sunday

    Sunday’s are amazing days. For most of us, Sunday’s are a day of rest — a chance to relax, spend time with our family and friends and step away from work. Yet, for many people, Sunday’s can be a day of gloom. The thought of having to go back to work the next day and rejoin the hustle and bustle of everyday working life creates a dark cloud over a day that should be a joy.

    With the right approach, though, Sunday’s can be days of rejuvenation—a chance to recharge our batteries—and to set ourselves up for a fantastic week. It is just a matter of the way you look at Sundays.

    Sunday’s give me a chance to take stock of how my week has gone and decide what I want to achieve the following week. Each Sunday allows me to step back from the everyday grind and to measure my progress against the plan I had for the week and to reset that plan to make the next week even better.

    Here are 13 ways you can turn Sunday’s into amazingly productive days:

    1. Wake up at Your Normal Time

    I grew up thinking Sunday’s were a great day to ‘catch-up on my sleep’. The problem here is by over-sleeping on a Sunday, you often find it difficult to get to sleep Sunday night and that begins the cycle of sleep debt you want to avoid.[1]

    Waking up at your normal time maintains regular sleep patterns and this helps to make sure your sleep schedule is consistent throughout the week. When you are in a perpetual sleep debt all week, your productivity will sink. Ensuring you have a good night sleep every night, keeps you in a highly productive state.

    2. Start the Day With “Me-Time”

    “Me-time” is time you give to yourself.[2] It’s time you can spend doing all the things you love doing without the fear of being interrupted. That could be exercise, reading, going for a long walk or meditation.

    Before Google and smartphones, people in the U.K. used to wake up on a Sunday morning, take a short walk to the local newsagent to buy the Sunday papers. The Sunday papers had all sort of supplements on books, lifestyle, gardening and fashion.

    Advertising

    You would get home, settle into your favourite armchair and spend an hour or two reading through all these supplements. For me, I would put on some relaxing music and just relax with a nice cup of tea. It was a wonderful way to spend Sunday morning. No stress, no pressure, just me and the Sunday papers.

    Decide what you want to do with your Sunday morning, make sure it is focused on you and start this week. You will thank yourself for it.

    3. Do Some Exercise

    Now, this does not mean you go out and do a 10-mile run or spend one or two hours in the gym. What this means is to get outside and move.

    Our lifestyles today have taken away a lot of natural movement. This has become particularly prominent this year with many of us having to work from home. Those walks to the bus stop, train station and the office have gone. Now we get up, move from one room to another, sit down and start work.

    Sunday’s give you a chance to move. Take that opportunity. Get yourself outside for an hour or two. Enjoy nature. Go with your family or friends and just have a relaxing hour or two in nature. This is possibly one of the best ways to reduce stress, get some healthy exercise and set yourself up for a wonderful week.

    4. Plan the Day

    Not having a plan for the day will leave you at the mercy of outside events. Instead, decide on Saturday evening what you will do the next day. Make sure you wake up at your normal time, indulge in your favourite morning drink and start your day.

    Having no plan for the day, will likely result in you waking up late, making it difficult to get a good night’s sleep the next evening and you will waste the opportunity to make the day count.

    Your plan does not have to be too detailed. Something similar to:

    Advertising

    • Wake up and make coffee
    • Put on some great music
    • Sit down and enjoy coffee
    • Take a 2-hour walk
    • Read for an hour or two
    • Spend some time with the kids

    Just make sure you have a rough plan for the day, but keep things as flexible as possible.

    5. Watch a Sports Game

    This is a great way to get yourself away from thinking about work and your troubles. I’m a big rugby and motorsport fan and even in these difficult pandemic times, there are plenty of sports events I can watch on YouTube.

    Whatever sport you enjoy, take some time on Sunday to watch a game. Just getting into the game, enjoying the skills on show and marvelling at the professionalism removes you from your everyday world for a while. It’s a great way to give your brain some much-needed relaxation and provides a wonderful distraction from your everyday normal life.

    6. Make Sure You Do Something Different

    Doing the same things day after day will eventually turn every day into a grind. You want to be looking forward to your Sunday’s. Plan to go out for a drive in the countryside, or a walk in an unfamiliar park, or go to the cinema or an outside concert.

    Do anything that breaks up your routine. Like watching a sports game, it takes you away from the normal everyday life you lead and gives you something refreshingly different to enjoy and experience.

    7. Clean Up

    I know, most people hate doing house chores but having a clean, ordered home does wonders for your overall mental wellbeing. I love ending Sunday with a beautifully clean home, knowing everything is in its place, the floors are clean and all my laundry is put away and ready for the following week.

    It can be hard to find the time to stay on top of all the cleaning during the week, so setting aside some time each Sunday to do a cleanup leaves you feeling refreshed, energized and ready for whatever the following week will throw at you.

    8. Prepare You Clothes for the Following Week

    This may seem a bit excessive, but it saves so much time and cognitive overload. All it takes is one bad night’s sleep and you wake up and find yourself rushing around trying to get yourself ready for your first appointment.

    Advertising

    In that state, trying to decide what clothes to wear in another decision you just don’t need. It’s far better to make a rough plan on a Sunday what you will wear for work and have all these clothes ready, washed and ironed.

    It also prevents discovering the shirt you want to wear for the early morning meeting is still in the laundry basket when you need it. Plan ahead. It saves so much time and stress.

    9. Do a Weekly Planning Session

    I’ve experimented doing a weekly planning session on different days but by far, the best day to plan is Sunday. I find that Sunday evenings are the best times to open up my calendar and to-do list, and to plan for the week ahead. It sets me up for the week ahead.

    It also helps me to sleep better on Sunday evening, knowing exactly what I need to accomplish the following week. I can start Monday morning without wasting time trying to figure out where things were left the previous Friday.

    What I am looking for are where all my meetings are, which days I can focus on my deep and project work and to make sure I have everything processed from the week before.

    10. Clear Out Your Email

    What? Doing email on a Sunday? Yes. Why? Because the worst thing you can do is start the new week with an inbox full of last week’s unreplied-to emails.

    For most of us, Monday morning is likely to be the one day in the week we do not have a lot of email in our inboxes, so we can begin the day on our most important project work. If you spend an hour or two cleaning up your email from last week, you miss a tremendous opportunity to start with a clean slate.

    We don’t get a lot of email in on a Sunday, so you can process your inbox and actionable folders to make sure when the new week begins, you not only have a set of outcomes you want to achieve that week, but also begin the new week with no hangovers from the week before.

    Advertising

    11. Do Some Work on Your Side Project

    Now, this does not mean work. This means your own personal projects. It could be a DIY project, doing something in your garden, restoring an old car or writing your book.

    Sunday’s give you incredible opportunities to do all those things you dream of doing but never seem to find time to do them. Just getting on and doing these side projects removes you from your everyday work, and allows you a few hours to do the things you love doing.

    12. Read a Book

    During the week, it can be hard to read a good book. We get up, rush out the door to get to work (or move to our home work station and start the computer). When we finish the day, we are exhausted and just want to vegetate in front of the TV.

    Don’t waste Sunday’s. They give you a great opportunity to spend time with the books you want to read.

    13. Prepare You Meals for the Following Week

    This is a great one for those of you who are following a healthy diet and exercise plan. Preparing meals for the following week not only saves a lot of time, it also encourages you to eat healthy on those exhausting days when all you want to do is eating pizza and flopping down on the sofa.

    Having a set of pre-prepared meals reduces the temptation during the week when your willpower is at its lowest. It’s quick, healthy and easy to do. It makes sure you are sticking to your diet plan.

    Bottom Line

    I am not suggesting you try and fit all these things into Sunday. Just pick a few that resonate with you. Do those that will give you the biggest benefit and most joy.

    Sunday’s need to be restful, relaxing and give you a chance to do those things you do not normally have time to do. It’s an incredible day, so don’t waste it laying in bed watching endless episodes of your favourite TV series.

    More of What You Can Do During Weekend

    Featured photo credit: Priscilla Du Preez via unsplash.com

    Reference

    Read Next