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7 Things To Remove From Life To Be Productive

7 Things To Remove From Life To Be Productive

The world is noisy. Messages come from every direction and from seemingly every source.  Our cars talk to us for goodness sakes!  With this noise everywhere, staying productive is harder than ever.

Here are 9 things to remove from your life to increase productivity.

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You love social, but turn it off
    1. Remove Distractions From Social Media

    This is easier said than done, but distractions creep into every aspect of our lives.  Take an hour every day and turn off the Facebook Messenger, let the Instagram feed move on without you, and ignore the SnapChats.  It’s amazing what you can do in just one hour when half your time isn’t spent checking your social platforms.

    2. Remove Emails From Your Inbox

    For most professionals, email is a tool that they use daily and can’t do without.  The little red dot with the number of pending messages can be daunting.  Keep your inbox clean! Check your mail when you get it, categorize it, and move it to a folder filing system.  You don’t have a file folder system in your email box?  GET ONE!  Keeping your inbox clean and taking action when a message is received will save you time and keep you out in front of your day.

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    3. Remove Tasks Through Delegation

    You don’t have to be the CEO to delegate tasks.  Find creative ways to utilize every resource available to ensure you’re productive.  This can be as simple as having lunch delivered rather than going out and picking it up yourself or utilizing a live chat on a retail website to find the product you need to buy rather than spending hours searching.  Always be looking for ways to increase your productivity and efficiency by utilizing resources around you.

    Remove Roadblocks
      4. Remove the Roadblocks You’ve Created Over Time

      Most people spend the majority of their time today doing something very similar to what they did yesterday.  Life is very cyclical in that way.  And it’s very easy to fall into a trap of doing tasks the same way you’ve always done them.  Remove the roadblocks you’ve created by being a creature of habit.  Always look for new, efficient ways to do your most repetitive tasks.  By focusing on the things you must do and finding a slightly better way, you get the most productivity boost.  Think about simple things like the route you drive to work or requesting a new keyboard rather than using the one with the broken left shift key.  The small details, over time, lead to big boosts in productivity.

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      5. Remove Your Resistance to Change

      Without change, you will only be as productive as you’ve ever been. Embrace new ways of doing things.  Learn from others around you.  If your co-worker always finishes before you, study what they do differently and be open to changing if it makes sense.  Change can be a powerful force to drive a productive life.  Stay open to it.

      6. Remove Things That Don’t Matter

      We too often hold on to things that no longer matter, whether for sentimental reasons or because we are so unsure of what the future brings. Don’t be afraid to remove the clutter.  Whether the clutter is physical objects on your desk or in your home, relationships that just need pruning, or emotional scars that you hold on to, let them go.  When you focus on what’s truly important you will live a more meaningful and productive life.

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      7. Remove Your Dependence on Others

      When you only need yourself, you control your own destiny.  Whether it’s huge things for which you depend on others like paying for bills or getting to work, or small things like working in a software or finding answers on your own, take a step back and see what dependencies you can remove.  Make sure you don’t bite off too much to chew, but push yourself to learn more and be independent.  You’ll appreciate your success more and become much more productive.

      There are distractions everywhere, keeping us from being truly productive.  By finding things to remove from your life, you can become more productive each and every day.

      Featured photo credit:

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      Kyle Robbins

      Kyle is the founder of Branding Beard. He writes about communication tips on Lifehack.

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      Last Updated on September 30, 2020

      Effective vs Efficient: What’s the Difference Regarding Productivity?

      Effective vs Efficient: What’s the Difference Regarding Productivity?

      When it comes to being effective vs efficient, there are a lot of similarities, and because of this, they’re often misused and misinterpreted, both in daily use and application.

      Every business should look for new ways to improve employee effectiveness and efficiency to save time and energy in the long term. Just because a company or employee has one, however, doesn’t necessarily mean that the other is equally present.

      Utilizing both an effective and efficient methodology in nearly any capacity of work and life will yield high levels of productivity, while a lack of it will lead to a lack of positive results.

      Before we discuss the various nuances between the word effective and efficient and how they factor into productivity, let’s break things down with a definition of their terms.

      Effective vs Efficient

      Effective is defined as “producing a decided, decisive, or desired effect.” Meanwhile, the word “efficient ” is defined as “capable of producing desired results with little or no waste (as of time or materials).”[1]

      A rather simple way of explaining the differences between the two would be to consider a light bulb. Say that your porch light burned out and you decided that you wanted to replace the incandescent light bulb outside with an LED one. Either light bulb would be effective in accomplishing the goal of providing you with light at night, but the LED one would use less energy and therefore be the more efficient choice.

      Now, if you incorrectly set a timer for the light, and it was turned on throughout the entire day, then you would be wasting energy. While the bulb is still performing the task of creating light in an efficient manner, it’s on during the wrong time of day and therefore not effective.

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      The effective way is focused on accomplishing the goal, while the efficient method is focused on the best way of accomplishing the goal.

      Whether we’re talking about a method, employee, or business, the subject in question can be either effective or efficient, or, in rare instances, they can be both.

      When it comes to effective vs efficient, the goal of achieving maximum productivity is going to be a combination where the subject is effective and as efficient as possible in doing so.

      Effectiveness in Success and Productivity

      Being effective vs efficient is all about doing something that brings about the desired intent or effect[2]. If a pest control company is hired to rid a building’s infestation, and they employ “method A” and successfully completed the job, they’ve been effective at achieving the task.

      The task was performed correctly, to the extent that the pest control company did what they were hired to do. As for how efficient “method A” was in completing the task, that’s another story.

      If the pest control company took longer than expected to complete the job and used more resources than needed, then their efficiency in completing the task wasn’t particularly good. The client may feel that even though the job was completed, the value in the service wasn’t up to par.

      When assessing the effectiveness of any business strategy, it’s wise to ask certain questions before moving forward:

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      • Has a target solution to the problem been identified?
      • What is the ideal response time for achieving the goal?
      • Does the cost balance out with the benefit?

      Looking at these questions, a leader should ask to what extent a method, tool, or resource meets the above criteria and achieve the desired effect. If the subject in question doesn’t hit any of these marks, then productivity will likely suffer.

      Efficiency in Success and Productivity

      Efficiency is going to account for the resources and materials used in relation to the value of achieving the desired effect. Money, people, inventory, and (perhaps most importantly) time, all factor into the equation.

      When it comes to being effective vs efficient, efficiency can be measured in numerous ways[3]. In general, the business that uses fewer materials or that is able to save time is going to be more efficient and have an advantage over the competition. This is assuming that they’re also effective, of course.

      Consider a sales team for example. Let’s say that a company’s sales team is tasked with making 100 calls a week and that the members of that team are hitting their goal each week without any struggle.

      The members on the sales team are effective in hitting their goal. However, the question of efficiency comes into play when management looks at how many of those calls turn into solid connections and closed deals.

      If less than 10 percent of those calls generate a connection, the productivity is relatively low because the efficiency is not adequately balancing out with the effect. Management can either keep the same strategy or take a new approach.

      Perhaps they break up their sales team with certain members handling different parts of the sales process, or they explore a better way of connecting with their customers through a communications company.

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      The goal is ultimately going to be finding the right balance, where they’re being efficient with the resources they have to maximize their sales goals without stretching themselves too thin. Finding this balance is often easier said than done, but it’s incredibly important for any business that is going to thrive.

      Combining Efficiency and Effectiveness to Maximize Productivity

      Being effective vs efficient works best if both are pulled together for the best results.

      If a business is ineffective in accomplishing its overall goal, and the customer doesn’t feel that the service is equated with the cost, then efficiency becomes largely irrelevant. The business may be speedy and use minimal resources, but they struggle to be effective. This may put them at risk of going under.

      It’s for this reason that it’s best to shoot for being effective first, and then work on bringing efficiency into practice.

      Improving productivity starts with taking the initiative to look at how effective a company, employee, or method is through performance reviews. Leaders should make a point to regularly examine performance at all levels on a whole, and take into account the results that are being generated.

      Businesses and employees often succumb to inefficiency because they don’t look for a better way, or they lack the proper tools to be effective in the most efficient manner possible.

      Similar to improving a manager or employee’s level of effectiveness, regularly measuring the resources needed to obtain the desired effect will ensure that efficiency is being accounted for. This involves everything from keeping track of inventory and expenses, to how communication is handled within an organization.

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      By putting in place a baseline value for key metrics and checking them once changes have been made, a company will have a much better idea of the results they’re generating.

      It’s no doubt a step-by-step process. By making concentrated efforts, weakness can be identified and rectified sooner rather than later when the damage is already done.

      Bottom Line

      Understanding the differences between being effective vs efficient is key when it comes to maximizing productivity. It’s simply working smart so that the intended results are achieved in the best way possible. Finding the optimal balance should be the ultimate goal for employees and businesses:

      • Take the steps that result in meeting the solution.
      • Review the process and figure out how to do it better.
      • Repeat the process with what has been learned in a more efficient manner.

      And just like that, effective and efficient productivity is maximized.

      More on How to Improve Productivity

      Featured photo credit: Tim van der Kuip via unsplash.com

      Reference

      [1] Merriam-Webster: effective and efficient
      [2] Mind Tools: Being Effective at Work
      [3] Inc.: 8 Things Really Efficient People Do

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