Advertising
Advertising

Productive Interview Series: Andy Mitchell

Productive Interview Series: Andy Mitchell

Productive Interview Series is a quick four questions interview, targets on productive people who have been changing their work/life style with life hacks and self-development tips. The following are the answers from Andy Mitchell, author of GTDGmail.

Andy Mitchell

    Who are you?

    I am Andy Mitchell, best known as the humble author of GTDGmail and Bumble Search. I also go by other such titles as Engineer of Systems and Tinkerer of Businesses.

    I am a Brit, but a Brit who in the past two years has spent nearly as much time out of my country as in it. Thus all common stereotypes – be they tea at four, a penchant for colonising small countries, a passion for top hats and fopsy politeness, or indeed, tap dancing chimney sweeps – can be neatly sidestepped.

    What cannot be sidestepped is my personal organisation.
    I am disorganised.
    As with all problems, admitting it to myself was the hardest part. Since my ‘awakening’ several months ago, I have been enthusiastically – bordering on obsessively – attempting to reduce the overload. Wherever possible I have tried to share my progress with others.
    Which brings us neatly to this interview…

    What have you done to increase your productivity?

    Advertising

    I gave myself a pretty rigorous interrogation, and eventually confessed my true working practices. If you read no more of this interview, I heartily recommend you at least work out your own ‘style’. In productivity, one size certainly does not fit all.

    Build a Framework…

    • Simple. Structured.
      I follow simple guidelines. Complex rules and massively long lists on ‘how to be productive’ are precisely the kind of clutter I try to avoid.

      If I use any software tools I only pick those that are straightforward. If I have to read a manual, or feel overwhelmed by the functionality, I get really rather angry. Your tools should be working for you.

    • Lay the Foundations
      The single greatest productivity aide I employ is to know what I am going to do next at any given place (a similar concept to David Allen’s Contexts and Next Actions).

      In particular, I like to decide what I am going to do the next morning, before I go to sleep. Otherwise, I wake up with all the mental acuity of Herman Munster and spend an hour scratching my head and wondering what I should do first.

      Forward planning is also great for getting more done – a.k.a. doing a better job. Take these two examples for planning to visit the gym:

      • I will go to the gym today
      • I will go to the gym at 8pm and do 30 minutes of running and 3 chest sets

      The first example means I may make it to the gym and will probably just have a nice chat and a sauna when I get there.
      The second example means I will go to the gym, and when I am there I am certain to have a great workout.

    Clear the Clutter…

    • Be regular and keep your system clean
      It is a fact everyone knows: spend just five minutes each day tidying and it will never get on top of you. So why do we not do it?
      In my case, it was “only five minutes? that can wait until tomorrow…”.

      My solution was simply to ‘get tough’.
      I picked the same time each day for a tidy up and stuck to it. In case I am too busy, I also picked a back up time (I am second-to-none when it comes to deluding myself that I’m too busy to do something).

      ‘Setting a time’ is a basic psychological trick, but it is certainly effective. Since removing the stress of clutter – both mental and physical – the sky has been bluer, the air fresher, and small children wave at me as I float past.

      Tidy Ups
      Typical tidy ups include condensing scattered notes into my wiki, tearing up finished hand-written diagrams and ideas, responding to outstanding emails and dumping any tasks/ideas that are still in my mind.

    • Decide what you least want to do. Do it
      If there was a task I did not like, I would find other tasks to justify not doing it. The very essence of procrastination!

      The problem is that the boring task would linger over me like an executioner raising his axe. It was stopping me fully concentrating on any other tasks. It was causing me to worry about not having done it.

      Tackling what you dislike is the not-too-distant cousin of David Allen’s two minute rule: you are clearing the niggles so you can focus on the tasks that matter.

    And for Extra Merit…

    • The Mega Mini Challenge
      I am most likely to procrastinate when there is no pressure; and for me, there can be no pressure unless there is a deadline in a few hours.

      Therefore, mundane daily events have to become deadlines. Lunch cannot be taken until X is done. The call of nature cannot be answered until Y is satisfied.
      It certainly sparks focus, not to mention weight loss and exemplary bladder control…

    • Embrace Procrastination (if you can’t beat it, join it!)
      So, you want to see if there is a new post on Lifehack.org? Then check it!
      (Bear with me, this is not an attempt at subliminal advertising…)

      Quite simply, if you deny yourself you will just become obsessed with it, and then you are no better off than if you had just checked it in the first place.
      The trick is to only spend a few minutes or less doing it… little & often!

      An excellent idea is to try one of the many personal timers that are available, and monitor your work habits. (I personally like the web-based SlimTimer). Record the bits where you are not working as you should. Do this for no more than two days – otherwise you will get bored and not do it properly.
      You may even find you waste far less time than you imagined – and thus your stress levels will come down even more.

    What is your best life hack?

    My favourite life hack – which has little to do with productivity – is the gym.

    Advertising

    I have been engaging in a somewhat self-inflicting relationship with my local gym for many years; but it is only recently that I have come to appreciate the positive effect it has (beyond giving me the excuse to squeeze one extra bacon sandwich into my daily ritual).
    The biology is fairly straightforward – you train, you get endorphins, you burn fat and you feel accomplishment. This all leads to a nice sensation of confidence and control that lasts for several days.

    It is the last two – confidence and control – that make all the difference. They enable me to enthusiastically bluster through tasks and overcome even the stuff I have been putting off.
    Sadly, I only notice this when I have not been getting my daily dose. Without exercise, I get overwhelmed more easily and procrastinate more readily. And I do not get my bacon sandwich. Which makes me very angry indeed… (There is a distinct possibility that all of the above is hokum, and my complete productive existence is indeed tied to nothing more than a sandwich… the shame!).

    What are your favorite posts at lifehack.org?

    That would be “On Ho’ohiki: Keeping your Promises“.

    A short, sweet and perfectly accurate framework on the best way to remedy a broken promise. I particularly like the honesty – it does not encourage you to cover up your mistake but to actively address it.

    Previous Productive Interview was: Patrick Rhone

    Advertising

    More by this author

    Leon Ho

    Founder of Lifehack

    Book summary: A Technique for Producing Ideas 10 Ways to Extend Laptop Battery Life Bob Parsons on His 16 Rules for Survival Free note taking templates and techniques Fifty Essential Topics on Economics

    Trending in Lifehack

    1 How To Study Effectively: 7 Simple Tips 2 7 Helpful Reminders When You Want to Make Big Life Changes 3 Why Do I Procrastinate? 5 Root Causes & How to Tackle Them 4 9 Powerful Questions That Can Improve Your Quality of Life 5 How to Plan Your Life Goals and Actually Achieve Them

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on September 28, 2020

    How To Study Effectively: 7 Simple Tips

    How To Study Effectively: 7 Simple Tips

    The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

    Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

    Here are some study tips to help get you started:

    1. Use Flashcards

    Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

    Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

    Advertising

    To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

    One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

    Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

    As Tony Robbins says,

    “Repetition is the mother of skill”.

    2. Create the Right Environment

    Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

    Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

    3. Use Acronyms to Remember Information

    In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

    An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

    4. Listen to Music

    Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

    Advertising

    5. Rewrite Your Notes

    This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

    Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

    To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

    6. Engage Your Emotions

    Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

    Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

    Advertising

    For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

    7. Make Associations

    One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

    Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

    To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

    You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

    Advertising

    Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)

    Featured photo credit: Alissa De Leva via unsplash.com

    Read Next