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Productive Interview Series: Andy Mitchell

Productive Interview Series: Andy Mitchell

Productive Interview Series is a quick four questions interview, targets on productive people who have been changing their work/life style with life hacks and self-development tips. The following are the answers from Andy Mitchell, author of GTDGmail.

Andy Mitchell

    Who are you?

    I am Andy Mitchell, best known as the humble author of GTDGmail and Bumble Search. I also go by other such titles as Engineer of Systems and Tinkerer of Businesses.

    I am a Brit, but a Brit who in the past two years has spent nearly as much time out of my country as in it. Thus all common stereotypes – be they tea at four, a penchant for colonising small countries, a passion for top hats and fopsy politeness, or indeed, tap dancing chimney sweeps – can be neatly sidestepped.

    What cannot be sidestepped is my personal organisation.
    I am disorganised.
    As with all problems, admitting it to myself was the hardest part. Since my ‘awakening’ several months ago, I have been enthusiastically – bordering on obsessively – attempting to reduce the overload. Wherever possible I have tried to share my progress with others.
    Which brings us neatly to this interview…

    What have you done to increase your productivity?

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    I gave myself a pretty rigorous interrogation, and eventually confessed my true working practices. If you read no more of this interview, I heartily recommend you at least work out your own ‘style’. In productivity, one size certainly does not fit all.

    Build a Framework…

    • Simple. Structured.
      I follow simple guidelines. Complex rules and massively long lists on ‘how to be productive’ are precisely the kind of clutter I try to avoid.

      If I use any software tools I only pick those that are straightforward. If I have to read a manual, or feel overwhelmed by the functionality, I get really rather angry. Your tools should be working for you.

    • Lay the Foundations
      The single greatest productivity aide I employ is to know what I am going to do next at any given place (a similar concept to David Allen’s Contexts and Next Actions).

      In particular, I like to decide what I am going to do the next morning, before I go to sleep. Otherwise, I wake up with all the mental acuity of Herman Munster and spend an hour scratching my head and wondering what I should do first.

      Forward planning is also great for getting more done – a.k.a. doing a better job. Take these two examples for planning to visit the gym:

      • I will go to the gym today
      • I will go to the gym at 8pm and do 30 minutes of running and 3 chest sets

      The first example means I may make it to the gym and will probably just have a nice chat and a sauna when I get there.
      The second example means I will go to the gym, and when I am there I am certain to have a great workout.

    Clear the Clutter…

    • Be regular and keep your system clean
      It is a fact everyone knows: spend just five minutes each day tidying and it will never get on top of you. So why do we not do it?
      In my case, it was “only five minutes? that can wait until tomorrow…”.

      My solution was simply to ‘get tough’.
      I picked the same time each day for a tidy up and stuck to it. In case I am too busy, I also picked a back up time (I am second-to-none when it comes to deluding myself that I’m too busy to do something).

      ‘Setting a time’ is a basic psychological trick, but it is certainly effective. Since removing the stress of clutter – both mental and physical – the sky has been bluer, the air fresher, and small children wave at me as I float past.

      Tidy Ups
      Typical tidy ups include condensing scattered notes into my wiki, tearing up finished hand-written diagrams and ideas, responding to outstanding emails and dumping any tasks/ideas that are still in my mind.

    • Decide what you least want to do. Do it
      If there was a task I did not like, I would find other tasks to justify not doing it. The very essence of procrastination!

      The problem is that the boring task would linger over me like an executioner raising his axe. It was stopping me fully concentrating on any other tasks. It was causing me to worry about not having done it.

      Tackling what you dislike is the not-too-distant cousin of David Allen’s two minute rule: you are clearing the niggles so you can focus on the tasks that matter.

    And for Extra Merit…

    • The Mega Mini Challenge
      I am most likely to procrastinate when there is no pressure; and for me, there can be no pressure unless there is a deadline in a few hours.

      Therefore, mundane daily events have to become deadlines. Lunch cannot be taken until X is done. The call of nature cannot be answered until Y is satisfied.
      It certainly sparks focus, not to mention weight loss and exemplary bladder control…

    • Embrace Procrastination (if you can’t beat it, join it!)
      So, you want to see if there is a new post on Lifehack.org? Then check it!
      (Bear with me, this is not an attempt at subliminal advertising…)

      Quite simply, if you deny yourself you will just become obsessed with it, and then you are no better off than if you had just checked it in the first place.
      The trick is to only spend a few minutes or less doing it… little & often!

      An excellent idea is to try one of the many personal timers that are available, and monitor your work habits. (I personally like the web-based SlimTimer). Record the bits where you are not working as you should. Do this for no more than two days – otherwise you will get bored and not do it properly.
      You may even find you waste far less time than you imagined – and thus your stress levels will come down even more.

    What is your best life hack?

    My favourite life hack – which has little to do with productivity – is the gym.

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    I have been engaging in a somewhat self-inflicting relationship with my local gym for many years; but it is only recently that I have come to appreciate the positive effect it has (beyond giving me the excuse to squeeze one extra bacon sandwich into my daily ritual).
    The biology is fairly straightforward – you train, you get endorphins, you burn fat and you feel accomplishment. This all leads to a nice sensation of confidence and control that lasts for several days.

    It is the last two – confidence and control – that make all the difference. They enable me to enthusiastically bluster through tasks and overcome even the stuff I have been putting off.
    Sadly, I only notice this when I have not been getting my daily dose. Without exercise, I get overwhelmed more easily and procrastinate more readily. And I do not get my bacon sandwich. Which makes me very angry indeed… (There is a distinct possibility that all of the above is hokum, and my complete productive existence is indeed tied to nothing more than a sandwich… the shame!).

    What are your favorite posts at lifehack.org?

    That would be “On Ho’ohiki: Keeping your Promises“.

    A short, sweet and perfectly accurate framework on the best way to remedy a broken promise. I particularly like the honesty – it does not encourage you to cover up your mistake but to actively address it.

    Previous Productive Interview was: Patrick Rhone

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    Published on July 15, 2019

    10 Simple Strategies to Make Your Life Better Starting Today

    10 Simple Strategies to Make Your Life Better Starting Today

    Habits are an important part of the direction you take your life, and — as I’ll share with you shortly — there are certain daily habits you can adopt right away that are guaranteed to improve your life.

    Think back to when you were just six or seven years old…

    At that age you probably didn’t have many habits. But, as the years went by, you picked up more and more good and bad habits.

    You may not have thought about it before, but habit forming never really stops.

    That’s why it’s never too late to change your habits and transform your life.

    So, if you feel burdened by your bad habits, start kicking them into shape by replacing them with these 10 positive, life-changing strategies:

    1. Go to Bed a Little Earlier and Wake up Earlier 

    Starting tonight, get yourself to bed 30 minutes earlier than usual. And, then make sure you get up tomorrow morning 30 minutes earlier, too. This small change can have a BIG impact on your day. 

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    Instead of furiously rushing in the morning to get ready for work, the extra time will give you a golden opportunity to start your day off on the right note. You can drink a smoothie while sitting on your porch, spend 10 minutes exercising and stretching, and still have time to read a few pages of an inspiring book.

    2. Be Grateful for the Good Things in Your Life 

    Setbacks and obstacles are inevitable in life. But, with a positive mindset, you’ll be able to overcome most of these. And, when you do, you’ll boost your self-confidence. 

    This is something you can definitely be grateful for. 

    However, if worst-case scenarios are playing out in your life, then sometimes, to stay strong, you’ll need to keep your mind on the good things that are happening to you. For example, your relationship with your partner might be crumbling, but your career is continuously getting stronger. It’d be easy to feel downtrodden and miserable about your relationship problems —  but, it would be much healthier to keep your mind and gratitude on these things that are going well, such as your career.

    3. Drink Water All Day Every Day 

    I’m sure you’ve heard the advice of drinking at least eight glasses of water a day, but are you following that advice? If not, you’re robbing your body and mind of essential hydration. 

    With the right amount of water intake a day, you’ll be amazed how good you feel — and how good you look!

    4. Take 15 Minutes to Set Goals for the Day, and Then Tackle Them One by One 

    This strategy will put your life into a new stratosphere! And, it’s very simple to do. 

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    Simply spend 15 minutes in the morning (either at home or at work) planning what you need and want to achieve during the rest of the day. Once you’ve listed your tasks, the next step is to put them into order of priority. 

    For instance, you have three things to do: catch up with your emails, write a project update, and prepare a briefing for your CEO. It’s best if you put these in order of importance. In this example, your emails can probably wait until you’ve created your CEO brief and updated your project documentation.

    5. Turn Off Your Cell Phone (or Put it on Airplane Mode) When You’re Focusing 

    A 2012 study found that even looking at a cell phone or feeling it vibrate in your pocket can significantly distract focus and reduce your ability to complete complex tasks.[1]

    It’s no surprise really, as our thoughts are subconsciously drawn towards checking our phones when they’re switched on. It’s a bad habit — but one that most of us have. However, when you need 100% focus (like I do when writing my articles), then switching your phone off, or at least putting it into airplane mode, will free your mind and supercharge your focus. Try it and see!

    6. Walk as Much as You Can 

    Have you noticed that most people’s lives are sedentary? They drive to work, sit in front of a screen all day, then drive home and binge on the latest Netflix series. It’s no wonder there’s a growing epidemic of obesity and mental health issues. 

    Our bodies are made to move — so we should move them! This can be as simple as walking up the stairs to your office instead of taking the elevator, and going out for a walk around the block at lunchtime. In the evening, instead of arriving home and crashing on the sofa; spend 20 to 30 minutes walking around your block.

    When you make these things a habit, you’ll be amazed by how much better you feel. You’ll have less stress — and more energy.

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    7. Be Mindful of Your Surroundings

    How often do you stop, think and appreciate the “here and now”? I’m guessing not very often. But, I understand why. Modern life is demanding and fast-paced. There’s precious little time to appreciate the small things. 

    But, if you want to live a healthy and happy life, you must break out of this trap. You can do this by allocating 15 to 30 minutes each day for mindful meditation. This could be in a park, in your garden, or even in your lounge. The trick is to focus 100% on your surroundings. 

    For example, if you’re outside, watch how the leaves on the trees blow around in the wind. By keeping your focus on this movement, you’ll clear your mind from your usual stresses and strains. This will give you brain a much-needed break. And, as well as improving your mental health; you’ll find your creativity gets a boost, too.

    8. Ask for Help When You Need It 

    No one can know or do everything. Which is why you shouldn’t be embarrassed to delegate tasks to others when needed, ask questions when you don’t have the answers, and work with partners and colleagues to clarify intentions. 

    When I first set up Lifehack, I tried to do everything myself: blog writing, website creation, marketing, financial planning, etc. However, I quickly learned that it was much better to hire some help. Not only did this inject some fresh ideas and inspiration into Lifehack — it also made the whole operation way more enjoyable!

    9. Practice Self Care 

    Are you looking after yourself as well as you should? If not, then take steps to improve your diet, exercise more, and to speak to yourself with encouraging words and thoughts. 

    The latter suggestion is often overlooked. But how you speak to yourself determines how you feel, what you believe, and what you achieve.

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    10. Embrace Learning 

    You cannot transform your life without learning something new. That’s because the process of change forces you to adapt. But, many people stop learning as they get older, as they find the learning process boring and bothersome. However, it doesn’t have to be this way. It can be fun and rewarding. 

    Whether you decide to learn to play guitar or study the basics of accounting — embrace learning, and begin changing your world for the better.

    I’m sure you’ll agree that these 10 strategies are simple enough for you to start putting them into action in your life. (I suggest you begin today!) 

    Nevertheless, you’ll probably need to use some extra willpower for the first 30 days or so, as this is the typical length of time it takes to create a new habit. After that, these strategies will be part of your day-to-day life, and you won’t need to think about having to do them. In other words, they’ll have become habitual actions.

    If you need any further encouragement to get started with the 10 strategies, then consider this:

    Even just adopting one of the strategies can turn the tide in your favor. But, when you implement all 10, you’ll create an unstoppable trend towards success, health and happiness.

    So start making your life better — today!

    Featured photo credit: Javier Garcia via unsplash.com

    Reference

    [1] Deborah R. Tindell and Robert W. Bohlander, Wilkes University: The Use and Abuse of Cell Phones and Text Messaging in the Classroom: A Survey of College Students

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