Advertising
Advertising

Productive Interview Series: Andy Mitchell

Productive Interview Series: Andy Mitchell

Productive Interview Series is a quick four questions interview, targets on productive people who have been changing their work/life style with life hacks and self-development tips. The following are the answers from Andy Mitchell, author of GTDGmail.

Andy Mitchell

    Who are you?

    I am Andy Mitchell, best known as the humble author of GTDGmail and Bumble Search. I also go by other such titles as Engineer of Systems and Tinkerer of Businesses.

    I am a Brit, but a Brit who in the past two years has spent nearly as much time out of my country as in it. Thus all common stereotypes – be they tea at four, a penchant for colonising small countries, a passion for top hats and fopsy politeness, or indeed, tap dancing chimney sweeps – can be neatly sidestepped.

    What cannot be sidestepped is my personal organisation.
    I am disorganised.
    As with all problems, admitting it to myself was the hardest part. Since my ‘awakening’ several months ago, I have been enthusiastically – bordering on obsessively – attempting to reduce the overload. Wherever possible I have tried to share my progress with others.
    Which brings us neatly to this interview…

    What have you done to increase your productivity?

    Advertising

    I gave myself a pretty rigorous interrogation, and eventually confessed my true working practices. If you read no more of this interview, I heartily recommend you at least work out your own ‘style’. In productivity, one size certainly does not fit all.

    Build a Framework…

    • Simple. Structured.
      I follow simple guidelines. Complex rules and massively long lists on ‘how to be productive’ are precisely the kind of clutter I try to avoid.

      If I use any software tools I only pick those that are straightforward. If I have to read a manual, or feel overwhelmed by the functionality, I get really rather angry. Your tools should be working for you.

    • Lay the Foundations
      The single greatest productivity aide I employ is to know what I am going to do next at any given place (a similar concept to David Allen’s Contexts and Next Actions).

      In particular, I like to decide what I am going to do the next morning, before I go to sleep. Otherwise, I wake up with all the mental acuity of Herman Munster and spend an hour scratching my head and wondering what I should do first.

      Forward planning is also great for getting more done – a.k.a. doing a better job. Take these two examples for planning to visit the gym:

      • I will go to the gym today
      • I will go to the gym at 8pm and do 30 minutes of running and 3 chest sets

      The first example means I may make it to the gym and will probably just have a nice chat and a sauna when I get there.
      The second example means I will go to the gym, and when I am there I am certain to have a great workout.

    Clear the Clutter…

    • Be regular and keep your system clean
      It is a fact everyone knows: spend just five minutes each day tidying and it will never get on top of you. So why do we not do it?
      In my case, it was “only five minutes? that can wait until tomorrow…”.

      My solution was simply to ‘get tough’.
      I picked the same time each day for a tidy up and stuck to it. In case I am too busy, I also picked a back up time (I am second-to-none when it comes to deluding myself that I’m too busy to do something).

      ‘Setting a time’ is a basic psychological trick, but it is certainly effective. Since removing the stress of clutter – both mental and physical – the sky has been bluer, the air fresher, and small children wave at me as I float past.

      Tidy Ups
      Typical tidy ups include condensing scattered notes into my wiki, tearing up finished hand-written diagrams and ideas, responding to outstanding emails and dumping any tasks/ideas that are still in my mind.

    • Decide what you least want to do. Do it
      If there was a task I did not like, I would find other tasks to justify not doing it. The very essence of procrastination!

      The problem is that the boring task would linger over me like an executioner raising his axe. It was stopping me fully concentrating on any other tasks. It was causing me to worry about not having done it.

      Tackling what you dislike is the not-too-distant cousin of David Allen’s two minute rule: you are clearing the niggles so you can focus on the tasks that matter.

    And for Extra Merit…

    • The Mega Mini Challenge
      I am most likely to procrastinate when there is no pressure; and for me, there can be no pressure unless there is a deadline in a few hours.

      Therefore, mundane daily events have to become deadlines. Lunch cannot be taken until X is done. The call of nature cannot be answered until Y is satisfied.
      It certainly sparks focus, not to mention weight loss and exemplary bladder control…

    • Embrace Procrastination (if you can’t beat it, join it!)
      So, you want to see if there is a new post on Lifehack.org? Then check it!
      (Bear with me, this is not an attempt at subliminal advertising…)

      Quite simply, if you deny yourself you will just become obsessed with it, and then you are no better off than if you had just checked it in the first place.
      The trick is to only spend a few minutes or less doing it… little & often!

      An excellent idea is to try one of the many personal timers that are available, and monitor your work habits. (I personally like the web-based SlimTimer). Record the bits where you are not working as you should. Do this for no more than two days – otherwise you will get bored and not do it properly.
      You may even find you waste far less time than you imagined – and thus your stress levels will come down even more.

    What is your best life hack?

    My favourite life hack – which has little to do with productivity – is the gym.

    Advertising

    I have been engaging in a somewhat self-inflicting relationship with my local gym for many years; but it is only recently that I have come to appreciate the positive effect it has (beyond giving me the excuse to squeeze one extra bacon sandwich into my daily ritual).
    The biology is fairly straightforward – you train, you get endorphins, you burn fat and you feel accomplishment. This all leads to a nice sensation of confidence and control that lasts for several days.

    It is the last two – confidence and control – that make all the difference. They enable me to enthusiastically bluster through tasks and overcome even the stuff I have been putting off.
    Sadly, I only notice this when I have not been getting my daily dose. Without exercise, I get overwhelmed more easily and procrastinate more readily. And I do not get my bacon sandwich. Which makes me very angry indeed… (There is a distinct possibility that all of the above is hokum, and my complete productive existence is indeed tied to nothing more than a sandwich… the shame!).

    What are your favorite posts at lifehack.org?

    That would be “On Ho’ohiki: Keeping your Promises“.

    A short, sweet and perfectly accurate framework on the best way to remedy a broken promise. I particularly like the honesty – it does not encourage you to cover up your mistake but to actively address it.

    Previous Productive Interview was: Patrick Rhone

    Advertising

    More by this author

    Leon Ho

    Founder of Lifehack

    Book summary: A Technique for Producing Ideas Finding Your Inside Time 10 Ways to Extend Laptop Battery Life Bob Parsons on His 16 Rules for Survival Free note taking templates and techniques

    Trending in Lifehack

    1 The Lifehack Show Episode 6: On Friendship and Belonging 2 Why Do I Procrastinate? 5 Root Causes And How To Tackle Them 3 The Power of Tapping into Your Hidden Creativity 4 How to Become an Early Riser and Stay Energetic Throughout the Day 5 5 Steps To Move Out Of Stagnancy In Life

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on August 26, 2019

    The Lifehack Show Episode 6: On Friendship and Belonging

    The Lifehack Show Episode 6: On Friendship and Belonging

    In this episode, we talk with Dr. Kyler Shumway, Doctor of Clinical Psychology and author of The Friendship Formula: How to Say Goodbye to Loneliness and Discover Deeper Connection. In his earlier years, Dr. Shumway was a target of bullying; he also found himself plagued with social anxiety, which he still battles today, yet also uses as an empowering guide to help others overcome social anxiety and form solid, lasting friendships within their own lives.

    Dr. Shumway is an advocate for friendship and believes that: “… together, we can bring an end to the bullying problem by breaking the chain of suffering, daring to be different, and creating a world where everyone belongs.”

     

      Dr. Kyler Shumway

       

      Episode 5: On Friendship and Belonging

      Also available on Apple Podcasts and Google Podcasts.

      View on YouTube

      Featured photo credit: Matheus Ferrero via unsplash.com

      Read Next