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How to Write a Thank-You Note

How to Write a Thank-You Note

When we were children, most of us were inundated with reminders of how important it is to say “please” and “thank you” when interacting with others. Though saying these things has become second nature for most of us, there’s a distinct difference between expressing thanks verbally, and doing so on paper.

Why Are Written Thank-You Notes Important?

Written notes are important for several reasons, and the first one is sincerity. As mentioned earlier, saying “thank you” is pretty much an ingrained response for most of us, and it’s probably one of the more common expressions we use on a daily basis. On our way to work, we might thank the person who holds a door open for us, the bus driver who offers us a transfer, the barista who gives us our morning coffee, the receptionist who tells us we have a call on hold, etc. The instant, reactionary “thank you” is second nature, but there’s rarely much thought put into it, and we rarely remember who thanked us for what, and who we may have thanked in turn.

It takes very little effort to thank someone verbally, but everyone knows that it takes time to sit down and put thoughts down on paper. You have to set aside a few minutes of your terribly busy schedule to reach out to someone and let them know that you appreciate something they’ve done (or said, or given you), and in our hectic lives, that’s a rare and treasured gesture. Additionally, unlike a verbal expression of thanks, a note or card can be read over and over again for years, and can be a valued reminder for someone that their actions have made a difference to a person. It’s also important to write these thanks in your own handwriting, as printed materials all look the same and are utterly impersonal.

What You’ll Need

  • A paper product: Cards are lovely and nice stationery is splendid, but a standard sheet of note paper will do in a pinch.
  • A pen: You want the message to last, and pencil graphite fades and wipes away over time.
  • Time: It doesn’t take more than a few minutes to write one of these, but if you’re unaccustomed to writing in a medium that can’t be instantly deleted, you may wish to take some time to put your thoughts in order. Hell, feel free to pre-type the message and then just copy it out by hand.
  • Sincerity: It’s important that you write “thank you” notes when you really mean them, and even if you’re writing out of necessity rather than truly intense gratitude (maybe it’s to thank your aunt for a godawful sweater, or someone who interviewed you for a job you know you’re not going to get), it’s important to do so sincerely.

How to Word Things

As mentioned with the “sincerity” comment in the previous section, even if you’re writing a thank-you note because you to, it’s important to put a bit of honest gratitude into the note. There has to have been something about the situation/item/etc. that you’re thanking the person for that you’re truly thankful for. Even if you hate the end result, think of some aspect that you feel you can thank them for honestly.

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In the case of the hideous sweater, you could say that you appreciate the effort that it must have taken to create it for you, or perhaps the colours used in it go quite well with your hair.

“Dear Aunt Helga,

I wanted to write to you to thank you for the sweater you gave me for Festivus. The colours you chose are really lovely, and I really appreciate how much time and care you put into making it for me by hand. Looking forward to seeing you at the family BBQ next year.

Warmest wishes,

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_____”

Note that you didn’t actually say that you liked the piece, or that you’ll ever wear it, or that you won’t use it to start a bonfire in the near future, but you did acknowledge that she cares about you enough to spend 300 hours knitting you something; we only have so much time here on Earth, so the fact that she made something for you is pretty damned special.

Let’s say that you’d like to thank someone for interviewing you for a job you’ve applied for. It’s good to have some thank-you cards at home for just such an occasion, so before you pop over to that interview, pre-address the envelope with the person’s office address and stamp it too; you can fill out the card at a cafe after the interview and then pop it into the nearest post box. It’ll be delivered the next day, and they’ll be impressed that you put time and effort into thanking them properly. (Hint: that might actually put you in their good books, even if you’ve botched part of the interview.)

“Dear Mr./Ms. ____

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Thank you for taking the time to meet with me this morning. I enjoyed our interview, and it was great to learn more about your company. You made me feel at ease during our discussion, and if you feel that I’m a good fit for Pete’s Pork Rind Emporium, I look forward to the opportunity to work with you.

Best regards,

____”

Keep it simple, succinct, and neutral; this is not an opportunity for you to suck up and beg for either the job itself, or at least a second interview. You’re expressing appreciation, and if they think you’re a good match, they’ll call you. Trust me on this: I’ve received enough douchey thank-you notes that were so full of sycophantic fawning that I can tell you with complete sincerity that they will not get you the job. Be gracious, and keep your dignity intact.

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Final Thoughts

There is really only one excuse for not writing a thank-you note by hand, and that is if your handwriting is truly shameful. Whether it’s illegible or looks like a 3-year-old’s crayon scrawlings, horrific handwriting is indeed grounds for printing a note or card instead of writing it out. In a scenario like this, it’s best to actually mention in the note that you’ve typed it out because your penmanship is so bad, and sign your name with pen at the bottom of the letter. (You can manage that, correct?) Really, there is no excuse for poor handwriting, but in an era when most communication is typed and children are rarely taught penmanship in schools, it’s understandable that you might be out of practice. This very lack of written communication illustrates even more perfectly why a written note is a rare and treasured thing nowadays.

Just as revisiting written love letters brings back fond memories for the recipient, re-reading thank you cards rekindles a sense of appreciation and warmth. You don’t need a special occasion to write an appreciative note to someone either; a quick letter to your partner or spouse thanking them for making you breakfast is sure to inspire a smile, and leaving a card for your favourite waitress or barista to thank them for being awesome might totally brighten their day. Know that a small gesture such as this can indeed have far-reaching repercussions, especially since those who receive thank-you notes often turn around and send them to others in turn, and your actions could have far greater impact than you can imagine.

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Last Updated on September 20, 2018

7 Powerful Questions To Find Out What You Want To Do With Your Life

7 Powerful Questions To Find Out What You Want To Do With Your Life

What do I want to do with my life? It’s a question all of us think about at one point or another.

For some, the answer comes easily. For others, it takes a lifetime to figure out.

It’s easy to just go through the motions and continue to do what’s comfortable and familiar. But for those of you who seek fulfillment, who want to do more, these questions will help you paint a clearer picture of what you want to do with your life.

1. What are the things I’m most passionate about?

The first step to living a more fulfilling life is to think about the things that you’re passionate about.

What do you love? What fulfills you? What “work” do you do that doesn’t feel like work? Maybe you enjoy writing, maybe you love working with animals or maybe you have a knack for photography.

The point is, figure out what you love doing, then do more of it.

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2. What are my greatest accomplishments in life so far?

Think about your past experiences and the things in your life you’re most proud of.

How did those accomplishments make you feel? Pretty darn good, right? So why not try and emulate those experiences and feelings?

If you ran a marathon once and loved the feeling you had afterwards, start training for another one. If your child grew up to be a star athlete or musician because of your teachings, then be a coach or mentor for other kids.

Continue to do the things that have been most fulfilling for you.

3. If my life had absolutely no limits, what would I choose to have and what would I choose to do?

Here’s a cool exercise: Think about what you would do if you had no limits.

If you had all the money and time in the world, where would you go? What would you do? Who would you spend time with?

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These answers can help you figure out what you want to do with your life. It doesn’t mean you need millions of dollars to be happy though.

What it does mean is answering these questions will help you set goals to reach certain milestones and create a path toward happiness and fulfillment. Which leads to our next question …

4. What are my goals in life?

Goals are a necessary component to set you up for a happy future. So answer these questions:

Once you figure out the answers to each of these, you’ll have a much better idea of what you should do with your life.

5. Whom do I admire most in the world?

Following the path of successful people can set you up for success.

Think about the people you respect and admire most. What are their best qualities? Why do you respect them? What can you learn from them?

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You’re the average of the 5 people you spend the most time with.[1] So don’t waste your time with people who hold you back from achieving your dreams.

Spend more time with happy, successful, optimistic people and you’ll become one of them.

6. What do I not like to do?

An important part of figuring out what you want to do with your life is honestly assessing what you don’t want to do.

What are the things you despise? What bugs you the most about your current job?

Maybe you hate meetings even though you sit through 6 hours of them every day. If that’s the case, find a job where you can work more independently.

The point is, if you want something to change in your life, you need to take action. Which leads to our final question …

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7. How hard am I willing to work to get what I want?

Great accomplishments never come easy. If you want to do great things with your life, you’re going to have to make a great effort. That will probably mean putting in more hours the average person, getting outside your comfort zone and learning as much as you can to achieve as much as you can.

But here’s the cool part: it’s often the journey that is the most fulfilling part. It’s during these seemingly small, insignificant moments that you’ll often find that “aha” moments that helps you answer the question,

“What do I want to do with my life?”

So take the first step toward improving your life. You won’t regret it.

Featured photo credit: Andrew Ly via unsplash.com

Reference

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