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Make Every List Count – Don’t Note Everything

Make Every List Count – Don’t Note Everything

Make every piece of information you record count. Dumping all the information and notes you find and organizing them later means that you’ve sifted through the information twice. This is a waste of your time and doubles the amount of effort required to get to the information that you really want to keep and tremendously hard to sift through when you need to find that nugget of information that makes sense.

Here’s a typical scenario. When listening to a lecture, talk or class; it’s not uncommon to see someone with a dictaphone recording the whole talk. You may think this is a great idea because then they will have all the information stored and can go back and listen to the entire talk again. Not so, most likely they will listen back to the recording and make notes or lists from the talk. They are effectively summarizing it and editing out the information. But they could have done this the first time round. They are repeating an exercise they could have performed initially when they first heard the talk.

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What Happens if You Record Everything

Dumping notes are a bad habit. You get the false idea that you can easily get all the information that you need, whereas what It actually leads to is a mountain of unprocessed notes and you will eventually reach a point where your ‘inbox’ is full of recordings, clips and papers that become a major procrastination point. A few days or weeks later, you look back at your pile of unprocessed notes and get into a panic about, not only finding the correct note, but also processing it.

Process As You Go

When you create a list, everything you write or record has to count. It’s a great way to summarize and organize your notes into digestible pieces. When you are at a talk, making list notes is a more effective way of capturing all the information because it requires you to process what is presented whilst it’s ongoing. This gives the added benefit of you analyzing what is said so that if you do have any relevant questions, you can ask them. Having the points in list form makes it easier to go through your notes to raise the right questions. Dumping all the information and processing it later ensures that you fail to collect more relevant answers to the questions you may have. You discover the questions too late.

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Processed lists are easier to organize. That big pile that you have is likely, unorganized and in a generic pile. Now that you process them as you go, you can file them into the right place so that you know where it is when it’s time to use that list. No more relying on search functions. A few days later, someone asks for your opinion on the talk… well you’ve already processed it all and can retrieve it easily in a form that you can easily understand.

Why It Works

You’ll be prepared.

Because you’ve already processed your list is now full of all the data that counts, you’ve effectively created a cheat sheet in advance. There’s no need to sift through the mountain of papers (or virtual notes) and then have to filter out the unimportant things because it’s already been done. This means you can apply laser focus to your objective.

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Reduced Procrastination.

A big factor that effects your ability to get things done is how much preparation you need to do before you get down to it. If you’re planning a meal having to sift through a big pile of unorganized recipes that are bundled together in video clips, writing and notes that you previously stored becomes a massive hurdle to get over before you even start on any recipe. It becomes easier to order a delivery or go out. But if you have already processed your list and instructions, it becomes much simpler to pick out the recipe and follow the list that you created that shows you how to cook that meal.

It’s Always Ready.

You’re updating your website and there’s a widget that you wanted to add. You’ve already processed your list so that it contains the code that you want. It’s just a case of grabbing the code and adding the code for the widget. There isn’t the need to search for it again on the web, read through the documents again and find the widget amongst all the documentation. You’ve already prepared it.

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It Removes Duplicate Work

“I’ll deal with it later.” Then you dump all that information into a note. Before you did that, you already read it once. That means, if and when you get round to “dealing with it” you’ll be reading it again to process and then summarizing. That’s work you could have completed the first time round and made you more productive.

Common Uses

I’ve already shown how this method can be used for lectures or talks. Here are some other methods it can be used for.

  • Movie Lists – You store a bunch of reviews that you go through later to decide what type of movie it is. By processing this when you come across the review, your list will contain short concise descriptions to about the movie. There’s no need to go through a big pile of reviews that you’ve collected just to find something to watch.
  • Job Applications – You’re job hunting and you’ve collected up a pile of job descriptions. Pre-processing each job description requires you to evaluate the opportunity and helps you to list down the relevant information about each job. When you decide which jobs to apply for, there’s no need to filter through all the descriptions again because that’s already been completed.
  • Apartment Hunting – A big bunch of online descriptions for a variety of houses or apartments that you may be interested in. Dumping them all into one note makes it harder to sift through. Instead, read through each description and separate them out into different lists – bedrooms? location? By preprocessing, it becomes much easier to compare each property before evaluating which place to make an offer on (whether you are buying or renting).

More by this author

Hoi Wan

Hoi is a mobilist who blogs about technology trends and productivity.

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Last Updated on April 6, 2020

How to Make a Career Change at 50 for Great Opportunities

How to Make a Career Change at 50 for Great Opportunities

Turning 50 is a milestone in anyone’s life, after all you are half way to 100! But seriously, turning 50 is often a time in life when people can sit back and take a look at where they’ve been and contemplate what the future holds.

Can you change careers at 50? It’s not uncommon for people in their 50’s to consider a career change, after all if you’ve spent 20 to 30 years in a career, chances are that some of the bloom is off the rose.

Often, when we are starting out in our 20’s, we choose a career path based on factors that are no longer relevant to us in our 50’s. Things like our parents’ expectations, a fast paced exciting lifestyle or the lure of making a lot of money can all be motivating factors in our 20’s.

But in our 50’s, those have given way to other priorities. Things like the desire to spend more time with family and friends, a slower paced less stressful lifestyle, the need to care for a sick spouse or elderly parents can all contribute to wanting a career change in your 50’s.

Just like any big life changing event, changing careers is scary. The good news is that just like most things we are scared of, the fear is mostly in our own head.

Understanding how to go about a career change at 50 and what you can expect should help reduce the anxiety and fear of the unknown.

What are Your Goals for a Career Change?

As in any endeavor, having properly defined goals will help you to determine the best path to take.

What are you looking for in a new career? Choosing a slower less stressful position that gives you more time with family and friends may sound ideal, but you’ll often find that you’re giving up some income and job satisfaction in the process.

Conversely, if your goal is to quit a job that is sucking the life from your soul to pursue a lifelong passion. You might be trading quality time with family and friends for job satisfaction.

Neither decision is wrong or bad, you just need to be aware of the potential pitfalls of any decision you make.

Types of Career Changes at 50+

There are four main types of career changes that people make in their 50’s. Each type has it’s unique set of challenges and will very in the degree of preparation required to make the change.

Industry Career Change

In this career change, a person remains in the same field but switches industries.

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With an industry change, a person takes their set of skills and applies them to an industry that they have no previous experience in.

An example would be a salesperson in the oil and gas industry becoming a salesperson for a media (advertising) company. They are taking their skill set (selling) and applying it to a different industry (media).

This type of career change is best accomplished by doing a lot of homework on the industry you want to get into as well as networking within the industry.

Functional Career Change

A functional career change would be a change of careers within the same industry.

For example, an accountant at a pharmaceutical company who changes careers to become a human resources manager. It may or may not be with the same company, but they remain within the pharmaceutical industry. In this case, they are leaving one set of skills behind (accounting) to develop a new set (human resource) within the same industry.

In a functional career change, new or additional training as well as certifications may be required in order to make the switch. If you are considering a functional career change, you can start by getting any training or certifications needed either online, through trade associations or at your local community college.

Double Career Change

This is the most challenging career change of all. A person doing a double career change is switching both a career and an industry.

An example of a double change would be an airline pilot quitting to pursue their dream of producing rock music. In that case, they are leaving both the aviation industry and a specific skill set (piloting) for a completely unrelated industry and career.

When considering a double career change, start preparing by getting any needed training or certifications first. Then you can get your foot in the door by taking an apprenticeship or part time job.

With a double change, it’s not uncommon to have to start out at the bottom as you are asking an employer to take a chance on someone without any experience or work history in the industry.

Entrepreneurial Career Change

Probably one of the most common career changes made by people in their 50’s is the entrepreneurial career change.

After 20 to 30 years of working for “Corporate America”, a lot of people become disillusioned with the monotony, politics and inefficiency of the corporate world. Many of us dream of having our own business and being our own boss.

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By this time in our life, we have saved some money and the financial pressures we had with young children have passed; so it’s a perfect time to spread our entrepreneurial wings.

Entrepreneurial career changes can be within the same industry and using your existing knowledge and contacts to start a similar business competing within the same industry. Or it can be completely unrelated to your former industry and based on personal interests, passions or hobbies.

A good example would be someone who played golf as a hobby starting an affiliate marketing website selling golf clubs. If you are considering an entrepreneurial career change, there are a lot of very good free resources available on the internet. Just be sure to do your homework.

Practical Tips on Making a Career Change at 50+

So you’ve decided to take the plunge and make a career switch in your 50’s. No matter what your reasons or what type of a career change you are embarking on, here are some helpful hints to make the transition easier:

1. Deal with the Fear

As stated earlier, any big life change comes with both fear and anxiety. Things never seem to go as smoothly as planned, you will always have bumps and roadblocks along the way. By recognizing this and even planning for it, you are less likely to let these issues derail your progress.

If you find yourself becoming discouraged by all of the stumbling blocks, there are always resources to help. Contacting a career coach is a good place to start, they can help you with an overall strategy for your career change as well as the interview and hiring process, resume writing / updating and more. Just Google “Career Coach” for your options.

I also recommend using the services of a professional counselor or therapist to help deal with the stress and anxiety of this major life event.

It’s always good to have an unbiased third party to help you work through the problems that inevitably arise.

2. Know Your “Why”

It’s important that you have a clear understanding of the “why” you are making this career change. Is it to have more free time, reduce stress, follow a passion or be your own boss?

Having a clear understanding of you personal “why” will influence every decision in this process. Knowing your “why” and keeping it in mind also serves as a motivator to help you reach your goals.

3. Be Realistic

Take an inventory of both your strengths and weaknesses. Are your organizational skills less than stellar? Then, becoming a wedding planner is probably not a good idea.

This is an area where having honest outside input can be really helpful. Most of us are not very good at accurately assessing our abilities. It’s a universal human trait to exaggerate our abilities while diminishing our weaknesses.

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Requesting honest feedback from friends and co-workers is a good place to start, but this is another area where a career coach can come in handy.

4. Consider an Ad-Vocation

Sometimes, making a career change all at once is just too big of a change. Issues like a severely reduced income, geography and lack of benefits can all be impediments to your career change. In those cases, you may want to start your new career as an ad-vocation.

An ad-vocation is a second or ad-on vocation in addition to your primary vocation. Things like a part-time job, consulting or even a side business can all be ad-vocations.

The benefit of having an ad-vocation is being able to build experience a reputation and contacts in the new field while maintaining all the benefits of your current job.

5. Update Your Skills

Whether it means acquiring new certifications or going back to school to get your cosmetology licence, having the right training is the foundation for a successful career change.

The great thing about changing careers now is that almost any training or certifications needed can be free or at very little cost online. Check with trade associations, industry websites and discussion groups for any requirements you may need.

Learn How to Cultivate Continuous Learning to Stay Competitive.

6. Start Re-Branding Yourself Now

Use the internet and social media to change the way you present yourself online.

Changing your LinkedIn profile is a good way to show prospective employers that you are serious about a career change.

Joining Facebook groups, trade associations and discussion boards as well as attending conventions is a great way to start building a network while you learn.

Here’re some Personal Branding Basics You Need to Know for Career Success.

7. Overhaul Your Resume

Most of us have heard the advice to update our resume every six months, and most of us promptly ignore that advice and only update our resume when we need it.

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When making a career change, updating is not enough; this calls for a complete overhaul of your resume. Chances are that your current resume was designed around your old career which may or may not apply to your new goals.

Crafting a new resume emphasizing your strengths for the new position your looking for is key. There are many places that will help you craft a resume online and it is a service included with most career coaching services.

8. Know Your Timeline

There are a lot of factors when it comes to how long it will take to make the career change.

Industry and Functional career changes tend to be the easiest to do and therefore can be accomplished in the shortest period of time. While the Double Career Change and the Entrepreneurial Career Change both require more effort and thus time.

There are also personal factors involved in the time it will take to switch careers.

Generally speaking the more you are willing to be flexible with both compensation and geography, the shorter time it will take to make the switch.

Final Thoughts

Changing careers at anytime can be stressful, but for those of us who are 50 or above, it can seem to be an overwhelming task fraught with pitfalls and self doubt.

Prospective employers know the benefits that come with more mature employees. Things like a wealth of experience, a proven work history and deeper understanding of corporate culture are all things that older workers bring to the table.

And while the younger generation may possess better computer or technical skills than us, if you’re willing to learn, there are a ton of free or nearly free resources available to you.

Deciding on a career change at 50 is a great way to experience life on your own terms.

More Tips for Career Change

Featured photo credit: rawpixel via unsplash.com

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