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Make Every List Count – Don’t Note Everything

Make Every List Count – Don’t Note Everything

Make every piece of information you record count. Dumping all the information and notes you find and organizing them later means that you’ve sifted through the information twice. This is a waste of your time and doubles the amount of effort required to get to the information that you really want to keep and tremendously hard to sift through when you need to find that nugget of information that makes sense.

Here’s a typical scenario. When listening to a lecture, talk or class; it’s not uncommon to see someone with a dictaphone recording the whole talk. You may think this is a great idea because then they will have all the information stored and can go back and listen to the entire talk again. Not so, most likely they will listen back to the recording and make notes or lists from the talk. They are effectively summarizing it and editing out the information. But they could have done this the first time round. They are repeating an exercise they could have performed initially when they first heard the talk.

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What Happens if You Record Everything

Dumping notes are a bad habit. You get the false idea that you can easily get all the information that you need, whereas what It actually leads to is a mountain of unprocessed notes and you will eventually reach a point where your ‘inbox’ is full of recordings, clips and papers that become a major procrastination point. A few days or weeks later, you look back at your pile of unprocessed notes and get into a panic about, not only finding the correct note, but also processing it.

Process As You Go

When you create a list, everything you write or record has to count. It’s a great way to summarize and organize your notes into digestible pieces. When you are at a talk, making list notes is a more effective way of capturing all the information because it requires you to process what is presented whilst it’s ongoing. This gives the added benefit of you analyzing what is said so that if you do have any relevant questions, you can ask them. Having the points in list form makes it easier to go through your notes to raise the right questions. Dumping all the information and processing it later ensures that you fail to collect more relevant answers to the questions you may have. You discover the questions too late.

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Processed lists are easier to organize. That big pile that you have is likely, unorganized and in a generic pile. Now that you process them as you go, you can file them into the right place so that you know where it is when it’s time to use that list. No more relying on search functions. A few days later, someone asks for your opinion on the talk… well you’ve already processed it all and can retrieve it easily in a form that you can easily understand.

Why It Works

You’ll be prepared.

Because you’ve already processed your list is now full of all the data that counts, you’ve effectively created a cheat sheet in advance. There’s no need to sift through the mountain of papers (or virtual notes) and then have to filter out the unimportant things because it’s already been done. This means you can apply laser focus to your objective.

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Reduced Procrastination.

A big factor that effects your ability to get things done is how much preparation you need to do before you get down to it. If you’re planning a meal having to sift through a big pile of unorganized recipes that are bundled together in video clips, writing and notes that you previously stored becomes a massive hurdle to get over before you even start on any recipe. It becomes easier to order a delivery or go out. But if you have already processed your list and instructions, it becomes much simpler to pick out the recipe and follow the list that you created that shows you how to cook that meal.

It’s Always Ready.

You’re updating your website and there’s a widget that you wanted to add. You’ve already processed your list so that it contains the code that you want. It’s just a case of grabbing the code and adding the code for the widget. There isn’t the need to search for it again on the web, read through the documents again and find the widget amongst all the documentation. You’ve already prepared it.

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It Removes Duplicate Work

“I’ll deal with it later.” Then you dump all that information into a note. Before you did that, you already read it once. That means, if and when you get round to “dealing with it” you’ll be reading it again to process and then summarizing. That’s work you could have completed the first time round and made you more productive.

Common Uses

I’ve already shown how this method can be used for lectures or talks. Here are some other methods it can be used for.

  • Movie Lists – You store a bunch of reviews that you go through later to decide what type of movie it is. By processing this when you come across the review, your list will contain short concise descriptions to about the movie. There’s no need to go through a big pile of reviews that you’ve collected just to find something to watch.
  • Job Applications – You’re job hunting and you’ve collected up a pile of job descriptions. Pre-processing each job description requires you to evaluate the opportunity and helps you to list down the relevant information about each job. When you decide which jobs to apply for, there’s no need to filter through all the descriptions again because that’s already been completed.
  • Apartment Hunting – A big bunch of online descriptions for a variety of houses or apartments that you may be interested in. Dumping them all into one note makes it harder to sift through. Instead, read through each description and separate them out into different lists – bedrooms? location? By preprocessing, it becomes much easier to compare each property before evaluating which place to make an offer on (whether you are buying or renting).

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Last Updated on September 20, 2018

How to Be Happy at Work and Find Fulfillment in Your Career

How to Be Happy at Work and Find Fulfillment in Your Career

If you’re going to spend 1/3 of our life at work, you should enjoy it, right?

Trust me, I know that’s easier said than done. Difficult coworkers, less-than-desirable tasks, or even just being in the wrong position can all lead to a lack of enjoyment and fulfillment in your work.

But what if I told you it doesn’t have to be this way? Or better yet, if you struggle with all of the above (and then some), what if I told you that enjoying your work and finding fulfillment regardless of those obstacles is possible?

Don’t believe me? I don’t blame you because I was there too. Before implementing the tips below, I struggled to get through each day, much less find real fulfillment, in the office. Now, even after the toughest days on the job, I still come away with feelings of pride, accomplishment, and fulfillment. The best news is, so can you.

If you’re ready to make those hours count and find happiness and fulfillment in the office, then read on to find out how to be happy at work and find fulfillment in your career:

1. Discover the root(s) of the problem

For this first step, we’ll need to think back to 8th-grade physics (humor me). We all know Newton’s 3rd law, “for every action, there is an equal and opposite reaction.” When you think about it, the same can be said outside of physics, and we see this law play out in our daily lives, day after day.

Simply put, all the issues we deal with in the office (and life in general) affect us in a noticeable way.

If you’re appreciated at work, like the work you do and receive frequent praise, promotions, or raises, then this will probably have an altogether positive effect on your life in the office.

But what if we reverse this? What if you feel under appreciated, get passed up for promotions, or get denied raises? This is sure to affect the way you feel at work on a negative level.

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So, before you can implement the steps of feeling happy and fulfilled at work, we first have to discover the reasons why you don’t feel that way already.

Think about it, write a list, or make a mental note. Run through all the reasons you’re dissatisfied in the office, and don’t hold back. Knowing the exact obstacles you’re facing will make overcoming them that much easier.

In fact, as a side-challenge to this article, I recommend picking the top three reasons contributing to your dissatisfaction at work and using the following tips to tackle them.

2. Practice gratitude for an instant uplift

Did you know the simple act of feeling grateful can increase your happiness and make you more fulfilled at work?[1]

Well, it’s true, and it’s scientifically proven.

Dr. Lisa Firestone notes that practicing gratitude “reminds us of what we lacked in the past.” Meaning, it serves as both a boost to happiness and a bit of a wake-up call that things have been or could be, much worse.

Trying to conjure up feelings of gratitude can seem almost impossible when your work situation seems bleak, but hear me out: There are incredibly easy ways to get started and it doesn’t involve trying to “force” yourself to feel grateful about things that stress you out.

For an instant pick-me-up, try this:

Find a loose piece of paper, a blank sticky note, or anything you can write on, be it physical or digital. List just three things that you are absolutely without-a-doubt thankful for in your life.

Now here’s the trick: Don’t just list what you’re grateful for, you have to list why you’re grateful for them, too.

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For example, simply saying “I’m grateful for my kids” will probably make you feel good, sure, but what if we could amplify the warm, fuzzy feeling into real, lasting motivation?

Instead, write the reason you’re so thankful for your children. Is it because they make you laugh and forget about other stressors? Or maybe they help to remind you of why you go to work every day in the first place?

Whatever your reasons may be, jot them down and keep your list somewhere you can see it while you work. A quick glance at your gratitude list throughout the day can provide powerful, positive motivation to keep going.

Bonus:

If you can find just three things to be thankful for that specifically relate to your job, and list why those things make you grateful, your list can also help you find fulfillment in your work itself which can give you an even bigger boost of positivity throughout the day.

3. Take meaningful time for yourself

We all know creating a strong work-life balance can be crucial to feeling satisfied in our jobs, but rarely do we ever address how we’re spending our time outside of work.

Many of us survive a 9-hour work day and commute home only to find ourselves busy with our personal to-do lists, running a household, and taking care of a child (or 2 or 3, and so on).

If you spend all your time working, whether in the office or within your household, you’re going to feel drained at some point. This is why setting meaningful time for yourself every day is highly important.

Look, I get it: I don’t know anyone in the working world who can shun all responsibility for a 3-movie marathon or happy hour with friends whenever they feel like it. But finding time for yourself, be it just 30 minutes to an hour, can really make a difference in how you feel at work.

This works because you’ll have time to actually relax and let the day’s stress melt away while you enjoy something just for you. The to-do lists and stressors will still be there after you’re refreshed and ready to tackle them.

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No time for me-time? Try this:

If you have a busy household, you’ll need to capitalize on a block of time you know will be completely uninterrupted. The easiest way to do this: try waking up 30 minutes to an hour earlier than usual (or push bedtime back an hour if you’re a night owl, like me) and take time to do something you enjoy.

This could be reading with a cup of tea, catching up on Facebook, spending time on a passion project—anything! As long as it’s meaningful to you, it works!

Bonus:

Starting your day with meaningful time for yourself can set you up to have a positive mood that lasts well into office hours, and having your me-time in the evening can give you something positive to look forward to during the day.

4. Get productive and feel accomplished

Don’t you just love the feeling of checking the last item off of a hefty to-do list? That’s because self-motivation can be a huge driver of positivity and success.

When we accomplish something, no matter how small, it makes us feel good, plain and simple. Applying this tactic to your daily work can be the motivator you need to find fulfillment during the daily office grind.

While there are tons of steps to get more done at work, I’ll share my personal favorite: Prioritizing.

Now, many people handle prioritizing differently. Some like to tackle the little tasks first so they can spend focused time on the big to-dos. Others like to knock out the big items first and get to the smaller ones when they can.

No matter which camp you’re in, you may be missing one crucial step: Time management.

So how’s this work? When you factor in the amount of time your priorities will take, it can transform your productivity ten-fold.

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Say you have three top priorities for the day. You might jump into the smaller ones or the bigger ones depending on your preferred method, and then find yourself out of time and bringing work home with you at the end of the day.

This is prevented when you factor in time. Knowing how long each item will take, or deliberately setting specific blocks of time for your priorities can help you accomplish more in the same 8-9 (or 12) hours that you typically spend at work.

Try this:

Take a look at your priorities and consider how long they should take. Pop into your Google calendar (or Filofax, whatever works for you) and schedule time to work on your priority items around any important meetings or events of the day.

The most important thing to remember is to stick to your dedicated time.

Often, when we know exactly how long we have to work on something (and honor this time limit), we’re motivated to get more done on time to avoid taking work home at the end of the day.

The bottom line

There’s no need to waste 1/3 of our lives feeling unsatisfied at work. Luckily, you now have the tools to get started, take back your time, and become happy and fulfilled at work again.

The only question is — which tip will you try first?

Featured photo credit: Ellyot via unsplash.com

Reference

[1]Psychology Today: The Healing Power of Gratitude

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