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Make Every List Count – Don’t Note Everything

Make Every List Count – Don’t Note Everything

Make every piece of information you record count. Dumping all the information and notes you find and organizing them later means that you’ve sifted through the information twice. This is a waste of your time and doubles the amount of effort required to get to the information that you really want to keep and tremendously hard to sift through when you need to find that nugget of information that makes sense.

Here’s a typical scenario. When listening to a lecture, talk or class; it’s not uncommon to see someone with a dictaphone recording the whole talk. You may think this is a great idea because then they will have all the information stored and can go back and listen to the entire talk again. Not so, most likely they will listen back to the recording and make notes or lists from the talk. They are effectively summarizing it and editing out the information. But they could have done this the first time round. They are repeating an exercise they could have performed initially when they first heard the talk.

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What Happens if You Record Everything

Dumping notes are a bad habit. You get the false idea that you can easily get all the information that you need, whereas what It actually leads to is a mountain of unprocessed notes and you will eventually reach a point where your ‘inbox’ is full of recordings, clips and papers that become a major procrastination point. A few days or weeks later, you look back at your pile of unprocessed notes and get into a panic about, not only finding the correct note, but also processing it.

Process As You Go

When you create a list, everything you write or record has to count. It’s a great way to summarize and organize your notes into digestible pieces. When you are at a talk, making list notes is a more effective way of capturing all the information because it requires you to process what is presented whilst it’s ongoing. This gives the added benefit of you analyzing what is said so that if you do have any relevant questions, you can ask them. Having the points in list form makes it easier to go through your notes to raise the right questions. Dumping all the information and processing it later ensures that you fail to collect more relevant answers to the questions you may have. You discover the questions too late.

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Processed lists are easier to organize. That big pile that you have is likely, unorganized and in a generic pile. Now that you process them as you go, you can file them into the right place so that you know where it is when it’s time to use that list. No more relying on search functions. A few days later, someone asks for your opinion on the talk… well you’ve already processed it all and can retrieve it easily in a form that you can easily understand.

Why It Works

You’ll be prepared.

Because you’ve already processed your list is now full of all the data that counts, you’ve effectively created a cheat sheet in advance. There’s no need to sift through the mountain of papers (or virtual notes) and then have to filter out the unimportant things because it’s already been done. This means you can apply laser focus to your objective.

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Reduced Procrastination.

A big factor that effects your ability to get things done is how much preparation you need to do before you get down to it. If you’re planning a meal having to sift through a big pile of unorganized recipes that are bundled together in video clips, writing and notes that you previously stored becomes a massive hurdle to get over before you even start on any recipe. It becomes easier to order a delivery or go out. But if you have already processed your list and instructions, it becomes much simpler to pick out the recipe and follow the list that you created that shows you how to cook that meal.

It’s Always Ready.

You’re updating your website and there’s a widget that you wanted to add. You’ve already processed your list so that it contains the code that you want. It’s just a case of grabbing the code and adding the code for the widget. There isn’t the need to search for it again on the web, read through the documents again and find the widget amongst all the documentation. You’ve already prepared it.

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It Removes Duplicate Work

“I’ll deal with it later.” Then you dump all that information into a note. Before you did that, you already read it once. That means, if and when you get round to “dealing with it” you’ll be reading it again to process and then summarizing. That’s work you could have completed the first time round and made you more productive.

Common Uses

I’ve already shown how this method can be used for lectures or talks. Here are some other methods it can be used for.

  • Movie Lists – You store a bunch of reviews that you go through later to decide what type of movie it is. By processing this when you come across the review, your list will contain short concise descriptions to about the movie. There’s no need to go through a big pile of reviews that you’ve collected just to find something to watch.
  • Job Applications – You’re job hunting and you’ve collected up a pile of job descriptions. Pre-processing each job description requires you to evaluate the opportunity and helps you to list down the relevant information about each job. When you decide which jobs to apply for, there’s no need to filter through all the descriptions again because that’s already been completed.
  • Apartment Hunting – A big bunch of online descriptions for a variety of houses or apartments that you may be interested in. Dumping them all into one note makes it harder to sift through. Instead, read through each description and separate them out into different lists – bedrooms? location? By preprocessing, it becomes much easier to compare each property before evaluating which place to make an offer on (whether you are buying or renting).

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Hoi Wan

Hoi is a mobilist who blogs about technology trends and productivity.

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Last Updated on September 23, 2020

Do What You Love and Love What You Do to Achieve More

Do What You Love and Love What You Do to Achieve More

Are you waking up each day looking for that perfect thing, activity, or job that will make your life work? Or, maybe you are looking for that perfect relationship. Once you “get” this new thing that will allow you to do what you love, you are sure that you will be happy forever.

In reality, life doesn’t work like that, and we would probably get bored if it did. There is likely no one thing, experience, or activity that will keep you feeling passionate and engaged all the time. What’s important is staying connected to what you love and continuing to grow in the process.

Here, we’ll talk about how to get started doing what you love and achieving more in life through the motivation it brings. Doing this doesn’t have to take a long time; it just takes determination and energy.

Most People Already Know Their Passion

So many people walk around in life “looking for” their passion. They look for it as if true passion is some mysterious thing that is difficult to find and runs away once you find it. However, the problem is rarely lack of passion.

Most of us already know what we love to do. We know what excites us, even if we haven’t done it for years. Instead, we focus on what we think we “must” do.

For example, maybe you love building model cars or painting pet portraits. Yet, each day you work a completely unrelated job and make no time for the activity you already know you love. The truth is you probably don’t need to find your passion; you just need to start doing what you already know you’re passionate about[1].

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No Activity Is Exciting All the Time

Even people who are living their dream lifestyle or working their dream job don’t love it all the time. Every job or lifestyle has parts of it that we won’t like.

Let’s say your dream is to become an actress, and you succeed. You may not enjoy the process of auditioning and facing rejection. You may experience moments of boredom when you practice your lines over and over again. But the overall experience is totally worth it.

Most of life is like that. Don’t set yourself up for disappointment by demanding that life be perfect all the time. If things were perfect and easy, you would ultimately stop learning and growing, and life would begin to lack even more meaning in that case.

Be grateful for both the good and bad moments as they are both entirely necessary if you genuinely want to do what you love and love what you do.

Doing What You Love May Not Be Easy

Living a life you love is unlikely to be easy. If it was, you would not grow very much as a person. And, if you think about a great book or movie, the growth of the main character is what matters most.

What if the challenges you meet along your path to living a life you love were designed to make you grow as a person? You may actually start looking forward to challenges instead of dreading them. An easy life hardly ever makes a compelling story.

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If you struggle to overcome challenges, try writing them down each time you encounter one. Then, write down three ways you could tackle it. Try one, and if it doesn’t work, try another. This way, you’ll learn what does and doesn’t work for you.

How to Do What You Love

There are many small steps you can take to ensure you are making time to do the things you love. Start with these, and you’ll likely find that you’re already on the right track.

1. Choose Your Priorities Wisely

Many people claim they want to do something, yet they don’t do it. The truth is they might not really want to do it in the first place[2].

We all end up following through on what matters most to us. We make decisions moment by moment about what we need to focus on. What we choose to do is what we deem most important in our lives.

If there is something you claim you want to do but you don’t do it, try asking yourself how much you really want it or where it’s currently placed on priority list. Are there other things you want more?

Be honest with yourself: what you currently do each day is a reflection of your priorities. Recognize that you can change your priorities at any time.

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Make a list of your priorities. Really take the time to think this through. Then, ask yourself if what you are doing each day reflects them. For example, if you believe your top priority is spending more time with your family, but you consistently take on extra hours at work, you’re not really prioritizing things in the way you think you are.

If this is happening, it’s time to make a change.

2. Do One Small Thing Each Day

As stated above, doing what you love doesn’t have to mean finding that perfect job that makes you want to jump out of bed in the morning. If you want to do what you love, start with one small thing each day.

Maybe you love reading a good book. Take ten minutes before bed to read.

Maybe you love swimming. Get a membership at the local YMCA, and go there for thirty minutes after work each day.

Dedicating even a short amount of time to something that brings you joy each day will improve your life overall. You may find that, over time, a career path related to what you love to do pops up. After doing the thing you love each day, you’ll be more than prepared to take it on when the opportunity arises.

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If you need help making time for your passions, check out this article to get started.

3. Prepare to Make Sacrifices

If you are an exceptionally busy person (aren’t we all?), you may have to make sacrifices in order to make space for the things you are passionate about. Maybe you take on less extra hours at the office or take thirty minutes away from another hobby in order to develop another that you enjoy.

Looking at your priority list will help you decide what can get put on the back burner and what can’t. Remember, do this thinking about what will help you feel good about how you’re spending your time. 

For example, if you love writing but rarely make time for it, consider getting up 30 minutes earlier than normal. Or instead of browsing your phone for 30 minutes before bed, you can write instead. There is always a way to find time for what you love.

Final Thoughts

If you love what you do, each day becomes a joyful adventure. If you don’t love what you are doing, life feels like a chore. The best way to achieve success is to design a life you love and live it every day.

Remember, doing something you love doesn’t have to include big gestures or time-consuming projects. Start small and grow from there.

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Featured photo credit: William Recinos via unsplash.com

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