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Eight Tips to Find Your Information Oasis

Eight Tips to Find Your Information Oasis
Desert

    The Internet Age allows you to get whatever information you want, as much as you want it. This, however, may do you more harm than good. The reason is simple: there is usually far too much noise in the information we consume. It becomes increasingly difficult to get the gems out of it, and it takes a lot of time and energy to deal with. Besides, increasing noise means decreasing clarity, and that means decreasing effectiveness.

    An information oasis – where you can get only the gems of the information without the noise – is the dream land of Information Age. It is the place where the information you consume boost your personal effectiveness rather than decrease it.

    But how do you get there? How can you find your information oasis in the midst of information desert? Here are eight tips:

    1. Minimize your news consumption

    News is probably the most noisy kind of information you could get. The reason is simple: 99% of what you read in the news today would not make it to the history 100 years from now. That implies that 99% of what you read in the news is actually not that important. There are simply too many details than you need. Reading the headlines is more than enough in most situations.

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    2. Read history in place of news

    Rather than reading news, I believe it’s a good idea to read another kind of information which has much less noise: history. History has filtered 99% or more of the unimportant details to give you only the important. Furthermore, history also allows you to see the contexts of the events that happened.

    Why is it important? Because contexts allows you to find patterns which in turn give you invaluable lessons of what to do and what not to do. Why should you repeat the same mistakes made by others throughout the history if you can just avoid it in the first place? News, on the other hand, gives you just details without contexts. You may read hundreds of pages of news without ever capturing the big picture.

    3. Unsubscribe the feeds and magazines which are not essential

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    To find your information oasis, it’s important to reduce your information intake. Besides minimizing your news consumption, you should also unsubscribe the feeds and magazines which are not essential. Check your magazine and feed subscriptions, and assess the value you get from each. Is it really worth your time? Does it help you do the important? Or maybe it actually distract you away from the important?

    4. Read quotes from the great thinkers

    I love quotes because they are the kind of information that has the highest density of wisdom. In the same amount of time, you can get much more insights by reading quotes than by reading other kinds of information. Just go to quote sites like ThinkExist or BrainyQuote, browse the quotes by topics or authors, and internalize what you read there. This is among the purest kinds of information you could get.

    5. For each reading, read no more than what is necessary

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    It is an important key to effective reading. Why should you let all the noise get into your mind if you can just get the gems? So whenever you read something, just read what is necessary and no more. That’s why it’s important to have a clear purpose before you read, especially for readings which require longer time commitments like books. Clear purpose helps you distinguish the necessary from the rest.

    6. While reading, focus on getting actionable ideas

    Another key to effective reading is focusing on getting actionable ideas. Actionable ideas are ideas you can act upon to improve your life. If it’s not actionable, the information might just take up space in your memory without doing anything useful for you. In other words, it might actually be noise.

    7. Check your email no more than twice per day

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    Email is one of the main sources of information noise in the Internet Age. If you check your inbox again and again during your day, not only it introduces a lot of noise into your brain, it also distracts you from actually doing the important. It’s better if you allocate certain periods of time (at most two) during the day to deal with it so that the noise is isolated and the distractions are minimized.

    8. Ruthlessly stop consuming information whenever the value you get is no longer worth it

    Whenever you consume information, don’t forget that diminishing returns applies. Over time, the value you get from consuming the information is decreasing. Eventually it will reach a point where you can get more value by doing other activities than by consuming the information. To minimize noise, you should ruthlessly stop at this point. More than that and you are introducing noise into your life.

    Donald Latumahina is an avid learner who blogs about personal growth and effectiveness at Life Optimizer. Read his articles on 33 Tips to Become a Well Liked Person, How to Develop Your Ideas Exponentially, and 30 Ways to Increase Your Mental Capacity.

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    The Gentle Art of Saying No

    The Gentle Art of Saying No

    No!

    It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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    But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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    What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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    But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

    1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
    2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
    3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
    4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
    5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
    6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
    7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
    8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
    9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
    10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

    Featured photo credit: Pexels via pexels.com

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