“We are what we repeatedly do. Excellence, then, is not an act, but a habit.”
Our never-ending quest towards self-improvement is a long journey of small steps. Small habits we repeat day after day, week after week, year after year. Small habits that have turned us into who we are today can also determine who we will become in the future. Below are 7 Power Habits of some of the greatest human beings to ever live.
Power Habit 1: Monitor Your Beliefs
Who did it? Mahatma Gandhi
Mohandas “Mahatma” Gandhi was the ideological and spiritual leader of the Indian independence movement in British-ruled India. Gandhi practiced Satyagraha, which can be described as resistance to tyranny through mass civil disobedience—a philosophy that is based on the abandoning of all forms of violence. Gandhi’s leadership helped India to gain its independence in 1947. He always believed in opposing tyranny with non-violence, and lead the Indian independence movement through his words and actions which were dictated by his beliefs.
“Your beliefs become your thoughts. Your thoughts become your words. Your words become your actions. Your actions become your habits. Your habits become your values. Your values become your destiny.”
Why you should do it!
Your beliefs will create your very own destiny. Every word, every action, every habit, and each one of your values has its roots in what you think and how you think. What do you believe in? What do you believe about yourself and your future? It is easy to forget about these simple questions in our everyday lives. It is very easy to be very inconsistent in what you think on an ordinary day compared to how you view your future self and your goals in life. Try to honestly reflect on how your daily actions are influenced by your beliefs and if your daily actions are aligned with your goals in life.
Power Habit 2: Sit and Think
Who does it? Warren BuffetAdvertising
Being emotionally steamed up is rarely a good premise for making sound decisions.
“What’s needed is a sound intellectual framework for making decisions and the ability to keep emotions from corroding that framework.”
So how does one of the greatest investors ever go about not letting emotions affect his ability to make wise and powerful moves?
“I insist on a lot of time being spent, almost every day, to just sit and think. That is very uncommon in American business. I read and think. So I do more reading and thinking and make less impulse decisions than most people in business. I do it because I like this kind of life.”
Why you should do it!
Facing a tough decision can be overwhelming, even when your name is Warren Buffet. The pressure felt in these situations can quickly turn into fear, while the ability to focus on facts fades. Even the smartest executives make poor decisions and a lot of the time the inability to blend out emotions is to blame. At the end of the day, CEOs are human beings too. Whether you sit and think as Buffet does or do something else, it is important to establish a strict decision-making routine. It’s a set of rules that allows you to get rid of emotional attachments. Even when “Coke or Pepsi” is going to be your only decision for today, just sitting and thinking can be a nice alternative as opposed to constantly seeking attractions online or wasting your time in other ways. Now sit and think about that!
Power Habit 3: Establish a Daily Routine
Who did it? Sir Winston Churchill
Sir Winston Churchill is widely regarded as one of the greatest political leaders of the 20th century. He led the United Kingdom as their prime minister through the terrible times of the Second World War. Born into an aristocratic family and spending his early years of adulthood in the military, Churchill was accustomed to discipline. According to artofmanliness.com, he kept a strict daily schedule even after leaving the military at age 26.
“He was totally organized, almost like a clock. His routine was absolutely dictatorial. He set himself a ruthless timetable every day and would get very agitated, even cross, if it was broken.”
He got up at 8 am every morning and started his day with a hot bath, speech practice, or singing. Sir Churchill spent the following hours in bed reading the newspaper, chewing on a cigar, and sipping scotch and soda. The rest of his day was organized by the clock as well, answering mails, working on speeches, enjoying lunch in good company. After a period of walking and reflecting, the statesman proceeded with an afternoon nap. The evening hours were spent playing cards with his family, taking another bath, and having dinner. Churchill’s second work shift of the day started at 11 pm and usually ended at 2 am, sometimes running as late as 4 am before he would call it a day.
Why you should do it!
Outside of the common grind of the 9-to-5, only a select few of us have managed to establish a successful daily routine. Those who do are usually the ones we consider the leading elite of our society. Self-organizing morning and evening routines will leave you more productive. You will simply get more stuff done in your life and be more successful in return. Just pick a handful of Power Habits, and start integrating them into your daily schedules.
Power Habit 4: Don’t Wait for Inspiration
Who did it? Pablo Picasso
Even if you don’t fancy art, you most likely have heard of Pablo Picasso or have seen some of his paintings. The Spanish painter, sculptor, printmaker, ceramicist, stage designer and poet is considered to be one of the most influential and greatest artists of the 20th century. Despite having such a creative mind, Picasso didn’t spend his time waiting for inspiration to hit him magically out of the blue. Rather, he started working, waiting to find inspiration in the process.
“Inspiration exists, but it has to find us working.”
Why you should do it!
At times, inspiring thoughts and impulses come out of the blue. However, simply waiting for them and relying on inspiration to magically come to you won’t always work. You will spend most of your time waiting for inspiration and not working at all. Follow Picasso’s advice instead and simply start. Even if you don’t get past staring at a blank page for a while, eventually inspiration and creativity will catch up with you, and you will get into a high-quality flow of productivity.
Power Habit 5: Don’t Be Afraid to Fail
Who does it? Michael JordanAdvertising
Michael Jordan is the greatest basketball player of all time. Period. He may even be the greatest athlete of all time. However, MJ is no stranger to failure. Early on in his career, he was even cut from his high school varsity team. But Jordan turned his frustration into motivation, making failure the reason for his later success:
“I’ve missed more than 9000 shots in my career. I’ve lost almost 300 games. 26 times, I’ve been trusted to take the game-winning shot and missed. I’ve failed over and over and over again in my life. And that is why I succeed.” For Jordan, failure is not the end of the road, the most important thing is to be not afraid of trying. “I can accept failure. Everyone fails at something. But I can’t accept not trying.”
Why you should do it!
Most people despise the word failure. Why? Everyone wants to be like Mike, so why not learn from his outlook on failure as well? Failing is not the end of the world. If you have high goals, do whatever it takes to get there. Your determination to succeed in life should push you past your fear of failure. Setbacks don’t mean that you have failed, they are just another lesson that you have learned along the way to the top. A lesson that will help you to adjust your future behavior, and keep you from making the same mistake twice. A real failure is when you lose sight of your dreams and decide not to even try.
Power Habit 6: Forgive
Who did it? Nelson Mandela
“As I walked out the door toward the gate that would lead to my freedom, I knew if I didn’t leave my bitterness and hatred behind, I’d still be in prison.”
Spending nearly three decades in prison, Mandela would have had more than enough reason to be bitter and hateful. Instead, Madiba, as he was called by his people, became a Nobel Peace Prize winner. Leading his country through their struggle against apartheid and all forms of racism, Mandela is the icon and hero of the African liberation movement. After his long years in prison, he became South Africa’s first democratically elected president.
Why you should do it!
Forgiveness is the act of compassionately releasing the urge to punch someone right in the face. This might not be the textbook definition of forgiveness but we can all agree that forgiving is tough. It is incredibly hard and takes a tremendous amount of discipline. Here is one reason why you should do it nonetheless: at the end of the day, forgiveness is not something we only do for others, we should also do it for ourselves. We should do it to try and get out of our own jail cell of bitterness and hatred and leave the pain behind. Forgiveness is an attribute of a strong character.Advertising
Power Habit 7: Simplify
Who did it? Bruce Lee
Born in the United States and raised in Hong Kong, Bruce Lee is perhaps the most popular martial artist in history. Lee has always been more than just an awesome fighter and actor. His philosophical approach to life has turned him into a source of inspiration for many. Bruce Lee was a known minimalist, keeping his focus on the most important tasks in life.
“It’s not the daily increase but daily decrease. Hack away at the unessential.”
Why you should do it!
If you are looking to improve your life, it is very tempting to always add more. More exercises to your routine, more habits to your daily schedule, more superfoods to eat to optimize your diet. You may discover that you don’t really have the necessary time and energy to actually do more.
Adding more and more to our lives can be enticing, but it can also be very overwhelming and lead to more stress. Sizing down on thoughts, activities, and clutter can be very liberating. It frees up time and energy to focus on the tasks that are actually most important to you. Overthinking things will also keep you from reaching your goals in the most efficient manner.
“If you spend too much time thinking about a thing, you’ll never get it done.”
Featured photo credit: Being Mehul via 3.bp.blogspot.com
Published on January 16, 2019
How to Effectively Manage a Heavy Workload at Work
We’re all busy, but sometimes we go through periods where the work piles up and it seems like it might never end.
You might have such a heavy workload that it feels too intimidating to even start.
You may have said yes to some or too many projects, and now you’re afraid you won’t be able to deliver.
That’s when you need to take a step back, take a deep breath, and start looking at what’s working and what’s not working.
Here’re 13 strategies you can use to get out from under your overwhelming workload:
1. Acknowledge You Can’t Do It All
Many of us have a tendency to think we can do more than we actually can. We take on more and more projects and responsibility and wear numerous hats.
We all have the opportunity to have and take on more work than we can reasonably expect to get done. Unfortunately, our workload is not static. Even now, while you are reading this article, I’m guessing that your inbox is filling up with fresh new tasks.
To make real, effective progress, you have to have both the courage and resourcefulness to say, “This is not working”. Acknowledge that you can’t do it all and look for better solutions.
At any given time in your life, there are likely many things that aren’t going according to plan. You have to be willing to be honest with yourself and those around you about what’s not working for you, both personally and professionally.
The more you exercise your ability to tell the truth about what’s working and what’s not working, the faster you’ll make progress.
2. Focus on Your Unique Strengths
Whether you’re an entrepreneur, a leader or working as part of a team, every individual has unique strengths they can bring to the table.
The challenge is that many people end up doing things that they’re simply not very good at.
In the pursuit of reaching your goals or delivering a project, people end up doing everything themselves or taking on things that don’t play to their unique strengths. This can result in frustration, overwhelm and overwork.
It can mean projects taking a lot longer to complete because of knowledge gaps, or simply not utilizing the unique strengths of other people you work with.
It is often not about how to complete this project more effectively but who can help deliver this project.
So, what are your unique strengths that will ensure your workload is delivered more effectively? Here’re some questions to help you reflect:
- Are you a great strategist?
- Are you an effective planner?
- Is Project Management your strength?
- Is communication and bringing people together your strength?
- Are you the ideas person?
- Is Implementation your strength?
Think about how you can bring the biggest value to your work and the projects you undertake.
3. Use the Strengths of Your Team
One of the simplest ways to manage your workload effectively is to free up your time so you bring your highest level of energy, focus and strengths to each project.
Delegation or better teamwork is the solution.
Everyone has unique strengths. It’s essential to think teamwork rather than working in isolation to ensure projects can be completed effectively. Besides, every time you give away a task or project that doesn’t play to your unique strengths, you open up an opportunity to do something you’re more talented at. This will empower both yourself and those around you.
Rather than taking on all the responsibilities yourself, look at who you can work with to deliver the best results possible.
4. Take Time for Planning
“Give me six hours to chop down a tree and I will spend the first four sharpening the axe”. – Abraham Lincoln
One hour of effective planning could save hours of time. Rather than just rushing in and getting started on projects, take the time to map everything in.
You can take the time to think about:
- What’s the purpose of the project?
- How Important is it?
- When does it need to be delivered by?
- What is the best result and worst result for this project?
- What are the KPIs?
- What does the project plan and key milestones look like?
- Who is working on this project?
- What is everyone’s responsibilities?
- What tolerances can I add in?
- What are the review stages?
- What are the challenges we may face and the solutions for these challenges?
Having absolute clarity on the project, the project deliverables and the result you want can save a lot of time. It also gets you clear on the priorities and timelines, so you can block out the required amount of time to focus and concentrate.
5. Focus on Priorities
Not everything is a priority, although it can often feel, in the moment, that it is.
Whatever you’re working on, there is always the Most Urgent, Important or Most Valuable projects or tasks.
One tool you can use to maximize your productivity and focus on your biggest priorities is to use the Eisenhower Matrix. This strategic tool for taking action on the things that matter most is simple. You separate your actions based on four possibilities:
- Urgent and important (tasks you will do immediately).
- Important, but not urgent (tasks you will schedule to do later).
- Urgent, but not important (tasks you will delegate to someone else).
- Neither urgent nor important (tasks that you will eliminate).
James Clear has a great description on how to use the Eisenhower Matrix: How to be More Productive By Using the Eisenhower Box
The method I use with my coaching clients is to ask them to lay out their Top Five priorities for the day. Then to start with the most important priority first. At the end of the day, you review performance against these priorities.
If you didn’t get everything accomplished, start the next day with your number one priority.
If you are given additional task/projects during the day, then you will need to gauge their importance V the other priorities.
6. Take Time Out
To stay on top of a heavy workload, it’s important to take time out to rest and recuperate.
If your energy levels are high and your mind and body is refreshed and alert, you are in more of a peak state to handle a heavy workload.
Take time out of your day to go for a walk or get some exercise in. Leave early when possible and spend time with people who give you a lot of energy.
In the background, it’s essential to get a good night’s sleep and eat healthily to sharpen the mind.
Take a look at this article learn about The Importance of Scheduling Downtime.
7. Maintain a Healthy Work-Life Balance
Maintaining a healthy work-life balance can be tough. The balance we all crave is very different from one another.
I’ve written before about 13 Work Life Balance Tips for a Happy and Productive Life. Working longer and harder doesn’t mean achieving more, especially if you have no time to spend with the people that matter most. The quality of who you are as a person, the relationships you have, the time you spend in work, deciding on what matters most is completely within your control.
Work-life balance is about finding peace within yourself to be fully present, wherever you are, whether that be in the office or at home, right now. It’s about choosing what matters most and creating your own balanced life.
If you feel there is not enough balance, then it may be time to make a change.
8. Stop Multitasking
Multi-tasking is a myth. Your brain simply can’t work effectively by doing more than one thing at a time—at least more than one thing that requires focused attention.
So get your list of priorities (see earlier point), do the most important thing first, then move to the next item and work down your list.
When you split your focus over a multitude of different areas, you can’t consistently deliver a high performance. You won’t be fully present on the one task or project at hand.
If you allocate blocked time and create firm boundaries for specific activities and commitments, you won’t feel so overwhelmed or overworked with everything you have to do.
9. Work in Blocks of Time
To keep your energy up to produce your best results it’s essential to take regular breaks.
I use the 60-60-30 method myself and teach it to my coaching clients.
Work on a project for a sustained period of 50 minutes.
Then take a 10-minute break. This could be taking a walk, having a healthy snack or just having a conversation with someone.
Then continue to work on the project for a further 50 minutes.
Then take another 10-minute break.
Then take a complete 30-minute break to unplug from the work. This could be time for a proper lunch, a quick bit of exercise, reading or having a walk.
By simply taking some time out, your energy levels stay up, the quality of your work improves and you reduce the risk of becoming burned out.
10. Get Rid of Distractions
Make an estimation on how many times you are distracted during an average working day. Now take that number and multiply it by 25. According to Gloria Mark in her study on The Cost of Interrupted Work, it takes us an average of 23 minutes and 15 seconds to return to the original task after interruption.
“Our research has shown that attention distraction can lead to higher stress, a bad mood and lower productivity.”
Distractions don’t just take up your time during the distraction, they can derail your mental progress and focus for almost 25 minutes. So, if you are distracted 5 times per day, you could be losing almost 2 hours every day of productive work and almost 10 hours every week.
If you have an important project to work on, find a space where you won’t be distracted, or try doing this.
11. Commit Focused Time to Smaller Tasks
You know sometimes, you need to simply tackle these tasks and take action on them. But there’s always something more pressing.
Small tasks can often get in the way of your most important projects. They sit there on your daily To Do list but are often forgotten about because of more important priorities or because they hold no interest for you. But they take up mental energy. They clutter your mind.
Commit to spending a specific period of time completing all the small tasks you have on your To Do list. It will give you peace of mind and the space to focus more on your bigger priorities.
12. Take a Time Audit
Do you know exactly where your time is going each day? Are you spending too long on certain projects and tasks to the detriment of bigger opportunities?
Spend a bit of time to analyze where you are spending your time. This insight will amaze you and give you the clarity to start adjusting where you focus your time and on what projects.
You can start by taking a piece of paper and creating three columns:
Column A is Priority Work. Column B is Good Work. Column C is low value work or stuff.
Each day, write down the project or task and the time spent on each. Allocate that time to one of the columns.
At the end of the week, record the total time spent in each column.
If you are spending far too much time on certain types of work, look to change things so your focused time is in Column B and C.
13. Protect Your Confidence
It is essential to protect our confidence to ensure we don’t get overwhelmed, stressed and lose belief.
When you have confidence as a daily resource, you are in a better position to problem solve, learn quicker, respond to anything, adjust to anything, and achieve your biggest opportunities.
Confidence gives you the ability to transform fear into focused and relaxed thinking, communication, and action. This is key to put your mind into a productive state.
When confidence is high, you can clearly see the possibilities at hand and create strategies to take advantage of them, or to solve the challenges you face each day.
A heavy workload can be tough to deal with and can cause stress, burnout and ongoing frustration.
The key is to tackle it head on, rather than let it go on and compound the long-term effects. Hopefully, you can take action on at least one of these tips.
If it gets too much, and negatively affects your physical and mental health, it may be time to talk to someone. Instead of dealing with it alone and staying unhappier, resentful and getting to a point where you simply can’t cope, you have to make a change for your own sanity.
Featured photo credit: Hannah Wei via unsplash.com
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