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Updated: August 14, 2017

17+ Best Time Management Apps and Tools to Keep You on Track

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No one can dispute the countless benefits technology has brought us. It’s undoubtedly allowed us to connect, perform, improve and leverage our resources beyond what was once imaginable.

However, despite the wide variety of different tools and devices to make life easier and more comfortable – how many tools and apps are you currently using to optimize your time?

If you’re not taking advantage of one of the hundreds of time management apps and tools out there, you’re definitely missing a trick. But with so many apps to choose from, how do you know which ones to use? Well, this will depend on your needs, but we’ve put together a list of 20 of the very best apps that can help you with the most common time management challenges.

Let’s dive straight into the list…

Are you using your time wisely?

Rescue Time

If you have doubts that you’re using your time sensibly, this app will send you weekly reports to indicate what things are stealing your time. You may be shocked to discover how much time you’re actually wasting.

Keep on top of all your tasks (wherever they may be)

Remember The Milk

If you’re struggling to manage everything you have to do, and you work with many different devices, then this is the app for you. It’s a great free tool which is compatible with your mobile, computer, Gmail, Outlook, etc. It helps you to manage your tasks easily, and reminds you of them – wherever you are.

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Need extra motivation to complete tasks?

Focus booster

This app is based on the principles of the Pomodoro Technique, and is aimed at individuals who procrastinate and feel overwhelmed by tasks. It’s designed to enhance your focus and remove any anxiety you might have with time pressures.

Keep track of the amount of time spent on projects

Toggl

This is a great alternative to time-sheets, if you need to track how much time you spend on different projects. Effective time management starts with being clear on exactly how much time you actually spend on your projects and tasks, and then through analysis, working out how you can manage them more effectively.

Struggling to send large files?

Dropbox

There are many apps that allow you to transfer content from your computer to other devices – but Dropbox is free and easier to use than the others. With the Dropbox app, you can even access and share important files on the go.

One online home for all your notes

Evernote

Evernote is a free productivity tool that allows you to capture all your ideas, thoughts and images in many different ways (e.g., with voice, notes or images).  You can even record your meetings, interviews, speeches and ideas, create lists, add voice or text attachments, and share your files with friends. You can also sync Remember The Milk with Evernote to really optimize your time.

Use mind mapping to focus on the tasks at hand

Mind42

Mind mapping is a great productivity technique, and Mind42 is the best free mind mapping app currently available. It helps you to become more organized by focusing your thoughts – thereby gaining clarity on what needs to be done.

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Back up and sync your files effortlessly

SyncBackFree

This free software allows you to back up, restore and synchronize your files easily. It not only saves you time now – but also in the future. If you have never backed up your files before, you should definitely take a look at this pivotal tool.

Manage your to-do lists effectively

MyLifeOrganized (MLO)

Check this out if you find it difficult to manage all your tasks, to work with your to-do lists, and to organize your goals. This task management system helps you to target what you should be focusing on to reach your objectives. It automatically generates to-do lists, with priority actions for your immediate attention so that you can track your progress methodically.

Are you wasting time trying to remember your passwords?

Universal Password Manager

This app allows you to keep all your passwords in one encrypted database, protected by one password. This saves you time when you forget your passwords and need to retrieve them. It also allows you to use various passwords so you don’t compromise on security.

Keep your eye on the ball

Pocket

When you’re surfing the web, it’s easy to get distracted by enticing and fascinating websites. Use this tool to save your ‘finds’ to access and read later on at a convenient time which will not impact on your immediate work.

Does your attention span need a boost?

Focus@Will

This amazing app combines neuroscience and music to boost your productivity. According to the developers, it’s possible to increase your attention span by up to 400%! Ideal for those who find it difficult to focus while studying, working or reading.

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Interact in a smarter way with your computer

Launchy

This small and simple tool allows you to launch your documents, project files, folders, and bookmarks with just a few keystrokes. This makes life so much easier as you don’t need to go through the start menu to access what you want.

Boost your focus by growing a forest!

Forest

This unique and fun app helps you stay focused and on-track. The concept is simple: whenever you want to focus, plant a virtual tree. If you stay focused, the tree will grow. If you lose focus, the tree will die. As the app’s name implies, you can grow multiple trees to create a virtual forest!

Searching for a highly-visual way of tracking your tasks?

Trello

This is a hugely popular app that you may already be familiar with. It works by allowing you to create cards for tasks that you need to complete. Each card moves across the Trello board (which is typically broken into columns such as To Do, In Progress, and Completed) as your start, work on and complete the associated task.

Digital to-do lists offer much more than their paper equivalents

Wunderlist

Purchased by Microsoft in 2015, Wunderlist is an easy to use, feature-packed to-do list app. From planning a holiday, to sharing a shopping list with a partner, or managing multiple work projects, Wunderlist will keep you on top of all your tasks.

Wouldn’t it be great if your family had a shared calendar?

TimeTree

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This app allows families or teams to share multiple calendars and appointments. So, whether you’re planning a party, or run a local sports team, Time Tree can keep everyone up-to-date with all current and upcoming activities and events.

Easily capture and order all your tasks and activities

Todoist

Todoist is close to being the ultimate digital to-do list. It’s available via browsers and apps, and lets you schedule all your tasks and activities. Each item can be flagged for priority as well as given a due date. There is also a neat option to add notes to any of your tasks.

The above list covers what we consider to be the very best time management apps and tools. And the good news is – that many of them are completely free of charge! So, what are you waiting for? Select the ones that will be the most valuable to you – and begin boosting your productivity now!

Oh, and one more thing… Take a look at a couple of our other articles that will help further streamline your time management: Useful Time Management Tools And Tips To Gain More Time and 20 Quick Tips For Better Time Management

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