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Shifting Back Into Gear: Coming Back From Something Big

Shifting Back Into Gear: Coming Back From Something Big

    In our lives, we face small problems and big problems. Small problems can be easily dealt with: if you’ve got some sort of productivity system already in place, a minor issue is nothing more than a bump in the road. But what about the big problems? What about the stuff that throws off weeks, rather than days? Or the stuff that takes you away from your system for a month? We’re talking about the major illness, out of the office for a month level of stuff happening.

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    Coming back from just a few days outside of your normal routine is tough. But once you’re measuring the time you’ve been out of things in weeks, it can seem absolutely impossible to get back into gear. I think it may even be worse if you used to have a system like GTD in place. I know that I’ve looked at a month’s worth of mail and paperwork before and wondered how the heck I was going to get all of that processed into tasks I could actually get my head around, especially since now that I was back on the job the boss expected me to get some ‘real’ work done. There are a number of approaches you can take, though:

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    1. Ignore the Entire Pile — For a long time, I was an advocate of ignoring everything that had built up during a long absence. I would file everything in the trash bin, send out word that I’d ‘lost’ everything and ask people to resend items. I could usually get back into the swing of things as things came in at a more regular pace, rather than appearing in a pile on my desk. Just like with email bankruptcy, you might wonder if you’ll miss anything important, but other people are surprisingly diligent about whatever they find important. There are some problems with this system, of course: you might irritate a whole list of people (some of whom may not have previously realized you were gone). And you can run into major problems with anything in that stack that was time sensitive.
    2. Just Get Started — Everyone hates the platitudes along the lines of ‘if you just get started, it will be over before you know it.’ Straightening out your paper mail from a month out of commission certainly feels like it can take forever, let alone thinking about your email and other online accounts and those face-to-face meetings scheduled immediately after your return. Diving in to the pile is awful, but it really can be the fastest way get through the pile. It’s worth picking out a plan of attack, first, though: are you just going to start at the top and work your way downward? Or are you going to go with a ‘first in, first out’ approach? No matter which you choose, set your course and follow through.
    3. Process in Parts — There is a compromise available, of course. Rather than just diving in, you can sort and throw as much away as possible. Then, you handle what actually needs your attention. This solution is probably the most practical of those available. But even with this approach, catching up can take a while and can get frustrating.

    There are a few ways to make playing catch up a little easier, at least on your mental health. They can work with any approach you take — and if you think of any more tips, please add them in the comments.

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    • Get back in your routine as soon as possible — even if you barely remember it. If your routine calls for only 30 minutes of processing email, that’s okay. You can get through your email in 30 minute chunks, and you can always schedule an appointment with your email.
    • Touch base on projects before you get into catching up. There may be something that actually needs to be done before you become immersed in your email — and it may not even be mentioned in your email inbox if no one knows you’re back.
    • Let people know that you’re catching up. Ask them to let you know if there’s something actually urgent in your pile of paperwork.
    • Start with what you think is important. I know I just suggested asking people to let you know what they think is important — but you may not agree with their estimation of the situation.
    • Start with something pleasant, and end with something pleasant as well. It’s pretty likely that somebody got irritated about something in your office. Your mother might need her VCR reprogrammed or a client may be unhappy at your absence. Don’t make that unpleasant stuff the first or last thing you handle in a day — or you might not be up to Day 2.
    • Avoid scheduling anything for your first day back. You may not have control over your own calendar, if anyone’s been waiting to see you, but put people off long enough for you to reorient yourself. Depending on the nature of your return, you may be able to get away with telling people that you’ll be back the day after you’ll really return.
    • Decide what it really means for you to catch up. You probably can get away with not reading every newsletter that made it into you inbox — and there may be a few tasks you can ignore equally easily.

    Remember, it took time to get behind. It’s definitely going to take time to catch back up.

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    Last Updated on October 28, 2020

    The Crucial Letter Your SMART Goal Is Missing

    The Crucial Letter Your SMART Goal Is Missing

    SMART goals are a simple, logical way to organize your goals as you set them throughout life. Not only does this technique help you identify reachable goals, but it helps break down goals into smaller and more manageable pieces.

    However, there is one crucial element (or letter) that is missing from this acronym. This missing letter can potentially make it harder for you to reach your goal – no matter how well you have broken down your goal into different pieces and action steps. However, once you understand this missing piece, you’ll be able to use it to move forward with your goals.

    What Are Smart Goals?

    If you are not familiar with the SMART goal setting technique and what the acronym means, here is a brief rundown with a simple example:

    • S = Specific — Your goal has to be specific enough (“I want to lose 4 inches off my waist”).
    • M = Measurable — You can measure your waistline every week to keep track of your progress.
    • A = Achievable — Do you think that you can do this? Or are you going too far by getting rid of yet another 4 inches? Or should you expand the goal to 5 inches; is that within reach?
    • R = Realistic — Is your lifestyle stable enough that you can commit to this goal?  Are you mentally prepared to do this? Do you have the resources you need for this goal?
    • T = Time-framed — You could want to achieve this goal within a week or within six months, but it should have a specific time frame.

    As you can see, when you break down your goals like this, they become much more manageable and concrete than just saying “I want to to be slimmer.”

    All fine and well, except that there is a crucial letter missing in this package – another letter “A.”

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    The Missing Letter

    The other letter “A” stands for accountability, and this is a great way to make sure that your defined plan is actually executed and is not left just on the talking or planning level. Even if you have crafted a masterful plan by using the SMART goal technique, it becomes useless if you don’t actually execute it. To make sure you start the execution phase, you want to throw some accountability into the mix.

    By having some external pressure on your back (in the form of accountability), you are more likely to take action on your goal steps than if you just keep the plan to yourself. Accountability is based on the fact that you want to stand behind your words and save face. When you announce your goal to the world, you realize that the world is now watching you, and you don’t want to let the world down.

    Accountability is also about facing the expectations of others. If you announce a goal or a task in public, other people are expecting you will achieve the tasks and goals you have laid out for yourself.

    Watch this video and find out how by having dependable accountability, you can reach your goal more efficiently:

    Ways to Implement the Letter “A” in Your Goal

    There are plenty of ways you can go about creating accountability. Choose which one will work to motivate you the most.

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    1. Keep It to Yourself

    I was a bit hesitant to include this, since in this scenario you are not telling others about your plans or tasks. However, for some people this might work since your conscience is your accountability partner in this situation. And you don’t want to let your conscience down.

    2. Announce It to Other People

    Your people could be your colleagues at work, your local golf club buddies, the subscribers and readers of your blog, or your Twitter followers. I would say that accountability is more effective when dealing with “offline people.” Being accountable face-to-face to someone is very effective.

    I’m in no way underestimating the power of “online people” either. If you are trying to form solid relationships with others online, you want to keep your word – even if you don’t necessarily meet the people in the same sense as in the offline world.

    3. Find an Accountability Partner

    A more intimate way of being accountable is to find an accountability partner. This could be a friend or spouse, but it needs to be someone you feel comfortable reporting to. When this route is chosen, you might decide to call your partner on a frequent basis to tell them how well you are progressing on the goal.

    4. Get on Stickk.com

    If none of the above ways work for you, it’s time to put Stickk into play.

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    Stickk.com is a website where you can announce your goal (“Commitment Contract”), and to make you even more committed to reaching that goal, there is money at stake. Money is not mandatory to get set up with Stickk, but knowing that you will lose a certain amount of money if you don’t reach your goal can give you an extra push to get stuff done.

    5. Join Mastermind Groups

    A mastermind group is a group of like-minded people gathering on a frequent basis (online or offline), trying to push each other closer to their goals. This type of accountability is very common in the business world. When you are in a mastermind group and you have set the objectives you want to achieve by the next meeting, you want to get stuff done and fulfill other’s expectations.

    Mastermind groups are a great way to improve your productivity and reach your goals with the help of others.

    6. Hire a Coach

    If you really want to get personal attention for your goals, then hiring a personal coach may be the best way to stay accountable.

    Not only are you accountable to your coach, but you also have to pay for his/her attention. This makes the coach option even more effective. You want to make sure you do everything you can to get the assignments done before the deadline you two have set. So, there is a money factor to keep you accountable as well. Since you want to quickly move forward, this option is a very effective for staying accountable with your SMART goals.

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    The Bottom Line

    Next time, set your goal using “SMARTA,” instead. Add that letter “A” to the SMART goal setting technique:

    Specific, Measurable, Achievable, Realistic, Time-framed, Accountable.

    The accountability factor of reaching your goals may be just the thing you need to make them a reality.

    More Tips on SMART Goals

    Featured photo credit: Estée Janssens via unsplash.com

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