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New Tools for the New Year: Management

New Tools for the New Year: Management

    This has been a tough year for a lot of businesses. The economy has yet to rebound (it may never fully) and with a downtrodden economic situation often comes a despressed workforce. I’m not talking about the overall unemployment problem; I’m talking about the problem that those who have jobs are dealing with: elevated stress and a heavier workload.

    If you’re a manager of a team or are running your own business that requires you to be a rock solid manager of your own self, there’s rarely a better time than the start of a new year to tweak your system and explore new tools to helpy you with your overall management skills. As part of our year-end New Tools for a New Year series, I’m going to offer some new tools for you to try and help you get a better handle on management in the coming year. Some will be specific tools that require specific time and attention to become familar with, while others will simply be tools that are new in name only – as in, you’ve been using something similar for years and may just need a bit of a reboot to get a jumpstart to the new year.

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    Asana

    You know, I’ve tried a ton of task management apps – both aiming to improve collaboration between teams and aiming to improve individual efforts – and no web app has come close to getting it as right as Asana has. We’ve touched on this new player in the productivity realm before, and I’ll be doing a deeper dive in the next couple of weeks as to what the results of long term use of Asana is.

    The people behind Asana understand that seamless connection is the key to improved productivity – and better management. There’s no bottleneck that they’ve put in place; the information involved with tasks, priorities and assignments can flow as freely as you want. With a new iPhone app now in the App Store, now Asana can go with team members anywhere.

    As for barriers to entry, they are few and far between…if any. Price certainly isn’t one; Asana is free for teams of up to 30 people.

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    If you’re not using a task manager so that you and your team can manage all they’ve got on the go, then Asana is your best bet – bar none.

    37Signals

    Another great resource you should look is to 37Signals. Whether you decide to use any one of the company’s popular software solutions (Highrise, Basecamp, etc.) or start to align your own mandate with theirs, it’s a good place to start.

    Jason Fried has not only put together a stellar team that offers fantastic tools for you to better manage your work and team, but his book REWORK (co-authored by David Heinemeier Hansson) is required reading for any manager or entrepreneur trying to make their way in the world today.

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    Oh, and his TED talk on “Why Work Doesn’t Happen at Work” is another great thing to let your eyes – and brain – absorb.

    MeetingBurner

    Another thing that can really slow down workflow and kill momentum is meetings. Whether it is through overkill or unwieldy tools or distraction, meetings can hinder progress more than help it along. Even iwth the advent of online meetings through Skype or similar tools haven’t made meetings really all that better.

    But MeetingBurner can change all of that.

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    It’s simple to use, incredibly robust and flexible (it can be used for webinars, for example) and you can get in and out of it as needed. We’re going to take a more comprehensive look at MeetingBurner in the coming weeks, but let me say now that going to a meeting – online or off – hasn’t been terribly pleasant for me until this service came along. MeetingBurner’s mission says it all:

    “The world wastes billions of dollars per year in inefficient and ineffective meetings and we are going to change that. With MeetingBurner we want to build a community of online meeting fanatics who want to change the world by making meeting easier, faster, and more efficient.”

    I think perhaps the idea that you can burn through a meeting and have more takeaways than giveaways says something for progress in this area of technology. It’s worth checking out if you’re looking to have the same effect on your management results.

    Conclusion

    You want to start off the new year right, putting your best foot forward in your work and in life. Giving these new tools a test run to start things off in 2012 may just extend the reach of your foot that much further.

    (Photo credit: Businessman Cheers with his Tablet via Shutterstock)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on December 3, 2019

    7 Powerful Steps to Achieve Career Success

    7 Powerful Steps to Achieve Career Success

    I often hear people say, “I want to be successful but don’t know where to start” or “I’ve achieved career success yet I’m not happy.” And then I ask, “what does career success mean to you?” And many have a hard time articulating their response with much conviction.

    It’s common that people lack clarity, focus, and direction. And when you layer on thoughts and actions that are misaligned with your values, this only adds to your misdirected quest to achieve your career success.

    A word of caution. It’s going to take some time for you to think about and work on your own path for career success. You need to set aside time and be intentional about the steps you take to achieve career success. In my opinion, this step-by-step guide is apart of your life philosophy.

    1. Define Career Success for Yourself

    Pause. Give yourself time and space for self-reflection.

    What does career success mean to you?

    This is about defining your career success:

    • Not what you think you ‘should’ do
    • Not what people may think of you
    • Not adjusting to friends and family’s judgements
    • Not taking actions based on societal or community norms

    “A flower does not think of competing to the flower next to it. It just blooms” – Zen Shin

    When you strip away all your external influences and manage your inner critic, what are you left with? You need to define career success that best suits your life situation.

    There’s no fixed answer. Everyone is different. Your answer will evolve and be impacted by life events. Here are a few examples of career success:

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    • Work-life balance
    • Opportunities for growth and advancement
    • Feeling valued that my contributions had an impact

    Now even as you reflect on the examples above, the descriptions are not specific enough. You’ve got to take it deeper:

    • What do you mean by work-life balance?
    • What do you consider to be opportunities for growth and advancement?
    • How do you like to be recognized for your work? How do you know if your contributions have had an impact?

    Let’s take a look at some potential responses to the questions above:

    • I want more time with my family, and less stress at work
    • I want increased responsibilities, to manage a team, a higher income, and the prestige of working at a certain level in the company
    • I’d like my immediate leader to send me a thank-you note or take me out for coffee to genuinely express her or his gratitude. I’ll know I’ve made an impact if I get feedback from my coworkers, leaders and other stakeholders.

    Further questions to reflect on to help narrow the focus for the above responses:

    • What are some opportunities that can help you get traction on getting more time with your family? And decrease your stress at work?
    • What’s most important for you in the next 12 months?
    • What’s the significance of receiving others’ feedback?

    Now, I’m only scratching the surface with these examples. It takes time to do the inner work and build a solid foundation.

    Start this exercise by first asking what career success means to you and then ask yourself meaningful questions to help you dig deeper.

    What types of themes emerge from your responses? What keywords or phrases keep coming up for you?

    2. Know Your Values

    Values are the principles and beliefs that guide your decisions, behaviors and actions. When you’re not aligned with your values and act in a way that conflicts with your beliefs, it’ll feel like life is a struggle.

    There are simple value exercises that can help you quickly determine your core values. This one designed by Carnegie Mellon University can help you discover your top 5 values.[1]

    Once you have your top 5 values keep them visible. Your brain needs reminders that these are your top values. Here are some ways to make them stick:

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    • Write them on cue cards or notes and post it in your office
    • Take a picture of your values and use it as a screensaver on your phone
    • Put the words on your fridge
    • Add the words on your vision board

    Where will your value words be placed in your physical environment so that you have a constant reminder of them?

    3. Define Your Short-Term and Long-Term Goals

    When writing your short-term and long term life goals, use the SMART framework – Specific Measurable, Attainable, Relevant, and Time-bound. Treat this as a brainstorming exercise. Your potential and possibilities are limitless.

    How you define short-term and long-term is entirely up to you. Short-term can be 30 days, 90 days, or 6 months. Maybe long-term goals are 4 months, 1 year, or 10 years.

    Here are a few self-reflection questions to help you write your goals:[2]

    • What would you want to do today if you had the power to make it the way you want?
    • If no hurdles are in the way, what would you like to achieve?
    • If you have the freedom to do whatever you want, what would it be?
    • What type of impact do you want to have on people?
    • Who are the people you most admire? What is it about them or what they have that you’d want for your life or career?
    • What activities energize you? What’s one activity you most love?

    Remember to revisit your core values as you refine yours goals:

    • Are your goals in or out of alignment with your core values?
    • What adjustments do you need to make to your goals? Maybe some of your goals can be deleted because they no longer align with your values.
    • How attainable are your goals? Breakdown your goals into digestible pieces.
    • Do your short-term goals move you towards attaining your long-term goals?

    Get very clear and specific about your goals. Think about an archer – a person who shoots with a bow and arrows at a target. This person is laser focused on the target – the center of the bullseye. The target is your goal.

    By focusing on one goal at a time and having that goal visible, you can behave and act in ways that will move you closer to your goal.

    4. Determine Your Top Talents

    What did you love doing as a kid? What made these moments fun? What did you have a knack for? What did you most cherish about these times? What are the common themes?

    What work feels effortless? What work do you do that doesn’t seem like work? Think about work you can lose track of time doing and you don’t even feel tired of it.[3]

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    What are your desires? Try it out. Experiment. Take action and start. How can you incorporate more of this type of work into your daily life?

    What themes emerge from your responses? How do your responses compare to your responses from the values exercise and your goals?

    What do you notice?

    5. Identify ‘Feeling’ Words You Want to Experience

    Do you have tendencies to use your head or heart to make decisions?

    I have a very strong tendency to make rational, practical, and fact-based decisions using my head. It’s very rare for me to make decisions using my emotions. I was forced to learn how to make more intuitive decisions by listening to my gut when I was struggling with pivotal life decisions. I was forced to feel and listen to my inner voice to make decisions that feel most natural to me. This was very unfamiliar to me, however, it expanded my identity.

    Review this list of Feeling Words. Use the same technique you use for the values exercise to narrow down how you want to feel.

    Keep these words visible too!

    Review your responses. What do you observe? What insights do you gain from these responses and those in the above steps?

    6. Be Willing to Sit with Discomfort

    Make career decisions aligned with your values, goals, talents and feelings. This is not for the faint hearted. It takes real work, courage and willingness to cut out the noise around you. You’ll need to sit with discomfort for a bit until you build up your muscle to hit the targets you want.

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    Surround yourself with a supportive network to help you through these times.

    “These pains you feel are messengers. Listen to them” – Rumi

    7. Manage Your Own Career

    Not to be cynical, but no one can make you happy but yourself. If you don’t take control of your career and manage it like your own business – no one will.

    Discern between things that you can control and what you can’t control. For example, you may not be able to control who gets a promotion. However, you can control how you react to it and what you’ve learned about yourself in that situation.

    Summing Up

    For many who have gone through a career change or been impacted by life events, these steps may seem very basic. However, it’s sometimes the basics that we forget to do. The simple things and moments can edge us closer to our larger vision for ourselves.

    Staying present and appreciating what you have today can sometimes help you achieve your long-term goals. For example, if you’re always talking about not having enough time and wanting work-life balance, think about what was good in your work day? Maybe you took a walk outside with your co-workers. This could be a small step to help you reframe how you can attain work-life balance.

    Remember to take time for yourself. Hit pause, notice, observe and reflect to achieve career success by getting deliberate and intentional:

    1. Define Career Success for Yourself
    2. Know Your Values
    3. Define Your Short-Term and Long-Term Life and Goals
    4. Determine Your Top Talents
    5. Identify ‘Feeling’ Words You Want to Experience
    6. Be Willing to sit with Discomfort
    7. Manage Your Own Career

    “When you stop chasing the wrong things you give the right things a chance to catch you.” – Lolly Daskal

    Good luck and best wishes always!

    More Tips on Advancing Your Career

    Featured photo credit: rawpixel via unsplash.com

    Reference

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