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New Tools for the New Year: Management

New Tools for the New Year: Management

    This has been a tough year for a lot of businesses. The economy has yet to rebound (it may never fully) and with a downtrodden economic situation often comes a despressed workforce. I’m not talking about the overall unemployment problem; I’m talking about the problem that those who have jobs are dealing with: elevated stress and a heavier workload.

    If you’re a manager of a team or are running your own business that requires you to be a rock solid manager of your own self, there’s rarely a better time than the start of a new year to tweak your system and explore new tools to helpy you with your overall management skills. As part of our year-end New Tools for a New Year series, I’m going to offer some new tools for you to try and help you get a better handle on management in the coming year. Some will be specific tools that require specific time and attention to become familar with, while others will simply be tools that are new in name only – as in, you’ve been using something similar for years and may just need a bit of a reboot to get a jumpstart to the new year.

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    Asana

    You know, I’ve tried a ton of task management apps – both aiming to improve collaboration between teams and aiming to improve individual efforts – and no web app has come close to getting it as right as Asana has. We’ve touched on this new player in the productivity realm before, and I’ll be doing a deeper dive in the next couple of weeks as to what the results of long term use of Asana is.

    The people behind Asana understand that seamless connection is the key to improved productivity – and better management. There’s no bottleneck that they’ve put in place; the information involved with tasks, priorities and assignments can flow as freely as you want. With a new iPhone app now in the App Store, now Asana can go with team members anywhere.

    As for barriers to entry, they are few and far between…if any. Price certainly isn’t one; Asana is free for teams of up to 30 people.

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    If you’re not using a task manager so that you and your team can manage all they’ve got on the go, then Asana is your best bet – bar none.

    37Signals

    Another great resource you should look is to 37Signals. Whether you decide to use any one of the company’s popular software solutions (Highrise, Basecamp, etc.) or start to align your own mandate with theirs, it’s a good place to start.

    Jason Fried has not only put together a stellar team that offers fantastic tools for you to better manage your work and team, but his book REWORK (co-authored by David Heinemeier Hansson) is required reading for any manager or entrepreneur trying to make their way in the world today.

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    Oh, and his TED talk on “Why Work Doesn’t Happen at Work” is another great thing to let your eyes – and brain – absorb.

    MeetingBurner

    Another thing that can really slow down workflow and kill momentum is meetings. Whether it is through overkill or unwieldy tools or distraction, meetings can hinder progress more than help it along. Even iwth the advent of online meetings through Skype or similar tools haven’t made meetings really all that better.

    But MeetingBurner can change all of that.

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    It’s simple to use, incredibly robust and flexible (it can be used for webinars, for example) and you can get in and out of it as needed. We’re going to take a more comprehensive look at MeetingBurner in the coming weeks, but let me say now that going to a meeting – online or off – hasn’t been terribly pleasant for me until this service came along. MeetingBurner’s mission says it all:

    “The world wastes billions of dollars per year in inefficient and ineffective meetings and we are going to change that. With MeetingBurner we want to build a community of online meeting fanatics who want to change the world by making meeting easier, faster, and more efficient.”

    I think perhaps the idea that you can burn through a meeting and have more takeaways than giveaways says something for progress in this area of technology. It’s worth checking out if you’re looking to have the same effect on your management results.

    Conclusion

    You want to start off the new year right, putting your best foot forward in your work and in life. Giving these new tools a test run to start things off in 2012 may just extend the reach of your foot that much further.

    (Photo credit: Businessman Cheers with his Tablet via Shutterstock)

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on March 31, 2020

    How to Use Visual Learning to Work More Effectively

    How to Use Visual Learning to Work More Effectively

    Knowledge is essential to become successful in life, your career and your business. Without learning new concepts and becoming proficient in our craft, we cannot excel in our chosen careers or archive knowledge to pass down to the next generation.

    But content comes in various forms, and because how we learn influences how much we know, we need to talk about learning styles. This article will focus on how to utilize visual learning to boost your career or business.

    The Importance of Knowing Your Learning Style

    Knowing your learning style enables you to process new information to the best of your ability. Not only does it reduce your learning curve, you’re able to communicate these same concepts to others effectively.

    But it all starts when you’re able to first identify the best way you learn.

    As a college student, I soon figured out that taking online courses without visual aids or having an instructor in front of me led to poor retention of concepts.

    Sure, I got good grades and performed excellently in my online exams. However. I discovered that I couldn’t maintain this performance level because I forgot 80 percent of the course content by the end of the semester.

    There are several types of learning styles known to mankind. To give an idea of how visual learning stacks up against other learning styles, here’s a brief mention of some of the different types of learning styles we have.

    The four most popular types of learning styles are:

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    • Visual learning style (what this article talks about).
    • Aural or auditory learning style (learning by listening to information presented).
    • Verbal or linguistic learning style (learning that involves speech and writing).
    • Tactile learning style (learning by touching and doing)

    But for the purposes of this article, we will be focusing on using visual learning to boost your career or business.

    How to Know If You’re a Visual Learner?

    When it comes to boosting your career, business (or education), a visual learner is one who would most definitely choose shapes, images, symbols, or reading over auditory messages.

    I’m talking about preferring to read an actual map when navigating to a new place over listening to verbal directions. I’m talking about discovering that you actually have trouble remembering what your manager said at the meeting because there were no graphs or illustrations to support the points raised.

    Most people who struggle with learning probably aren’t leveraging their best learning styles. The earlier you identify how your learning style can boost your success, the less struggle you will encounter with processing new information throughout your career.

    However, visual learning in particular CAN 10x your career or business whether it is your preferred learning style or not. And here’s why:

    Several studies have arrived at the conclusion that the brain retains more information with the help of visual aids. In other words, images are directly processed by our long-term memory which helps us store information for longer periods of time.[1]

    While some lessons can be performed orally, several concepts can only make sense if you have an image with an explanation of sequences (i.e learning about the human DNA).

    Visual learning does use a different part of the brain and visual cues are processed by the part of the brain known as the occipital lobe.

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    By engaging more parts of the brain during learning, you’re able to have a fuller understanding of concepts and facilitate better interaction with your immediate environment.

    How to Use Visual Learning for Success

    Here’re 4 ways to use visual learning to boost your career or business:

    1. Bring back the to-do list. Then add shapes and colors to boost productivity.

    We live in an age where computers have taken over virtually every aspect of productivity and most human functions. But written lists are making a comeback, and with an endless number of important tasks to complete, having a to-do list of tasks in order of importance can improve your productivity.

    While coming up with a list is initially challenging, adding colors and shapes to written lists that you personally write and manage gives you an extra layer of assurance and boosts aids recall so that you actually get stuff done.

    I have tried this technique in my work as a registered nurse and discovered that adding shapes and colors to to-do lists helps me delegate tasks, recognize where more work is needed, and makes it easy to cross off completed tasks at the end of the day.

    2. Add graphs, charts and symbols to your reports.

    Yes, it seems like more work cut out for you. However, graphs enable you monitor the heartbeat of your business.

    Graphs and charts help you trend your finances, budget, and pretty much any data overtime. With the help of free and premium software available on the market, it has become easier to take plain data and in a matter of seconds, have relevant information displayed in different shapes and images.

    As an entrepreneur, you can make predictions and allocate funds wisely when you’re able to see whether your efforts are rewarded. You can use colors and charts to delegate actions to members of your team and track performance at the same time.

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    And when broken down into monthly, quarterly, bi-annual or annual goals, graphs and charts communicate what ordinary text cannot.

    3. Effectively brainstorm with mind-mapping.

    Mind-mapping is not new but I don’t think it’s been talked about as often as we do to-do lists.

    With mind mapping, you’re organizing information accurately and drawing relationships between concepts and pieces from a whole.

    Think of a mind map as a tree with several branches. For example, the tree can symbolize healthcare while each branch stands for nursing, medicine, laboratory science, and so on. When you look at nursing, you can further branch out into types of nursing; pediatric, women’s health, critical care, and so on.

    It’s an interesting relationship; the more ideas you’re able to come up with for your chosen subject, the deeper you get and the stronger the association.

    Mind maps really show you relationships between subjects and topics, and simplifies processes that might seem complicated at first glance. In a way, it is like a graphical representation of facts presented in a simple, visual format.

    Mind mapping isn’t only limited to career professionals; business owners can benefit from mind mapping by organizing their online learning activities and breaking down complex tasks into simple actions so that you can accurately measure productivity.

    4. Add video streaming to meetings.

    What if you could double the productivity of your team members by video streaming your meetings or adding flash animation to your presentation at the same time?

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    When you offer video as an alternative method of processing information to colleagues, there is a greater chance of retaining information because we recreate these stories into images in our minds.

    For organizations that hold virtual meetings, it can also be an effective way to enhance performance during if people can see their colleagues in addition to flash animation or whatever form of video is provided during the meeting.

    Is Visual Learning Better Than Other Learning Styles?

    No, that is not the point. The goal here is to supplement your existing dominant learning style with visual learning so that you can experience a significant boost in how you process and use everyday information.

    You might discover that understanding scientific concepts are much easier after incorporating visual learning or that you’re able to understand your organization’s value when projected on a visual screen with charts and graphs.

    The overall goal is to always be learning and to continue to leverage visual learning style in your career and business.

    More About Learning Styles

    Featured photo credit: Unsplash via unsplash.com

    Reference

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