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Managing Bigger Projects: Deskaway

Managing Bigger Projects: Deskaway

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    A simple task list doesn’t cut it when you’re working on a project with more than one person involved. Even when your project isn’t for work, a group project requires a different approach (and different tools) than one where you’re responsible for every single step. DeskAway offers an interface that can help you manage a number of projects — and offers a free version that you can use for up to three projects at a time with five team members. While there are more than a few project management web applications out there these days, very few offer a free version that you can use with more than one team member.

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    The Learning Curve

    Whenever I take a look at any sort of approach to project management, one of my big concerns is the learning curve. Many of my non-work projects involve people who aren’t really technologically savvy. I want something with a simple interface: if it isn’t entirely intuitive, I want easy-to-find resources to figure out what step is next. Deskaway makes each step in the process of creating a new project simple. It also includes explanations right on the page, along with demo videos. You get the choice of of turning the helpful tips on and off — I was comfortable taking off the training wheels after a few minutes, but I can see how someone not used to web applications would need them longer.

    One of the thoughts that kept popping into my head as I was adding information to Deskaway is that it would work well with committee-based projects. I’ve worked on a couple for volunteer organizations and it seems like this sort of interface would work for a group that wanted to share out tasks for its larger projects — like creating a newsletter or planning an event. The price tag makes it useful to nonprofits, and its interface certainly makes it useful for a wide variety of users.

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    Standout Features

    There are certain features that are considered standard for any project management application. But DeskAway does have a few features that I think make this web application stand out. The import / export options go beyond what I expected. If you decide you want to move off of DeskAway at any time, you can request a full backup of all of your project data. DeskAway makes that information available to you as a .zip file you can download for use elsewhere. You can also import data from Basecamp, if you so desire.

    The support offered for DeskAway’s users is also solid. In addition to email support, DeskAway also uses GetSatisfaction to provide help. Those tools, combined with DeskAway’s helpful instructions, make using the application simple. I also particularly like the wide variety of notification options that DeskAway offers users. If you’re the type of person that doesn’t necessarily like checking in on the website every day, you’ve got the tools you need to make sure that notifications wind up where you’ll actually see them — whether that’s in your email or in your RSS reader. All of DeskAway’s tools combine to make for an easy-to-use project management option.

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    Growing With DeskAway

    One of the other benefits of DeskAway is that it’s scalable. You may start out with just three projects you want to organize today, but if you have ten more by the end of the year, it’s not really a problem. Sure, you’ll have to switch to a paying account — but the system itself works no matter how many projects you’re juggling. You can still see at a glance what needs to done. And you can keep an eye on just what your team members are up to, through a variety of email settings, RSS feeds and even a built in blog to share information. If you really do reach the 10 projects level any time soon, you may need to make some changes from the settings you use for three projects. While you might want an update every time someone makes even a small change to your project now, but that’s probably not the case when you’re juggling multiple projects — but DeskAway offers the flexibility to go either way.

    You can also make DeskAway more a part of your company, a useful trick if you want to let clients or sub-contractors see progress on a shared project. You can upload your own logo and effectively brand DeskAway as part of your own organization or business — a technique that works for non-profits as well. When setting up your DeskAway account, you also get to establish a subdomain on DeskAway where you log in and work: it can easily be yourorganization.deskaway.com.

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    If you are growing, DeskAway’s project management tools offers an additional feature that can wind up being very important. Unlike many wikis or other tools you might consider for managing a project, DeskAway offers SSL security. While it isn’t a free feature, if you do wind up relying on DeskAway for your business needs, I think reliable security measures are bound to be a plus.

    Trying Out DeskAway

    If you’ve used DeskAway — or you try it out — please share your experiences in the comments. It’s free to sign up and takes maybe five minutes to actually get going on a project. Has it worked for you? Any features that would make it better? Any projects it works particularly well with? Let us know.

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    Last Updated on August 20, 2018

    Quit Your Job If You Don’t Like It, No Matter What

    Quit Your Job If You Don’t Like It, No Matter What

    Do you know that feeling? The one where you have to wake up to go to your boring 9-5 job to work with the same boring colleagues who don’t appreciate what you do.

    I do, and that’s why I’ve decided to quit my job and follow my passion. This, however, requires a solid plan and some guts.

    The one who perseveres doesn’t always win. Sometimes life has more to offer when you quit your current job. Yes, I know. It’s overwhelming and scary.

    People who quit are often seen as ‘losers’. They say: “You should finish what you’ve started”.

    I know like no other that quitting your job can be very stressful. A dozen questions come up when you’re thinking about quitting your job, most starting with: What if?

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    “What if I don’t find a job I love and regret quitting my current job?”
    “What if I can’t find another job and I get in debt because I can’t pay my bills?”
    “What if my family and friends judge me and disapprove of the decisions I make?”
    “What if I quit my job to pursue my dream, but I fail?

    After all, if you admit to the truth of your surroundings, you’re forced to acknowledge that you’ve made a wrong decision by choosing your current job. But don’t forget that quitting certain things in life can be the path to your success!

    One of my favorite quotes by Henry Ford:

    If you always do what you’ve always done, you’ll always get what you’ve always got.

    Everything takes energy

    Everything you do in life takes energy. It takes energy to participate in your weekly activities. It takes energy to commute to work every day. It takes energy to organize your sister’s big wedding.

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    Each of the responsibilities we have take a little bit of our energy. We only have a certain amount of energy a day, so we have to spend it wisely.  Same goes for our time. The only things we can’t buy in this world are time and energy. Yes, you could buy an energy drink, but will it feel the same as eight hours of sleep? Will it be as healthy?

    The more stress there is in your life, the less focus you have. This will weaken your results.

    Find something that is worth doing

    Do you have to quit every time the going gets touch? Absolutely not! You should quit when you’ve put everything you’ve got into something, but don’t see a bright future in it.

    When you do something you love and that has purpose in your life, you should push through and give everything you have.

    I find star athletes very inspiring. They don’t quit till they step on that stage to receive their hard earned gold medal. From the start, they know how much work its going to take and what they have to sacrifice.

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    When you do something you’re really passionate about, you’re not in a downward spiral. Before you even start you can already see the finish line. The more focus you have for something, the faster you’ll reach the finish.

    It is definitely possible to spend your valuable time on something you love and earn money doing it. You just have to find out how — by doing enough research.

    Other excuses I often hear are:

    “But I have my wife and kids, who is going to pay the bills?”
    “I don’t have time for that, I’m too busy with… stuff” (Like watching TV for 2 hours every day.)
    “At least I get the same paycheck every month if I work for a boss.”
    “Quitting my job is too much risk with this crisis.”

    I understand those points. But if you’ve never tried it, you’ll never know how it could be. The fear of failure keeps people from stepping out of their comfort zone.

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    I’ve heard many people say, “I work to let my children make their dream come true”. I think they should rephrase that sentence to: “I pursue my dreams — to inspire and show my children anything is possible.” 

    Conclusion

    Think carefully about what you spend your time on. Don’t waste it on things that don’t brighten your future. Instead, search for opportunities. And come up with a solid plan before you take any impulsive actions.

    Only good things happen outside of your comfort zone.

    Do you dare to quit your job for more success in life?

    Featured photo credit: Unsplash via unsplash.com

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