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Managing Bigger Projects: Deskaway

Managing Bigger Projects: Deskaway

deskaway-online-project-management-feature-dashboard

    A simple task list doesn’t cut it when you’re working on a project with more than one person involved. Even when your project isn’t for work, a group project requires a different approach (and different tools) than one where you’re responsible for every single step. DeskAway offers an interface that can help you manage a number of projects — and offers a free version that you can use for up to three projects at a time with five team members. While there are more than a few project management web applications out there these days, very few offer a free version that you can use with more than one team member.

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    The Learning Curve

    Whenever I take a look at any sort of approach to project management, one of my big concerns is the learning curve. Many of my non-work projects involve people who aren’t really technologically savvy. I want something with a simple interface: if it isn’t entirely intuitive, I want easy-to-find resources to figure out what step is next. Deskaway makes each step in the process of creating a new project simple. It also includes explanations right on the page, along with demo videos. You get the choice of of turning the helpful tips on and off — I was comfortable taking off the training wheels after a few minutes, but I can see how someone not used to web applications would need them longer.

    One of the thoughts that kept popping into my head as I was adding information to Deskaway is that it would work well with committee-based projects. I’ve worked on a couple for volunteer organizations and it seems like this sort of interface would work for a group that wanted to share out tasks for its larger projects — like creating a newsletter or planning an event. The price tag makes it useful to nonprofits, and its interface certainly makes it useful for a wide variety of users.

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    Standout Features

    There are certain features that are considered standard for any project management application. But DeskAway does have a few features that I think make this web application stand out. The import / export options go beyond what I expected. If you decide you want to move off of DeskAway at any time, you can request a full backup of all of your project data. DeskAway makes that information available to you as a .zip file you can download for use elsewhere. You can also import data from Basecamp, if you so desire.

    The support offered for DeskAway’s users is also solid. In addition to email support, DeskAway also uses GetSatisfaction to provide help. Those tools, combined with DeskAway’s helpful instructions, make using the application simple. I also particularly like the wide variety of notification options that DeskAway offers users. If you’re the type of person that doesn’t necessarily like checking in on the website every day, you’ve got the tools you need to make sure that notifications wind up where you’ll actually see them — whether that’s in your email or in your RSS reader. All of DeskAway’s tools combine to make for an easy-to-use project management option.

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    Growing With DeskAway

    One of the other benefits of DeskAway is that it’s scalable. You may start out with just three projects you want to organize today, but if you have ten more by the end of the year, it’s not really a problem. Sure, you’ll have to switch to a paying account — but the system itself works no matter how many projects you’re juggling. You can still see at a glance what needs to done. And you can keep an eye on just what your team members are up to, through a variety of email settings, RSS feeds and even a built in blog to share information. If you really do reach the 10 projects level any time soon, you may need to make some changes from the settings you use for three projects. While you might want an update every time someone makes even a small change to your project now, but that’s probably not the case when you’re juggling multiple projects — but DeskAway offers the flexibility to go either way.

    You can also make DeskAway more a part of your company, a useful trick if you want to let clients or sub-contractors see progress on a shared project. You can upload your own logo and effectively brand DeskAway as part of your own organization or business — a technique that works for non-profits as well. When setting up your DeskAway account, you also get to establish a subdomain on DeskAway where you log in and work: it can easily be yourorganization.deskaway.com.

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    If you are growing, DeskAway’s project management tools offers an additional feature that can wind up being very important. Unlike many wikis or other tools you might consider for managing a project, DeskAway offers SSL security. While it isn’t a free feature, if you do wind up relying on DeskAway for your business needs, I think reliable security measures are bound to be a plus.

    Trying Out DeskAway

    If you’ve used DeskAway — or you try it out — please share your experiences in the comments. It’s free to sign up and takes maybe five minutes to actually get going on a project. Has it worked for you? Any features that would make it better? Any projects it works particularly well with? Let us know.

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    Last Updated on September 28, 2020

    How to Change Careers Successfully When It Seems too Late

    How to Change Careers Successfully When It Seems too Late

    The wake-up call often comes when you least expect it. Maybe you’re enjoying a relaxing get-together with your old college buddies when someone turns to you and says, “Wow, I never thought you’d become an investment banker. I always thought you’d write a novel!” If this leaves you wondering how to change careers, you’re not alone.

    Before you know it, you find yourself remembering your old dreams—and comparing them to the career field where you are now. Life rarely goes according to plan. Marriage, kids, and grandkids often come earlier than imagined—or later.

    Maybe you pursued one career path because you were considered the breadwinner, but now someone else in the family is the breadwinner. Conversely, maybe you landed a job, thinking you’d stay for six months, and now you’ve been there for sixteen years.

    A recent report from the Bureau of Labor Statistics pointed out that “baby boomers held an average of 12.3 jobs from ages 18 to 52″[1]. For millennials, who are more technologically apt, that number is likely to be much higher.

    As this proves, it’s perfectly normal to change careers and begin a job search even when it seems too late! Steering your way through a career change is part calculation, part chance, and part leap-of-faith.

    If you feel stuck and are ready for a career change, take these steps to guide you.

    Step 1: Be Mentally Prepared

    These points can help you master the psychological aspects of a career change at any age.

    Now or Never Is a Fallacy

    For most professionals, there is no cut-off age for striking out in a new direction. People do it at all stages of their careers.

    If you’ve ever dreamed of leaving a large company to start your own business, you are not alone. Similarly, thousands of entrepreneurs and people working for one-man shops decide each year that they’d like to work for larger organizations.

    You’ll find hordes of baby boomers looking for a redo alongside mobs of GenXers and Millennials—especially as the boomers now remain in the workforce longer than their predecessors.

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    Your Career Is not a Straight Line From A to B

    You don’t have to have your career trajectory completely decided from the start. In fact, that’s an unrealistic expectation, no matter how methodical you are.

    People change. Industries merge, morph, and in some cases, disappear. Careers rarely follow the straight and narrow.

    Many careers can be compared to journeys—there are the adventurous patches, boring patches, downright scary patches, and the hills and valleys, too. The trick is to try to have a little fun while you’re charting out your various careers.

    Don’t panic if you find you need to change your career. It may take some work as you sort through job posts, write cover letters, and pursue your dream job, but you’re up for it.

    Career Changers Are Among Good Company

    Consider these well-known trailblazers whose careers took a radical turn:

    Jeff Bezos, CEO of Amazon.com, studied computer science and electrical engineering at Princeton, went on to establish himself as a Wall Street prodigy, then quit to launch Amazon.com.

    Sara Blakely, a billionaire businesswoman, was a fax machine salesperson before creating her signature slim wear line, Spanx.

    Jonah Peretti, co-founder of the media sites Huffington Post and BuzzFeed, initially taught computer science to middle schoolers.

    Be Ready to Take on the Naysayers

    Expect plenty of advice—usually of the discouraging kind—from friends and family when they learn that you’re exploring a career change. Those you know best are often the most vocal in trying to thwart your plans.

    Be prepared to field a flurry of pessimistic conjecture and doomsday scenarios. Know, though, that when your loved ones question your judgment, they’re not necessarily doubting your talent but trying to look out for your wellbeing. Stepping out of your comfort zone will make anyone close to you uncomfortable.

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    Keep in mind that pessimists avoid the unknown, while optimists invite new challenges. Above all, believe in yourself and follow your instincts. Don’t let your fear of change paralyze you from seeking out your new career path.

    Project an aura of enthusiasm, energy, and passion. You’ll find it’s contagious.

    Step 2: Be Proactive

    These tips can help you master the practical aspects of changing careers at any age.

    Take Baby Steps

    Ease into your new direction. Start building the skills you’ll need to make the switch.

    Find out what skills you will need, and do whatever it takes to add them to your skills arsenal. Make the time to invest in additional training.

    Start by devoting a half-day each week to your new pursuit until you’re ready to confidently make a move.

    Clearly define where you want to go and what you’ll need to do to get there. Take an inventory of your strengths. Read trade magazines, and study up on industry trends.

    Volunteer

    Charitable organizations are often looking for volunteers to help them with their outreach, social media, and engagement. You can show up without the requisite skills and learn as you go in a fun, convivial, low-pressure environment, which will help you expand your experience and skills.

    Take Online Courses

    Today, LinkedIn and many other providers offer online courses in everything from accounting software to time management to mastering Excel. For extra credit, see if you can find classes that award online badges for completing each course.

    Don’t be shy about adding these certificates to your online profile. Keep your profile fresh by adding more and more skills to it.

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    Take a Temp Job

    Depending on your field, it may be possible to freelance at a company where you learn on the job.

    Remember that you can’t just show up at a potential employer’s claiming you have the skills. Taking a temporary job that allows you to polish your skills is proof that you’re serious about your career change.

    Network!

    Build a family tree of contacts. Explore beyond the main branches of your work acquaintances, industry groups, and social contacts. Join your alumni organization. Tell everyone.

    Ask friends and friends-of-friends to meet you for coffee to explain what it is they do and tell you which skills you’ll need to succeed in your chosen field[2].

    When you want to learn how to change careers, start by networking!

      If you have friends or associates with ties to the organizations where you want to work, ask your contacts to make an introduction. The majority of today’s jobs are found through one’s own networks. When jobs open up, companies invite informal recommendations from internal and external channels.

      Step 3: Take It Online

      This last step can help you master the online aspects of a career change at any age.

      Develop an Online Presence in the Field of Your Dreams

      Reconfiguring your online presence will be a critical step in your career change. Fine-tune your digital identity to reflect your new direction, tailoring your profile to the role and industry you’re after. Include keywords that are relevant to the industry so that recruiters can find you.

      Craft a clever personal statement that states your interests, your values, and your dreams. Once you’ve zeroed in on your message, also pick and choose which outlets make the most sense for it.

      Will your personal statement resonate on LinkedIn? Or is it highly visual—making it a better fit for Instagram?

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      Polish your sites until they gleam, then get active so others take notice. Add insightful content to your social media pages that goes deeper than the information on your resume, such as commentaries on something taking place in your newly chosen field.

      For more on how to build an online presence, check out this article.

      Final Thoughts

      Americans spend 1,800 hours or more each year working. That’s nearly one-third of your life, and it goes without saying that your job satisfaction and career goals have a great bearing on your life’s happiness barometer.

      Set out to intentionally pursue career satisfaction, looking for opportunities to fine-tune your working life so that you find fulfillment.

      If playing the piano is your personal bliss, could you meld your love of music with your clinical psychology background and find a job using music to promote healing? Perhaps there’s a foundation that would fund you in a multiyear study.

      Or, if you’re a movie buff for whom every encounter has the makings of a screenplay, why not sign up for an evening class and see if your years of writing advertising copy could morph into a career move into the film industry?

      Achieving your career change successfully will occur when you mentally prepare, take a proactive approach, and mine your personal and online networks. The pay-off will be in a life well-lived in a successful career.

      More Tips on How to Change Careers

      Featured photo credit: Jason Strull via unsplash.com

      Reference

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