Advertising
Advertising

If your business disappeared tomorrow…

If your business disappeared tomorrow…

20090308-disappeared-business

    If your business disappeared tomorrow, would anybody miss you?

    No one wants to close their doors. But let’s imagine the unthinkable: how would your customers respond if you did have to close up shop? Imagine two scenarios…

    Scenario one: you disappear and no one notices… That would be a disaster, but what would it tell you? Maybe it tells you that whatever needs your service or product fulfilled, a competitor was able to replace. What you had to offer was a commodity, and all commodities are replaceable.

    Scenario two: you close your doors and your customers wander around dazed and confused; they can’t imagine life without you. That would be remarkable, but again, what does this scenario tell you? It tells you that no one else could meet your customers’ needs the way you did. Whatever you had to offer was not a commodity.

    Advertising

    We all want to survive and we all want to thrive. But how cool would it be if your customers needed you to survive even more than you did? What would you be prepared to do to be that irreplaceable?

    Any commodity you sell can be replaced, often more cheaply, by someone else. People selling commodities are always looking over their shoulders. So what is not a commodity? What can you offer your customers that can’t be replaced? The answer is: a relationship.

    A relationship is the opposite of a commodity.

    Relationships are as unique as snowflakes. No two customers, no two businesses, and therefore no two relationships, are exactly the same. They cannot be reproduced – not more quickly, not more cheaply. Not at all. And what cannot be reproduced cannot be competed against. A relationship is the ultimate ‘unique competitive advantage’.

    How do we create a unique relationship with our customers? You can start by answering some key questions.

    Advertising

    1. Who are your customers? Do you really know them? What do they want, what do they hate, what will they splurge on and what do they buy in bulk, where do they live, what excites them, what are their values?
    2. Do you know what your customers value your business for? What brings them through your door? What do you have that they want? What do you offer that makes them choose you over your competitors?
    3. What are your customers’ triggers? What ‘language’ do they speak? What gesture can you make that would make your customers feel like you ‘get them’? What can you bring to the relationship that will make them feel like they are truly important when you do business with them? What words and images speak to your customers?

    Answer these questions with confidence and accuracy and you will already be huge strides ahead of others in your market.

    Remember, the answers shouldn’t be about a product or service! If the only thing that you know about your customers is what your in-store stats tell you, or that your customers value your business for great parking, or that their trigger is a loss leader sale on detergents, you need to ask better questions. Without better answers, your business will still be about commodities. 2-for-1 pricing is not the basis of a great relationship.

    When you can paint a picture of your customer, yourself, and your relationship, in sharp colours, then you have the most important part of creating the customer experience we are after. You are then ready to ensure that your customers have a relationship-based experience every time they do business with you.

    There are many ways you can create unique relationships with your customers. Here are a few suggestions:

    Treat your customers as individuals with names. Who doesn’t like to go into a shop to be greeted by name and to be asked if you’ll have ‘your usual’? Make it a practice to have a conversation with every customer who comes through the door. Exchange names if it is appropriate. Keep a few notes of key conversations, likes and dislikes. Share information about key customers at staff meetings.

    Advertising

    Make your customers feel like they are on the inside. Everyone loves to feel like they are part of an ‘inner circle’. Give your customer insider tips on your industry. Give away trade ‘secrets’ for free; not big ones, not all of them, but enough to let them know that you are on their side.

    Educate. Take the time to provide ‘rich’ information to your customers. Keep them informed about new developments in your industry, and about trends that are affecting the products and services they are buying. Everyone loves being ‘in the know’ and these days, particularly younger consumers, are educated and looking for the ‘back story’ on what they are getting.

    Show your customers they matter more than their money. How did Radiohead and Trent Reznor make a fortune giving away music for free? They understood that relationships with their fans matter more than their money. And their fans reward them royally. You don’t have to give your business away, but you can find ways to go that extra mile without charging for it.

    Get out there. Still on the ‘matter more than money’ theme, though on a larger scale, this is about community service initiatives. Become more than a business, become an active member of your community. Like any great relationship, you get back what you put in.

    Give your customers something to talk about. Do something remarkable for them. It doesn’t have to be anything huge, it doesn’t have to be every time, but it has to be remarkable enough that it makes people talk about you. A little gift, a special delivery, a few more minutes of your time… Whatever it is, be consistently remarkable, and people will talk.

    Advertising

    And most important of all…
    Talk with your customers. There is no substitute for conversation to build a relationship. No survey, no marketing report, can take the place of a conversation. Never miss an opportunity to give customers a chance to talk about themselves, and about the things that have brought them into your business. Ask questions. And when they talk, listen. Really listen. You are listening for two things in particular: anything that gives you more information about who your customers are, and anything that tells you why they are with you now. These two pieces of information are critical, because with them you can continue to feed the ‘great experience’ positive feedback loop. If you know intimately who your customer is, and why they come to you, you are more able to tailor their experience of your business to their needs and triggers.

    The more you can do to build relationships with your customers, the more they will come to feel that you understand them and their needs. You will have crossed that magical threshold where your customers come to you for a relationship and an experience, not for a commodity. They do business with you because they want that experience, and they value your relationship. And that cannot be reproduced.

    If you were to close your doors after developing relationships based on these suggestions, you would be missed indeed. But even better, you will have the customer loyalty that ensures you will never have to close your doors!

    More by this author

    The One Thing You Need to Close the Deal on Change If your business disappeared tomorrow… You Want Engagement? Then Start Being Clear! Are you Satisfied? Searching for a Shared Virtual Workspace?

    Trending in Work

    1 How to Increase Work Productivity: 9 Ground Rules 2 How to Answer the Interview Question “What Motivates You?” 3 10 Signs of a Bad Boss and How to Deal with Them 4 Is It Time for a Career Change? (And How to Make the Change) 5 8 Things to Consider When Making a Career Change

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 21, 2020

    How to Increase Work Productivity: 9 Ground Rules

    How to Increase Work Productivity: 9 Ground Rules

    We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

    So, what can we do about it? How to be productive at work?

    While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

    Keep reading to find out our tips on work productivity.

    What Does It Mean to Be Productive?

    How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

    But what does being productive actually entail?

    Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

    Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

    It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

    Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

    9 Ground Rules on How to Be Productive at Work

    1. Avoid Multitasking

    Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

    Advertising

    Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

    If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

    2. Turn off Notifications

    According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

    Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

    The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

    Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

    3. Manage Interruptions

    There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

    Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

    If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

    By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

    4. Eat the Frog

    Mark Twain once famously said that:

    Advertising

    “if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

    What this basically means is that you should get your biggest, most urgent task out of the way first.

    We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

    Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

    5. Cut Down on Meetings

    Meetings can use up a lot of time, which is time that can be used to do something useful.

    You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

    The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

    But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

    If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

    6. Utilize Tools

    Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

    If you’re the manager or business owner, ensure your team has the right tools in place.

    Advertising

    And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

    Some examples of tools that could be used:

    Communication
    • Slack for team chat and collaboration.
    • Samepage for video conference software.
    • Zendesk for customer service engagement.
    Task Management
    • Zenkit for task and project collaboration.
    • Wunderlist for listing your to-do’s.
    • Wekan for an open source option.
    Database Management
    Time Tracking
    • Clockify for a free tracker.
    • TMetric for workspace integrations.
    • TimeCamp for attendance and productivity monitoring.

    You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

    7. Declutter and Organize

    Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

    Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

    Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

    Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

    8. Take Breaks

    Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

    As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

    Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

    Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

    Advertising

    9. Drink Water

    Although we know we should, it’s easy to forget to drink enough water during the working day.

    Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

    Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

    A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

    If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

    You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

    The Bottom Line

    The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

    After all, it’s something that can be perceived differently depending on the exact job and work environment.

    In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

    A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

    Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

    More About Boosting Productivity

    Featured photo credit: Cathryn Lavery via unsplash.com

    Reference

    Read Next