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How to Make Your Job Search Productive

How to Make Your Job Search Productive

Job searching is a time-consuming, stressful process. If you’re unemployed, it becomes your full-time job, and if you already have a job but are looking for a new one, it’s like taking a second job (that you can’t tell your first job about!). However, there are ways to organize your time and energy to make your job search productive — and a productive job search is one that gets you hired.

First, let’s think about all the parts of a successful job search:

  1. Networking — maintaining current and making new contacts
  2. Monitoring your online presence
  3. Searching for jobs
  4. Researching companies
  5. Updating resumes
  6. Writing cover letters
  7. Applying to jobs
  8. Following up on applications
  9. Interviewing for jobs
  10. Following up on interviews

That’s 10 basic steps for a typical job interview, and at least eight of those you’re doing over and over again. How can you make this a more productive process? Follow these tips:

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1) Make a daily plan for yourself.

For example:

  • Mondays, Wednesdays, and Fridays: Follow up with one networking contact each day
  • Tuesdays and Thursdays: Research new companies to apply to, make one new networking contact
  • Every Thursday: Google your name and update your social networking sites if necessary.
  • Every Friday: Follow up on job applications you sent the previous week

2) Maintain a spreadsheet of your activities.

This should include a sheet for the jobs you’ve applied to (with which companies, on what date, to whom, and with which resume/letter, and dates of follow-up). You should have a separate sheet of the networking contacts you’ve followed up with (who, when, what transpired, leads to follow up with). Make part of your daily routine updating this sheet to stay on track.

3) Use technology to job search for you.

Most job search websites offer you free alerts, via either email or text, when a new job is posted that matches your search. Some even offer Twitter feeds that tweet new job postings as they come in. Choose whichever type of alert is most convenient for you, and choose daily or to-the-minute updates so you learn about new job openings as soon as they are posted.

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4) Always rework resumes and cover letters for specific jobs.

You don’t have to rewrite your entire resume and cover letter for every job you apply to, but you should update keywords, your Summary of Qualifications, and your letter’s content for each job. It may take you longer, but your applications will be much more targeted and effective. Here are some ways to customize your resumes and cover letters:

For your cover letter:

  • Research the company’s website and mention, in one sentence, why you are interested in working for this company specifically. What’s their mission statement? Their community involvement? Their products?
  • Speak directly to the main required and preferred qualifications in the job description. This makes it easy for the recruiter to discover that you are qualified for the position.
  • Clearly explain why you are passionate and excited about the job, and give them a positive sense of who you are.

For your resume:

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  • Circle the keywords in the job description’s qualifications section to pinpoint the employer’s wants in an employee.
  • Integrate some of these keywords into your resume, perhaps by rewriting a bullet or two in your work histories.
  • Use a “Summary of Qualifications” section at the top that can be easily changed depending on the job. Include three to four bullets that describe your unique qualifications for the position.

5) Hire a reputation protector.

If you’re worried that your online image could impact your job search, but you don’t have the time to monitor the web every day, consider outsourcing this to one of many companies that specialize in online reputation management. Companies like Reputation.com will constantly monitor your online reputation, alert you to new findings, and help you resolve issues. You spend less time worrying about this and more time crafting excellent job applications. Find other ways to outsource your job search.

6) Use niche job search sites.

Big box job search sites are like big box stores. They might have every type of job out there, but they’re large, not job seeker-focused, and often difficult to navigate with too many ads and scams mixed in. Smaller, niche job sites are targeted to specific industries, job types, or experience levels so you’ll find a small group of better-fitting job postings, and they’re more likely to be responsive to job seekers’ needs than a large site.

To find niche job search sites:

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  • Google your industry or career keywords and “job search website” or “career website” to see what comes up.
  • Join professional associations and see what other members recommend.
  • Read industry-specific websites to see what job search sites they recommend.

These steps help you save time and become a more productive job seeker and a better applicant. As a job seeker, you need to spend your time on what’s most important — networking, finding the right opportunities, and tailoring your applications to suit each job.

Featured photo credit:  Successful business people standing over blue sky via Shutterstock

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Brie Weiler Reynolds

Senior Career Specialist at FlexJobs

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Last Updated on August 16, 2018

10 Huge Differences Between A Boss And A Leader

10 Huge Differences Between A Boss And A Leader

When you try to think of a leader at your place of work, you might think of your boss – you know, the supervisor in the tasteful office down the hall.

However, bosses are not the only leaders in the office, and not every boss has mastered the art of excellent leadership. Maybe the best leader you know is the co-worker sitting at the desk next to yours who is always willing to loan out her stapler and help you problem solve.

You see, a boss’ main priority is to efficiently cross items off of the corporate to-do list, while a true leader both completes tasks and works to empower and motivate the people he or she interacts with on a daily basis.

A leader is someone who works to improve things instead of focusing on the negatives. People acknowledge the authority of a boss, but people cherish a true leader.

Puzzled about what it takes to be a great leader? Let’s take a look at the difference between a boss and a leader, and why cultivating quality leadership skills is essential for people who really want to make a positive impact.

1. Leaders are compassionate human beings; bosses are cold.

It can be easy to equate professionalism with robot-like impersonal behavior. Many bosses stay holed up in their offices and barely ever interact with staff.

Even if your schedule is packed, you should always make time to reach out to the people around you. Remember that when you ask someone to share how they are feeling, you should be prepared to be vulnerable and open in your communication as well.

Does acting human at the office sound silly? It’s not.

A lack of compassion in the office leads to psychological turmoil, whereas positive connection leads to healthier staff.[1]

If people feel that you are being open, honest and compassionate with them, they will feel able to approach your office with what is on their minds, leading to a more productive and stress-free work environment.

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2. Leaders say “we”; bosses say “I”.

Practice developing a team-first mentality when thinking and speaking. In meetings, talk about trying to meet deadlines as a team instead of using accusatory “you” phrases. This makes it clear that you are a part of the team, too, and that you are willing to work hard and support your team members.

Let me explain:

A “we” mentality shifts the office dynamic from “trying to make the boss happy” to a spirit of teamwork, goal-setting, and accomplishment.

A “we” mentality allows for the accountability and community that is essential in the modern day workplace.

3. Leaders develop and invest in people; bosses use people.

Unfortunately, many office climates involve people using others to get what they want or to climb the corporate ladder. This is another example of the “me first” mentality that is so toxic in both office environments and personal relationships.

Instead of using others or focusing on your needs, think about how you can help other people grow.

Use your building blocks of compassion and team-mentality to stay attuned to the needs of others note the areas in which you can help them develop. A great leader wants to see his or her people flourish.

Make a list of ways you can invest in your team members to help them develop personally and professionally, and then take action!

4. Leaders respect people; bosses are fear-mongering.

Earning respect from everyone on your team will take time and commitment, but the rewards are worth every ounce of effort.

A boss who is a poor leader may try to control the office through fear and bully-like behavior. Employees who are petrified about their performance or who feel overwhelmed and stressed by unfair deadlines are probably working for a boss who uses a fear system instead of a respect system.

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What’s the bottom line?

Work to build respect among your team by treating everyone with fairness and kindness. Maintain a positive tone and stay reliable for those who approach you for help.

5. Leaders give credit where it’s due; bosses only take credits.

Looking for specific ways to gain respect from your colleagues and employees? There is no better place to start than with the simple act of giving credit where it is due.

Don’t be tempted to take credit for things you didn’t do, and always go above and beyond to generously acknowledge those who worked on a project and performed well.

You might be wondering how you can get started:

  • Begin by simply noticing which team member contributes what during your next project at work.
  • If possible, make mental notes. Remember that these notes should not be about ways in which team members are failing, but about ways in which they are excelling.
  • Depending on your leadership style, let people know how well they are doing either in private one-on-one meetings or in a group setting. Be honest and generous in your communication about a person’s performance.

6. Leaders see delegation as their best friend; bosses see it as an enemy.

If delegation is a leader’s best friend, then micromanagement is the enemy.

Delegation equates to trust and micromanagement equates to distrust. Nothing is more frustrating for an employee than feeling that his or her every movement is being critically observed.

Encourage trust in your office by delegating important tasks and acknowledging that your people are capable, smart individuals who can succeed!

Delegation is a great way to cash in on the positive benefits of a psychological phenomenon called a self-fulfilling prophecy. In a self-fulfilling prophecy, a person’s expectations of another person can cause the expectations to be fulfilled.[2]

In other words, if you truly believe that your team member can handle a project or task, he or she is more likely to deliver.

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Learn how to delegate in my other article:

How to Delegate Work (the Definitive Guide for Successful Leaders)

7. Leaders work hard; bosses let others do the work.

Delegation is not an excuse to get out of hard work. Instead of telling people to go accomplish the hardest work alone, make it clear that you are willing to pitch in and help with the hardest work of all when the need arises.

Here’s the deal:

Showing others that you work hard sets the tone for your whole team and will spur them on to greatness.

The next time you catch yourself telling someone to “go”, a.k.a accomplish a difficult task alone, change your phrasing to “let’s go”, showing that you are totally willing to help and support.

8. Leaders think long-term; bosses think short-term.

A leader who only utilizes short-term thinking is someone who cannot be prepared or organized for the future. Your colleagues or staff members need to know that they can trust you to have a handle on things not just this week, but next month or even next year.

Display your long-term thinking skills in group talks and meetings by sharing long-term hopes or concerns. Create plans for possible scenarios and be prepared for emergencies.

For example, if you know that you are losing someone on your team in a few months, be prepared to share a clear plan of how you and the remaining team members can best handle the change and workload until someone new is hired.

9. Leaders are like your colleagues; bosses are just bosses.

Another word for colleague is collaborator. Make sure your team knows that you are “one of them” and that you want to collaborate or work side by side.

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Not getting involved in the going ons of the office is a mistake because you will miss out on development and connection opportunities.

As our regular readers know, I love to remind people of the importance of building routines into each day. Create a routine that encourages you to leave your isolated office and collaborate with others. Spark healthy habits that benefit both you and your co-workers.

10. Leaders put people first; bosses put results first.

Bosses without crucial leadership training may focus on process and results instead of people. They may stick to a pre-set systems playbook even when employees voice new ideas or concerns.

Ignoring people’s opinions for the sake of company tradition like this is never truly beneficial to an organization.

Here’s what I mean by process over people:

Some organizations focus on proper structures or systems as their greatest assets instead of people. I believe that people lend real value to an organization, and that focusing on the development of people is a key ingredient for success in leadership.

Learning to be a leader is an ongoing adventure.

This list of differences makes it clear that, unlike an ordinary boss, a leader is able to be compassionate, inclusive, generous, and hard-working for the good of the team.

Instead of being a stereotypical scary or micromanaging-obsessed boss, a quality leader is able to establish an atmosphere of respect and collaboration.

Whether you are new to your work environment or a seasoned administrator, these leadership traits will help you get a jump start so that you can excel as a leader and positively impact the people around you.

For more inspiration and guidance, you can even start keeping tabs on some of the world’s top leadership experts. With an adventurous and positive attitude, anyone can learn good leadership.

Featured photo credit: Unsplash via unsplash.com

Reference

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