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How To Improve Your Business Writing

How To Improve Your Business Writing

Improve your business writing by following the seven suggestions below. By practicing these tips, you will be able to get your message across more clearly and help your colleagues and customers by not wasting their time.

Write like a newspaper journalist

Write the important stuff at the start. Begin with your conclusion. This may seem alien, but for time poor colleagues and customers doing this can make a massive difference. Remember that not everyone is going to read every email, blog post or paper that you write. So the sooner you get to the point, the better chance you have of conveying your message and convincing the reader continuing is worth it.

Read a newspaper and you’ll see that the facts are at the top of the articles, with context and other opinion toward the bottom. This format works as it entices potential readers to carry on, or it leaves your key message with those who have no time to read your masterpiece, cannot be bothered, or are just a bit simple.

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Business writing for colleagues and customers is better if you can keep the readers engaged. They are less likely to read through reams and reams of words just to get the point at the end. Instead they’ll give up halfway through, or worse, see that you’ve written loads and not bother at all. Which leads me nicely on to…

Keep it short by editing ruthlessly

Once you have written something, re-read and remove the waffle. Keep your writing to the point and compact. Why say something in 1,000 words when 50 will suffice?

By keeping your business writing short and to the point you be more likely to get you words read. Too long and it will definitely put some people off.

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Write like you speak

Read what you have written aloud (or in your head if you can) as this helps you to get the pace right and check that what you have written makes sense. Think about your tone when speaking and try to bring that out in the way that you write by using punctuation and avoiding complicated sentences.

Avoid using words that you wouldn’t use when talking, replacing:

  • therefore with so
  • thus with so
  • however with but
  • in order to with to

This will make reading your business writing more enjoyable and like it has come from a human rather than a legal document.

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Cut out the legal language

Leave the legal language to the lawyers and make your business writing as clear as you can. When writing for business you are trying to convey a winning idea or some brilliant news.

Include contents and sub headings in longer documents

In documents over one page, give your readers a chance to zone in on the important stuff by giving them a map. This makes the reader more likely to find the bit they want and keeps them happy – this also applies to long emails. If a colleague, manager or customer is only interested in one section, then point them to it. Don’t expect them to find stuff because they will probably give up!

Use bullet points

Introduce bullet-pointed lists in your business writing and keep the lists short. You should keep these lists at less than five points if you can. More than this and you run the risk of it looking like it will go on forever. If the list includes lots of items, then consider splitting into two or more lists with the important items in the first one.

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Practice and get advice

Don’t expect to get things right first time with your business writing. Something worth doing is worth persevering over. Try some of the suggestions above then ask a trusted colleague to review and appraise your writing. It pays to think carefully about who to get to help with this — make sure that you think their writing skills are first rate and that they are going to be constructive.

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Last Updated on August 10, 2020

10 Things You Should Do If You’re Unemployed

10 Things You Should Do If You’re Unemployed

Regardless of your background, times today are tough. While uneven economies around the world have made it incredibly difficult for many people to find work, the recent COVID pandemic has made things worse.

Regardless of age and qualification, stretches of unemployment have affected us all in recent years. While we might not be able to control being unemployed, we can control how we react to it.

Despite difficult conditions, there are many ways to grow and stay hopeful. Whether you’re looking for work, or just taking a breather between assignments, these 10 endeavors will keep you busy and productive. Plus, some may even help push your resume to the top of the next pile.

Here’re 10 things you should do when you’re unemployed:

1. Keep a Schedule

It’s fine to take a few days after you’re finished at work to relax, but try not to get too comfortable.

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As welcoming as permanently moving into your sweatpants may seem, keeping a schedule is one way to stay productive and focused. While unemployed, if you continue to start your day early, you are more likely to get more done. Also, keeping up with day to day tasks makes you less likely to grow depressed or inactive.

2. Join a Temp Agency

One of the easiest ways to bridge the gap between jobs is to find temporary work, or work with a temp agency. While many unemployed people job hunt religiously, rememberer to include temp agencies in the search.

While not a permanent solution, you will be in a better position financially while you search for something permanent.

3. Work Online

Another great option if you’re unemployed is online work. Many different sites offer a variety of ways to make money online, but make sure the site you’re working for is reputable.

Micro job sites such as Fiverr and Upwork as well as sites that pay for you to take surveys, are all quick, legitimate options. While these sites sometimes offer lower pay, it’s always better to move forward slowly than not at all.

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Here’s How to Find and Land a Legit Online Work from Home Job.

4. Get Organized

Unemployment is an excellent opportunity to get organized. Embark on some spring cleaning, go through old boxes, and get rid of the things you don’t need. Streamlining your life will help you dive head first into the next chapter, plus it helps you feel like your unemployed time is spent productively.

Try these tips: How to Organize Your Life: 10 Habits of Really Organized People

5. Exercise

Much like organizing your life, another good way to keep yourself enthusiastic and healthy is to exercise. It doesn’t take much to get slightly more active, and exercise can help you stay positive. Even a walk around the block a few times a week can do a lot for keeping you motivated and determined. If you take care of yourself, you can make the most of this extra time.

6. Volunteer

Volunteering is an excellent way to use extra time when you’re unemployed. Additionally, if you volunteer in an area related to your job qualifications, you can often include the experience on your resume.

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Not only that, doing good is a true mood booster and is sure to help you stay optimistic while looking for your next job.

7. Improve Your Skills

Looking for ways to increase your job skills while unemployed is a good way to move forward as well. Look for certifications or training you could take, especially those offered for free.

You can qualify more for even entry level positions with extra training in your line of work, and many cities or states offer job skills training. Refreshing your resume, and interview and job skills may make your job hunt easier.

8. Treat Yourself

Unemployment can be trying and tiring, so don’t forget to treat yourself occasionally. Take a reasonable amount of time off from your weekly job hunt to recharge and rest up. Letting yourself rest will maximize your productivity during the hours you job search.

Even if you don’t have extra money for entertainment, a walk or visit to the park can do wonders to help you go back and attack your job hunt.

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9. See What You Can Sell

Another good way to bridge the gap between jobs is to sell unused possessions. eBay and Amazon are both secure sites, but traditional garage sales are a fine option too. Sell off a few video games, or some electronics, for some quick and easy cash while you figure out a permanent solution.

10. Take a Course

Much like training and certifications, taking a class can be a good way to keep yourself sharp while unemployed. Especially when you’re between jobs, it can be easy to forget this option, as most courses cost money. Don’t forget the mass of free educational tools online: 25 Killer Sites For Free Online Education

Keeping your brain sharp can help you stay focused and may even help you learn some new, relevant job skills.

The Bottom Line

While unemployment numbers are still high, there are many things you can do to better yourself and move forward. While new skills to aid your job hung might seem out of reach, there are plenty of free ways to get ahead, online and off.

Additionally, don’t forget that taking time for yourself can do wonders for keeping you productive in your job hunt. While it is a challenge, don’t give up–being unemployed can offer you extra time to better yourself, and possibly grow more qualified to find work.

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Featured photo credit: neONBRAND via unsplash.com

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