Advertising
Advertising

How Becoming A Successful Young Leader At Work Is Not As Hard As You Think

How Becoming A Successful Young Leader At Work Is Not As Hard As You Think

Young leaders often consider their age to be a setback; however, there are some ways in which it is possible to maintain great working relationships with your colleagues while catapulting into success. Following these key ideas will mold you into a greater leader, one who is able to keep both yourself and your team happy.

1. Be prepared.

The first impression you make will be a lasting one. Whichever sector or department you work in, people will talk. This is precisely why you need to be clear with the impact and direction you intend to move in. This is especially true as a young leader, as people may not take you as seriously.

Understanding who plays what role within the company, and how they like to work also helps prevent causing initial friction, and can develop an understanding of company culture. Also, understand what the company expects from you so that you are clear as to what you need to achieve within yourself.

Advertising

2. Be a chameleon, not a peacock.

Everyone has met a peacock: a manager (not a leader) set in their ways, unwilling to adapt who flashes their feathers in everyone’s face. Every company has their own culture, and it is important to adapt to the company culture in order to understand how it works, and to determine your suitability. The majority of the workforce may have been working in their style for a long time, and so absorbing and comprehending the current culture is key to understanding how to progress, especially as a young leader.

3. Communication is key.

This means listening is more important than talking. Maintain a strong physical and social presence with your team, as they’ll feel more managed than led if you do not actively spend time with them. This could be by making sure your desk is with them, or just dropping by every now and again to track their progress, but make sure you are consistent. Also, make sure that you are always available to offer your team help. You are their go-to within the company, and if you want your team to deliver, you need to deliver to them as well.

4. Actively seek out opportunity.

This could be for yourself or members of your team, but is vital in being able to progress and develop. You may develop a style you feel would be more successful, be it using a different software package, or someone in a new role. The majority of your team are looking to develop, and as a leader, you should constantly be scouting for talent, and assessing their strengths and weaknesses. In doing this, they will trust and respect you more, irrespective of your age.

Advertising

5. Avoid negativity.

Positive reinforcement always works. It may take a little longer, but in the long run it will work out better for you and the team. Your team’s self-efficacy will grow, as will their trust in you. Being a young leader can give off a naive vibe, but you can tailor this to your advantage by forcing your team to actively search for solutions, rather than handing it to them on a plate. Negativity breeds loathing, and members of your team will be quicker to unite against you than to unite with you.

6. Don’t cap progress.

Within your team, there will be some who flourish within their role and aim to achieve more. It is important that, as a young leader, you allow them to progress. You may reach a point where there is nothing more that you can give them, that you may even consider offloading some of your own work to them, giving them an insight into your role and you more time to develop other members of the team. A great leader will have a self-maintaining team. Do not let your own fear of job security prevent you developing your team.

7. Pursue self-actualization.

This is more of a selfish point, but is essential. Let’s not beat around the bush—you want to progress and develop as much as your team does. Make sure your own goals are clear, both personal and professionally, and set yourself targets. Always learn and apply new techniques of leadership in order to see what works for you. The old saying “Knowledge is Power” always resonates truth (if you need a place to start, check out these 15 Best Leadership Books Every Young Leader Needs To Read).

Advertising

8. Establish rules, and follow them through.

Spending the majority of your waking hours with your team, you may begin to see them as friends more than colleagues which can cause problems. It is essential you establish some form of boundaries with regard to your professional relationships, as well as what you expect from your team, whether it be office courtesy, productivity, or out-of-office conduct. A leader who has a clear directive as to what they expect and what they wish for their team to achieve is much easier to follow—and to respect—than someone who is unsure as to what they intend to do. Be clear, concise, and informative.

9. Be a fair young leader.

Now you have established your boundaries, it is time to put them into play. However, make sure that you are consistent and fair to the whole team, and that you do not cause an imbalance within the team. The easiest way to do this is to be firm and direct with every member of the team, though as you develop and gain confidence, you will be able to be more creative and personalize your management style; you can see some different leadership styles here (5 Leadership Styles that Help You Build a High Performance Team).

10. Mix business with pleasure.

There’s nothing wrong with grabbing a drink with your team outside of work, and it gives you a great opportunity to get to know them on a deeper level. Just make sure you maintain an element of distance; otherwise, it can be very difficult when having to make tough decisions, especially when you’re younger than a lot of the team. Being a young leader, it might even be assumed that you may still be a recovering alcoholic (A.K.A. a graduate). Now go grab that drink, and get to know your team!

Advertising

Featured photo credit: Al Stephenson, Wikimedia via upload.wikimedia.org

More by this author

10 Email Mistakes Everyone Should Avoid How To Steal The Spotlight At An Interview Why your Elevator Pitch is important, and how to master it 10 Tips On How To Craft A Perfect Resume What You’ll Learn From Starting Your Own Business

Trending in Work

1 How to Increase Work Productivity: 9 Ground Rules 2 How to Answer the Interview Question “What Motivates You?” 3 10 Signs of a Bad Boss and How to Deal with Them 4 How to Figure Out What Motivates You at Work 5 Is It Time for a Career Change? (And How to Make the Change)

Read Next

Advertising
Advertising
Advertising

Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

Advertising

Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

Advertising

“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

Advertising

And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

Advertising

9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

Read Next