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How Becoming A Successful Young Leader At Work Is Not As Hard As You Think

How Becoming A Successful Young Leader At Work Is Not As Hard As You Think
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Young leaders often consider their age to be a setback; however, there are some ways in which it is possible to maintain great working relationships with your colleagues while catapulting into success. Following these key ideas will mold you into a greater leader, one who is able to keep both yourself and your team happy.

1. Be prepared.

The first impression you make will be a lasting one. Whichever sector or department you work in, people will talk. This is precisely why you need to be clear with the impact and direction you intend to move in. This is especially true as a young leader, as people may not take you as seriously.

Understanding who plays what role within the company, and how they like to work also helps prevent causing initial friction, and can develop an understanding of company culture. Also, understand what the company expects from you so that you are clear as to what you need to achieve within yourself.

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2. Be a chameleon, not a peacock.

Everyone has met a peacock: a manager (not a leader) set in their ways, unwilling to adapt who flashes their feathers in everyone’s face. Every company has their own culture, and it is important to adapt to the company culture in order to understand how it works, and to determine your suitability. The majority of the workforce may have been working in their style for a long time, and so absorbing and comprehending the current culture is key to understanding how to progress, especially as a young leader.

3. Communication is key.

This means listening is more important than talking. Maintain a strong physical and social presence with your team, as they’ll feel more managed than led if you do not actively spend time with them. This could be by making sure your desk is with them, or just dropping by every now and again to track their progress, but make sure you are consistent. Also, make sure that you are always available to offer your team help. You are their go-to within the company, and if you want your team to deliver, you need to deliver to them as well.

4. Actively seek out opportunity.

This could be for yourself or members of your team, but is vital in being able to progress and develop. You may develop a style you feel would be more successful, be it using a different software package, or someone in a new role. The majority of your team are looking to develop, and as a leader, you should constantly be scouting for talent, and assessing their strengths and weaknesses. In doing this, they will trust and respect you more, irrespective of your age.

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5. Avoid negativity.

Positive reinforcement always works. It may take a little longer, but in the long run it will work out better for you and the team. Your team’s self-efficacy will grow, as will their trust in you. Being a young leader can give off a naive vibe, but you can tailor this to your advantage by forcing your team to actively search for solutions, rather than handing it to them on a plate. Negativity breeds loathing, and members of your team will be quicker to unite against you than to unite with you.

6. Don’t cap progress.

Within your team, there will be some who flourish within their role and aim to achieve more. It is important that, as a young leader, you allow them to progress. You may reach a point where there is nothing more that you can give them, that you may even consider offloading some of your own work to them, giving them an insight into your role and you more time to develop other members of the team. A great leader will have a self-maintaining team. Do not let your own fear of job security prevent you developing your team.

7. Pursue self-actualization.

This is more of a selfish point, but is essential. Let’s not beat around the bush—you want to progress and develop as much as your team does. Make sure your own goals are clear, both personal and professionally, and set yourself targets. Always learn and apply new techniques of leadership in order to see what works for you. The old saying “Knowledge is Power” always resonates truth (if you need a place to start, check out these 15 Best Leadership Books Every Young Leader Needs To Read).

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8. Establish rules, and follow them through.

Spending the majority of your waking hours with your team, you may begin to see them as friends more than colleagues which can cause problems. It is essential you establish some form of boundaries with regard to your professional relationships, as well as what you expect from your team, whether it be office courtesy, productivity, or out-of-office conduct. A leader who has a clear directive as to what they expect and what they wish for their team to achieve is much easier to follow—and to respect—than someone who is unsure as to what they intend to do. Be clear, concise, and informative.

9. Be a fair young leader.

Now you have established your boundaries, it is time to put them into play. However, make sure that you are consistent and fair to the whole team, and that you do not cause an imbalance within the team. The easiest way to do this is to be firm and direct with every member of the team, though as you develop and gain confidence, you will be able to be more creative and personalize your management style; you can see some different leadership styles here (5 Leadership Styles that Help You Build a High Performance Team).

10. Mix business with pleasure.

There’s nothing wrong with grabbing a drink with your team outside of work, and it gives you a great opportunity to get to know them on a deeper level. Just make sure you maintain an element of distance; otherwise, it can be very difficult when having to make tough decisions, especially when you’re younger than a lot of the team. Being a young leader, it might even be assumed that you may still be a recovering alcoholic (A.K.A. a graduate). Now go grab that drink, and get to know your team!

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Featured photo credit: Al Stephenson, Wikimedia via upload.wikimedia.org

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Published on July 27, 2021

15 Smart Video Conferencing Etiquette Tips to Follow

15 Smart Video Conferencing Etiquette Tips to Follow
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During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

Put the Pro in Professional

After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

1. Mute Your Mobile and Other Devices

The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

2. Dress the Part

While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

3. Stage Your Workspace

Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

4. Put Some Thought Into Lighting and Perspective

Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

Remember That Half of Life Is Showing Up

5. Arrive on Time

In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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6. Turn on Your Video

Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

7. Plan Ahead Before Sharing Your Screen

Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

Attend to the Pesky Details

8. Make Sure That Meetings Remain Right-Sized

With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

9. Remember to “Unmute” Before You Speak

Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

10. Stay on Point to Keep the Meeting Length in Check

As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

Talking Has a Time and a Place

11. Chat Appropriately

Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

12. Use the “Raise Hand” Feature to Avoid Interruptions

The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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13. Don’t Record the Session or Take Photos Without Prior Permission

In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

Manage Yourself

14. Minimize Distractions

While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

15. Save Snacking for Later

Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

Final Thoughts

Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

Featured photo credit: Chris Montgomery via unsplash.com

Reference

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