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Finally, How to Manage Stress at the Office

Finally, How to Manage Stress at the Office

Recently, while having dinner with one of my good friends, we got on the topic of work and how completely stressed out she is at the moment. I left the corporate world a while ago, but the stress I felt then is still very vivid and I could instantly relate to what she was saying. She was tired of leaving the office feeling frazzled, stressed, frustrated and in need of release almost every day. How often do you feel anxious, irritable, or depressed about work? The amount of individuals who feel this way regularly is actually alarming to me.

Think about your work environment, how is it? Do you have really loud noise constantly and poor communication? Do you feel pressure to work at optimum levels all the time? Do you have too much work and have too little time? These are the most common sources of stress in the office. Do you know how to manage it? I know when I was at school, I didn’t take the subject How to Manage Stress Effectively 101­: we are not taught skills to manage our worries, but it is a part of everyday life now.

It is normal to experience a certain level of stress in the office, but when it starts to undermine your productivity and results, you are juggling between success and failure in both that area and your health. Managing stress is not about ignoring it or shutting yourself away so you don’t have to think about it. Look out for the common signs of stress, I remember when I started my business and I thought I was managing my burdens really well, until I developed bruxism, I didn’t even know it existed!

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There are many strategies for dealing with stress –  Here are two of my effective strategies for managing stress

1. You must be bigger than the situatio.n and change your perspective.

I want you to think about the last time that you were stressed—what was your immediate response to the stressful situation? Think about it; did your response help the situation or did you make it worse?  In other words, you are a big contributor to the situation and the outcome, so you might actually be guilty for worsening the situation, harsh? Perhaps, but true.

You need to be bigger than your problem, not scared, fearful and stressed—problems are just things to handle, not the end of the world. Next, put the situation into perspective; I’m sure you have heard that it’s not what happens that matters most, but how you deal with what happens, and the same goes for stress. How you deal with pressure is important, as stress is often simply a question of perspective.

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The way you think leads to your feelings, and that dictates your actions. If you are feeling stressed, change your thoughts and your feelings will follow. It is important to manage your emotions because when you are overwhelmed, you can’t think straight anyway, which leads to rushed decisions and mistakes. Remember, what you focus on expands.

2. Get organized, because chaos contributes to your stress.

The second biggest contributor to stress is lack of time, or feeling that way. There are many factors that influence how much time you feel you have in a day. We all have 24 hours, but some of us feel like we have only half of that, while others accomplish everything they set out to effortlessly. If you only implement the ideas listed below, I know it will be enough for you to start to noticeably feel less stressed and overwhelmed on a daily basis and experience more enjoyment at work.

If you are not planning your days, prioritizing what you need to do and breaking your tasks into small steps, you are setting yourself up for stress. The first problem is that most individuals don’t actually have a system that is effective for them, and even fewer individuals stick to the system. If you are not planning your time, you are planning to be stressed.

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Remember, when you plan your schedule, include time for unforeseen crises every day, otherwise you will find it stressful that you are unable to follow your schedule. Delegate whenever you can—even the most menial tasks—so that you are able to focus on getting the more serious responsibilities dealt with. Identify your time thieves: what are you doing that is sucking up your time and leaving you stressed? I know over 100 time thieves, and most individuals deal with around 80 of them.

Time-management and stress are directly related. How many people do you know arrive late at work completely stressed and already exhausted every day? I am sure if that person simply woke up 15 minutes earlier, their morning would sing a completely different tune. It is very simple: if you are not managing your time, you are not managing your life as effectively as you could.

Continuous stress does not need to be a common story in your life—or does it? You choose!
If you want to master anything in life, whether is it your time management, stress, relationships, success, whatever it is, you first need to master your mindset behind it; that is your secret weapon.

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Stop looking around you for easy ways to eliminate stress and start looking within yourself. How confidently and honestly can you say that you manage your stress effectively at the office?

More by this author

Kirstin O´Donovan

Certified Life and Productivity Coach, Founder and CEO of TopResultsCoaching

How to Be More Productive: 4 Tiny Tweaks to Make Why To-Do Lists Don’t Work (And How to Change That) 18 Best Time Management Apps and Tools (2019 Updated) How To Control Your Emotions Effectively 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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Last Updated on November 19, 2019

Work Smarter, Not Harder: 12 Ways to Work Smart

Work Smarter, Not Harder: 12 Ways to Work Smart

I imagine that like me, you say that you never have enough time and that you just cannot cope with 60 dozen things all at once.

How on earth do you get out of that spiral?

Many people never sit down and look at how to work smarter, rather than harder and even longer hours. But not you, you’re smart enough to try to learn effective ways to work.

So how to work smarter not harder? Here are 12 smart ways you should be following:

1. Improve Your Time Management Skills

Easier said than done? Well, no actually, because there are a few simple rules that can really help you to manage time better.

For example, when setting up a top priority task, you need to switch off the phone and ignore your email first. Then you need to abandon any ideas of multitasking as that will slow you down and ruin your focus.

Finally, set a reasonable deadline and do everything in your power to meet it.

“When you’re born, you’re born with 30,000 days. That’s it. The best strategic planning I can give to you is to think about that.” — Sir Ray Avery

2. Speed up Your Typing and Use Shortcuts

These days we’re all keyboard slaves. So why not speed up your typing and try to get rid of the two finger syndrome. In fact, when you save 21 days per year just by typing fast!

This is exactly what I am doing now, so I cannot honestly say I am practicing what I preach!

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But help is at hand. Try some of these apps and games to help you type fast: 8 Most Effective Games and Apps to Learn to Type Fast

Using shortcuts on the keyboard is another time saver and can speed up your work.

For example, press F2 to rename a selected file, while CTRL + I will put selected text in italics.

There are so many of these. If you make the effort to learn them, they really can be helpful.

3. Learn How to Use Productivity Tools

It is well worth downloading all the useful tools and apps that can highly boost your productivity. Take a look at these 18 Best Time Management Apps and Tools and install whatever fits your needs.

Now that is really a great way of working smarter, not harder.

4. Use Your Phone Wisely

Instead of writing emails, sometimes it’s better to pick up the phone and talk to the person responsible. It saves time, especially for important or urgent discussions.

If that colleague works in the same office, it is even better to go and talk to him or her. It gives you a break, you get some exercise and you actually make human contact which is becoming quite rare in this electronic world.

5. Keep a Tab on Your Tabs

If you are like me, you might well find that you have a ton of tabs open at the top of your browser.

In order to find the one you want, you have to search for them as they are off screen. Having all these tabs open slows down your browser too.

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One solution is to use OneTab which can keep a neat list on the screen of all these tabs when you want to quickly get to one of them or you want to remind yourself which ones you have open.

6. Use a “To Don’t” List

We all know about to do lists and I find that they are generally great. They give me a great sense of achievement as I cross off the tasks done.

But often, I find that we are doing non-essential tasks or ones that can easily be postponed. That is why many people recommend the to don’t list.[1]

Some people prefer to savagely prune the to do list while others prefer to have two separate lists, to do and to don’t. You just have to work out what works best for you when you are trying to save precious time to become more productive.

7. Expect Failure and Fight Paranoia

When failure rears its ugly head, some people get a bit paranoid and fear that this may become a trend.

Projects will go wrong and failure should be expected rather than feared. Learning lessons from failure and analyzing what went wrong is the best way forward.

“Do not be embarrassed by your failures, learn from them and start again.” — Richard Branson

And here you can find 10 Great Lessons Highly Successful People Have Learned From Failure.

8. Be Concise

Rambling on at meetings, in emails and even when introducing yourself to new clients can waste a lot of people’s time.

One way is to practice and sharpen your “elevator speech,”[2] which tells people in 30 seconds or less why they need your skills and how they can benefit from doing business with you.

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Just think of the many situations where this could be useful:

  • Making new contacts
  • Talking about yourself at a job interview
  • Meeting people at conferences or parties
  • Phone calls to new clients

9. Ask the Right Questions

“You can tell whether a man is clever by his answers. You can tell whether a man is wise by his questions.” — Naguib Mahfouz

How do you get feedback? The secret is to ask the right questions at the right time.

When you do this, you are gathering the information you need to help in decision making. This will save you time and you will be able to cut meetings to a minimum.

Forbes magazine reports on research that they carried out on asking the right questions.[3] When that happens, the positive effects are increased by 400%. There are also other benefits in staff motivation and a positive impact on the company’s bottom line.

Lifehack’s CEO Leon has shared about how to ask for feedback to learn faster: How to Learn Quickly And Master Any Skill You Want

10. Learn as Much as You Can

You should always be on a steep learning curve. Look at your skills profile and determine where you need to fill a gap. Talk to important connections and network in your niche.

Keep up to date on trends and developments. It is a fact-changing world. When an opportunity arises, you will be the best equipped to seize it because you have never stopped learning. Just another way of working smarter.

“Live as if you were to die tomorrow. Learn as if you were to live forever.” — Mahatma Gandhi

11. Look After Your Greatest Resource

No, your greatest resource is not time. It is YOU.

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If you do not get enough sleep, exercise and relaxation, you find that you become less and less productive. You begin to work longer and longer hours, which is the exact opposite of what you want.

What you should be doing is making sure you are in the best shape. It is useful to remember that you need a break of 15 minutes after every one and a half hours of work.[4]

Taking breaks and getting fresh air and exercise is one of the best ways of working smarter, not harder.

12. Don’t Fall into the Trap of Working Smarter and Harder

As a society, we are obsessed with doing everything smarter so we are more efficient and we save time all around.[5]

But the most important thing to remember is to accept when we are ready to switch off that computer and not fill up the time with even more work!

The Bottom Line

The key to greater productivity is to work smarter, not harder. Working smarter saves precious time and energy for the things that really matter — your life goals, your personal growth, your health and your relationships.

Stop working for more hours and start working smarter!

More About Working Smart

Featured photo credit: Unsplash via unsplash.com

Reference

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