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5 Ways To Enhance Your Work Schedule

5 Ways To Enhance Your Work Schedule

As working from home becomes more common, studies by Stanford University, the University of Minnesota, and others consistently show that at-home workers are more productive than their office-bound counterparts. One theory as to why home-based workers are more productive has to do with their ability to set a flexible schedule for themselves, working with their own natural energy rhythms.

By working when you naturally have more energy, focus, and alertness, you’re setting yourself up to be a more productive professional. Not everyone has the luxury of working from home or setting their own schedule, but try these tips no matter your work situation to be more productive every day.

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1) Pay attention to your natural rhythms.

Are you a morning person, or do you not fully wake up until after 10am? Do you find yourself getting sleepy after lunch, or is that when you have the most energy? Everyone’s natural resting and active cycles are different, so pay attention to yours and plot your work schedule accordingly.

2) Block your most productive times.

If you know that you get more work done in the first three hours of your workday than in the last six, block your morning schedule to be free from meetings or interruptions so you can take full advantage of all that extra energy and focus.

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3) Outline your to-do list.

A to-do list isn’t very useful if the tasks are big and require several steps to be completed. Instead of writing one big task like, “Send company newsletter,” break that task down into bits and pieces. Just like you were taught to take notes in middle school, your to-do list should look something like this:

I. Send company newsletter
a. Ask Larry for earnings numbers
b. Write article on employee of the month
c. Finish calendar of events

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Instead of being overwhelmed at the thought of completing one giant project, your outline makes your tasks seem much more manageable and keeps you on pace.

4) Set reminders to get up and move.

Your brain can only concentrate on a given task or tasks for about 60-90 minutes before tiring out. To reinvigorate it, set a calendar reminder to get out of your chair every hour or two and move around. Walk to the restroom, stand up and stretch, step outside for a few deep breaths of fresh air. Your brain will thank you for the break, and you’ll return to your desk with a new bank of energy and focus.

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Check out these 21 Counter-Intuitive Break Ideas to Boost Your Productivity at Work.

5) Friday afternoons are for advanced planning.

If you work a traditional schedule, then every Friday afternoon should be devoted to taking stock of your week’s worth of work, and setting goals for next week. These goals become the basis of the outline mentioned above. If, like many people, you find yourself spending Friday afternoons surfing the web and counting down to quitting time, take 30 minutes to an hour of your busy schedule and set yourself up for success next week.

Featured photo credit:  factory workers working in the office via Shutterstock

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Brie Weiler Reynolds

Senior Career Specialist at FlexJobs

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Last Updated on March 29, 2021

5 Types of Horrible Bosses and How to Beat Them All

5 Types of Horrible Bosses and How to Beat Them All

When I left university I took a job immediately, I had been lucky as I had spent a year earning almost nothing as an intern so I was offered a role. On my first day I found that I had not been allocated a desk, there was no one to greet me so I was left for some hours ignored. I happened to snipe about this to another employee at the coffee machine two things happened. The first was that the person I had complained to was my new manager’s wife, and the second was, in his own words, ‘that he would come down on me like a ton of bricks if I crossed him…’

What a great start to a job! I had moved to a new city, and had been at work for less than a morning when I had my first run in with the first style of bad manager. I didn’t stay long enough to find out what Mr Agressive would do next. Bad managers are a major issue. Research from Approved Index shows that more than four in ten employees (42%) state that they have previously quit a job because of a bad manager.

The Dream Type Of Manager

My best manager was a total opposite. A man who had been the head of the UK tax system and was working his retirement running a company I was a very junior and green employee for. I made a stupid mistake, one which cost a lot of time and money and I felt I was going to be sacked without doubt.

I was nervous, beating myself up about what I had done, what would happen. At the end of the day I was called to his office, he had made me wait and I had spent that day talking to other employees, trying to understand where I had gone wrong. It had been a simple mistyped line of code which sent a massive print job out totally wrong. I learn how I should have done it and I fretted.

My boss asked me to step into his office, he asked me to sit down. “Do you know what you did?” I babbled, yes, I had been stupid, I had not double-checked or asked for advice when I was doing something I had not really understood. It was totally my fault. He paused. “Will you do that again?” Of course I told him I would not, I would always double check, ask for help and not try to be so clever when I was not!

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“Okay…”

That was it. I paused and asked, should I clear my desk. He smiled. “You have learnt a valuable lesson, I can be sure that you will never make a mistake like that again. Why would I want to get rid of an employee who knows that?”

I stayed with that company for many years, the way I was treated was a real object lesson in good management. Sadly, far too many poor managers exist out there.

The Complete Catalogue of Bad Managers

The Bully

My first boss fitted into the classic bully class. This is so often the ‘old school’ management by power style. I encountered this style again in the retail sector where one manager felt the only way to get the best from staff was to bawl and yell.

However, like so many bullies you will often find that this can be someone who either knows no better or is under stress and they are themselves running scared of the situation they have found themselves in.

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The Invisible Boss

This can either present itself as management from afar (usually the golf course or ‘important meetings) or just a boss who is too busy being important to deal with their staff.

It can feel refreshing as you will often have almost total freedom with your manager taking little or no interest in your activities, however you will soon find that you also lack the support that a good manager will provide. Without direction you may feel you are doing well just to find that you are not delivering against expectations you were not told about and suddenly it is all your fault.

The Micro Manager

The frustration of having a manager who feels the need to be involved in everything you do. The polar opposite to the Invisible Boss you will feel that there is no trust in your work as they will want to meddle in everything you do.

Dealing with the micro-manager can be difficult. Often their management style comes from their own insecurity. You can try confronting them, tell them that you can do your job however in many cases this will not succeed and can in fact make things worse.

The Over Promoted Boss

The Over promoted boss categorises someone who has no idea. They have found themselves in a management position through service, family or some corporate mystery. They are people who are not only highly unqualified to be managers they will generally be unable to do even your job.

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You can find yourself persistently frustrated by the situation you are in, however it can seem impossible to get out without handing over your resignation.

The Credit Stealer

The credit stealer is the boss who will never publically acknowledge the work you do. You will put in the extra hours working on a project and you know that, in the ‘big meeting’ it will be your credit stealing boss who will take all of the credit!

Again it is demoralising, you see all of the credit for your labour being stolen and this can often lead to good employees looking for new careers.

3 Essential Ways to Work (Cope) with Bad Managers

Whatever type of bad boss you have there are certain things that you can do to ensure that you get the recognition and protection you require to not only remain sane but to also build your career.

1. Keep evidence

Whether it is incidents with the bully or examples of projects you have completed with the credit stealer you will always be well served to keep notes and supporting evidence for projects you are working on.

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Buy your own notebook and ensure that you are always making notes, it becomes a habit and a very useful one as you have a constant reminder as well as somewhere to explore ideas.

Importantly, if you do have to go to HR or stand-up for yourself you will have clear records! Also, don’t always trust that corporate servers or emails will always be available or not tampered with. Keep your own content.

2. Hold regular meetings

Ensure that you make time for regular meetings with your boss. This is especially useful for the over-promoted or the invisible boss to allow you to ‘manage upwards’. Take charge where you can to set your objectives and use these meetings to set clear objectives and document the status of your work.

3. Stand your ground, but be ready to jump…

Remember that you don’t have to put up with poor management. If you have issues you should face them with your boss, maybe they do not know that they are coming across in a bad way.

However, be ready to recognise if the situation is not going to change. If that is the case, keep your head down and get working on polishing your CV! If it isn’t working, there will be something better out there for you!

Good luck!

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