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Email is Not the Problem – You Are

Email is Not the Problem – You Are

Can you count the hours you spent on emails this month? How about this week, or even today? I’m pretty sure you can’t.

In the maelstrom of our office and personal life, email has become a cornerstone of our daily activity for good and bad. Spending countless hours checking email has become a habit ingrained in our subconscious. Checking and managing email has the potential to become a sinkhole for just about anyone.

In 2013, the typical corporate email user sends and receives an estimate of 115 emails; that’s roughly 2.5 hours every day spent only on writing them. That doesn’t leave the “typical corporate email user” much time to do anything else and is why we must learn how to process email better.

“Our biggest job is to define what our work is.” Peter Drucker

Keep in mind that email is just a tool for doing your job; it’s not meant to replace your job specs and objectives.

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Measuring and monitoring your email habits will bring much needed structure, and since we’re dealing with a considerable chunk of your day, it will also raise your productivity.

We might start with the best of intentions, but unless we deal with some “hidden” forces, the battle won’t be won. There are a few things that you need to know about your email habits — things that aren’t entirely within your control…

Force number #1: Our lizard brain

There’s a part of our brain that always strives for perfection. It drives meticulous behaviors and ultimately, makes us waste disproportionate amounts of time on tasks that are sometimes trivial in nature — our lizard brain.

“The lizard brain is on high alert to make sure that everything is okay. The lizard brain can’t rest until it knows that everyone likes us, that no one is offended, that all graphs are ticking up and to the right, and the future is assured. But of course, the future (and the present) isn’t perfect. It can’t be.” Seth Godin

By the way, that’s why we mark emails as unread. We want the conditions to be perfect when we open our email, and “the here and now” is never perfect, so maybe later. Try to understand, the conditions will never be perfect, so you’ll have to make things work for you. That’s why you should never open an email, and mark it “unread;” make sure you only touch it once and process it (coming to you from the GTD Master – David Allen).

Force Number #2: FOMO – Fear of missing out

Fear of missing out, or FOMO, is a behavior we’ve cultivated through years of evolution. Evolution, through natural selection, preferred the “FOMO gene” and pushed it up the ladder because a hunter-gatherer with FOMO is a better hunter-gatherer. Curiosity and a need to reap as many rewards as possible brought us to this point in time but, alas, nowadays, FOMO doesn’t serve us as well.

FOMO is one of the major reasons we open emails the second we receive them. Our Smartphones (or perhaps I should call them something else…) even help distract us with sounds and flashing lights each time a new email or text message arrives. Yes…text messages are just another form of email — the name doesn’t trick me.

Sure, you’re probably telling yourself that it’s just your way of managing your tasks better. But you fail to realize that you are managing nothing! Your emails and texts are managing you! This may be a key driver in missing deadlines, failing to set priorities, and not completing tasks, which ultimately may prevent you from sleeping well at night, i.e. the Zeigarnik effect.

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That’s why you need to schedule opening emails during a designated time frame and no more than two to three times per day.

Force number #3: Depression

Yes, I said it…Depression. A study published on 2011 by Sriram Chellappan from the Missouri University of Science and Technology suggests that people suffering from depression engage in a very high level of email usage.

“Study participants with depressive symptoms tended to engage in very high e-mail usage. This perhaps was to be expected: research by the psychologists Janet Morahan-Martin and Phyllis Schumacher has shown that frequent checking of e-mail may relate to high levels of anxiety, which itself correlates with depressive symptoms.” Sriram Chellappan NYTimes 06/12.

This doesn’t mean that if you spend hours upon hours on emails, you’re suffering from depression; it means that people who are suffering from depression tend to spend more time on emails. Why? Because you may be looking for ways to lift your spirit, and your brain remembers how to occupy you in pursuit of online happiness.

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To make things worse, we also find ourselves nowadays surrounded by environmental forces influencing our ability to process emails, like increased email consumption via mobile, which prolongs the amount of time we spend on emails.

Add to the mix an unsatisfied lizard brain, a FOMO tendency, and the above mentioned Zeigarnik effect and you get one depressive concoction that makes things worse for people who already suffer from depression, so be aware.

Historical statistics show that the amount of emails we process on a daily basis is only going to increase as technology progresses, challenging us both physically and mentally. Preparing ourselves and learning about ways to process emails more efficiently and in a more organized way is a must if we want to be more productive!

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Last Updated on November 5, 2018

20 Best Places to Work for a Great Career in 2018

20 Best Places to Work for a Great Career in 2018

Looking for a job? There’s no doubt to the fact you will want to work with a company that appreciates you for who you are.

Well, good news. The labor market today is one that has peened up with more opportunities for advancement and personal employee improvement. This is partly due to the fact that a lot of companies have been made to understand the value of their biggest assets: the employees.

To wit, here’s a list of companies- across a wide array of industries- that have been able to develop working environments that are healthy and accommodating to workers.

Take a look at these 20 best place to work for a great career:

1. Salesforce, San Francisco, California,

    Salesforce is in the information technology business and the company ranks highest due to their commitment to learning and innovation. They are ready to try new things and everyone with a new idea is always welcome to share it at the company. The company has also been known to exhibit an exceptional approach to alignment.

    Find out more about careers in Salesforce

    2. Wegmans Food Markets Inc.,Rochester, New York

      Based in Rochester, New York, employees have been known to enjoy a sense of purpose from working here. The company has been able to achieve an optimal level of engagement across all working tiers and they’ve been able to achieve great things together. They even do deliveries.

      Find out more about careers in Wegmans

      3. Ultimate Software, Weston, Florida

        Employees get amazing benefits here but that’s not the only reason why this place is so awesome to work. Whenever there is a need or a death of an Ultipeep or any of other family members, the company shows love and support like no other.

        Find out more about careers in Ultimate Software

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        4.The Boston Consulting Group, Inc., Boston, Massachusetts

          Development is at the center of anything that goes on here. The business is about people and employees are the company’s biggest asset. Employees are able to challenge the status and also leave impacts on clients.

          Find out more about careers in The Boston Consulting Group

          5. Edward Jones, St. Louis, Missouri

            Edward Jones is admired for their ability to acknowledge history without being mired down by it. The company builds on a solid foundation but there is also a level of flexibility that allows for innovation.

            Find out more about careers in Edward Jones

            6. Kimpton Hotels and Restaurants, San Francisco, California

              Kimpton is a trendsetter in the hospitality industry. The company always strives to try something different and that perspective is welcomed there at all times. Enjoy the weekends with luxury rooms, conformable mattress, furnished and well dressed service staff. A great opportunity for job seekers.

              Find out more about careers in Kimpton Hotels and Restaurants

              7. Workday, Pleasanton, California

                Newbies will find no issues with feeling welcome and at home here as this has always been a core culture component of the IT giant. Everyone is treated like family and this fosters a sense of oneness.

                Find out more about careers in Workday

                8. Genentech, South San Francisco, California

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                  Here, employees are encouraged to be themselves. There is a feeling of care, safety, and acceptance that you get here that you can’t get at many firms. The development of an all-inclusive environment has always been foundational.

                  Find out more about careers in Genetech

                  9. Deloitte, New York, New York

                    Deloitte is one of the biggest professional service providers in the world, noted for their focus on constant learning, development and improvement. They invest in their employees and are concerned about their well being.

                    Find out more about careers in Deloitte

                    10. Baird, Milwaukee, Wisconsin

                      Baird is a financial services provide that is known for adopting a “no asshole policy’ which guides the way people relate with and respect each other, regardless of their position on the company’s hierarchy.

                      Find out more about careers in Baird

                      11. Quicken Loans, Detroit, Michigan

                        At Quicken Loans, the views and opinions of everyone are respected and heard. The organization is revered for the amount of investment they put in their team members and everyone looks for ways to grow and be better.

                        Find out more about careers in Quicken Loans

                        12. Capital One, Mclean, Florida

                          Capital One has adopted a culture that encourages employees to take risks and try new things. They foster a healthy work-life balance and associates are challenged to live better lives.

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                          Find out more about careers in Capital One

                          13. Cooley LLP, Palo Alto, California

                            Cooley LLP is a law firm known for their ability to care about the company culture and being able to develop a working environment that is empowering and fun. Cooley is known to go for the best when it comes to their employees, regardless of the occasion.

                            Find out more about careers in Cooley LLP

                            14. Southern Ohio Medical Center, Portsmouth, Ohio

                              The medical center has been known for their propensity to delegate so much to their employees, thereby providing them with the ability to grow and learn on the job. In the end, you get a workplace that is all-engaging and super fun.

                              Find out more about careers in Southern Ohio Medical Center

                              15. American Express, New York, New York

                                American Express is a firm that celebrates wins, no matter how small. Everyone is made to share the same attitude towards service and the people they are to serve, thereby making people care about what they do.

                                Find out more about careers in American Express

                                16. Adobe Systems Inc., San Jose, California

                                  The culture at Adobe Systems is one that encourages employees to develop their own ideas and get a strong viewpoint. As opposed to encouraging competition, work-life balance is fostered everywhere here.

                                  Find out more about careers in Adobe Systems Inc.

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                                  17. The Cheesecake Factory Inc., Calabasas, California

                                    The Cheesecake Factory rewards dedication and hard work. Promotions come pretty easy, and there is always space for guidance to develop your experience and skills.

                                    Find out more about careers in The Cheesecake Factory Inc.

                                    18. Sap America, Newtown Square, Pennsylvania

                                      If you’re looking for a new career path, SAP might be the best bet for you. The company is adept at recognizing value and transferable skills. And you can always look for a new path while maintaining your employment.

                                      Find out more about careers in Sap America

                                      19. NVIDIA Corporation, Santa Clara, California

                                        NVIDIA is known for looking after even the smallest of things. With even a “pets allowed” policy this company accepts you for who you are, and helps you to work within your personality. Advancement is also fostered, and you are able to collaborate effectively.

                                        Find out more about careers in NVIDIA

                                        20. KPMG LLP, New York, New York

                                          Communication and progressive collaboration are the foundation of this company’s workforce treatment. Regardless of the level you are, someone is always at the ready to help and the company rewards extra effort with gratitude.

                                          Find out more about careers in KPMG LLP

                                          All in all, it’s safe to say that you will be able to find somewhere to apply your skills (whatever they are) that is all inclusive and highly accommodative. Companies today are being made to understand how much they can get when they treat their employees right and this has opened the door to an encouraging work environment for all.

                                          Happy job hunting!

                                          Featured photo credit: Pexels via pexels.com

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