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Email is Not the Problem – You Are

Email is Not the Problem – You Are

Can you count the hours you spent on emails this month? How about this week, or even today? I’m pretty sure you can’t.

In the maelstrom of our office and personal life, email has become a cornerstone of our daily activity for good and bad. Spending countless hours checking email has become a habit ingrained in our subconscious. Checking and managing email has the potential to become a sinkhole for just about anyone.

In 2013, the typical corporate email user sends and receives an estimate of 115 emails; that’s roughly 2.5 hours every day spent only on writing them. That doesn’t leave the “typical corporate email user” much time to do anything else and is why we must learn how to process email better.

“Our biggest job is to define what our work is.” Peter Drucker

Keep in mind that email is just a tool for doing your job; it’s not meant to replace your job specs and objectives.

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Measuring and monitoring your email habits will bring much needed structure, and since we’re dealing with a considerable chunk of your day, it will also raise your productivity.

We might start with the best of intentions, but unless we deal with some “hidden” forces, the battle won’t be won. There are a few things that you need to know about your email habits — things that aren’t entirely within your control…

Force number #1: Our lizard brain

There’s a part of our brain that always strives for perfection. It drives meticulous behaviors and ultimately, makes us waste disproportionate amounts of time on tasks that are sometimes trivial in nature — our lizard brain.

“The lizard brain is on high alert to make sure that everything is okay. The lizard brain can’t rest until it knows that everyone likes us, that no one is offended, that all graphs are ticking up and to the right, and the future is assured. But of course, the future (and the present) isn’t perfect. It can’t be.” Seth Godin

By the way, that’s why we mark emails as unread. We want the conditions to be perfect when we open our email, and “the here and now” is never perfect, so maybe later. Try to understand, the conditions will never be perfect, so you’ll have to make things work for you. That’s why you should never open an email, and mark it “unread;” make sure you only touch it once and process it (coming to you from the GTD Master – David Allen).

Force Number #2: FOMO – Fear of missing out

Fear of missing out, or FOMO, is a behavior we’ve cultivated through years of evolution. Evolution, through natural selection, preferred the “FOMO gene” and pushed it up the ladder because a hunter-gatherer with FOMO is a better hunter-gatherer. Curiosity and a need to reap as many rewards as possible brought us to this point in time but, alas, nowadays, FOMO doesn’t serve us as well.

FOMO is one of the major reasons we open emails the second we receive them. Our Smartphones (or perhaps I should call them something else…) even help distract us with sounds and flashing lights each time a new email or text message arrives. Yes…text messages are just another form of email — the name doesn’t trick me.

Sure, you’re probably telling yourself that it’s just your way of managing your tasks better. But you fail to realize that you are managing nothing! Your emails and texts are managing you! This may be a key driver in missing deadlines, failing to set priorities, and not completing tasks, which ultimately may prevent you from sleeping well at night, i.e. the Zeigarnik effect.

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That’s why you need to schedule opening emails during a designated time frame and no more than two to three times per day.

Force number #3: Depression

Yes, I said it…Depression. A study published on 2011 by Sriram Chellappan from the Missouri University of Science and Technology suggests that people suffering from depression engage in a very high level of email usage.

“Study participants with depressive symptoms tended to engage in very high e-mail usage. This perhaps was to be expected: research by the psychologists Janet Morahan-Martin and Phyllis Schumacher has shown that frequent checking of e-mail may relate to high levels of anxiety, which itself correlates with depressive symptoms.” Sriram Chellappan NYTimes 06/12.

This doesn’t mean that if you spend hours upon hours on emails, you’re suffering from depression; it means that people who are suffering from depression tend to spend more time on emails. Why? Because you may be looking for ways to lift your spirit, and your brain remembers how to occupy you in pursuit of online happiness.

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To make things worse, we also find ourselves nowadays surrounded by environmental forces influencing our ability to process emails, like increased email consumption via mobile, which prolongs the amount of time we spend on emails.

Add to the mix an unsatisfied lizard brain, a FOMO tendency, and the above mentioned Zeigarnik effect and you get one depressive concoction that makes things worse for people who already suffer from depression, so be aware.

Historical statistics show that the amount of emails we process on a daily basis is only going to increase as technology progresses, challenging us both physically and mentally. Preparing ourselves and learning about ways to process emails more efficiently and in a more organized way is a must if we want to be more productive!

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Last Updated on May 22, 2019

50 Great People To Follow On LinkedIn, No Matter Your Industry

50 Great People To Follow On LinkedIn, No Matter Your Industry

LinkedIn is an excellent platform to network with great people to help you in your career and businesses. However, with over 575 million people on the site, who should you follow? This list will steer you to the right people to follow, organized by categories of expertise.

Job Search Experts

You will likely have several jobs throughout the course of your career, and you will constantly need advice on new trends and strategies out there in the job market. Here are the LinkedIn experts who you should follow on these matters.

1. Liz Ryan is the CEO and founder of Human Workplace. Her articles on job searching are filled with creative and colorful cartoons.

2. Lou Adler is the author of The Essential Guide for Hiring and Getting Hired.

3. Dr. Marla Gottschalk will help you make an impact in a new job.

4. Hannah Morgan runs CareerSherpa.net, where she gives expert advice on job searching and how to be more visible online.

5. Alison Doyle is the CEO and Founder of CareerToolBelt.com.

Management Experts

They say that people leave managers, not jobs. These experts in LinkedIn will help you become your employees’ dream manager.

6. Jeff Weiner. How can we leave out the CEO of LinkedIn himself?

7. Nozomi Morgan is an executive coach. She can help you transition from a boss to a true leader.

8. Mickey Mikitani is the CEO of Rakuten. He constantly shares his expertise in managing a global player in e-commerce platforms.

9. Andreas von der Heydt was the head of Amazon’s Kindle Content and now the Director of Talent Acquisition. He has extensive experience in management, branding, and marketing.

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Productivity Experts

By maximizing your productivity, you can win in all aspects of life. The following LinkedIn experts will help you win big in your career.

10. Gretchen Rubin is a happiness coach and the bestselling author of the The Happiness Project.

11. Carson Tate is the founder of Working Simply. She advises us to include play in our schedules.

12. Greg Mckeown is an essentialist. Part of being an essentialist is saying no to many things so that we can focus on the things that matter.

13. Brian de Haaff, CEO of Aha! Labs Inc. provides strategies on how to be productive and happy at work at the same time.

Marketing Experts

14. Sujan Patel is VP of Marketing at When I Work, an employee scheduling software. He is an expert in content marketing and he even shares his ideas on content marketing in 2020.

15. Megan Berry is the Head of Product Development at Rebelmouse, a content marketing and AlwaysOn powerhouse.

16. Sean Gardner will help you navigate the social media landscape. This includes how to use different platforms to help accelerate your career. He is also the bestselling author of The Road to Social Media Success.

17. Christel Quek is an digital and marketing expert. She is the VP of South East Asia at Brandwatch. Their products help businesses utilize social media data to make better business decisions.

18. Jeff Bullas is a digital marketing expert. His blog has over 4 million readers annually.

19. Michael Stelzer is the CEO and Founder of social media powerhouse site, Social Media Examiner.

20. If you’re looking for inbound and content marketing expertise, follow Dharmesh Shah, Founder and CTO of Hubspot.

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21. David Edelman is a McKinsey partner and is at the helm of the Digital Marketing Strategy Practice Department.

22. Dave Kerpen leads the social media software company Likeable Local. He is the author of Likeable Social Media: How to delight your customers.

23. Clara Shih is the CEO of Hearsay Social and the author of The Facebook Era.

24. Aaron Lee is Grand Master of Customer Delight at Post Planner. He is an excellent resource for everything social media.

25. David Sable is the CEO of Y&R, one of the largest advertising firms in the world.

26. Content marketing trumps traditional marketing these days, and who else better to lead you in this area than Joe Pulizzi, Founder of Content Marketing Institute.

Personal Branding Experts

Part of what we market in our personal career is our brand. When people hear your name, what kind of brand comes into their mind? What traits and qualities do they associate with you?

Here are some personal branding experts from LinkedIn to improve your own brand.

27. Dorie Clark is the author of Stand Out and Reinventing You. He can help you craft the professional image you’ve always wanted.

28. Dan Schawbel is the managing partner of Millennial Branding. If you’re a millennial, Dan is the guy to help you craft your personal brand.

Other Notable Experts to Follow

29. Lisa Gates is the expert to follow if you’re negotiating for higher salaries and promotions.

30. If you’re a Baby Boomer, Marc Miller will help you navigate the continually changing landscape of the workplace.

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31. To avoid getting your resumé moved to the “No” pile, read Paul Freiberger’s excellent advice.

32. James Caan provides insightful ideas on careers in general. He is also a serial entrepreneur.

33. Jeff Haden writes on various topics, such as leadership and management. He is the owner of Blackbird Media.

34. If you’re looking for expert business advice on getting new customers and keeping them, follow Jay Baer.

35. Suzanne Lucas, aka Evil HR Lady, is a great human resources specialist.

36. If you need help in using Twitter to boost your career, Claire Diaz-Ortiz can guide you in the right direction.

37. Ryan Holmes is the CEO of Hootsuite, a social media management tool.

38. Customers are the lifeblood of a business and Colin Shaw focuses on revolutionizing this customer experience.

39. Brian Solis often reflects on the future of business and how technology can disrupt our world.

40. Nancy Lublin provides advice on more lighthearted topics, which are perfect after a long day’s work. She is the CEO behind Dosomething.org, a portal designed for social change; and the founder & CEO of Loris.ai and Crisis Text Line.

41. Katya Andresen provides advice on how to manage your career. She was the CEO of Cricket Media and now responsible for the SVP Card Customer Experience at Capital One.

42. Gallup has created a system to test what your strengths are and how to use them at work. Jim Clifton is the CEO of Gallup.

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43. Adam Grant is a Wharton Professor and the author of Give and Take, which provides advice on why being helpful at work can accelerate your career.

44. Hunter Walk is a partner at Homebrew Venture Capitalist Company and has specialty in product development and management.

45. If you’re running a nonprofit organization, follow Beth Kanter for expert advice on this area.

46. Emotional Intelligence is necessary to succeed in your career, and Daniel Goleman is your expert for that.

47. Rita J. King connects science, technology and business.

48. Tori Worthington Rose is a Creative Director at Mary Beth West Communications, LLC. She has extensive experience in sales and digital media.

49. If you’re looking for some advice on how to use writing and personal content marketing to boost your career, follow Ann Handley.

50. Tim Brown is the CEO at IDEO and shares his insights on Leadership and Creativity.

These are just some of the key thought leaders and movers in various industries. They will provide you with constant inspiration, as well as the willpower to pursue the career that you’ve always wanted. Their stream of expert ideas in their respective fields will help you become well-equipped in your professional pursuits.

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Featured photo credit: LinkedIn Sales Navigator via unsplash.com

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