Advertising
Advertising

Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

There is still a lot of anxiety about working virtually or from home: Yahoo’s CEO has demanded that all employees work in the office from now on, yet a study has shown that by 2016, 63 million Americans are going to be working virtually to some degree. A whip doesn’t need to be held over your employees to watch if they are working—properly calculated deadlines and good management practices will weed out the low performers by making them starkly visible.

In a regular 9-5 office job, how is productivity proved?

  • Deadlines
  • On-the-spot progress discussions
  • Meetings

That’s all.

So if it’s a question of having evidence of what the workers are up to, take a look at this list of why managing a virtual team is better.

Advertising

virtual-team-management

    Reasons why managing a virtual team is better:

    1) Managing interactions with colleagues

    How often has the wrong thing popped out of your mouth on a whim? I’m not saying that using IM totally solves the problem of conveying the incorrect emotion (in fact, in some cases it’s worse) BUT there is the opportunity to give a moment’s pause and re-type your thoughts. IM does not demand an instant answer and hides your facial expression from the recipient. This gives a measure of control over the situation and can be used to an advantage.

    2) Check the team’s progress with shared access to the tools they use

    Advertising

    Sharing documents via Google Drive or Dropbox, or similar service, allows the opportunity to see real action happening. It’s hard for an employee to bluff if there is no hard, fast evidence in the folder to show work in progress or problems solved. Some may argue that this is problematic because of trust, but that’s ridiculous. If you’re getting your work done, why not let people see? It also allows for great opportunities to advise and assist as the project is in development, rather than having to backtrack later on. Live management = awesome.

    3) Track your management style by the interactions online

    Reflexivity is great. Reflexivity means looking at your own actions and assessing them. Having a record of your management style and the quantity of interactions with the team can give insights that may otherwise be take for granted, or go unnoticed. Did you really notice how often Jonas pops up as the go-to guy for advice? Why don’t you talk that much with Heather? Why is your tone rather hostile towards Frank?

    4) Your time is better managed by having less on-the-spot distractions

    Advertising

    Although it feels good to keep the rapport with your colleagues alive by dropping by for a chat, this affects productivity. Distractions are all around in the office. It’s easy to fool yourself into thinking that time spent asking Laura how the concert was is important for team spirit, but these minutes lost turn into hours and days accumulated over the year. It’s not to say that casual interaction should be stamped out—au contraire, it is essential! But in virtual management these interactions can be timetabled and controlled so that time use is maximised.

    5) Less time wasted on meetings

    Meetings are famously badly organized, by including people who really don’t need to be there and having poorly designed agendas. In fact, the entrepreneur’s bible Rework says: “If it only takes seven minutes to accomplish a meeting’s goal, then that’s all the time you should spend. Don’t stretch seven into thirty.” Use video conferencing (people get to remain at their computers, on task, rather than disrupting their flow by moving room). Have the agenda posted in a shared platform in advance and allow workers to make suggestions to tighten up the process, or elect that they have no need to participate.

    Let people be where they need to be

    The trust engendered by allowing the team to work virtually, either partly or fully, is a great motivator. Staff become loyal to those who treat them well, and feeling like they have control over their working life rather than it having control over them is a huge step in the direction of happiness.

    Advertising

    It’s pretty easy for managers to see if the work is getting done or not by virtual teams. If a manager is afraid of being hoodwinked by the team, then there is a problem with the manager, the team, or both.

    The more we operate globally, the more that time differences impact working. 9 – 5 is becoming a myth; there is nothing special about those hours. It’s about getting the work done and using your time to the max, because you never regain time. Once it’s gone, it’s gone forever.

    More by this author

    Andrea Francis

    Andrea loves being productive and getting things done. She shares practical tips to help people achieve what they want in life.

    25 Easy Tips on How to Save Money Fast 13 Ways To Make Money While Traveling More Than 20 Jobs for Stay-at-Home Moms Big Brother On Video Calls: Tools To Easily Secure Your Online Calls And Chats hacking-hackathon-hacker Hacking: Any Different From “Creative Solution”?

    Trending in Work

    1 How to Find Your Entrepreneurial Passion and Purpose 2 How to Quit Your Unfulfilling Job and Lead Your Dream Career 3 9 Powerful Steps to Achieve Career Advancement 4 How To Work Remotely And Stay Productive 5 Leadership vs Management: Is One Better Than the Other?

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on July 27, 2020

    How to Find Your Entrepreneurial Passion and Purpose

    How to Find Your Entrepreneurial Passion and Purpose

    I wrote a few articles about starting a business based on something you love doing and are passionate about. I received several responses from people saying they weren’t sure how to go about figuring out what they were most passionate about or how to find their true purpose. So I’m dedicating this article to these issues — how to find your entrepreneurial passion and purpose.

    When I work with a new client, the first thing we talk about is lifestyle design. I ask each client, “What do you want your life to look like?” If you designed a business without answering this question, you could create a nice, profitable business that is completely incompatible with your goals in life. You’d be making money, but you’d probably be miserable.

    When you’re looking for your life purpose, lifestyle design isn’t a crucial component. However, since we’re talking about entrepreneurial purpose, lifestyle design is indeed crucial to building a business that you’ll enjoy and truly be passionate about.

    For example, say you want to spend more time at home with your family. Would you be happy with a business that kept you in an office or out of town much of the time? On the flip side, if you wanted to travel and see the world, how well could you accomplish that goal if your business required your presence, day in and day out, to survive? So start by getting some clarity on your personal goals and spend some time working on designing your life.

    Advertising

    At this point, you may need a little prodding, and you may want to hire a coach or mentor to work with you through this process. Many people are very used to the idea that there is a particular way a life “should” be. There are certain milestones most people tend to live by, and if you don’t meet those markers when or in the manner you’re “supposed” to meet them, that can cause some anxiety.

    Here’s how to find your passion and purpose:

    Give Yourself Permission to Dream a Little

    Remember that this is your life and you can live it however you choose. Call it meditation or fantasy, but let your imagination run here. And answer this question:

    “If you had no fears or financial limitations, what would your ideal life, one in which you could be totally content and happy, look like?”

    Advertising

    Once you’ve figured out your lifestyle design, it’s time to do a little more soul-searching to figure out what you’re truly passionate about. This is a time to really look within and look back.

    Specifically, look back over your life history. When were you the happiest? What did you enjoy doing the most? Remember that what you’re looking for doesn’t necessarily have to be an entire job, but can actually be aspects of your past jobs or hobbies that you’ve really enjoyed.

    Think About a Larger Life Purpose

    Many successful entrepreneurs have earned their place in history by setting out to make a difference in the world. Is there a specific issue or cause that is important to you or that you’re particularly passionate about?

    For some, this process of discovery may come easily. You may go through these questions and thought experiments and find the answers quickly. For others, it may be more difficult. In some cases, you may suffer from a generalized lack of passion and purpose in your life.

    Advertising

    Sometimes, this can come from having suppressed passion in your life for too long. Sometimes, it can come from eating poorly and lack of exercise. But occasionally, it may have something to do with your internal chemistry or programming. If the latter applies to you, it may be useful for you to seek help in the form of a coach, mentor, or counselor.

    In other cases, not knowing your true purpose may be a matter of having not discovered it yet: you may not have found anything that makes your heart beat faster. If this is the case, now is the time to explore!

    The Internet is a fantastic tool for learning and exploration. Search hobbies and careers and learn as much as you can about any topic that triggers your interest, then follow up at the library on the things that really intrigue you. Again, remember that this is your life and only you can give yourself permission to explore all that the world has available to you.

    How Do You Know When You’ve Found Your True Entrepreneurial Purpose?

    I can only tell you how I knew when I had discovered my own — it didn’t hit me like a ton of bricks. Rather, it settled over me, bringing a deep sense of peace and commitment. It felt like I had arrived home and knew exactly what to do and how to proceed.

    Advertising

    Everything flowed easily from that point forward. That’s not to say that I found success immediately after that moment. But rather, the path ahead of me was clear, so I knew what to do.

    Decisions were easier and came faster to me. And success has come on MY terms, according to my own definitions of what success means to me in my own lifestyle design.

    Dig deep, look within, and seek whatever help you need. Once you find that purpose and passion, your life — not just your entrepreneurial life, but your entire life — will never be the same.

    More About Passion And Purpose

    Featured photo credit: Garrhet Sampson via unsplash.com

    Read Next