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Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

There is still a lot of anxiety about working virtually or from home: Yahoo’s CEO has demanded that all employees work in the office from now on, yet a study has shown that by 2016, 63 million Americans are going to be working virtually to some degree. A whip doesn’t need to be held over your employees to watch if they are working—properly calculated deadlines and good management practices will weed out the low performers by making them starkly visible.

In a regular 9-5 office job, how is productivity proved?

  • Deadlines
  • On-the-spot progress discussions
  • Meetings

That’s all.

So if it’s a question of having evidence of what the workers are up to, take a look at this list of why managing a virtual team is better.

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    Reasons why managing a virtual team is better:

    1) Managing interactions with colleagues

    How often has the wrong thing popped out of your mouth on a whim? I’m not saying that using IM totally solves the problem of conveying the incorrect emotion (in fact, in some cases it’s worse) BUT there is the opportunity to give a moment’s pause and re-type your thoughts. IM does not demand an instant answer and hides your facial expression from the recipient. This gives a measure of control over the situation and can be used to an advantage.

    2) Check the team’s progress with shared access to the tools they use

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    Sharing documents via Google Drive or Dropbox, or similar service, allows the opportunity to see real action happening. It’s hard for an employee to bluff if there is no hard, fast evidence in the folder to show work in progress or problems solved. Some may argue that this is problematic because of trust, but that’s ridiculous. If you’re getting your work done, why not let people see? It also allows for great opportunities to advise and assist as the project is in development, rather than having to backtrack later on. Live management = awesome.

    3) Track your management style by the interactions online

    Reflexivity is great. Reflexivity means looking at your own actions and assessing them. Having a record of your management style and the quantity of interactions with the team can give insights that may otherwise be take for granted, or go unnoticed. Did you really notice how often Jonas pops up as the go-to guy for advice? Why don’t you talk that much with Heather? Why is your tone rather hostile towards Frank?

    4) Your time is better managed by having less on-the-spot distractions

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    Although it feels good to keep the rapport with your colleagues alive by dropping by for a chat, this affects productivity. Distractions are all around in the office. It’s easy to fool yourself into thinking that time spent asking Laura how the concert was is important for team spirit, but these minutes lost turn into hours and days accumulated over the year. It’s not to say that casual interaction should be stamped out—au contraire, it is essential! But in virtual management these interactions can be timetabled and controlled so that time use is maximised.

    5) Less time wasted on meetings

    Meetings are famously badly organized, by including people who really don’t need to be there and having poorly designed agendas. In fact, the entrepreneur’s bible Rework says: “If it only takes seven minutes to accomplish a meeting’s goal, then that’s all the time you should spend. Don’t stretch seven into thirty.” Use video conferencing (people get to remain at their computers, on task, rather than disrupting their flow by moving room). Have the agenda posted in a shared platform in advance and allow workers to make suggestions to tighten up the process, or elect that they have no need to participate.

    Let people be where they need to be

    The trust engendered by allowing the team to work virtually, either partly or fully, is a great motivator. Staff become loyal to those who treat them well, and feeling like they have control over their working life rather than it having control over them is a huge step in the direction of happiness.

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    It’s pretty easy for managers to see if the work is getting done or not by virtual teams. If a manager is afraid of being hoodwinked by the team, then there is a problem with the manager, the team, or both.

    The more we operate globally, the more that time differences impact working. 9 – 5 is becoming a myth; there is nothing special about those hours. It’s about getting the work done and using your time to the max, because you never regain time. Once it’s gone, it’s gone forever.

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    Last Updated on May 22, 2019

    50 Great People To Follow On LinkedIn, No Matter Your Industry

    50 Great People To Follow On LinkedIn, No Matter Your Industry

    LinkedIn is an excellent platform to network with great people to help you in your career and businesses. However, with over 575 million people on the site, who should you follow? This list will steer you to the right people to follow, organized by categories of expertise.

    Job Search Experts

    You will likely have several jobs throughout the course of your career, and you will constantly need advice on new trends and strategies out there in the job market. Here are the LinkedIn experts who you should follow on these matters.

    1. Liz Ryan is the CEO and founder of Human Workplace. Her articles on job searching are filled with creative and colorful cartoons.

    2. Lou Adler is the author of The Essential Guide for Hiring and Getting Hired.

    3. Dr. Marla Gottschalk will help you make an impact in a new job.

    4. Hannah Morgan runs CareerSherpa.net, where she gives expert advice on job searching and how to be more visible online.

    5. Alison Doyle is the CEO and Founder of CareerToolBelt.com.

    Management Experts

    They say that people leave managers, not jobs. These experts in LinkedIn will help you become your employees’ dream manager.

    6. Jeff Weiner. How can we leave out the CEO of LinkedIn himself?

    7. Nozomi Morgan is an executive coach. She can help you transition from a boss to a true leader.

    8. Mickey Mikitani is the CEO of Rakuten. He constantly shares his expertise in managing a global player in e-commerce platforms.

    9. Andreas von der Heydt was the head of Amazon’s Kindle Content and now the Director of Talent Acquisition. He has extensive experience in management, branding, and marketing.

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    Productivity Experts

    By maximizing your productivity, you can win in all aspects of life. The following LinkedIn experts will help you win big in your career.

    10. Gretchen Rubin is a happiness coach and the bestselling author of the The Happiness Project.

    11. Carson Tate is the founder of Working Simply. She advises us to include play in our schedules.

    12. Greg Mckeown is an essentialist. Part of being an essentialist is saying no to many things so that we can focus on the things that matter.

    13. Brian de Haaff, CEO of Aha! Labs Inc. provides strategies on how to be productive and happy at work at the same time.

    Marketing Experts

    14. Sujan Patel is VP of Marketing at When I Work, an employee scheduling software. He is an expert in content marketing and he even shares his ideas on content marketing in 2020.

    15. Megan Berry is the Head of Product Development at Rebelmouse, a content marketing and AlwaysOn powerhouse.

    16. Sean Gardner will help you navigate the social media landscape. This includes how to use different platforms to help accelerate your career. He is also the bestselling author of The Road to Social Media Success.

    17. Christel Quek is an digital and marketing expert. She is the VP of South East Asia at Brandwatch. Their products help businesses utilize social media data to make better business decisions.

    18. Jeff Bullas is a digital marketing expert. His blog has over 4 million readers annually.

    19. Michael Stelzer is the CEO and Founder of social media powerhouse site, Social Media Examiner.

    20. If you’re looking for inbound and content marketing expertise, follow Dharmesh Shah, Founder and CTO of Hubspot.

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    21. David Edelman is a McKinsey partner and is at the helm of the Digital Marketing Strategy Practice Department.

    22. Dave Kerpen leads the social media software company Likeable Local. He is the author of Likeable Social Media: How to delight your customers.

    23. Clara Shih is the CEO of Hearsay Social and the author of The Facebook Era.

    24. Aaron Lee is Grand Master of Customer Delight at Post Planner. He is an excellent resource for everything social media.

    25. David Sable is the CEO of Y&R, one of the largest advertising firms in the world.

    26. Content marketing trumps traditional marketing these days, and who else better to lead you in this area than Joe Pulizzi, Founder of Content Marketing Institute.

    Personal Branding Experts

    Part of what we market in our personal career is our brand. When people hear your name, what kind of brand comes into their mind? What traits and qualities do they associate with you?

    Here are some personal branding experts from LinkedIn to improve your own brand.

    27. Dorie Clark is the author of Stand Out and Reinventing You. He can help you craft the professional image you’ve always wanted.

    28. Dan Schawbel is the managing partner of Millennial Branding. If you’re a millennial, Dan is the guy to help you craft your personal brand.

    Other Notable Experts to Follow

    29. Lisa Gates is the expert to follow if you’re negotiating for higher salaries and promotions.

    30. If you’re a Baby Boomer, Marc Miller will help you navigate the continually changing landscape of the workplace.

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    31. To avoid getting your resumé moved to the “No” pile, read Paul Freiberger’s excellent advice.

    32. James Caan provides insightful ideas on careers in general. He is also a serial entrepreneur.

    33. Jeff Haden writes on various topics, such as leadership and management. He is the owner of Blackbird Media.

    34. If you’re looking for expert business advice on getting new customers and keeping them, follow Jay Baer.

    35. Suzanne Lucas, aka Evil HR Lady, is a great human resources specialist.

    36. If you need help in using Twitter to boost your career, Claire Diaz-Ortiz can guide you in the right direction.

    37. Ryan Holmes is the CEO of Hootsuite, a social media management tool.

    38. Customers are the lifeblood of a business and Colin Shaw focuses on revolutionizing this customer experience.

    39. Brian Solis often reflects on the future of business and how technology can disrupt our world.

    40. Nancy Lublin provides advice on more lighthearted topics, which are perfect after a long day’s work. She is the CEO behind Dosomething.org, a portal designed for social change; and the founder & CEO of Loris.ai and Crisis Text Line.

    41. Katya Andresen provides advice on how to manage your career. She was the CEO of Cricket Media and now responsible for the SVP Card Customer Experience at Capital One.

    42. Gallup has created a system to test what your strengths are and how to use them at work. Jim Clifton is the CEO of Gallup.

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    43. Adam Grant is a Wharton Professor and the author of Give and Take, which provides advice on why being helpful at work can accelerate your career.

    44. Hunter Walk is a partner at Homebrew Venture Capitalist Company and has specialty in product development and management.

    45. If you’re running a nonprofit organization, follow Beth Kanter for expert advice on this area.

    46. Emotional Intelligence is necessary to succeed in your career, and Daniel Goleman is your expert for that.

    47. Rita J. King connects science, technology and business.

    48. Tori Worthington Rose is a Creative Director at Mary Beth West Communications, LLC. She has extensive experience in sales and digital media.

    49. If you’re looking for some advice on how to use writing and personal content marketing to boost your career, follow Ann Handley.

    50. Tim Brown is the CEO at IDEO and shares his insights on Leadership and Creativity.

    These are just some of the key thought leaders and movers in various industries. They will provide you with constant inspiration, as well as the willpower to pursue the career that you’ve always wanted. Their stream of expert ideas in their respective fields will help you become well-equipped in your professional pursuits.

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    Featured photo credit: LinkedIn Sales Navigator via unsplash.com

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