Advertising
Advertising

Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

Don’t Worry About Managing Offsite Teams—Just Use Solid Deadlines

There is still a lot of anxiety about working virtually or from home: Yahoo’s CEO has demanded that all employees work in the office from now on, yet a study has shown that by 2016, 63 million Americans are going to be working virtually to some degree. A whip doesn’t need to be held over your employees to watch if they are working—properly calculated deadlines and good management practices will weed out the low performers by making them starkly visible.

In a regular 9-5 office job, how is productivity proved?

  • Deadlines
  • On-the-spot progress discussions
  • Meetings

That’s all.

So if it’s a question of having evidence of what the workers are up to, take a look at this list of why managing a virtual team is better.

Advertising

virtual-team-management

    Reasons why managing a virtual team is better:

    1) Managing interactions with colleagues

    How often has the wrong thing popped out of your mouth on a whim? I’m not saying that using IM totally solves the problem of conveying the incorrect emotion (in fact, in some cases it’s worse) BUT there is the opportunity to give a moment’s pause and re-type your thoughts. IM does not demand an instant answer and hides your facial expression from the recipient. This gives a measure of control over the situation and can be used to an advantage.

    2) Check the team’s progress with shared access to the tools they use

    Advertising

    Sharing documents via Google Drive or Dropbox, or similar service, allows the opportunity to see real action happening. It’s hard for an employee to bluff if there is no hard, fast evidence in the folder to show work in progress or problems solved. Some may argue that this is problematic because of trust, but that’s ridiculous. If you’re getting your work done, why not let people see? It also allows for great opportunities to advise and assist as the project is in development, rather than having to backtrack later on. Live management = awesome.

    3) Track your management style by the interactions online

    Reflexivity is great. Reflexivity means looking at your own actions and assessing them. Having a record of your management style and the quantity of interactions with the team can give insights that may otherwise be take for granted, or go unnoticed. Did you really notice how often Jonas pops up as the go-to guy for advice? Why don’t you talk that much with Heather? Why is your tone rather hostile towards Frank?

    4) Your time is better managed by having less on-the-spot distractions

    Advertising

    Although it feels good to keep the rapport with your colleagues alive by dropping by for a chat, this affects productivity. Distractions are all around in the office. It’s easy to fool yourself into thinking that time spent asking Laura how the concert was is important for team spirit, but these minutes lost turn into hours and days accumulated over the year. It’s not to say that casual interaction should be stamped out—au contraire, it is essential! But in virtual management these interactions can be timetabled and controlled so that time use is maximised.

    5) Less time wasted on meetings

    Meetings are famously badly organized, by including people who really don’t need to be there and having poorly designed agendas. In fact, the entrepreneur’s bible Rework says: “If it only takes seven minutes to accomplish a meeting’s goal, then that’s all the time you should spend. Don’t stretch seven into thirty.” Use video conferencing (people get to remain at their computers, on task, rather than disrupting their flow by moving room). Have the agenda posted in a shared platform in advance and allow workers to make suggestions to tighten up the process, or elect that they have no need to participate.

    Let people be where they need to be

    The trust engendered by allowing the team to work virtually, either partly or fully, is a great motivator. Staff become loyal to those who treat them well, and feeling like they have control over their working life rather than it having control over them is a huge step in the direction of happiness.

    Advertising

    It’s pretty easy for managers to see if the work is getting done or not by virtual teams. If a manager is afraid of being hoodwinked by the team, then there is a problem with the manager, the team, or both.

    The more we operate globally, the more that time differences impact working. 9 – 5 is becoming a myth; there is nothing special about those hours. It’s about getting the work done and using your time to the max, because you never regain time. Once it’s gone, it’s gone forever.

    More by this author

    25 Easy Tips on How to Save Money Fast 13 Ways To Make Money While Traveling More Than 20 Jobs for Stay-at-Home Moms Big Brother On Video Calls: Tools To Easily Secure Your Online Calls And Chats hacking-hackathon-hacker Hacking: Any Different From “Creative Solution”?

    Trending in Work

    1 How to Be Happy at Work and Find Fulfillment in Your Career 2 8 Things to Remember When You Don’t Know What to Do with Your Life 3 17 Proven Tactics for Motivating Employees and Building a Stronger Team 4 17 Ways to Ace Your Next Phone Interview And Land the Job You Deserve 5 How to Work Smarter Not Harder with These 12 Tips

    Read Next

    Advertising
    Advertising

    Last Updated on September 20, 2018

    How to Be Happy at Work and Find Fulfillment in Your Career

    How to Be Happy at Work and Find Fulfillment in Your Career

    If you’re going to spend 1/3 of our life at work, you should enjoy it, right?

    Trust me, I know that’s easier said than done. Difficult coworkers, less-than-desirable tasks, or even just being in the wrong position can all lead to a lack of enjoyment and fulfillment in your work.

    But what if I told you it doesn’t have to be this way? Or better yet, if you struggle with all of the above (and then some), what if I told you that enjoying your work and finding fulfillment regardless of those obstacles is possible?

    Don’t believe me? I don’t blame you because I was there too. Before implementing the tips below, I struggled to get through each day, much less find real fulfillment, in the office. Now, even after the toughest days on the job, I still come away with feelings of pride, accomplishment, and fulfillment. The best news is, so can you.

    If you’re ready to make those hours count and find happiness and fulfillment in the office, then read on to find out how to be happy at work and find fulfillment in your career:

    1. Discover the root(s) of the problem

    For this first step, we’ll need to think back to 8th-grade physics (humor me). We all know Newton’s 3rd law, “for every action, there is an equal and opposite reaction.” When you think about it, the same can be said outside of physics, and we see this law play out in our daily lives, day after day.

    Simply put, all the issues we deal with in the office (and life in general) affect us in a noticeable way.

    If you’re appreciated at work, like the work you do and receive frequent praise, promotions, or raises, then this will probably have an altogether positive effect on your life in the office.

    But what if we reverse this? What if you feel under appreciated, get passed up for promotions, or get denied raises? This is sure to affect the way you feel at work on a negative level.

    Advertising

    So, before you can implement the steps of feeling happy and fulfilled at work, we first have to discover the reasons why you don’t feel that way already.

    Think about it, write a list, or make a mental note. Run through all the reasons you’re dissatisfied in the office, and don’t hold back. Knowing the exact obstacles you’re facing will make overcoming them that much easier.

    In fact, as a side-challenge to this article, I recommend picking the top three reasons contributing to your dissatisfaction at work and using the following tips to tackle them.

    2. Practice gratitude for an instant uplift

    Did you know the simple act of feeling grateful can increase your happiness and make you more fulfilled at work?[1]

    Well, it’s true, and it’s scientifically proven.

    Dr. Lisa Firestone notes that practicing gratitude “reminds us of what we lacked in the past.” Meaning, it serves as both a boost to happiness and a bit of a wake-up call that things have been or could be, much worse.

    Trying to conjure up feelings of gratitude can seem almost impossible when your work situation seems bleak, but hear me out: There are incredibly easy ways to get started and it doesn’t involve trying to “force” yourself to feel grateful about things that stress you out.

    For an instant pick-me-up, try this:

    Find a loose piece of paper, a blank sticky note, or anything you can write on, be it physical or digital. List just three things that you are absolutely without-a-doubt thankful for in your life.

    Now here’s the trick: Don’t just list what you’re grateful for, you have to list why you’re grateful for them, too.

    Advertising

    For example, simply saying “I’m grateful for my kids” will probably make you feel good, sure, but what if we could amplify the warm, fuzzy feeling into real, lasting motivation?

    Instead, write the reason you’re so thankful for your children. Is it because they make you laugh and forget about other stressors? Or maybe they help to remind you of why you go to work every day in the first place?

    Whatever your reasons may be, jot them down and keep your list somewhere you can see it while you work. A quick glance at your gratitude list throughout the day can provide powerful, positive motivation to keep going.

    Bonus:

    If you can find just three things to be thankful for that specifically relate to your job, and list why those things make you grateful, your list can also help you find fulfillment in your work itself which can give you an even bigger boost of positivity throughout the day.

    3. Take meaningful time for yourself

    We all know creating a strong work-life balance can be crucial to feeling satisfied in our jobs, but rarely do we ever address how we’re spending our time outside of work.

    Many of us survive a 9-hour work day and commute home only to find ourselves busy with our personal to-do lists, running a household, and taking care of a child (or 2 or 3, and so on).

    If you spend all your time working, whether in the office or within your household, you’re going to feel drained at some point. This is why setting meaningful time for yourself every day is highly important.

    Look, I get it: I don’t know anyone in the working world who can shun all responsibility for a 3-movie marathon or happy hour with friends whenever they feel like it. But finding time for yourself, be it just 30 minutes to an hour, can really make a difference in how you feel at work.

    This works because you’ll have time to actually relax and let the day’s stress melt away while you enjoy something just for you. The to-do lists and stressors will still be there after you’re refreshed and ready to tackle them.

    Advertising

    No time for me-time? Try this:

    If you have a busy household, you’ll need to capitalize on a block of time you know will be completely uninterrupted. The easiest way to do this: try waking up 30 minutes to an hour earlier than usual (or push bedtime back an hour if you’re a night owl, like me) and take time to do something you enjoy.

    This could be reading with a cup of tea, catching up on Facebook, spending time on a passion project—anything! As long as it’s meaningful to you, it works!

    Bonus:

    Starting your day with meaningful time for yourself can set you up to have a positive mood that lasts well into office hours, and having your me-time in the evening can give you something positive to look forward to during the day.

    4. Get productive and feel accomplished

    Don’t you just love the feeling of checking the last item off of a hefty to-do list? That’s because self-motivation can be a huge driver of positivity and success.

    When we accomplish something, no matter how small, it makes us feel good, plain and simple. Applying this tactic to your daily work can be the motivator you need to find fulfillment during the daily office grind.

    While there are tons of steps to get more done at work, I’ll share my personal favorite: Prioritizing.

    Now, many people handle prioritizing differently. Some like to tackle the little tasks first so they can spend focused time on the big to-dos. Others like to knock out the big items first and get to the smaller ones when they can.

    No matter which camp you’re in, you may be missing one crucial step: Time management.

    So how’s this work? When you factor in the amount of time your priorities will take, it can transform your productivity ten-fold.

    Advertising

    Say you have three top priorities for the day. You might jump into the smaller ones or the bigger ones depending on your preferred method, and then find yourself out of time and bringing work home with you at the end of the day.

    This is prevented when you factor in time. Knowing how long each item will take, or deliberately setting specific blocks of time for your priorities can help you accomplish more in the same 8-9 (or 12) hours that you typically spend at work.

    Try this:

    Take a look at your priorities and consider how long they should take. Pop into your Google calendar (or Filofax, whatever works for you) and schedule time to work on your priority items around any important meetings or events of the day.

    The most important thing to remember is to stick to your dedicated time.

    Often, when we know exactly how long we have to work on something (and honor this time limit), we’re motivated to get more done on time to avoid taking work home at the end of the day.

    The bottom line

    There’s no need to waste 1/3 of our lives feeling unsatisfied at work. Luckily, you now have the tools to get started, take back your time, and become happy and fulfilled at work again.

    The only question is — which tip will you try first?

    Featured photo credit: Ellyot via unsplash.com

    Reference

    [1]Psychology Today: The Healing Power of Gratitude

    Read Next