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Are You a Youthful Optimist or a Learned Pessimist?

Are You a Youthful Optimist or a Learned Pessimist?

Is the glass half empty or half full?

    There’s no question that the school of hard knocks can be, well, hard.

    When life becomes tough, many of us stop chasing our dreams and retreat under a big ugly flannel security blanket. Let’s face it: we’re terrified of failure.

    We’re afraid that we might not succeed, that our dreams are only pipe-dreams, that “reality” has to be hard because it is for every body else.

    Though we enter the world with a sense of youthful optimism: excitement about opportunity, a willingness to risk it all, and a belief that everything will turn out our way (In one survey, 96% of 18-24 year-olds agreed with the statement, “I am very sure that someday I will get to where I want to be in life”).*

    This is the time in life when we think that we can change rule the world.

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    And…then at least one of two things happens:

    1. You fail at something on your first, second, and/or third try.
    2. You spend too much time around uninspired people who view the world as a competitive place full of struggles, competition, and tears.

    And…after a few years, when you haven’t miraculously reached your dreams, you start to get discouraged. You start thinking:

    “Maybe they’re right.”

    “Maybe I’m just being a lazy optimist. I should settle down and do what is expected of me.”

    You do what you think is called, “growing up”.

    I won’t sugar coat it, you’re becoming a coward.

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    In his book, Happier: Learn the Secrets to Daily Joy and Lasting Fulfillment, Harvard psychology professor Tal Ben-Shahar writes:

    “When we fail to attain a desire outcome, we often extrapolate from that experience the belief that we have no control over our lives or over certain parts of it. Such thinking leads to despair.”

    Thus, overcoming this feeling of defeat is your ultimate goal.

    To do so, you need one thing…and one thing only: Perseverance.

    Here’s a true story about how this plays out in the real world…

    When she was a child, my grandma knew that she wanted to become a chemist. She was of the first generation of an Italian immigrant family living in the Bronx. Her father died when she was two-years-old. Her mother wanted her to become a piano teacher.

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    In order to beat the odds, she had to work odd jobs for mean nuns, graduate high school at 16, and endure constant questioning from her mother: “when will you stop all of this nonsense?”

    It was not okay for a woman to become a chemist, and the world tried to make sure that she knew it.

    But instead of giving up, she persevered.

    Instead of hanging around people who didn’t support her, she surrounded her self with likeminded scientists (like my grandfather, whom she met at Columba while earning their PhDs).

    Her story inspires me every time I hear it.

    The thing is, my grandmother never made excuses.

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    Some of the excuses we tell ourselves are:

    1. I don’t know anyone who has done it before/ too many people are already trying.
    2. I don’t have enough (money, power, skills, education, time)
    3. If I was going to do it, I would have done it already.
    4. I have too many responsibilities.
    5. I am too old or young.
    6. I will never be the best. Too many people are ahead of me.
    7. It’s not the right time.

    But, what if we simply rephrased these excuses into empowering beliefs?

    1. It doesn’t matter what other people are doing, this is my dream.
    2. I have more than enough resources to get started.
    3. There’s no time like the present!
    4. My number one priority is living passionately.
    5. My age gives me a unique perspective, and is only a number.
    6. There will always be someone to learn from.
    7. It will never be perfect, so I might as well stop stalling and start now.

    Can I get a “hellz yeah” for youthful optimism?

    Look, I’m not saying that you should ignore the lessons that you’ve learned from your experiences. You’ve earned those. Instead, my suggestion is to learn learn to perfect your skills and become an even better person without losing that inspired-to-be-alive feeling.

    Think you can do it?

    I know you can.

    Take action right now to write down the empowering phrases that will benefit you the most and put them somewhere where you will see them every day.

    *Survey mentioned comes from Horbblower, M. (1997, June 9). Great Xpectations. Time, pp. 58-68.

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    Last Updated on January 21, 2020

    How to Increase Work Productivity: 9 Ground Rules

    How to Increase Work Productivity: 9 Ground Rules

    We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

    So, what can we do about it? How to be productive at work?

    While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

    Keep reading to find out our tips on work productivity.

    What Does It Mean to Be Productive?

    How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

    But what does being productive actually entail?

    Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

    Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

    It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

    Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

    9 Ground Rules on How to Be Productive at Work

    1. Avoid Multitasking

    Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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    Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

    If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

    2. Turn off Notifications

    According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

    Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

    The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

    Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

    3. Manage Interruptions

    There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

    Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

    If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

    By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

    4. Eat the Frog

    Mark Twain once famously said that:

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    “if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

    What this basically means is that you should get your biggest, most urgent task out of the way first.

    We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

    Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

    5. Cut Down on Meetings

    Meetings can use up a lot of time, which is time that can be used to do something useful.

    You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

    The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

    But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

    If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

    6. Utilize Tools

    Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

    If you’re the manager or business owner, ensure your team has the right tools in place.

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    And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

    Some examples of tools that could be used:

    Communication
    • Slack for team chat and collaboration.
    • Samepage for video conference software.
    • Zendesk for customer service engagement.
    Task Management
    • Zenkit for task and project collaboration.
    • Wunderlist for listing your to-do’s.
    • Wekan for an open source option.
    Database Management
    Time Tracking
    • Clockify for a free tracker.
    • TMetric for workspace integrations.
    • TimeCamp for attendance and productivity monitoring.

    You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

    7. Declutter and Organize

    Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

    Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

    Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

    Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

    8. Take Breaks

    Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

    As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

    Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

    Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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    9. Drink Water

    Although we know we should, it’s easy to forget to drink enough water during the working day.

    Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

    Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

    A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

    If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

    You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

    The Bottom Line

    The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

    After all, it’s something that can be perceived differently depending on the exact job and work environment.

    In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

    A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

    Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

    More About Boosting Productivity

    Featured photo credit: Cathryn Lavery via unsplash.com

    Reference

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