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A 6-Step Guide to Networking for First Year MBA Students

A 6-Step Guide to Networking for First Year MBA Students
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    If you are a first year MBA student, especially if you are at a lesser-known MBA program, networking is going to be an essential component to landing your summer internship.

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    Start Early

    If there’s any piece of advice that I would give first year MBA students it’s that your job search stats the day you start school, and if you are really a go-getter even before you arrive at school. There are several reasons you should start early. First off, the later you start, the less leverage you have when you talk to people. When you start later, people know you need something from them and are less likely to help you in the process.  Another reason you should start early is because getting in touch with people can often take time and an early start will save you from scrambling to get things done in a short amount of time. Effective networking as an MBA student is really about planning and an early start will help you formulate a plan.

    Informational Interviews/Research

    Informational interviews are REALLY important to your networking strategy. First off you may have certain impressions of the industry you want to work in and those impressions could be completely off. For example, when I started business school I was convinced that I wanted to work in the entertainment industry. After about 4 conversations with people in the entertainment industry, I realized I had no desire whatsoever to work in that world. Using informational interviews also enabled me to build a network of contacts at Harrah’s (an organization that didn’t recruit at my school) and get to the final round of interviews for the MBA internship program.  Here are a few things that you should keep in mind about informational interviews:

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    • Keep it short and sweet, 15-20 minutes tops.
    • Have a list of questions about the company/intern program.
    • Find out what skills you need to develop during your MBA to get hired.
    • Send a copy of your resume to interviewee prior to the interview.
    • Don’t ask for a job.
    • Conduct multiple informational interviews (different perspectives will shed more light on the position and the organization).
    • Send a follow-up note thanking the interviewee for his or her time.

    LinkedIn

    At this point in your career, it’s highly unlikely that you don’t have a LinkedIn profile, and if you don’t, set one up right away. LinkedIn is an essential asset to networking. If you want to find recent MBA graduates or people who have completed an MBA internship at an organization that you are interested in, LinkedIn is a great way to connect with these people. When I targeted Harrah’s President’s associate summer program, I used LinkedIn to identify all of the current President’s associates at various Harrah’s properties and set up informational interviews with all of them.  Thanks to these efforts, when I had my first interview with the recruiter, I was so well-versed about the organization that the first round was a breeze.

    Alumni Networks

    Depending on where you go to school, an alumni network can be a huge asset. When approaching alumni keep the same tips about informational interviews I offered above in mind.  I would recommend you try to reach out to at least one or two alumni a week.  If you connect with one alumni every single month that you are in business school  (i.e. 2 years) and form a solid relationship, at the end of two years, you’ll have a network of 24 solid contacts who can help you.

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    Networking Events

    With the current state of the economy there are so many networking events going on that it would be foolish not to take advantage of them. If you do a Google search for networking events in your city, you’ll find a list of events that occur on a monthly or even biweekly basis. I recommend trying to fill your calendar with at least one event a week. Try to make at least one solid connection at each event that you go to.

    Volunteer Work

    In Brian Tracy’s book The Luck Factor, he mentions doing volunteer work as one of the most effective networking strategies ever. While your immediate thought might be soup kitchens and homeless people, there are numerous opportunities to do volunteer work for organizations in your area of professional interest. The most amazing example Brian Tracy gave in this book was how his work as a volunteer for the chamber of commerce eventually led to a committee position, and ultimately connected him to many influential leaders in the community.  As a result of doubling his number of contacts, he doubled his income.

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    Social Life

    Your social life can provide another tremendous outlet for networking.  Simply turning and saying “hello” to the person next to you at a bar or lounge can connect you to some highly influential people. As a result of doing this, I’ve met other MBA graduates, real estate developers, and other people who could be of tremendous value in my networking efforts.

    While each of these strategies is effective at different levels, be smart. Use the 80/20 rule and realize that 80 percent of your results will come from 20 percent of your efforts. So rather than trying to do them all and do them poorly, choose the ones that work for you and do them well.

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    Published on July 27, 2021

    15 Smart Video Conferencing Etiquette Tips to Follow

    15 Smart Video Conferencing Etiquette Tips to Follow
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    During the pandemic, video conferencing replaced in-person meetings and has now become the standard option for business meetings. Over the past 17 months, most workers have gotten past the video conferencing learning curve with Zoom or Microsoft Teams (or their platform of choice).

    But just as with in-person meetings, attention can wax and wane. Some say we’re just not used to staring at ourselves so much on the screen. Instead of fixating on that, try employing smart video conferencing etiquette, or you may risk indiscretions that will flag you as a slacker.

    Put the Pro in Professional

    After more than a year of fine-tuning, here are the new rules of video conferencing etiquette.

    1. Mute Your Mobile and Other Devices

    The first video conference etiquette you need to know is muting your other devices. Just as in the pre-COVID days, someone’s obnoxious ring tone blaring Taylor Swift’s newest single in the middle of a meeting is also an annoyance if it happens during a Zoom meeting and so is the inevitable fumbling to turn off the sound. Even the apologies to the group get tiresome.

    Also, when notifications are activated on the computer that you’re using for the meeting, the incoming message takes over the audio and you’ll miss out on snippets of the conversation. Be sure to eliminate this possible faux pas.

    2. Dress the Part

    While working from home, you may have fallen into the habit of slipping on your comfiest T-shirt each day. Hey, no judgments! But before you log on to your video conference, try to make an effort with your appearance.

    Depending on your company culture and the importance of your meeting, consider dressing the part of the professional whom you wish to project. It will help you feel more self-assured, and others will likely take you more seriously.

    For women, wear light make-up, put on earrings, and make sure your blouse is crisply pressed. For men, show up freshly shaved. Wearing a crisp collared shirt in a solid color will usually suffice.

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    Pro Tip: Stay away from wearing white or black, unless those colors look great on you. Consider wearing light blue or brown instead.

    3. Stage Your Workspace

    Have you noticed the backdrops of experts interviewed on news shows? Bookshelves and photographs are carefully curated, and no busy-patterned furniture or artwork is in sight.

    Take note of what appears behind you when you choose the location of your video conferences. Piles of junk mail on the table or stacks of folded laundry on the couch will convey more about your personal life than you care to share. Make sure you remove clutter from the camera’s eye, and present a tidy, orderly workspace to your colleagues, coworkers, and bosses.

    4. Put Some Thought Into Lighting and Perspective

    Be aware that in a video conference, your computer camera can actually make you look up to ten pounds heavier depending on where you sit. But you can easily drop those added pounds by moving back from the screen to diminish the wide-angle distortion.

    Frame your head on the screen by tilting the screen up or down. Also, it’s best to not place yourself in front of a window or bright light, which makes you appear in shadow. Instead, face the light source, moving it (or yourself) until you have a flattering amount of illumination. You can also purchase some small spotlights that allow you to add light as needed.

    Pro Tip: If your lights add too much redness to your skin, consider counter-balancing with a green filter.

    Remember That Half of Life Is Showing Up

    5. Arrive on Time

    In the old days of in-person meetings, it was nearly impossible to slip in late into a meeting unnoticed. In today’s video conferences, logging in late still shows poor form. Instead, strive to arrive five minutes early and get yourself settled.

    Once the meeting is underway, the host may be less attentive about late arrivals waiting to be let in. Diverting the host’s attention away from the meeting with a tardy entry request is the ultimate giveaway that you didn’t honor the schedule. If you don’t want a black mark against you, log in on time.

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    6. Turn on Your Video

    Few people like to see their face on the screen, but buck up and turn on your camera in video conferences. In most cases, it’s better to be a face on a screen than a name in a blank square. Your statements will be more memorable when other meeting attendees can see you.

    If you need to turn off the video, either because of a poor connection, some commotion in the room, or a need for a quick break, give a short explanation via the chat feature. Then, go back on video as soon as you’re able.

    Pro Tip: Keep your explanation for your departure pithy. “Sorry! Doorbell rang. Back in five” says it all. Be sure to honor what you say in chat and really do return in five minutes.

    7. Plan Ahead Before Sharing Your Screen

    Don’t be one of those people who makes everyone else wait as you click through folders in search of a document. That’s just poor video conferencing etiquette. If you know you’ll need to share a document or video on your screen, prepare by pulling it out of its folder and onto your desktop. Also, clean up the files and folders on your desktop to reduce clutter and facilitate easy access. Close other programs like chat, calendar notifications, and email. Disable pop-up notifications to ensure there’ll be no unforeseen distractions.

    Be sure to remind the host before the meeting that you’ll need them to activate the screen-sharing function. Show courtesy once you’re finished by hitting “stop share” to return to the screen with participants.

    Attend to the Pesky Details

    8. Make Sure That Meetings Remain Right-Sized

    With the easy accessibility of video conferencing, it can be tempting to extend the meeting invitation beyond the core group and include everyone peripherally involved in a project. But just as with in-person meetings, the more people involved, the more unwieldy the meeting becomes.

    Use good judgment when asking others to sit through a video conference so that you don’t needlessly take up others’ time and so that participants can be fully engaged.

    9. Remember to “Unmute” Before You Speak

    Most of us are likely able to count on one hand the number of video conferences when someone didn’t have to be reminded, “You’re on mute!” Forgetting to unmute before speaking has become one of the most common missteps in video conferencing.[1]

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    Show everyone your impeccable video-conferencing poise by managing your mute feature with flawless control.

    10. Stay on Point to Keep the Meeting Length in Check

    As with in-person meetings, an agenda with assigned time limits for discussions remains necessary to keep a meeting focused. Data shows, however, that video conferencing can actually reduce meeting time.[2] Reasons include the elimination of commuting time and the ability to screen share and annotate to keep everyone on task.

    Additionally, side conversations are virtually impossible with video conferencing now that you can no longer have back-and-forth exchanges with the person beside you.

    Pro Tip: If you’re running the meeting, let attendees know in advance the protocol for the chat feature. Is it okay for them to “chat among themselves” or not? (See point 11, as well.)

    Talking Has a Time and a Place

    11. Chat Appropriately

    Just like side conversations or texting in an in-person meeting, the use of the chat feature during a video conference can be disrespectful unless it’s directed to all participants. Hence, it’s good video conferencing etiquette to mind your use of the chat.

    At the start of the meeting, you may want to ask the host if it’s alright for participants to use the chat feature. This allows them to disable it if they choose. Used appropriately, it can be a helpful tool to clarify or amplify an earlier point once the conversation has moved on or to let the group know that you need to sign off early (and why).

    12. Use the “Raise Hand” Feature to Avoid Interruptions

    The slight lag in many video conferences can result in speaking over another person if you attempt to jump into a conversation. To avoid this awkward interruption, indicate when you have something to add to the discussion with the raise-your-hand feature that signals the host you would like to speak. This effective meeting management device makes video conferencing run more smoothly, especially with a large group, but it must be activated and monitored by the host.

    Pro Tip: For meetings of six to ten people, sometimes the old-fashioned raising of your physical hand may be the best option. But it’s up to the meeting host. Ask them what they would prefer, and follow that.

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    13. Don’t Record the Session or Take Photos Without Prior Permission

    In this case, not sharing is caring. The “sharing culture” made popular through social media has little place in video conferencing. Before recording a meeting or capturing a screenshot of the participants, always ask for consent in advance from the full roster of attendees. Knowing that a video conference will be photographed or recorded could have a bearing on what others are willing to discuss.

    Manage Yourself

    14. Minimize Distractions

    While de-activating audio and video features can keep distractions from affecting the other participants, you will need to manage noise and disruptions on your end to give your full attention to the meeting.

    Move out of high-traffic zones in your home, keep your door closed, and ask family members to be considerate.

    15. Save Snacking for Later

    Save snacking for later—or earlier. Eating while on video conference is a no-no. Munching in front of the group while close to the camera—as you are when video conferencing—subjects the participants to an up-close and (too) personal view of your food consumption process.

    However, it’s perfectly fine to sip quietly from a glass of water or cup of coffee or tea. If the meeting threatens to last for more than two hours, you may want to ask the host in advance to schedule a five-minute break at the halfway point.

    Final Thoughts

    Even though bosses are now beginning to ask workers to spend some of their workdays on-site, up to 80 percent will permit employees to work remotely at least part of the time, which means more video conferencing in your future.[3] Mastering these video conferencing etiquette tips will help you dial in—as well as dial back—your participation and demonstrate your unwavering level of engagement to the team.

    Featured photo credit: Chris Montgomery via unsplash.com

    Reference

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