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9 Critical Common Sense Success Factors for New Employees

9 Critical Common Sense Success Factors for New Employees


    New employees are often lavishly courted, persistently pursued, and even occasionally cajoled by hiring organizations, especially if they have rare, unique, or high-demand skills or experience. But once they’re inside the door…watch out!  Often, the corporate indoctrination machine takes over despite the best intentions of an organization and new employees are left to the firehose tour of policies, personal benefits forms, nondisclosure agreements, and the process of orientation. Even in organizations with effective mentoring programs, new employees are often assumed to know the following nine points and are never actually told them.  Time and again, promising employees fall victim to the merciless consequences of not knowing these success factors.  Forewarned is forearmed…

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    1. All organizations have a culture that is an amalgam of laws, regulations, practice, history, mores, and politics – learn it. You cannot be successful by ignoring organizational culture, and sometimes you can’t by following it. It contains many unspoken rules, including what constitutes appropriate dress for the office and how you address problems on an informal level. I mention dress because business casual is not the norm for many offices and dressing down can make you appear unprofessional or lazy to people whose decisions matter. In some offices, business casual is more like “This Old House” and either gender wearing a business suit will stick out like a sore thumb. That being said, it never hurts to dress like the leaders of your organization, but endeavor not to outdress them.
    2. Adhere to the established chain of command. They exist in non-military organizations, too. It can take forever for good ideas to make it up where they do some good. “No” isn’t always a negative comment about your idea. Good managers know their organizational culture, and they know when the timing may be wrong for your idea. It’s good if they tell you that the time isn’t right, but even good managers don’t always tell you everything you need to hear. And, if you skip a management layer without approval, don’t be surprised when the layer with which you speak informs the subordinate layer.
    3. You cannot be friends with your superiors, but you can be friendly. Apuleius said, “Familiarity breeds contempt, while rarity wins admiration.” It is difficult not to become familiar with managers and coworkers in offices where first names are the norm, where people often lunch together or socialize after work, and where the working environment is friendly. Friendliness does not make people unprofessional, it makes the work environment more pleasant; however, expecting to capitalize on friendships in the workplace at the expense of accountability is unprofessional. Your managers will do you a great disservice if they fail to mentor you, including corrective action, and you will do them a great disservice if you expect them to overlook your needs because you or they want to be friends.
    4. Do not play in office politics. You cannot remain outside office politics. While seemingly paradoxical, both statements are true. Politics exists in any office on many different levels. You need to observe and understand what is going on in the office and it helps to learn where skeletons are hidden – moreso because you don’t want to be putting the broom away and have the boss come along and think you’re putting the skeleton away. You will be “in” office politics even if you never gossip, make it a rule never to have lunch with coworkers, never socialize with coworkers after work, and always toe the administration line. Most of those things, by the way, will make your life very lonely, at least in the office. Chat, have lunch with someone if it suits you, but never gossip about or denigrate coworkers or your leaders.
    5. Email is a powerful tool and greatly facilitates communication, but it is lacking in an essential element. Remember that there is no body language conveyed in email. Things often get misconstrued. If at all possible, conduct conversations in person or on the phone and follow up by email for a record. Official communications should not be accompanied with emoticons…Email is fast and convenient, but professionalism requires you to treat official communications with dignity. Email is forever and generally is subject to the legal discovery process. Don’t put anything in email that you wouldn’t put on a postcard or that you wouldn’t want seen by someone you respect. If you need to write an email that criticizes someone or something, write it but don’t send it. Put it away and read it in an hour. Read it again in two. A blistering email sent is a negative impression of you that cannot be recalled, and it may be many people’s first impression of you.
    6. Don’t blow your own horn. Harry S. Truman said, “It is amazing what you can accomplish if you do not care who gets the credit.” You’re very lucky if you’re blessed with a boss who gives credit where it is due, even when he or she would look really good if they took credit. However, if you aren’t so lucky, never blow your own horn. Excellence speaks for itself, even if it occasionally takes a while. If you do excellent work and are professional about your response both when you get credit and when you don’t, your reputation will grow.
    7. Don’t lollygag, but be available where managers congregate. Remember that areas where people casually congregate at work are natural places to have conversations. Managers often have ideas crystallize on the spot and frequently issue assignments to the person they’re talking to if they believe them capable. This isn’t always the best way to make assignments, but it happens. If you believe you aren’t getting assignments because you don’t hang out in the conversation area, you need to become much more proactive about how you seek assignments.
    8. Seek out several mentors. Having one mentor is like having one friend. You miss out on the incredible gifts possessed by different people. Every person has something positive to offer, and having several mentors, both inside and outside your organization, is essential to becoming a well-developed person. Not all managers have faced the same trials, and good mentors will be able to recount how they recovered after failures. They will also tell you how you can improve yourself. Remember that personality plays a large part in mentoring, and not all people are compatible. You can learn your most valuable lessons from people who aren’t like you.
    9. Participate in social activities with your office. You don’t have to attend everything, but attending some functions is a good idea and it allows you and your managers to get to know each other in a less formal environment. Go to the holiday parties, occasionally go to happy hour, even if you’d rather go out with friends from your personal life rather than work. If you cannot drink responsibly, do not go to office social functions.

    (Photo credit: Young Businessman on White Background via Shutterstock)

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    Published on January 7, 2021

    How To Train Yourself When You Lack Attention To Details

    How To Train Yourself When You Lack Attention To Details

    Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

    If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

    Why Training Yourself in Attention to Details Pays Off

    You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

    When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

    Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

    In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

    Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

    3 Important Aspects of Becoming More Detail-Oriented

    Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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    1. Respect deadlines
    2. Understand the work-flow plan
    3. Build in time to mess up

    1. Respect Deadlines

    Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

    One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

    2. Understand the Work-Flow Plan

    Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

    3. Build in Time to Mess Up

    You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

    Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

    For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

    Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

    This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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    Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

    Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

    Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

    When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

    12 Tips to Help You if You Lack Attention to Detail

    Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

    1. Learn to Listen Well

    You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

    Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

    2. Pay Attention to Social Cues

    Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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    3. Follow Rules

    Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

    4. Take Notes

    Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

    5. Prioritize What Needs Your Attention Now

    When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

    As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

    6. Have a Detail-Oriented Assistant Check Your Work

    If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

    7. Learn the Rules of Writing Well

    English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

    8. Proofread Before You Hit Send

    Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

    9. Minimize Distractions

    It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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    If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

    10. Take Breaks

    It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

    11. Make Time for Reflection

    At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

    12. Keep a Detailed To-Do List

    This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

    Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

    Final Thoughts

    Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

    When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

    More Tips on Boosting Your Attention to Detail

    Featured photo credit: Cristina Gottardi via unsplash.com

    Reference

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