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9 Critical Common Sense Success Factors for New Employees

9 Critical Common Sense Success Factors for New Employees


    New employees are often lavishly courted, persistently pursued, and even occasionally cajoled by hiring organizations, especially if they have rare, unique, or high-demand skills or experience. But once they’re inside the door…watch out!  Often, the corporate indoctrination machine takes over despite the best intentions of an organization and new employees are left to the firehose tour of policies, personal benefits forms, nondisclosure agreements, and the process of orientation. Even in organizations with effective mentoring programs, new employees are often assumed to know the following nine points and are never actually told them.  Time and again, promising employees fall victim to the merciless consequences of not knowing these success factors.  Forewarned is forearmed…

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    1. All organizations have a culture that is an amalgam of laws, regulations, practice, history, mores, and politics – learn it. You cannot be successful by ignoring organizational culture, and sometimes you can’t by following it. It contains many unspoken rules, including what constitutes appropriate dress for the office and how you address problems on an informal level. I mention dress because business casual is not the norm for many offices and dressing down can make you appear unprofessional or lazy to people whose decisions matter. In some offices, business casual is more like “This Old House” and either gender wearing a business suit will stick out like a sore thumb. That being said, it never hurts to dress like the leaders of your organization, but endeavor not to outdress them.
    2. Adhere to the established chain of command. They exist in non-military organizations, too. It can take forever for good ideas to make it up where they do some good. “No” isn’t always a negative comment about your idea. Good managers know their organizational culture, and they know when the timing may be wrong for your idea. It’s good if they tell you that the time isn’t right, but even good managers don’t always tell you everything you need to hear. And, if you skip a management layer without approval, don’t be surprised when the layer with which you speak informs the subordinate layer.
    3. You cannot be friends with your superiors, but you can be friendly. Apuleius said, “Familiarity breeds contempt, while rarity wins admiration.” It is difficult not to become familiar with managers and coworkers in offices where first names are the norm, where people often lunch together or socialize after work, and where the working environment is friendly. Friendliness does not make people unprofessional, it makes the work environment more pleasant; however, expecting to capitalize on friendships in the workplace at the expense of accountability is unprofessional. Your managers will do you a great disservice if they fail to mentor you, including corrective action, and you will do them a great disservice if you expect them to overlook your needs because you or they want to be friends.
    4. Do not play in office politics. You cannot remain outside office politics. While seemingly paradoxical, both statements are true. Politics exists in any office on many different levels. You need to observe and understand what is going on in the office and it helps to learn where skeletons are hidden – moreso because you don’t want to be putting the broom away and have the boss come along and think you’re putting the skeleton away. You will be “in” office politics even if you never gossip, make it a rule never to have lunch with coworkers, never socialize with coworkers after work, and always toe the administration line. Most of those things, by the way, will make your life very lonely, at least in the office. Chat, have lunch with someone if it suits you, but never gossip about or denigrate coworkers or your leaders.
    5. Email is a powerful tool and greatly facilitates communication, but it is lacking in an essential element. Remember that there is no body language conveyed in email. Things often get misconstrued. If at all possible, conduct conversations in person or on the phone and follow up by email for a record. Official communications should not be accompanied with emoticons…Email is fast and convenient, but professionalism requires you to treat official communications with dignity. Email is forever and generally is subject to the legal discovery process. Don’t put anything in email that you wouldn’t put on a postcard or that you wouldn’t want seen by someone you respect. If you need to write an email that criticizes someone or something, write it but don’t send it. Put it away and read it in an hour. Read it again in two. A blistering email sent is a negative impression of you that cannot be recalled, and it may be many people’s first impression of you.
    6. Don’t blow your own horn. Harry S. Truman said, “It is amazing what you can accomplish if you do not care who gets the credit.” You’re very lucky if you’re blessed with a boss who gives credit where it is due, even when he or she would look really good if they took credit. However, if you aren’t so lucky, never blow your own horn. Excellence speaks for itself, even if it occasionally takes a while. If you do excellent work and are professional about your response both when you get credit and when you don’t, your reputation will grow.
    7. Don’t lollygag, but be available where managers congregate. Remember that areas where people casually congregate at work are natural places to have conversations. Managers often have ideas crystallize on the spot and frequently issue assignments to the person they’re talking to if they believe them capable. This isn’t always the best way to make assignments, but it happens. If you believe you aren’t getting assignments because you don’t hang out in the conversation area, you need to become much more proactive about how you seek assignments.
    8. Seek out several mentors. Having one mentor is like having one friend. You miss out on the incredible gifts possessed by different people. Every person has something positive to offer, and having several mentors, both inside and outside your organization, is essential to becoming a well-developed person. Not all managers have faced the same trials, and good mentors will be able to recount how they recovered after failures. They will also tell you how you can improve yourself. Remember that personality plays a large part in mentoring, and not all people are compatible. You can learn your most valuable lessons from people who aren’t like you.
    9. Participate in social activities with your office. You don’t have to attend everything, but attending some functions is a good idea and it allows you and your managers to get to know each other in a less formal environment. Go to the holiday parties, occasionally go to happy hour, even if you’d rather go out with friends from your personal life rather than work. If you cannot drink responsibly, do not go to office social functions.

    (Photo credit: Young Businessman on White Background via Shutterstock)

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    Last Updated on January 21, 2020

    How to Increase Work Productivity: 9 Ground Rules

    How to Increase Work Productivity: 9 Ground Rules

    We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

    So, what can we do about it? How to be productive at work?

    While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

    Keep reading to find out our tips on work productivity.

    What Does It Mean to Be Productive?

    How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

    But what does being productive actually entail?

    Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

    Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

    It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

    Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

    9 Ground Rules on How to Be Productive at Work

    1. Avoid Multitasking

    Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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    Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

    If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

    2. Turn off Notifications

    According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

    Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

    The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

    Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

    3. Manage Interruptions

    There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

    Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

    If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

    By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

    4. Eat the Frog

    Mark Twain once famously said that:

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    “if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

    What this basically means is that you should get your biggest, most urgent task out of the way first.

    We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

    Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

    5. Cut Down on Meetings

    Meetings can use up a lot of time, which is time that can be used to do something useful.

    You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

    The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

    But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

    If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

    6. Utilize Tools

    Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

    If you’re the manager or business owner, ensure your team has the right tools in place.

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    And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

    Some examples of tools that could be used:

    Communication
    • Slack for team chat and collaboration.
    • Samepage for video conference software.
    • Zendesk for customer service engagement.
    Task Management
    • Zenkit for task and project collaboration.
    • Wunderlist for listing your to-do’s.
    • Wekan for an open source option.
    Database Management
    Time Tracking
    • Clockify for a free tracker.
    • TMetric for workspace integrations.
    • TimeCamp for attendance and productivity monitoring.

    You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

    7. Declutter and Organize

    Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

    Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

    Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

    Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

    8. Take Breaks

    Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

    As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

    Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

    Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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    9. Drink Water

    Although we know we should, it’s easy to forget to drink enough water during the working day.

    Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

    Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

    A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

    If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

    You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

    The Bottom Line

    The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

    After all, it’s something that can be perceived differently depending on the exact job and work environment.

    In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

    A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

    Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

    More About Boosting Productivity

    Featured photo credit: Cathryn Lavery via unsplash.com

    Reference

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