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8 Bad Habits That You Don’t Know Are Making You A Terrible Boss

8 Bad Habits That You Don’t Know Are Making You A Terrible Boss

Do you ever get the feeling that everyone else at work hates you? Everyone hates their boss, right? Not so. If you perform your job correctly, your team members should feel comfortable around you–not feel like throwing you off the top of the office building. What are you doing wrong? Consider these bad habits that are making you a terrible boss.

1. You Don’t Communicate Well (But Expect Your Employees To)

You know darn well that you can’t read an employee’s mind. So why do you expect your team members to read yours? It’s frustrating for everyone when there’s little communication occurring. When you chew out employees for not communicating well but you’re just as guilty of it yourself, the work environment quickly becomes negative and stressful.

To start communicating better, consider these tips:

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  1. Set aside time for communicating. Spend at least 15 minutes per day engaging in informal conversation with employees to create a comfortable atmosphere. Consider having a weekly one-on-one meeting with individuals or groups to discuss concerns within the team.
  2. Make sure people understand your message. Before you begin speaking with your team members, evaluate your own abilities and prepare yourself to deliver the full message. Leave the floor open for questions in case you’ve been unclear.
  3. Recognize good work. If the only messages you send are negative, employees will start rolling their eyes and ignoring you. Create an environment where you’re heard by sharing positive messages, such as praising employees personally.
  4. Listen to your employees. Communicating well isn’t all about sharing your message. Make sure you listen to what other team members have to say, taking input seriously and taking action if necessary.

2. You Promote People Before They’re Ready

While offering promotions and incentives is a great way to create a positive environment, it can hurt your team if you promote people before they’re ready. This can lead to stressed out employees who can’t perform their job adequately, leaving everyone with a poor attitude.

Before giving out promotions, test your employees’ skills. You might arrange for an employee to cover for you so you can see how capable he or she is of taking on a larger role. Let them in on a few management decisions to see how they handle it. If an employee can’t handle these small tasks, they’re certainly not ready to take on a full-time promotion.

3. You Take Too Much Pride in Your Role

Being in a powerful position is often a great feeling, but letting it go to your head can quickly turn people against you. If you strut around the office like you’re king and expect your employees to bow at your feet and kiss your ring as you walk by, people are probably going to spit in your coffee. Just because you hold a higher position than others doesn’t mean you’re better than them.

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Let your employees know that their role is just as important as yours by praising their contributions, distributing the company’s wealth fairly, and creating an environment of equality with things like sharing a break room.

4. You Don’t Share Your Vision Enough

You may have the perfect road map drawn out in your mind about how the final project is supposed to look. But again, employees can’t read your mind. If you don’t tell them what you expect, how do they know what to deliver? Instead of simply saying, “Get to work,” make sure your employees know exactly how to get from point A to point B by sharing how you envision the final product. Apply this practice to anything from projects for clients to long-term team-building exercises.

5. You Think You Know Everything

Acting like a know-it-all is only going to annoy your employees. If you think you know everything about everything, they’re going to be afraid to share their ideas for fear that you’ll turn them away. Instead, allow your employees to voice their opinions, and make sure to approach the situation with an open mind. You never know what you might learn from others simply by accepting that they have knowledge that you don’t.

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6. You Don’t Give Your Employees Freedom

Some bosses set such strict rules that employees feel like they’re in the military. Stop acting so much like a drill sergeant, and start treating your employees like the adults they are. Studies show that employees who are given more freedom are happier, healthier, and more productive than those with a strict set of rules. Consider these ideas to allow more freedom without sacrificing employee productivity:

  1. Relinquish the 9–5 and let employees choose their own schedule.
  2. Set a certain amount of time for lunch, but let employees take it when they like.
  3. Implement a BYOD program to give employees flexibility with their mobile devices.
  4. Allow employees to listen to music while at work. It will boost their job satisfaction and productivity. [Source]
  5. Create a work-at-home option whereby employees can work remotely one day or more per week.
  6. Don’t harp on employees when they’re on their phone. Short Internet or texting breaks can actually make them more productive! [Source]

7. You Promote Competition

A little competition can be a good thing and motivate employees, but when you’re constantly pitting groups against each other, the competition can get fierce. This effectively creates a drama-filled, negative environment. Instead of promoting competition against other employees, motivate your team by praising work based on the individual, not how he or she compares to everyone else.

8. You Take All the Credit

Have you ever been praised for a project by a client or someone higher up only to say something like, “Thank you, Sir. I worked really hard on it.” Notice how there’s no mention of your team members? If you’re taking credit for all your delegated tasks, people won’t want to stick around on your team. Give credit where credit is due by speaking about your team or specific team members depending on who actually did the work.

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Being a great boss is a tough job. If you avoid these bad habits, becoming a boss people actually like will be much easier.

Liked this article? Let your friends in on this list of bad habits by tweeting it!

Featured photo credit: rogerimp via farm4.staticflickr.com

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Published on January 7, 2021

How To Train Yourself When You Lack Attention To Details

How To Train Yourself When You Lack Attention To Details

Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

Why Training Yourself in Attention to Details Pays Off

You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

3 Important Aspects of Becoming More Detail-Oriented

Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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  1. Respect deadlines
  2. Understand the work-flow plan
  3. Build in time to mess up

1. Respect Deadlines

Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

2. Understand the Work-Flow Plan

Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

3. Build in Time to Mess Up

You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

12 Tips to Help You if You Lack Attention to Detail

Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

1. Learn to Listen Well

You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

2. Pay Attention to Social Cues

Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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3. Follow Rules

Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

4. Take Notes

Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

5. Prioritize What Needs Your Attention Now

When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

6. Have a Detail-Oriented Assistant Check Your Work

If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

7. Learn the Rules of Writing Well

English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

8. Proofread Before You Hit Send

Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

9. Minimize Distractions

It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

10. Take Breaks

It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

11. Make Time for Reflection

At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

12. Keep a Detailed To-Do List

This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

Final Thoughts

Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

More Tips on Boosting Your Attention to Detail

Featured photo credit: Cristina Gottardi via unsplash.com

Reference

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