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8 Bad Habits That You Don’t Know Are Making You A Terrible Boss

8 Bad Habits That You Don’t Know Are Making You A Terrible Boss

Do you ever get the feeling that everyone else at work hates you? Everyone hates their boss, right? Not so. If you perform your job correctly, your team members should feel comfortable around you–not feel like throwing you off the top of the office building. What are you doing wrong? Consider these bad habits that are making you a terrible boss.

1. You Don’t Communicate Well (But Expect Your Employees To)

You know darn well that you can’t read an employee’s mind. So why do you expect your team members to read yours? It’s frustrating for everyone when there’s little communication occurring. When you chew out employees for not communicating well but you’re just as guilty of it yourself, the work environment quickly becomes negative and stressful.

To start communicating better, consider these tips:

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  1. Set aside time for communicating. Spend at least 15 minutes per day engaging in informal conversation with employees to create a comfortable atmosphere. Consider having a weekly one-on-one meeting with individuals or groups to discuss concerns within the team.
  2. Make sure people understand your message. Before you begin speaking with your team members, evaluate your own abilities and prepare yourself to deliver the full message. Leave the floor open for questions in case you’ve been unclear.
  3. Recognize good work. If the only messages you send are negative, employees will start rolling their eyes and ignoring you. Create an environment where you’re heard by sharing positive messages, such as praising employees personally.
  4. Listen to your employees. Communicating well isn’t all about sharing your message. Make sure you listen to what other team members have to say, taking input seriously and taking action if necessary.

2. You Promote People Before They’re Ready

While offering promotions and incentives is a great way to create a positive environment, it can hurt your team if you promote people before they’re ready. This can lead to stressed out employees who can’t perform their job adequately, leaving everyone with a poor attitude.

Before giving out promotions, test your employees’ skills. You might arrange for an employee to cover for you so you can see how capable he or she is of taking on a larger role. Let them in on a few management decisions to see how they handle it. If an employee can’t handle these small tasks, they’re certainly not ready to take on a full-time promotion.

3. You Take Too Much Pride in Your Role

Being in a powerful position is often a great feeling, but letting it go to your head can quickly turn people against you. If you strut around the office like you’re king and expect your employees to bow at your feet and kiss your ring as you walk by, people are probably going to spit in your coffee. Just because you hold a higher position than others doesn’t mean you’re better than them.

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Let your employees know that their role is just as important as yours by praising their contributions, distributing the company’s wealth fairly, and creating an environment of equality with things like sharing a break room.

4. You Don’t Share Your Vision Enough

You may have the perfect road map drawn out in your mind about how the final project is supposed to look. But again, employees can’t read your mind. If you don’t tell them what you expect, how do they know what to deliver? Instead of simply saying, “Get to work,” make sure your employees know exactly how to get from point A to point B by sharing how you envision the final product. Apply this practice to anything from projects for clients to long-term team-building exercises.

5. You Think You Know Everything

Acting like a know-it-all is only going to annoy your employees. If you think you know everything about everything, they’re going to be afraid to share their ideas for fear that you’ll turn them away. Instead, allow your employees to voice their opinions, and make sure to approach the situation with an open mind. You never know what you might learn from others simply by accepting that they have knowledge that you don’t.

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6. You Don’t Give Your Employees Freedom

Some bosses set such strict rules that employees feel like they’re in the military. Stop acting so much like a drill sergeant, and start treating your employees like the adults they are. Studies show that employees who are given more freedom are happier, healthier, and more productive than those with a strict set of rules. Consider these ideas to allow more freedom without sacrificing employee productivity:

  1. Relinquish the 9–5 and let employees choose their own schedule.
  2. Set a certain amount of time for lunch, but let employees take it when they like.
  3. Implement a BYOD program to give employees flexibility with their mobile devices.
  4. Allow employees to listen to music while at work. It will boost their job satisfaction and productivity. [Source]
  5. Create a work-at-home option whereby employees can work remotely one day or more per week.
  6. Don’t harp on employees when they’re on their phone. Short Internet or texting breaks can actually make them more productive! [Source]

7. You Promote Competition

A little competition can be a good thing and motivate employees, but when you’re constantly pitting groups against each other, the competition can get fierce. This effectively creates a drama-filled, negative environment. Instead of promoting competition against other employees, motivate your team by praising work based on the individual, not how he or she compares to everyone else.

8. You Take All the Credit

Have you ever been praised for a project by a client or someone higher up only to say something like, “Thank you, Sir. I worked really hard on it.” Notice how there’s no mention of your team members? If you’re taking credit for all your delegated tasks, people won’t want to stick around on your team. Give credit where credit is due by speaking about your team or specific team members depending on who actually did the work.

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Being a great boss is a tough job. If you avoid these bad habits, becoming a boss people actually like will be much easier.

Liked this article? Let your friends in on this list of bad habits by tweeting it!

Featured photo credit: rogerimp via farm4.staticflickr.com

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Last Updated on January 21, 2020

How to Increase Work Productivity: 9 Ground Rules

How to Increase Work Productivity: 9 Ground Rules

We all have those days when completing our assigned tasks seems beyond reach. With the temptation of social media, mobile games, and the internet in general—not to mention the constant bustle of people in the office—it’s easy to fall prey to disruptions and distractions at work.

So, what can we do about it? How to be productive at work?

While we don’t have a foolproof system that can completely eliminate disturbances and diversions, we do have 9 ground rules that can be applied to help give your productivity levels a boost.

Keep reading to find out our tips on work productivity.

What Does It Mean to Be Productive?

How to be productive at work?” is the age-old question plaguing employees and employers alike around the world. Regardless of where you work and what you do, everyone is always looking for new ways to be more efficient and effective.

But what does being productive actually entail?

Completing more tasks on your list or working longer hours doesn’t necessarily mean you’re being more productive. It just means you’re more busy, and productivity shouldn’t be confused with busyness.

Productivity means achieving effective results in as short amount of time as possible, leaving you with more time to enjoy freely.

It involves working smarter, not harder. It means refining processes, speeding up workflows, and reducing the chances of interruptions.

Productivity is best achieved when looking at your current way of working, identifying the bottlenecks, flaws, and hindrances, and then finding ways to improve.

9 Ground Rules on How to Be Productive at Work

1. Avoid Multitasking

Multitasking can give the impression that more tasks can be accomplished as you’re doing multiple things at once. However, the opposite is true.

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Research has shown that attempting to do several things at the same time takes a toll on productivity and that shifting between tasks can cost up to 40 percent of someone’s time.[1] That’s because your focus and concentration is constantly hindered due to having to switch between tasks.

If you have a lot of tasks on your plate, determine your priorities and allocate enough time for each task. That way you can work on what’s urgent first and have enough time to complete the rest of your tasks.

2. Turn off Notifications

According to a Gallup poll, more than 50 percent of US smartphone owners admit to checking their phones a few times an hour.[2]

Switching off your phone—or at least your notifications—during work hours is a good way to prevent you from checking your phone all the time.

The same applies to your computer. If you have the privilege of accessing social media on your work desktop, switch off the notifications on there.

Another good tip is to logout from your social media accounts. Therefore when you feel the urge to check it, you might be swayed because your page isn’t so easily accessible.

3. Manage Interruptions

There are certain disruptions in the office that are unavoidable such as your manager requesting a quick meeting or your colleague asking for assistance. In order to deal with this, your best approach is to know how to handle interruptions like a pro.

Be proactive and inform the people around you of your need to focus. Turn your status on as “busy/unavailable” on your work chat app.

If you’re on a deadline, let your colleagues know that you need to concentrate and would really appreciate not being interrupted for the moment, or even work from home if that’s a feasible option for you.

By anticipating and having a plan in place to manage them, this will minimize your chances of being affected by interruptions.

4. Eat the Frog

Mark Twain once famously said that:

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“if it’s your job to eat a frog, it’s best to do it first thing in the morning. And if it’s your job to eat two frogs, it’s best to eat the biggest one first.”

What this basically means is that you should get your biggest, most urgent task out of the way first.

We all have that big, important task that we don’t want to do but know we have to do because it holds the biggest consequence if we don’t complete it.

Eat the frog is a productivity technique that encourages you to do your most important, most undesirable task first. Completing this particular task before anything else will give you a huge sense of accomplishment. It will set the ball rolling for the rest of the day and motivate you to eagerly complete your other tasks.

5. Cut Down on Meetings

Meetings can use up a lot of time, which is time that can be used to do something useful.

You have to wait for everyone to arrive, then after the pleasantries are out of the way, you can finally get stuck into it. And sometimes, it may take a whole hour to iron out one single issue.

The alternative? Don’t arrange a meeting at all. You’ll be surprised at how many things can be resolved through an email or a quick phone call.

But that doesn’t mean you should eliminate meetings altogether. There are certain circumstances where face-to-face discussions and negotiations are still necessary. Just make sure you weigh up the options prior.

If it’s just information sharing, you’re probably better off sending an email; but if brainstorming or in-depth discussion is required, then an in-person meeting would be best.

6. Utilize Tools

Having the right tools to work with is crucial as you’re only really as good as the resources you have at your disposal. Not only will you be able to complete tasks as efficiently as possible, but they can streamline processes. Said processes are essential to a business as they manage tasks, keep employees connected, and hold important data.

If you’re the manager or business owner, ensure your team has the right tools in place.

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And if you’re an employee and think the tools you currently have to work with aren’t quite up to par, let your manager know. A good team leader understands the significance of having the right tools and how it can impact employee productivity.

Some examples of tools that could be used:

Communication
  • Slack for team chat and collaboration.
  • Samepage for video conference software.
  • Zendesk for customer service engagement.
Task Management
  • Zenkit for task and project collaboration.
  • Wunderlist for listing your to-do’s.
  • Wekan for an open source option.
Database Management
Time Tracking
  • Clockify for a free tracker.
  • TMetric for workspace integrations.
  • TimeCamp for attendance and productivity monitoring.

You can also take a look at these Top 10 Productivity Tools to Help You Achieve 10x More in Less Time.

7. Declutter and Organize

Having a disorganized and cluttered workspace can limit your ability to focus. According to researchers, physical clutter can negatively impact your ability to concentrate and take in information.[3] Which is why keeping your work environment well ordered and clutter-free is important.

Ensure you have your own system of organization so you know what to do when the paperwork starts to pile up.

Being organized will also ensure that you know where to find the appropriate stationery, tools, or documents when you need it. A US study reveals that the average worker can waste up to one week a year looking for misplaced items.[4]

Here’s a useful guide to help you declutter and organize: How to Declutter Your Life and Reduce Stress (The Ultimate Guide)

8. Take Breaks

Taking regular breaks is essential for maintaining productivity at work. Working in front of a computer can lead to a sedentary lifestyle which can place you at a higher risk of heart disease, diabetes, and obesity. Even a 30 second microbreak can increase your productivity levels up to 30 percent.

As well as your physical health, breaks are also crucial for your mental and emotional wellbeing. That’s because your brain is like a muscle, the more it works without a break, the easier it is for it to get worn out.

Ensuring you actually take your breaks can prevent you from suffering from decision fatigue. It can also help boost creativity.

Take a look at this article and learn why you should start scheduling time for breaks: The Importance of Scheduling Downtime

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9. Drink Water

Although we know we should, it’s easy to forget to drink enough water during the working day.

Many of us turn to tea or coffee for the caffeine hit to keep us going. However, like taking breaks, drinking water is essential for maintaining productivity levels at work. It’s simple and effective.

Not drinking enough water can lead to dehydration and also headaches, tiredness, and weight gain.

A good tip to avoid dehydration is to keep a water bottle at your desk as it can serve as a reminder to constantly drink water.

If you find the taste of water a little bland, add some fruit such as cucumber or lemon to give it a better taste.

You can also get more ideas on how to drink more water here: How to Drink More Water (and Why You Should)

The Bottom Line

The preceding 9 ground rules on work productivity aren’t the be-all, end-all. You and the company you work for may have other tips on how productivity is best increased and maintained.

After all, it’s something that can be perceived differently depending on the exact job and work environment.

In saying that, however, the 9 ground rules serve as a good foundation for anyone finding themselves succumbing to disruption and distraction, and are looking for ways to overcome them.

A good tip to keep in mind is that change doesn’t happen overnight. Start small and be consistent. If you slip up, just dust yourself off and try again.

Developing habits happens gradually, so as long as you keep up with it, you’ll soon start to notice the changes you’ve been making and eventually enjoy the fruits of your labor.

More About Boosting Productivity

Featured photo credit: Cathryn Lavery via unsplash.com

Reference

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