Advertising
Advertising

7 Tips for Scheduling Meetings for a Productive Day

7 Tips for Scheduling Meetings for a Productive Day

Meetings can be extremely time consuming and disruptive to productivity. However, they are important for getting work done, managing teams, and networking. Here are 7 tips for making your meeting schedule more conducive to overall productivity.

Schedule meetings consecutively

It’s hard to focus and actually get anything substantial done when you only have small blocks of free time throughout the day. Having large blocks of time for work outside of meetings will help you increase focus. Group meetings consecutively to avoid having them break your focus. Having an obligation immediately following a meeting gives you a reason to prevent it from running too long. Just be sure not to schedule your next meeting too close to something that you may want to run long!

Advertising

Fit meetings into your work flow

Think about the times in your day that you normally take a break from work. Do you normally you get a coffee when you get groggy in the afternoon? If you’re going to get a coffee anyway, you may as well schedule it with someone else. Think about times in your schedule when you could invite people to join you. If appropriate, you can even schedule meetings at an event, or while you’re running errands or exercising.

Set firm deadlines

Increase the chances of everyone you’re meeting with complying with your schedule by setting firm deadlines. Send calendar invites that state your desired start and end time. Before you begin the meeting, tell everyone when you have to conclude. You could even consider setting an alarm or reminder for the time you need to finish.

Advertising

Group meetings together

If there are multiple people that you’re going to be scheduling meetings with around the same time, schedule them all together, at the same time and same place. As long as those attending do not have competing interests, most people will appreciate the opportunity for the multiple connections. I wouldn’t schedule an important meeting with a group, but for general “catching up” or shorter conversations, a group meeting over drinks or a meal can be extremely friendly and beneficial to all.

Meet remotely when appropriate

Physical presence and contact is invaluable in building rapport. However, if appropriate, a remote meeting can be a huge time-saver. This type of meeting can often be easier to schedule, as it eliminates travel time and expenses. I’ve also found remote meetings to run shorter because there’s less pressure for small talk. Phone or video meetings can be effective as a first meeting to get acquainted and to determine if there is common ground to pursue continued discussions. It can also be appropriate if your day or week gets too busy — you can change an in-person meeting to a call, without disrupting the other person’s schedule.

Advertising

Consider location

Time spent traveling between meetings is often wasted. Consider this when planning your obligations. If there are multiple people in a given location that you’re traveling to for a meeting, you may as well schedule meetings with all of them so you don’t have to make the trip to and from there more than once.

Don’t be afraid to say, “No,” or postpone

Do your best to plan ahead so you make meeting times that you know will fit into your schedule. However, if a conflict does arise, it’s OK to postpone a meeting. Postponing can risk future meetings, so do your best to be courteous and give the person as much advance notice as possible. Alternatively, request to change a previously scheduled in-person meeting to a remote meeting to eliminate travel time. If someone asks you for a meeting that you don’t feel is necessary, kindly tell them that you’re swamped and that you’ll circle back with them when time permits.

Advertising

More by this author

11 Ways to Get More Energy in the Morning Instantly 10 Business Networking Tips: Grow Your Professional Network How Blogging Can Help You Grow Your Professional Network 15 Ways to Boost Mental Energy Levels 5 Antidotes for a Burnout

Trending in Work

1 10 Things You Should Do If You’re Unemployed 2 How to Start a Small Business From the Ground Up That Thrives 3 How to Set Ambitious Career Goals (With Examples) 4 How to Become an Entrepreneur (Advice from a Serial Entrepreneur) 5 How to Succeed in Business: 10 Skills Every Entrepreneur Needs

Read Next

Advertising
Advertising
Advertising

Last Updated on August 10, 2020

10 Things You Should Do If You’re Unemployed

10 Things You Should Do If You’re Unemployed

Regardless of your background, times today are tough. While uneven economies around the world have made it incredibly difficult for many people to find work, the recent COVID pandemic has made things worse.

Regardless of age and qualification, stretches of unemployment have affected us all in recent years. While we might not be able to control being unemployed, we can control how we react to it.

Despite difficult conditions, there are many ways to grow and stay hopeful. Whether you’re looking for work, or just taking a breather between assignments, these 10 endeavors will keep you busy and productive. Plus, some may even help push your resume to the top of the next pile.

Here’re 10 things you should do when you’re unemployed:

1. Keep a Schedule

It’s fine to take a few days after you’re finished at work to relax, but try not to get too comfortable.

Advertising

As welcoming as permanently moving into your sweatpants may seem, keeping a schedule is one way to stay productive and focused. While unemployed, if you continue to start your day early, you are more likely to get more done. Also, keeping up with day to day tasks makes you less likely to grow depressed or inactive.

2. Join a Temp Agency

One of the easiest ways to bridge the gap between jobs is to find temporary work, or work with a temp agency. While many unemployed people job hunt religiously, rememberer to include temp agencies in the search.

While not a permanent solution, you will be in a better position financially while you search for something permanent.

3. Work Online

Another great option if you’re unemployed is online work. Many different sites offer a variety of ways to make money online, but make sure the site you’re working for is reputable.

Micro job sites such as Fiverr and Upwork as well as sites that pay for you to take surveys, are all quick, legitimate options. While these sites sometimes offer lower pay, it’s always better to move forward slowly than not at all.

Advertising

Here’s How to Find and Land a Legit Online Work from Home Job.

4. Get Organized

Unemployment is an excellent opportunity to get organized. Embark on some spring cleaning, go through old boxes, and get rid of the things you don’t need. Streamlining your life will help you dive head first into the next chapter, plus it helps you feel like your unemployed time is spent productively.

Try these tips: How to Organize Your Life: 10 Habits of Really Organized People

5. Exercise

Much like organizing your life, another good way to keep yourself enthusiastic and healthy is to exercise. It doesn’t take much to get slightly more active, and exercise can help you stay positive. Even a walk around the block a few times a week can do a lot for keeping you motivated and determined. If you take care of yourself, you can make the most of this extra time.

6. Volunteer

Volunteering is an excellent way to use extra time when you’re unemployed. Additionally, if you volunteer in an area related to your job qualifications, you can often include the experience on your resume.

Advertising

Not only that, doing good is a true mood booster and is sure to help you stay optimistic while looking for your next job.

7. Improve Your Skills

Looking for ways to increase your job skills while unemployed is a good way to move forward as well. Look for certifications or training you could take, especially those offered for free.

You can qualify more for even entry level positions with extra training in your line of work, and many cities or states offer job skills training. Refreshing your resume, and interview and job skills may make your job hunt easier.

8. Treat Yourself

Unemployment can be trying and tiring, so don’t forget to treat yourself occasionally. Take a reasonable amount of time off from your weekly job hunt to recharge and rest up. Letting yourself rest will maximize your productivity during the hours you job search.

Even if you don’t have extra money for entertainment, a walk or visit to the park can do wonders to help you go back and attack your job hunt.

Advertising

9. See What You Can Sell

Another good way to bridge the gap between jobs is to sell unused possessions. eBay and Amazon are both secure sites, but traditional garage sales are a fine option too. Sell off a few video games, or some electronics, for some quick and easy cash while you figure out a permanent solution.

10. Take a Course

Much like training and certifications, taking a class can be a good way to keep yourself sharp while unemployed. Especially when you’re between jobs, it can be easy to forget this option, as most courses cost money. Don’t forget the mass of free educational tools online: 25 Killer Sites For Free Online Education

Keeping your brain sharp can help you stay focused and may even help you learn some new, relevant job skills.

The Bottom Line

While unemployment numbers are still high, there are many things you can do to better yourself and move forward. While new skills to aid your job hung might seem out of reach, there are plenty of free ways to get ahead, online and off.

Additionally, don’t forget that taking time for yourself can do wonders for keeping you productive in your job hunt. While it is a challenge, don’t give up–being unemployed can offer you extra time to better yourself, and possibly grow more qualified to find work.

Job Hunting Tips

Featured photo credit: neONBRAND via unsplash.com

Read Next