Advertising
Advertising

5 Ways to Be More Productive in the Office

5 Ways to Be More Productive in the Office


    Have you ever felt like you’re constantly chasing your tail at work?

    Too many scheduled meetings and then there’s the emails flying into your inbox so fast you barely have time to look at them? And yet, at the end of the day you haven’t got much done. Nothing to show for the hours of ‘hard work’ you’ve put in.

    There’s nothing worse than having an unproductive day at the office. And yet in my opinion it’s pretty easy to waste a lot of time in an office environment.

    Advertising

    There are ‘unsaid’ rules that we abide by:

    • Meetings are important.
    • Email is king.
    • We must ‘look busy’ even if we’re not.
    • We must ‘look stressed’ — otherwise we can’t possibly be busy.

    The best thing you can do is throw all of these outdated rules out the window and replace them with one rule:

    Focus on output

    Not how many minutes or hours you ‘put in’, but the ‘results’ you ‘get out’ of your day.

    Advertising

    The thing is, a lot of people don’t really care about results – they just care about ‘feeling busy’ and working long hours for the sake of it. But when you switch from a ‘busy’ mindset to a ‘results’ mindset your whole world starts to change.

    You have more time to spend on the important things, which equates to more results.

    Here are my top 5 tips for being productive in the office:

    1. Prioritize

    Focus on a maximum of 3 priorities each day.

    Advertising

    This means ‘ignoring’ everything else on your list…until tomorrow. When we’re distracted and overwhelmed by a long list of ‘to do’ items, we can find it hard to focus on getting ‘anything’ done and procrastination takes over! Cut back and focus on the 3 most important things ONLY.

    2. Always do the most important things first

    Never, never, never start your day with your easiest or most liked tasks. Always start off with the hardest, most important task. Because this is the only way you’ll get it done.

    If you leave the hardest task until last guess what happens? You run out of time and it doesn’t get done. By tackling your hardest task first you can be certain it will get done no matter what happens.

    3. Take control of email

    For many of us, email is like a wild beast that takes over our office life. Take control of your email by limiting the time you spend checking and replying to emails. Just because there are emails there, doesn’t mean you have to reply to them all immediately. The world won’t end if you reply to an email an hour or two after it was sent.

    Advertising

    I recommend only checking email 3 times a day max. Once in the morning, once just after lunch and once late afternoon. You’ll notice how much quicker you reply when you do it in bursts too. See my recent email tips for more tricks to control your emails.

    4. Make all meetings 20 minutes long

    Meetings can be the biggest waste of time. There’s an unspoken rule that all meetings must be for an hour. Why? How can all ‘topics’ neatly fit into a one-hour time slot?

    Cut down meetings to a 20 minute maximum. One way to speed them up is to do meetings standing up – people seem to magically get across their point much quicker when they’re not lounging around a board room table.

    5. Always have an agenda for all meetings

    Many meetings run over because there’s no structure to them. Insist all meeting owners provide a full agenda before any meeting detailing exactly what they want to discuss. This forces the meeting owner to do a lot of the work before the meeting and reduces any time wastage during the meeting itself.

    (Photo credit: Fast Typist via Shutterstock)

    More by this author

    Zoe B

    A strategist, coach and blogger who shows people how to stop what isn't working for them in life and to start to plan the life they really want.

    6 Effective Ways to Enhance Your Problem Solving Skills How to Increase Brain Power: 10 Simple Ways to Train Your Brain 12 Inspiring Quotes from Richard Branson that Enrich your Life 7 Irritating Thoughts That Throw You Off Track How to Overcome Boredom

    Trending in Work

    1 15 Best Entrepreneurs Books to Start Reading Now to Be Successful 2 17 Best Careers Worth Going Back to School for at 40 3 Top 10 Ways to Lead More Effectively with Humor 4 Work Smarter, Not Harder: 12 Smart Ways to Be More Productive 5 15 Personal Goals for Work to Make You Stand Out from Your Coworkers

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on June 13, 2019

    15 Best Entrepreneurs Books to Start Reading Now to Be Successful

    15 Best Entrepreneurs Books to Start Reading Now to Be Successful

    Knowledge is power, and you’re going to need a lot of it if you’re going to be able to steer your business to success.

    Without further ado, let’s take a look at the 15 best entrepreneurs books to get inspirations about success and grow your business.

    1. Think and Grow Rich by Napoleon Hill

      This book has been dubbed the Granddaddy of All Motivational Literature, and it was actually the first book that gave a prescription of what it takes to be a winner.

      Napoleon Hill draws from the stories of millionaires like Henry Ford, Andrew Carnegie, and Thomas Edison to illustrate the principles he put forth.

      Get the book here!

      2. The Lean Startup by Eric Reis

        A lot of startups end up failing, but many of these failures are actually avoidable. The Lean Startup provides a different approach that is now being adopted all over the world and changing the way that companies are developed and products are being launched.

        In The Lean Startup, Eric Reis describes what is required for a company to penetrate the fog of uncertainty in order to discover a path to a sustainable and successful business.

        Get the book here!

        3. The E-Myth Revisited by Michael E. Gerber

          In a revised edition of the 150,000-copy bestseller, The E-Myth, Michael Gerber refutes some of the myths that surround starting your own business and shows just how commonplace assumptions can end up getting in the way of being able to run a successful business.

          Gerber succeeds in walking the reader through the steps that occur in the life of a business, from infancy, through the pains of growing as an adolescent, to the perspective of the mature entrepreneur.

          Advertising

          Get the book here!

          4. Rework by Jason Fried

            Most of the business books that you get today will give you the same advice: draft a business plan, study the competition, look for investors, and all that.

            However, Rework shows you a more effective, easier and faster means of succeeding when running a business. By reading it, you’ll be able to know why some plans are harmful, why you don’t really need to get investors, and why you’re better of shutting out your competition.

            Get the book here!

            5. How to Win Friends and Influence People by Dale Carnegie

              This is one of the most successful motivational books in history, selling well over 15 million copies since it was released in 1936. The book is timeless, and it appeals to businesses, self-help startups, and general readers.

              Carnegie believes that a lot of successes come from an ability to communicate rather than having brilliant insights. In his book, he teaches how to value others and make them feel appreciated and loved.

              Get the book here!

              6. Outliers: The Story of Success by Malcolm Gladwell

                Through this amazing book, Malcolm Gladwell is able to take the reader on an intellectual journey through the world of ‘outliers’. He asks the question of what truly differentiates high-achievers.

                His answer to this question is that we tend to pay too much attention to what successful people are like, and less attention to where they are actually from.

                Get the book here!

                Advertising

                7. Rich Dad, Poor Dad by Robert T. Kiyosaki

                  This is the best personal finance book ever written. It tells the story of Kiyosaki and his two fathers; his real father, and that of his best friend (his rich dad), as well as how the two men helped him shape his opinions on money and investing.

                  It refutes the myth that you need to earn high to become rich, and it distinguishes between working for money and having money work for you.

                  Get the book here!

                  8. The Ascent of Money: The Financial History of the World by Niall Ferguson

                    Niall Ferguson, in this book, follows the money to tell the story behind the evolution of the word’s financial system, from the beginning way back in ancient Mesopotamia to the latest occurrences in what he had dubbed Planet Finance.

                    Fergusson also reveals financial history as the backstory behind our very own history, with an argument that the evolution of debt and credit is as significant as the history of technological innovation and the rise of civilization.

                    Get the book here!

                    9. Liar’s Poker by Michael Lewis

                      Michael Lewis landed a job at Salomon Brothers after getting out of the London School of Economics and Princeton within three years, he had risen to the rank of bond salesman, making millions for the firm and cashing out steadily.

                      Liar’s Poker is the amalgamation of these years — a look behind the scenes at one of the most turbulent times in American business. His book is Lewis’s account of an era where greed and gluttony were the order of the day.

                      Get the book here!

                      10. Drive: The Surprising Truth about What Motivates Us by Michael H. Pink

                      Advertising

                        A lot of people see money as the best motivator. Michael pink says it’s a mistake.

                        In this provocative book, he asserts that the secret to high performance anywhere is the need to direct our lives, to learn and create, and to do better by our world and ourselves.

                        Get the book here!

                        11. Getting Things Done: The Art of Stress-Free Productivity by David Allen

                          Outdated methods don’t work in today’s world. In this book, Allen shares some awesome methods for stress-free performance that he has shared with thousands of people all over the world.

                          His premise? That productivity is proportional to your ability to relax.

                          Get the book here!

                          12. The 7 Habits of Highly Effective People by Stephen R. Covey

                            In this book, Stephen Covey presents a holistic approach for overcoming both professional and personal issues. With insights and anecdotes, Covey presents a way to live with integrity fairness, service and dignity.

                            Get the book here!

                            13. The 4-Hour Workweek: Escape the 9-5, Live Anywhere, and Join the New Rich by Tim Ferriss

                              In this book, Ferriss dishes on the tips he has learned from studying the New Rich, a subculture of people who did away with the deferred life plan and mastered time and mobility to developed luxury lifestyles for themselves.

                              If you’re looking to make your way in this revolutionary new world, this here is your compass.

                              Advertising

                              Get the book here!

                              14. Delivering Happiness: A Path to Profits, Passion, and Purpose by Tony Hsieh

                                The CEO of Zappos shows how a unique kind of corporate identity can help deliver a huge difference in the way results are being achieved — by creating a company that values and delivers happiness.

                                Get the book here!

                                15. Losing My Virginity: How I Survived, Had Fun, and Made a Fortune Doing Business My Way by Richard Branson

                                  From Virgin Atlantic Airways, Virgin Records and V2 to Virgin Cola, Virgin Megastores and a wide array of other companies, Richard Branson is the rockstar billionaire that a lot of us want to be.

                                  Branson, however, did business by following a simple philosophy:

                                  “Oh, screw it, let’s do it”

                                  Losing My Virginity is an unusual, borderline outrageous autobiography of one of the greatest business geniuses in the world. Branson and his friends named their business “Virgin” because that was what they were — virgins at the game.

                                  Since then, he’s written his success rules, creating a global business that has no headquarters, no management structure no corporate identity as it were.

                                  Get the book here!

                                  More Inspirations for Entrepreneurs

                                  Featured photo credit: rawpixel via unsplash.com

                                  Read Next