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5 Ways to Be More Productive in the Office

5 Ways to Be More Productive in the Office


    Have you ever felt like you’re constantly chasing your tail at work?

    Too many scheduled meetings and then there’s the emails flying into your inbox so fast you barely have time to look at them? And yet, at the end of the day you haven’t got much done. Nothing to show for the hours of ‘hard work’ you’ve put in.

    There’s nothing worse than having an unproductive day at the office. And yet in my opinion it’s pretty easy to waste a lot of time in an office environment.

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    There are ‘unsaid’ rules that we abide by:

    • Meetings are important.
    • Email is king.
    • We must ‘look busy’ even if we’re not.
    • We must ‘look stressed’ — otherwise we can’t possibly be busy.

    The best thing you can do is throw all of these outdated rules out the window and replace them with one rule:

    Focus on output

    Not how many minutes or hours you ‘put in’, but the ‘results’ you ‘get out’ of your day.

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    The thing is, a lot of people don’t really care about results – they just care about ‘feeling busy’ and working long hours for the sake of it. But when you switch from a ‘busy’ mindset to a ‘results’ mindset your whole world starts to change.

    You have more time to spend on the important things, which equates to more results.

    Here are my top 5 tips for being productive in the office:

    1. Prioritize

    Focus on a maximum of 3 priorities each day.

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    This means ‘ignoring’ everything else on your list…until tomorrow. When we’re distracted and overwhelmed by a long list of ‘to do’ items, we can find it hard to focus on getting ‘anything’ done and procrastination takes over! Cut back and focus on the 3 most important things ONLY.

    2. Always do the most important things first

    Never, never, never start your day with your easiest or most liked tasks. Always start off with the hardest, most important task. Because this is the only way you’ll get it done.

    If you leave the hardest task until last guess what happens? You run out of time and it doesn’t get done. By tackling your hardest task first you can be certain it will get done no matter what happens.

    3. Take control of email

    For many of us, email is like a wild beast that takes over our office life. Take control of your email by limiting the time you spend checking and replying to emails. Just because there are emails there, doesn’t mean you have to reply to them all immediately. The world won’t end if you reply to an email an hour or two after it was sent.

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    I recommend only checking email 3 times a day max. Once in the morning, once just after lunch and once late afternoon. You’ll notice how much quicker you reply when you do it in bursts too. See my recent email tips for more tricks to control your emails.

    4. Make all meetings 20 minutes long

    Meetings can be the biggest waste of time. There’s an unspoken rule that all meetings must be for an hour. Why? How can all ‘topics’ neatly fit into a one-hour time slot?

    Cut down meetings to a 20 minute maximum. One way to speed them up is to do meetings standing up – people seem to magically get across their point much quicker when they’re not lounging around a board room table.

    5. Always have an agenda for all meetings

    Many meetings run over because there’s no structure to them. Insist all meeting owners provide a full agenda before any meeting detailing exactly what they want to discuss. This forces the meeting owner to do a lot of the work before the meeting and reduces any time wastage during the meeting itself.

    (Photo credit: Fast Typist via Shutterstock)

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    Last Updated on August 20, 2018

    Quit Your Job If You Don’t Like It, No Matter What

    Quit Your Job If You Don’t Like It, No Matter What

    Do you know that feeling? The one where you have to wake up to go to your boring 9-5 job to work with the same boring colleagues who don’t appreciate what you do.

    I do, and that’s why I’ve decided to quit my job and follow my passion. This, however, requires a solid plan and some guts.

    The one who perseveres doesn’t always win. Sometimes life has more to offer when you quit your current job. Yes, I know. It’s overwhelming and scary.

    People who quit are often seen as ‘losers’. They say: “You should finish what you’ve started”.

    I know like no other that quitting your job can be very stressful. A dozen questions come up when you’re thinking about quitting your job, most starting with: What if?

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    “What if I don’t find a job I love and regret quitting my current job?”
    “What if I can’t find another job and I get in debt because I can’t pay my bills?”
    “What if my family and friends judge me and disapprove of the decisions I make?”
    “What if I quit my job to pursue my dream, but I fail?

    After all, if you admit to the truth of your surroundings, you’re forced to acknowledge that you’ve made a wrong decision by choosing your current job. But don’t forget that quitting certain things in life can be the path to your success!

    One of my favorite quotes by Henry Ford:

    If you always do what you’ve always done, you’ll always get what you’ve always got.

    Everything takes energy

    Everything you do in life takes energy. It takes energy to participate in your weekly activities. It takes energy to commute to work every day. It takes energy to organize your sister’s big wedding.

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    Each of the responsibilities we have take a little bit of our energy. We only have a certain amount of energy a day, so we have to spend it wisely.  Same goes for our time. The only things we can’t buy in this world are time and energy. Yes, you could buy an energy drink, but will it feel the same as eight hours of sleep? Will it be as healthy?

    The more stress there is in your life, the less focus you have. This will weaken your results.

    Find something that is worth doing

    Do you have to quit every time the going gets touch? Absolutely not! You should quit when you’ve put everything you’ve got into something, but don’t see a bright future in it.

    When you do something you love and that has purpose in your life, you should push through and give everything you have.

    I find star athletes very inspiring. They don’t quit till they step on that stage to receive their hard earned gold medal. From the start, they know how much work its going to take and what they have to sacrifice.

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    When you do something you’re really passionate about, you’re not in a downward spiral. Before you even start you can already see the finish line. The more focus you have for something, the faster you’ll reach the finish.

    It is definitely possible to spend your valuable time on something you love and earn money doing it. You just have to find out how — by doing enough research.

    Other excuses I often hear are:

    “But I have my wife and kids, who is going to pay the bills?”
    “I don’t have time for that, I’m too busy with… stuff” (Like watching TV for 2 hours every day.)
    “At least I get the same paycheck every month if I work for a boss.”
    “Quitting my job is too much risk with this crisis.”

    I understand those points. But if you’ve never tried it, you’ll never know how it could be. The fear of failure keeps people from stepping out of their comfort zone.

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    I’ve heard many people say, “I work to let my children make their dream come true”. I think they should rephrase that sentence to: “I pursue my dreams — to inspire and show my children anything is possible.” 

    Conclusion

    Think carefully about what you spend your time on. Don’t waste it on things that don’t brighten your future. Instead, search for opportunities. And come up with a solid plan before you take any impulsive actions.

    Only good things happen outside of your comfort zone.

    Do you dare to quit your job for more success in life?

    Featured photo credit: Unsplash via unsplash.com

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