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5 Ways to Be More Productive in the Office

5 Ways to Be More Productive in the Office
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    Have you ever felt like you’re constantly chasing your tail at work?

    Too many scheduled meetings and then there’s the emails flying into your inbox so fast you barely have time to look at them? And yet, at the end of the day you haven’t got much done. Nothing to show for the hours of ‘hard work’ you’ve put in.

    There’s nothing worse than having an unproductive day at the office. And yet in my opinion it’s pretty easy to waste a lot of time in an office environment.

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    There are ‘unsaid’ rules that we abide by:

    • Meetings are important.
    • Email is king.
    • We must ‘look busy’ even if we’re not.
    • We must ‘look stressed’ — otherwise we can’t possibly be busy.

    The best thing you can do is throw all of these outdated rules out the window and replace them with one rule:

    Focus on output

    Not how many minutes or hours you ‘put in’, but the ‘results’ you ‘get out’ of your day.

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    The thing is, a lot of people don’t really care about results – they just care about ‘feeling busy’ and working long hours for the sake of it. But when you switch from a ‘busy’ mindset to a ‘results’ mindset your whole world starts to change.

    You have more time to spend on the important things, which equates to more results.

    Here are my top 5 tips for being productive in the office:

    1. Prioritize

    Focus on a maximum of 3 priorities each day.

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    This means ‘ignoring’ everything else on your list…until tomorrow. When we’re distracted and overwhelmed by a long list of ‘to do’ items, we can find it hard to focus on getting ‘anything’ done and procrastination takes over! Cut back and focus on the 3 most important things ONLY.

    2. Always do the most important things first

    Never, never, never start your day with your easiest or most liked tasks. Always start off with the hardest, most important task. Because this is the only way you’ll get it done.

    If you leave the hardest task until last guess what happens? You run out of time and it doesn’t get done. By tackling your hardest task first you can be certain it will get done no matter what happens.

    3. Take control of email

    For many of us, email is like a wild beast that takes over our office life. Take control of your email by limiting the time you spend checking and replying to emails. Just because there are emails there, doesn’t mean you have to reply to them all immediately. The world won’t end if you reply to an email an hour or two after it was sent.

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    I recommend only checking email 3 times a day max. Once in the morning, once just after lunch and once late afternoon. You’ll notice how much quicker you reply when you do it in bursts too. See my recent email tips for more tricks to control your emails.

    4. Make all meetings 20 minutes long

    Meetings can be the biggest waste of time. There’s an unspoken rule that all meetings must be for an hour. Why? How can all ‘topics’ neatly fit into a one-hour time slot?

    Cut down meetings to a 20 minute maximum. One way to speed them up is to do meetings standing up – people seem to magically get across their point much quicker when they’re not lounging around a board room table.

    5. Always have an agenda for all meetings

    Many meetings run over because there’s no structure to them. Insist all meeting owners provide a full agenda before any meeting detailing exactly what they want to discuss. This forces the meeting owner to do a lot of the work before the meeting and reduces any time wastage during the meeting itself.

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    (Photo credit: Fast Typist via Shutterstock)

    More by this author

    Zoe B

    A strategist, coach and blogger who shows people how to stop what isn't working for them in life and to start to plan the life they really want.

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    Last Updated on May 23, 2021

    10 Best Free Job Apps You Need For Effective Job Hunting

    10 Best Free Job Apps You Need For Effective Job Hunting
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    Seeking for the right job but not sure how to do it in a more effective way?

    Try job search apps!

    To make the job hunting process easier, I’m recommending 10 best job apps that can help you look for the right match anywhere at any time. The best of all? They’re all free!

    1. jobandtalent

    jobandtalent

      Great for browsing new jobs as you commute home via subway, bus or carpool, the jobandtalent app is like a Pinterest for job seekers.

      Easily browse, save and revisit job postings from your smartphone and receive notifications about jobs that match your professional qualifications.

      Download it for iOS and Android.

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      2. Jobr

      jobr

        This job hunting app is unique in that it lets you anonymously browse job listings based on your professional resume. If a company that you like also shows an interest in you, the app let’s you chat directly with a company rep. Great for getting your foot in the door and making a memorable impression.

        Download it for iOS.

        3. Monster Job Search

        monster job search

          I’m a big fan of Monster. It’s one of the first job sites employers think of when they want to list a new position online. The Monster Job Search app functions pretty similarly to the normal website, so it’s very easy to use for not-so-tech-savvy job hunters.

          Download it for iOS and Android.

          4. Jobs and Career Search

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          job and career search

            This is a good, simple app for browsing global locations for your next job. With a job index of more than 50,000 jobs listed globally, this app is a good choice if you are moving to a new area and want to line a new job up quickly.

            Download it for iOS.

            5. Hyper Networking Groups

            hyper networking groups

              This job hunting app isn’t so much a job hunting app as it is a connections hunting app. It’s great for learning who’s who in your desired field and forming connections. It also shows you how you and your industry connections are connected via your social networks, so you can follow up with them on your other social sites.

              Download it for iOS.

              6. CardDrop

              CardDrop

                CardDrop is an awesome job hunting app that let’s you digitally drop and pick up virtual business cards. This app is great for helping you make new connections at seminars, interviews, meetings and conferences. You can also attach social media profiles to the cards you pick up or send to enable easier connecting on social networks.

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                Download it for Android and iOS.

                7. Job Interview Questions

                interview questions both

                  Okay, so this app looks kind of outdated, but it’s super useful for getting you into the swing of answering any kind of interview question that is thrown your way. The big benefit of using this app is that it explains to you what your interviewers motivations might be for asking you a specific kind of question. Learn what your interviewer is looking for in your answers and be more prepared for the real interview when the time comes.

                  Download it for Android.

                  8. 101 Interview Questions and Answers

                  101 both

                    This app is great because it provides guidance about the kinds of answers you should give for each kind of question. Think of it as an essay rubric but for job interview questions.

                    Download it for Android.

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                    9. Job Interview Question-Answer

                    q and a

                      Feeling confident with your text-answered interview questions but concerned about doing the face-to-face interview? This app prepares you for interacting with your interviewer by simulating an employer asking you questions.

                      You can record your response and see what you look like to the interviewer to understand what movements, vocal pauses, etc. you need to work on.

                      Download this app for iOS and Android.

                      10. HireVue

                      hirevue

                        HireVue is a great job hunting app for those times when your interviewer wants to get some preliminary questions out of the way.

                        When an interested employer wants to interview you, they send you a request via HireVue and you can answer it in your free time, when you’re ready. Your interview might consist of a some FaceTime, some multiple choice questions or open-ended text answers and can be completed and sent to the interviewer when you’re finish.

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                        Download it for Android and iOS.

                        Featured photo credit: Yura Fresh via unsplash.com

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