Advertising
Advertising

5 Management Practices That Kill Employee Productivity

5 Management Practices That Kill Employee Productivity

    Effective leaders set their teams up for success. This requires that they avoid any management practices that could potentially kill employee productivity. Inept leadership styles come in all flavors, from the disorganized or forgetful boss to the extreme micromanager. Here are five practices that are guaranteed to sink your workers’ efficiency — and the alternatives to supercharge it.

    1. Fearmongering

    Fear is a powerful motivator, but managers who regularly threaten job security and employees’ livelihood run the risk of paralyzing their team. Employees who are afraid to lose their job may bow under pressure, waste company time looking for jobs “just in case” or gossip with coworkers — all activities that kill morale and decrease productivity.

    Advertising

    Instead, cultivate a culture centered on trust, respect and engagement. Such a work environment encourages growth, learning from one’s mistakes and effective communication. Engaged workers who aren’t afraid of being fired can relax and focus on doing their best work. Similarly, disengaged workers can destroy team morale from within.

    2. Calling employees out in public

    Managers should praise publicly and counsel privately. Criticizing a team member in front of his peers is embarrassing for him; it also has an awkward, demotivating effect on his coworkers, who may now be fearful to make a mistake.

    If you need to counsel an employee, do so in a way that won’t attract attention or distract others. This is especially important in offices with glass-walled meeting rooms or open floor plans, where it’s easy for others to see and hear sensitive meetings.

    Advertising

    When I worked in an open-plan office, I’d initiate all one-on-one “development” meetings with an instant message or a short email that explained why I wanted to speak with the team member. Then I’d approach the employee and say something like, “Hey, let’s go take a walk. Will you be free in 10 minutes?” We’d then head to a nearby park, where we could speak freely. Because the company had cultivated a culture of trust, feedback and engagement (see No. 1), employees learned to look forward to these “walks” as opportunities to improve.

    3. Avoiding project ownership

    Managers who hold the strings in every regard aren’t leaders — they’re tyrants. Employees who are mere pawns can quickly become disengaged; they have little incentive to go above and beyond in any particular task.

    Employees who have ownership over a project are emotionally vested in its success. That small measure of recognition builds accountability. An employee who is the point person for a project may go above and beyond to coordinate his teammates, meet project deadlines and communicate their progress with you.

    Advertising

    4. Ignoring top performers

    What practices separate your peak performers from your average performers? Ineffective leaders micromanage top performers or ignore their prowess altogether, essentially getting in their way or demotivating them.

    Good managers recognize and acknowledge high-performance workers. Give these team members responsibilities that best leverage their skills. Meet with these individuals and ask what tools they need to do their very best work. Try to understand their work processes and how they may differ from the rest of your team.

    5. Running ineffective meetings

    Managers love meetings because it enables them to catch up on projects and disseminate instructions to key team members all at once. Many employees hate meetings because they’re poorly managed, irrelevant to their work responsibilities or held at a time of day that isn’t conducive to a long attention span. This disconnect between managers’ needs to stay “in the loop” and employees’ distaste for meetings can add up to energy lulls and decreased productivity.

    Advertising

    Try these tips to running effective meetings to alleviate productivity loss in your office.

    Conclusion

    In an office setting primed for productivity, every leader would intuitively know how to manage their teams to peak efficiency. By avoiding these management practices, managers will be five steps closer to that optimal environment.

    (Photo credit: Businessman Office via Shutterstock)

    More by this author

    5 Workplace Strategies to Supercharge Team Productivity 5 Productivity Lessons From the Millennial Work Style 5 Management Practices That Kill Employee Productivity 5 Ways a ROWE Can Supercharge Office Productivity 10 Weekly Ten Minute Practices to Boost Work Productivity

    Trending in Work

    1 12 Practical Interview Skills to Help You Land Your Dream Job 2 10 Key Elements of Effective Meetings to Avoid Wasting Time 3 Pick Your Job Based On What You Love To Do, Not How Much You Have Invested In. 4 What Is a Mentor And Why You Should Find One For Yourself? 5 10 Signs You Have Created a Good Work-Life Balance

    Read Next

    Advertising
    Advertising
    Advertising

    Published on September 16, 2020

    12 Practical Interview Skills to Help You Land Your Dream Job

    12 Practical Interview Skills to Help You Land Your Dream Job

    Today, with many companies going remote—at least until there’s a COVID-19 vaccine—technical proficiency is a vital skill for every interviewee to master. You may be asked to interview for a job on Zoom or Microsoft Teams. The way you handle yourself in the online interview (your interview skills) will say much about your ability to work from home efficiently.

    Does your workspace look clean or cluttered? Is the area free from noise? Is your home office well lit?

    Once hired, you may be asked to organize meetings on Zoom and other platforms. Along with mastering the technology, you will have to learn to follow certain protocols.

    Now is the time to get up to speed on your technical skills. Learn which interview skills are needed for the particular job for which you are applying and practice them.

    Online learning sites, such as LinkedIn Learning and Udemy, offer courses for free or a nominal membership fee. If you are a DIY type, make use of training videos offered through your particular digital tools.

    Additionally, demonstrating that you have these 12 interview skills will help you land your dream job.

    1. Organization

    When you work in a brick-and-mortar office, some of the organizing is left to others. Your direct supervisor may host a Monday morning quarterback meeting where each worker reports on the progress on their tasks.

    When you work from home, much of the organizing will be left up to you. To a much greater extent than before, you will need to develop a schedule and stick to it. Some tasks may be faster to complete from your home office where you don’t have other workers competing for your attention.

    Conversely, you may find that some tasks that would have gone quickly in an office seem to take forever from your home computer. Your phone may ring a lot, which can distract you, or you may have kids and a spouse who inadvertently disrupt your schedule.

    To do: Set a schedule and stick to it.

    To discuss during your interview: Be specific. Point to the interview skill you utilized to create a schedule for a complex work project and followed it.

    Advertising

    2. Flexibility

    You set a schedule for the completion of your tasks, but your prospective boss gets their work done between the hours of 2:00 and 8:00 a.m. Your West Coast partners are three hours behind your East Coast partners, and one of your partners lives in England while another lives in Australia.

    Feedback and collaboration (see point 3) may need to happen asynchronously. Be the flexible candidate—the person who is willing to occasionally disrupt their schedule for the greater good of the team.

    For extra credit: don’t just look up time zones, look up whether they observe Daylight Savings Time.

    To do: Be flexible about meeting times.

    To discuss during your interview: Highlight a time when you worked on a team where members lived in different time zones. Discuss your processes.

    3. Collaboration

    As recently as six months ago, before the pandemic raged around the world, collaboration wasn’t quite as essential as it is today. In a remote office setting, collaboration doesn’t just mean working well with others—but actually sharing documents and editing them online on time.

    Several cloud-based tools, such as Google Drive, Basecamp, and Trello, enable the type of collaborative teamwork that most companies want today.

    To do: Download the correct software and practice using it.

    To discuss during your interview: Discuss how you worked remotely with a group. Share how you overcame certain challenges.

    4. Poise

    Murphy’s Law states, “Anything that can go wrong will go wrong.”

    When things do go awry, keeping your wits about you will demonstrate your consummate professionalism under fire. This will show your future bosses that you will be able to work well under the pressures of remote work.

    Advertising

    What could go wrong, you ask? You might be muted without realizing it—your Internet connection may not be robust, your headphones may blip out, your cellphone may ring, Zoom could have an outage. The list goes on and on.

    To do: Make sure you have the most up-to-date versions of Skype and Zoom uploaded.

    To discuss during your interview: Consider highlighting a time when a project did not go as planned. Demonstrate the interview skills that allowed you to rise to the challenge.

    5. Communication

    Your ability to handle online communication is one of the top critical skills you will need to thrive in today’s remote workplace. Download Slack if you haven’t already. Get used to toggling to a different form of online communication if one of your tools fails.

    When it comes to the preferred format for your online interview, demonstrate proficiency by offering several different options. Give your phone number, Google Chat Hangouts name, and Skype ID.

    To do: Familiarize yourself with video conference and online chat tools, such as Slack, Fleep, or Workplace by Facebook.

    To discuss during your interview: Be prepared to share the online communication tools you’re using and examples of how you use each one.

    6. Good Computer Hygiene

    Setting up a backup system for your computer files is one of today’s crucial requirements for working in the digital age. Storing documents that can be shared by team members is also an efficient way to work together on presentations, articles, and reports—although studies show nearly one-third of employees avoid them because of the time it takes to find documents.

    Be prepared in your interview to indicate your experience utilizing this technology, describing how you organize and store files using cloud-based collaboration tools. How do you keep track of links and tabs? Do you use Dropbox? Google Docs? Confluence? Others?

    To do: Take inventory of the cloud-based document sharing and storage systems you know and use.

    To discuss during your interview: Describe the document sharing tools and backup systems you utilize—both for personal protection and professional file sharing.

    Advertising

    7. Proper Meeting Etiquette

    Today, presenting yourself virtually has its pros and cons. While you only have to show a professional persona from the waist up (make sure to straighten up your office space behind you), you must boost your energy to show that you’re engaged in the discussion.

    Make your voice as upbeat as possible. Have your talking points at the ready and be careful not to ramble on, as long virtual meetings easily become tiresome. Use the mute and chat features to avoid interruptions.

    To do: Once you know the meeting platform, make sure you have it mastered before your interview.

    To discuss during your interview: Offer to share your screen to show an example of a work project— while at the same time demonstrating your prowess with video conferencing tools.

    8. Respecting Feedback

    In the age of working remotely, there may not be as many systems in place to obtain feedback (such as yearly performance reviews). Workers may need to ask for feedback, while managers may need to give more feedback than usual as the team adjusts to working off-site. Respecting feedback is on top of the interview skills list that you should learn.

    Taking a proactive approach with giving and receiving feedback and incorporating it into your work style is a desirable quality that your employers will note.

    To do: Reflect on the positive feedback you’ve received from past employers to bolster your confidence.

    To discuss during your interview: Share a time when you received feedback that made you grow in the job. If you’re a manager, share a time when you gave feedback to an employee who needed to better their job performance.

    9. Project Management

    Staying on task with projects has evolved far past a to-do list, with electronic tools that can track time, manage team workloads, and even do the client billing. While your prospective employer may have its preferred project management program, your experience with any of the various options—whether it’s Basecamp, Teamwork, Smartsheet, or another—will be applicable.

    To do: Know which project management software is likely to be used by the industry in which you’re interviewing, and familiarize yourself with its features.

    To discuss during your interview: Highlight a project management feature that is particularly useful in helping you excel in your work, and explain how you utilize it.

    Advertising

    10. Staying up to Speed

    Employers expect their remote workers to be technically proficient so that technology runs smoothly and doesn’t create work disruptions. Bosses count on remote workers to know enough about their systems to manage them without relying on the help of overworked IT staff.

    To do: Make sure you have a fast internet connection and have a back-up plan, such as a second computer or other tethered devices.

    To discuss during your interview: Note that you are diligent about keeping your computer and software up to date.

    11. Attention to Cybersecurity Issues

    “Virus” is a loaded term these days. Spreading a computer virus in your company, however, will not only bring productivity to a halt, but it will also make you a pariah. While working from public places using free Wi-Fi (with uneven security provisions) has waned, in pre-pandemic times, coffee shops accounted for 62 percent of Wi-Fi security breaches.

    To do: Keep antivirus software updated and don’t download software without verifying its authenticity.

    To discuss during your interview: Emphasize your awareness of cybersecurity risks and your care in taking necessary safety measures.

    12. Teamwork

    Work relationships now mostly happen in virtual settings, yet employers value team-oriented workers.

    Being a part of a team gives you a sense of connection and shared purpose. A well-honed team understands how mutual reliance makes the sum of its parts greater than when individuals act on their own, improving the end product.

    To do: Take stock of your attributes as a team player and where you can cultivate skills that will enable you to work more collaboratively.

    To discuss during your interview: Inquire about the company’s culture and how it encourages a sense of community despite working remotely.

    Final Thoughts

    Preparing for remote positions available in today’s job market will mean honing your interview skills to highlight your technical abilities as well as your adaptability. By adhering to these To-Do’s and perfecting your online interview skills and charisma, you will rise above the competition and win over any prospective employer.

    More Tips to Improve Your Interview Skills

    Featured photo credit: Christina @ wocintechchat.com via unsplash.com

    Read Next