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14 Tools to Run Your Business Wherever You Are

14 Tools to Run Your Business Wherever You Are

Intuit, the makers of software like Quicken, estimates that by 2020, 40% of the American workforce will be freelancers or independent contractors, and with that freedom comes the flexibility of being location independent. More and more business owners are taking advantage of that flexibility and using the internet to travel the world while still running a business. Here’s a list of tools that you can use to run your business wherever you are:

IFTTT: Automate online tools

    Stay organized & productive

    When you’re constantly changing your location, one of the hardest things you’ll deal with is keeping all of your information straight. Evernote lets you take notes and bookmark websites, organize them by notebook, and syncs across mobile and desktop apps (including an offline sync), so that your information is always at your fingertips.

    Asana and Trello are two very popular project/task management tools, both with free options, mobile apps, and easy-to-use layouts, and will grow with you as your add team members to your business (if you decide to go that route).

    IFTTT will let you hook up different apps and sites to automate your internet usage. For example, if you’re a freelance graphic designer, you can set it up to send you an email every time the RSS feed of a job board is updated with a new post. That means you spend less time refreshing job boards, more time working, and get more work done (which means – you guessed it – you make more money!).

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    Streak: A CRM that lives inside Gmail

      Keep up with leads

      If you’re going to run a profitable business, you need to keep track of potential clients & customers and follow up with them regularly.

      Streak is a wonderful free app that works inside Gmail and can be used to handle sales/CRM purposes, and it has an iOS app that’s just as easy to use. It’s a great way to keep track of people as they move through your sales funnel, from being a lead to being a client. It also can track how many times an email was viewed and lets you schedule emails to be sent later.

      Insightly and Contactually are two other CRM apps that are more full-fledged than Streak. Both have mobile apps available for iOS and Android. I personally use Streak to keep track of potential clients, and then after they become a client, put them into Contactually so that I get reminders to keep in touch after we’re done with our work together – did you know that a 5% increase in customer retention can increase profitability by 75%? (Source: Bain & Co.)

      Have an office on the go

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      Offices for location independent business owners

        Running a location independent business has its many upsides, but one of the downsides is that there’s no dedicated office. It can be distracting working at coffee shops. And if you need to meet a prospective client, coffee shops can be crowded and noisy, which is not the best meeting environment. This is where coworking spaces, which are spaces entirely dedicated to business owners and freelancers who don’t need full time dedicated office space, come in.

        The Desktime directory will also let you search by location and duration (day, week, or month) to find coworking spaces wherever you’re at. ShareDesk is similar and has an option for searching for meeting rooms, too.

        The one downside of coworking is that it can be more casual than some business owners need, and the experience is going to vary from place to place. If you’re looking for a more uniform experience, Premier Business Centers offers executive suites and office centers in multiple locations.

        Share multimedia

        Sharing multimedia can be useful in a location independent business in two scenarios: when you’re trying to explain something to a team member or your assistant and an email just isn’t cutting it, or when you’re engaging with your followers. Videos, audio, and photos/images tend to do much better on social media than just text updates. And the time used to be that you needed a powerful computer and expensive software to create and send multimedia files – but that’s not the case any more with apps like these:

        Jing - screen recording software by TechSmith

          Video: Jing and Screencast-O-Matic

          If you need to record a quick video to send to a client or team member explaining something, Jing is a great way to go. It’s a free download for both Mac and Windows which lets you record a video of up to five minutes in length, upload it to screencast.com, and then gives you a link to share, all from inside the app.

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          Screencast-O-Matic is a great option if you’re recording videos for your blog or company website. You can record a video of up to fifteen minutes on the free version and the paid version is only $15/year. Both versions include easy in-app sharing to Google Drive, Vimeo, and Youtube, among other sites, and the pro version includes editing tools built in.

          Clyp.it: Free and simple audio sharing

            Audio: Clyp

            Clyp is to audio as Jing is to video – it’s a super simple setup that lets you click one button, record audio, and then automatically uploads it and gives you a link to share. Best of all, there’s mobile apps for both iOS and Android, so you can do this on the go. There’s multiple ways a business owner could use Clyp, including sending a short audio to a team member or client to explain something (easier than juggling a smartphone or tablet keyboard while, say, your hands are full at the airport and you don’t have time for a full-on conversation, but an issue needs to be addressed).

            You could also do an interactive Q&A on your Facebook page or Twitter account using audio responses – much more personal and fun than text. It’s especially suited for people who deal in a lot of audio like musicians or speakers – audio sneak peeks posted to fans are a great way to give a “backstage pass” and grow online engagement.

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            Canva - free tool to create images for sharing

              Photos/Images: Canva

              Even if you aren’t a designer, you want to have nice looking business cards, social media icons, and website graphics – and Canva can help you do just that. It’s free, easy to get the hang of, and most of the graphical elements are free, with select stock photos starting at $1/photo. There’s also several templates (include business cards, posters, social media graphic, Pinterest graphic, and so on) that make it quick to whip something up without it looking totally amateur.

              If you’re looking for more useful tools for entrepreneurs, check out these seven seriously hardcore project management apps, or these productivity tools for visual thinkers

              Featured photo credit: Bobbi Newman via flickr.com

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              Last Updated on September 23, 2020

              Do What You Love and Love What You Do to Achieve More

              Do What You Love and Love What You Do to Achieve More

              Are you waking up each day looking for that perfect thing, activity, or job that will make your life work? Or, maybe you are looking for that perfect relationship. Once you “get” this new thing that will allow you to do what you love, you are sure that you will be happy forever.

              In reality, life doesn’t work like that, and we would probably get bored if it did. There is likely no one thing, experience, or activity that will keep you feeling passionate and engaged all the time. What’s important is staying connected to what you love and continuing to grow in the process.

              Here, we’ll talk about how to get started doing what you love and achieving more in life through the motivation it brings. Doing this doesn’t have to take a long time; it just takes determination and energy.

              Most People Already Know Their Passion

              So many people walk around in life “looking for” their passion. They look for it as if true passion is some mysterious thing that is difficult to find and runs away once you find it. However, the problem is rarely lack of passion.

              Most of us already know what we love to do. We know what excites us, even if we haven’t done it for years. Instead, we focus on what we think we “must” do.

              For example, maybe you love building model cars or painting pet portraits. Yet, each day you work a completely unrelated job and make no time for the activity you already know you love. The truth is you probably don’t need to find your passion; you just need to start doing what you already know you’re passionate about[1].

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              No Activity Is Exciting All the Time

              Even people who are living their dream lifestyle or working their dream job don’t love it all the time. Every job or lifestyle has parts of it that we won’t like.

              Let’s say your dream is to become an actress, and you succeed. You may not enjoy the process of auditioning and facing rejection. You may experience moments of boredom when you practice your lines over and over again. But the overall experience is totally worth it.

              Most of life is like that. Don’t set yourself up for disappointment by demanding that life be perfect all the time. If things were perfect and easy, you would ultimately stop learning and growing, and life would begin to lack even more meaning in that case.

              Be grateful for both the good and bad moments as they are both entirely necessary if you genuinely want to do what you love and love what you do.

              Doing What You Love May Not Be Easy

              Living a life you love is unlikely to be easy. If it was, you would not grow very much as a person. And, if you think about a great book or movie, the growth of the main character is what matters most.

              What if the challenges you meet along your path to living a life you love were designed to make you grow as a person? You may actually start looking forward to challenges instead of dreading them. An easy life hardly ever makes a compelling story.

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              If you struggle to overcome challenges, try writing them down each time you encounter one. Then, write down three ways you could tackle it. Try one, and if it doesn’t work, try another. This way, you’ll learn what does and doesn’t work for you.

              How to Do What You Love

              There are many small steps you can take to ensure you are making time to do the things you love. Start with these, and you’ll likely find that you’re already on the right track.

              1. Choose Your Priorities Wisely

              Many people claim they want to do something, yet they don’t do it. The truth is they might not really want to do it in the first place[2].

              We all end up following through on what matters most to us. We make decisions moment by moment about what we need to focus on. What we choose to do is what we deem most important in our lives.

              If there is something you claim you want to do but you don’t do it, try asking yourself how much you really want it or where it’s currently placed on priority list. Are there other things you want more?

              Be honest with yourself: what you currently do each day is a reflection of your priorities. Recognize that you can change your priorities at any time.

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              Make a list of your priorities. Really take the time to think this through. Then, ask yourself if what you are doing each day reflects them. For example, if you believe your top priority is spending more time with your family, but you consistently take on extra hours at work, you’re not really prioritizing things in the way you think you are.

              If this is happening, it’s time to make a change.

              2. Do One Small Thing Each Day

              As stated above, doing what you love doesn’t have to mean finding that perfect job that makes you want to jump out of bed in the morning. If you want to do what you love, start with one small thing each day.

              Maybe you love reading a good book. Take ten minutes before bed to read.

              Maybe you love swimming. Get a membership at the local YMCA, and go there for thirty minutes after work each day.

              Dedicating even a short amount of time to something that brings you joy each day will improve your life overall. You may find that, over time, a career path related to what you love to do pops up. After doing the thing you love each day, you’ll be more than prepared to take it on when the opportunity arises.

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              If you need help making time for your passions, check out this article to get started.

              3. Prepare to Make Sacrifices

              If you are an exceptionally busy person (aren’t we all?), you may have to make sacrifices in order to make space for the things you are passionate about. Maybe you take on less extra hours at the office or take thirty minutes away from another hobby in order to develop another that you enjoy.

              Looking at your priority list will help you decide what can get put on the back burner and what can’t. Remember, do this thinking about what will help you feel good about how you’re spending your time. 

              For example, if you love writing but rarely make time for it, consider getting up 30 minutes earlier than normal. Or instead of browsing your phone for 30 minutes before bed, you can write instead. There is always a way to find time for what you love.

              Final Thoughts

              If you love what you do, each day becomes a joyful adventure. If you don’t love what you are doing, life feels like a chore. The best way to achieve success is to design a life you love and live it every day.

              Remember, doing something you love doesn’t have to include big gestures or time-consuming projects. Start small and grow from there.

              More on How to Do What You Love

              Featured photo credit: William Recinos via unsplash.com

              Reference

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