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9 No-Brainer Ways to Track Employee Time

9 No-Brainer Ways to Track Employee Time

Ask The Entrepreneurs is a regular series where members of those involved in the Young Entrepreneur Council are asked a single question that aims to help Lifehack readers level up their own lives, whether in a area of management, communication, business or life in general.

Here’s the question posed in this edition:

What’s your favorite tool for tracking employee/contractor time and why? (If it is your own tool, please make that clear in your answer.)

1. eBillity

David Ehrenberg

    We use eBillity (www.ebillity.com) as an app (it can also be used as “standalone” software). We love it because of its great features and ease of use. It syncs seamlessly with QuickBooks (www.quickbooks.intuit.com), both QB Premier and QB Enterprise. You can restrict which rates/customers your invited vendors can see. Their great reports can be exported to Excel or as a PDF, and the weekly time entry tool shows you the entire week entered.

    David Ehrenberg, Early Growth Financial Services

    2. FreshBooks

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    Aaron Schwartz

      FreshBooks (www.freshbooks.com) makes it very simple to track contractor hours. The company is about 10 years old, and it’s worked out all the kinks to create a simple user interface. Two features make it a must-have. First, contractors can bill directly from FreshBooks, which gives me comfort that there wasn’t an error during manual entry. Second, the product is available across most platforms, which facilitates tracking.

      Aaron Schwartz, Modify Watches

      3. iDoneThis

      Nicolas Gremion

        iDoneThis (idonethis.com) helps our team plan projects, see exactly who’s doing what and record our progress as a team. This way, we can all monitor what’s going on, rather than just “the boss” knowing, which helps efficiency and teamwork.

        Nicolas Gremion, Foboko.com

        4. Trust

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        Derek Flanzraich

          We have a totally flexible schedule and no vacation policy at Greatist because we completely trust each other to get our work done. We work extraordinarily hard, but we also recognize the balance of going to the gym and taking breaks. We know that getting enough sleep makes us better at our work!

          Derek Flanzraich, Greatist

          5. JIRA

          Robert Strazzarino

            We are a computer software company, and I’m only recommending this to other small- to medium-sized software companies. We manage all of our software tasks in JIRA (www.atlassian.com/software/jira/overview), and the “Tempo” plugin enables time reporting for all of our software development tasks. I have a 10-user pack, so all of my contractors use the system for both their task lists and time tracking. It’s hosted, inexpensive and customizable.

            Robert Strazzarino, College Scheduler LLC

            6. Productivity

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            patrick curtis

              I like to measure productivity, not time. I don’t want to force my contractors to give me screen captures, however, I do expect regular updates. If they aren’t working at the pace I expect, I will communicate that up front, instead of getting upset.

              Patrick Curtis, WallStreetOasis.com

              7. ClientSpot

              Andrew Angus

                ClientSpot (www.myclientspot.com) has been a great tool for solving this problem. It does everything we need for a very reasonable price. The key for us was tracking time on projects and doing it cost-effectively, and this did it!

                Andrew Angus, Switch Video

                8. oDesk

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                Benji Rabhan

                  oDesk is an oldie, but a goody (www.odesk.com). We use this for our entire team, or times when we have to hire out for special projects. It’s known for a reason, and well worth the investment.

                  Benji Rabhan, MorrisCore

                  9. TimeFox

                  Zach Cutler

                    My favorite tool for tracking employee/contractor time is TimeFox (www.functionfox.com/products.aspx): a high-quality project management software that uses actions and deadlines as a way to overview and track your employees’ assignments and due dates.

                    Zach Cutler, Cutler Group

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                    1 How to Make a Career Change at 50 for Great Opportunities 2 What Job Should You Have? 10 Questions to Help You Figure It Out 3 10 Ways to Find Your Dream Job 4 8 Characteristics of Entrepreneurship That Will Lead to Success 5 How to Use Visual Learning to Work More Effectively

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                    Last Updated on April 6, 2020

                    How to Make a Career Change at 50 for Great Opportunities

                    How to Make a Career Change at 50 for Great Opportunities

                    Turning 50 is a milestone in anyone’s life, after all you are half way to 100! But seriously, turning 50 is often a time in life when people can sit back and take a look at where they’ve been and contemplate what the future holds.

                    Can you change careers at 50? It’s not uncommon for people in their 50’s to consider a career change, after all if you’ve spent 20 to 30 years in a career, chances are that some of the bloom is off the rose.

                    Often, when we are starting out in our 20’s, we choose a career path based on factors that are no longer relevant to us in our 50’s. Things like our parents’ expectations, a fast paced exciting lifestyle or the lure of making a lot of money can all be motivating factors in our 20’s.

                    But in our 50’s, those have given way to other priorities. Things like the desire to spend more time with family and friends, a slower paced less stressful lifestyle, the need to care for a sick spouse or elderly parents can all contribute to wanting a career change in your 50’s.

                    Just like any big life changing event, changing careers is scary. The good news is that just like most things we are scared of, the fear is mostly in our own head.

                    Understanding how to go about a career change at 50 and what you can expect should help reduce the anxiety and fear of the unknown.

                    What are Your Goals for a Career Change?

                    As in any endeavor, having properly defined goals will help you to determine the best path to take.

                    What are you looking for in a new career? Choosing a slower less stressful position that gives you more time with family and friends may sound ideal, but you’ll often find that you’re giving up some income and job satisfaction in the process.

                    Conversely, if your goal is to quit a job that is sucking the life from your soul to pursue a lifelong passion. You might be trading quality time with family and friends for job satisfaction.

                    Neither decision is wrong or bad, you just need to be aware of the potential pitfalls of any decision you make.

                    Types of Career Changes at 50+

                    There are four main types of career changes that people make in their 50’s. Each type has it’s unique set of challenges and will very in the degree of preparation required to make the change.

                    Industry Career Change

                    In this career change, a person remains in the same field but switches industries.

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                    With an industry change, a person takes their set of skills and applies them to an industry that they have no previous experience in.

                    An example would be a salesperson in the oil and gas industry becoming a salesperson for a media (advertising) company. They are taking their skill set (selling) and applying it to a different industry (media).

                    This type of career change is best accomplished by doing a lot of homework on the industry you want to get into as well as networking within the industry.

                    Functional Career Change

                    A functional career change would be a change of careers within the same industry.

                    For example, an accountant at a pharmaceutical company who changes careers to become a human resources manager. It may or may not be with the same company, but they remain within the pharmaceutical industry. In this case, they are leaving one set of skills behind (accounting) to develop a new set (human resource) within the same industry.

                    In a functional career change, new or additional training as well as certifications may be required in order to make the switch. If you are considering a functional career change, you can start by getting any training or certifications needed either online, through trade associations or at your local community college.

                    Double Career Change

                    This is the most challenging career change of all. A person doing a double career change is switching both a career and an industry.

                    An example of a double change would be an airline pilot quitting to pursue their dream of producing rock music. In that case, they are leaving both the aviation industry and a specific skill set (piloting) for a completely unrelated industry and career.

                    When considering a double career change, start preparing by getting any needed training or certifications first. Then you can get your foot in the door by taking an apprenticeship or part time job.

                    With a double change, it’s not uncommon to have to start out at the bottom as you are asking an employer to take a chance on someone without any experience or work history in the industry.

                    Entrepreneurial Career Change

                    Probably one of the most common career changes made by people in their 50’s is the entrepreneurial career change.

                    After 20 to 30 years of working for “Corporate America”, a lot of people become disillusioned with the monotony, politics and inefficiency of the corporate world. Many of us dream of having our own business and being our own boss.

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                    By this time in our life, we have saved some money and the financial pressures we had with young children have passed; so it’s a perfect time to spread our entrepreneurial wings.

                    Entrepreneurial career changes can be within the same industry and using your existing knowledge and contacts to start a similar business competing within the same industry. Or it can be completely unrelated to your former industry and based on personal interests, passions or hobbies.

                    A good example would be someone who played golf as a hobby starting an affiliate marketing website selling golf clubs. If you are considering an entrepreneurial career change, there are a lot of very good free resources available on the internet. Just be sure to do your homework.

                    Practical Tips on Making a Career Change at 50+

                    So you’ve decided to take the plunge and make a career switch in your 50’s. No matter what your reasons or what type of a career change you are embarking on, here are some helpful hints to make the transition easier:

                    1. Deal with the Fear

                    As stated earlier, any big life change comes with both fear and anxiety. Things never seem to go as smoothly as planned, you will always have bumps and roadblocks along the way. By recognizing this and even planning for it, you are less likely to let these issues derail your progress.

                    If you find yourself becoming discouraged by all of the stumbling blocks, there are always resources to help. Contacting a career coach is a good place to start, they can help you with an overall strategy for your career change as well as the interview and hiring process, resume writing / updating and more. Just Google “Career Coach” for your options.

                    I also recommend using the services of a professional counselor or therapist to help deal with the stress and anxiety of this major life event.

                    It’s always good to have an unbiased third party to help you work through the problems that inevitably arise.

                    2. Know Your “Why”

                    It’s important that you have a clear understanding of the “why” you are making this career change. Is it to have more free time, reduce stress, follow a passion or be your own boss?

                    Having a clear understanding of you personal “why” will influence every decision in this process. Knowing your “why” and keeping it in mind also serves as a motivator to help you reach your goals.

                    3. Be Realistic

                    Take an inventory of both your strengths and weaknesses. Are your organizational skills less than stellar? Then, becoming a wedding planner is probably not a good idea.

                    This is an area where having honest outside input can be really helpful. Most of us are not very good at accurately assessing our abilities. It’s a universal human trait to exaggerate our abilities while diminishing our weaknesses.

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                    Requesting honest feedback from friends and co-workers is a good place to start, but this is another area where a career coach can come in handy.

                    4. Consider an Ad-Vocation

                    Sometimes, making a career change all at once is just too big of a change. Issues like a severely reduced income, geography and lack of benefits can all be impediments to your career change. In those cases, you may want to start your new career as an ad-vocation.

                    An ad-vocation is a second or ad-on vocation in addition to your primary vocation. Things like a part-time job, consulting or even a side business can all be ad-vocations.

                    The benefit of having an ad-vocation is being able to build experience a reputation and contacts in the new field while maintaining all the benefits of your current job.

                    5. Update Your Skills

                    Whether it means acquiring new certifications or going back to school to get your cosmetology licence, having the right training is the foundation for a successful career change.

                    The great thing about changing careers now is that almost any training or certifications needed can be free or at very little cost online. Check with trade associations, industry websites and discussion groups for any requirements you may need.

                    Learn How to Cultivate Continuous Learning to Stay Competitive.

                    6. Start Re-Branding Yourself Now

                    Use the internet and social media to change the way you present yourself online.

                    Changing your LinkedIn profile is a good way to show prospective employers that you are serious about a career change.

                    Joining Facebook groups, trade associations and discussion boards as well as attending conventions is a great way to start building a network while you learn.

                    Here’re some Personal Branding Basics You Need to Know for Career Success.

                    7. Overhaul Your Resume

                    Most of us have heard the advice to update our resume every six months, and most of us promptly ignore that advice and only update our resume when we need it.

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                    When making a career change, updating is not enough; this calls for a complete overhaul of your resume. Chances are that your current resume was designed around your old career which may or may not apply to your new goals.

                    Crafting a new resume emphasizing your strengths for the new position your looking for is key. There are many places that will help you craft a resume online and it is a service included with most career coaching services.

                    8. Know Your Timeline

                    There are a lot of factors when it comes to how long it will take to make the career change.

                    Industry and Functional career changes tend to be the easiest to do and therefore can be accomplished in the shortest period of time. While the Double Career Change and the Entrepreneurial Career Change both require more effort and thus time.

                    There are also personal factors involved in the time it will take to switch careers.

                    Generally speaking the more you are willing to be flexible with both compensation and geography, the shorter time it will take to make the switch.

                    Final Thoughts

                    Changing careers at anytime can be stressful, but for those of us who are 50 or above, it can seem to be an overwhelming task fraught with pitfalls and self doubt.

                    Prospective employers know the benefits that come with more mature employees. Things like a wealth of experience, a proven work history and deeper understanding of corporate culture are all things that older workers bring to the table.

                    And while the younger generation may possess better computer or technical skills than us, if you’re willing to learn, there are a ton of free or nearly free resources available to you.

                    Deciding on a career change at 50 is a great way to experience life on your own terms.

                    More Tips for Career Change

                    Featured photo credit: rawpixel via unsplash.com

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