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10 Brilliant Tools For Managing And Boosting Your Professional Network

10 Brilliant Tools For Managing And Boosting Your Professional Network

Remember the phrase that goes something along the lines of “It’s not what you know, but who you know”?

Networking is still a great way to achieve success in the professional world. Creating a community of people around you can provide needed support and even opportunities to collaborate on some pretty exciting projects with fellow professionals.

Thank goodness we live in a time where the Internet exists. There are so many brilliant tools out there that can not only help you boost your professional network, but also help you manage your network after you meet all these awesome people.

Save time and focus on fostering professional relationships with the help of these 10 tools:

1. Evernote Hello

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Evernote Hello

    Rather than organizing your network, Evernote Hello is all about meeting new people. Evernote Hello gathers location and time data, known as an “encounter,” which means that you can record multiple meetings with the same person. You can even introduce contacts to other people.

    What’s so great about Evernote Hello is its visual interface. All users are encouraged to submit photos, so you get to see who they are and what they look like, which is great if you’re a visual thinker. It’s similar to attending a professional networking event and getting to look at everyone’s name tags.

    You approach people you want to meet, without seeming like you’re ignoring everyone else. Everyone is organized into a gorgeous mosaic with the idea that you remember people by their face.

    2. Business Card Reader

    Business Card Reader

      This awesome software uses optical character recognition to convert business cards into contacts in your smartphone. It also integrates with Salesforce and Evernote. It is compatible with Android, Blackberry, iOS, Symbian, Java, and Windows.

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      3. Rapportive

        This is a really awesome add-on for Gmail because it’s so darn efficient without slowing Gmail down. Rapportive shows in your inbox everything you need to know about your contacts. If you email someone or they email you, you can head over to their social media links or even join their various groups. You can even add notes about your contact all while reading and replying to emails.

        Rapportive is free on Chrome, Mailplane, Firefox and Safari.

        4. Meet the Boss

        Screen Shot 2014-02-17 at 6.22.02 PM

          This is a great service that allows you to reach out to C-level executives to help you figure out challenges in your business. You have the opportunity to meet other like-minded executives where you can participate in industry conversation. Not only do you have a place to learn from each other, but it provides a platform for you to meet and strengthen professional contacts, as well. You meet with others in real time all in the comfort of your own office.

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          5. Highrise

            Highrise might remind you of Facebook’s news feed. You can see what’s happening with your contacts, search for individuals, or even view their history. You can forward emails from your account and link messages to the right contact.

            6. Contactually

            Contactually

              This web-based and iPhone app service syncs with your Facebook, Gmail, and Twitter account. It scrapes your contact information and compiles it all on one online address book. With a click of a button on your dashboard, you can follow your contacts on Facebook or Twitter.

              Another great feature about Contactually is that it keeps track on your top contacts, depending on how often you interact with them. You can categorize them into groups, called “buckets,” so that you can follow up with contacts based on frequency. This service will set reminders for you, as well.

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              7. Yesware

                This app helps you figure out if your emails are actually reaching your prospective and current clients. It will notify you when your messages are opened, and will tell you what links are getting interaction. You can also check what devices they’re reading your emails on so you can better format your emails in the future to maintain your contacts.

                8. CardCloud

                  This free Android app creates a “stack” of digital business cards that you can exchange between smartphones. You can even email them using their CardCloud service. CardCloud will also remind you if you’ve “met” before you share cards.

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                  Published on January 7, 2021

                  How To Train Yourself When You Lack Attention To Details

                  How To Train Yourself When You Lack Attention To Details

                  Some people see the trees for the forest, and some see only the forest, meaning they lack strong attention to detail. But even if you’re one of the people who take a macro rather than a micro view, true professionalism requires balancing both.

                  If focusing on the fine points is not your forte, you will benefit from training yourself to pay attention to details. You will profit by saving yourself time, effort, money, and credibility.

                  Why Training Yourself in Attention to Details Pays Off

                  You add value to your organization when you make the effort to ensure that you performed your work thoroughly and effectively. This is why job postings often list “attention to details” among the required skills.

                  When you present your supervisor or client with well-completed, high-quality work the first time, it maximizes your value and minimizes wasted time. Detail-oriented people are also more adept at catching mistakes that could lead to costly blunders.

                  Moreover, attention to detail is an indicator of possessing other in-demand employee qualities, such as organization, thoroughness, and focus. In some professions, such as accounting, engineering, medical research, and more, you can only excel if you have trained yourself to pay attention to details.

                  In other professions, possessing strong attention to detail is the very quality that will get you promoted to a position where you will be asked to consider the big picture.

                  Finally, if you are the “go-to” details person, everyone else on the team can relax a bit. They know the project is in good hands and will likely throw you more projects as a reward. This will ultimately lead to your advancement.

                  3 Important Aspects of Becoming More Detail-Oriented

                  Here are the 3 important things you need to learn if you want to remedy your lack of attention to detail:

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                  1. Respect deadlines
                  2. Understand the work-flow plan
                  3. Build in time to mess up

                  1. Respect Deadlines

                  Deadlines lend all projects a finish line. One smart idea is to take the given deadline and work backward from it, calculating when your piece of the project is due. Then, if you stick to the proscribed schedule for completing the mini-projects that you have, you will never miss a deadline.

                  One important note on this: It is smarter to stick to the deadline and turn in work that merits a “B+” than to blow the deadline with “A” work. Chances are, through revision and suggested changes from others on the team, you can bring up your B+ work to an A later. But if you disregard deadlines, you will lose the respect of your boss and fellow teammates.

                  2. Understand the Work-Flow Plan

                  Your team is developing work in conjunction with other teams who have projects and deadlines of their own. When you grasp the whole work-flow plan, you may be able to either add insight to the greater project or to your own smaller piece of it that others at the firm will consider valuable.

                  3. Build in Time to Mess Up

                  You can expect that “what can go wrong will go wrong.” Don’t overpromise on deadlines. Something likely will mess up, but when it does if you built in the time to fix it, those around you won’t freak out.

                  Chances are, you already give your attention to several details. Take heart. You can do this! You can overcome your lack of attention to detail and become more detail-oriented.

                  For starters, consider this: Most people take the time and put in extra effort into the activities or undertakings that matter to them most. Training yourself to become more detail-oriented can mean adopting a similar pattern of behavior.

                  Apply the same attention you give to your appearance. Are you a meticulous dresser? Do you pay attention to how you pair patterns and colors, and how you accessorize a particular outfit?

                  This is the same system to use when you lack attention to detail with your work. Give every item careful consideration so that each one contributes to the perfectly pieced-together whole.

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                  Assemble the ingredients the way you do when you cook. Cooking and baking from scratch require close attention to details as you measure and add each ingredient in sequence, and you time everything so that the meal comes together at the same time.

                  Similarly, your work product requires you to gauge whether all the ingredients have been added and that your final product is delivered on time.

                  Organize your business network like you do your social contacts. If you follow a broad base of friends and acquaintances on social media, you can apply similar skills to stay up-to-date on details associated with business acquaintances.

                  When you meet somebody who could be influential to your career or a resource for improving your skills, follow that person on social media. Respond to their posts to keep the lines of communication flowing.

                  12 Tips to Help You if You Lack Attention to Detail

                  Teaching yourself to take note of important details involves sharpening your perceptions and thinking ahead. The following tips will help you adopt these practices. Master these habits when training yourself to become detail-oriented.

                  1. Learn to Listen Well

                  You will pick up relevant information and needed nuance when you apply the skills of active listening. In conversations, train yourself to make eye contact, give your undivided attention to the speaker, and ask pertinent follow-up questions.

                  Training yourself to pay better attention to details in conversations includes learning to fully concentrate on what others have to say. If you find it hard, there’s no harm in taking notes on what they say.

                  2. Pay Attention to Social Cues

                  Make a point of noticing body language and facial expressions that provide insights into how others perceive a situation. Social cues offer details that give you an understanding of how words and actions impact others. The infamous character Michael Scott of the television show “The Office” epitomizes the consequences of not paying attention to others’ body language.[1]

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                  3. Follow Rules

                  Rules and protocols usually come about from lessons learned and are put in place to avoid further mishaps—whether from a safety or efficiency standpoint. If you’re given step-by-step procedures to follow, check them off as you go. Also, return to the rules at the project’s end just to make sure you adhered to them all.

                  4. Take Notes

                  Note-taking is a way to boost your retention and gives you something to refer back to when you need to keep track of pertinent details. You will also heighten your focus as you listen for relevant information. Review your notes shortly after the meeting or conversation and highlight the content that you intend to apply.

                  5. Prioritize What Needs Your Attention Now

                  When you have a full slate of work that demands your attention, take a few moments to sort assignments from most to least urgent. Keep a calendar, spreadsheet, or project planning software up-to-date with schedules and deadlines to help you stay organized.

                  As you tackle each urgent assignment, give it your full attention so no details are missed. Give yourself ample time—especially if you tend to be someone who waits until the last minute—as rushing can make you overlook important details.

                  6. Have a Detail-Oriented Assistant Check Your Work

                  If you lack attention to detail, then it makes sense to seek help from someone detail-oriented. If you have this option, take advantage of it. Two sets of eyes are better than one. Just be sure to credit your assistant for their help once the project is completed.

                  7. Learn the Rules of Writing Well

                  English is a difficult language, and grammar, punctuation, and spelling can all sabotage you unless you pay attention to detail. When in doubt, look it up. Free to use website services such as Grammarly can help.

                  8. Proofread Before You Hit Send

                  Nothing is perfect in its first draft. If you lack attention to detail, then put in the extra effort before submitting things. Before you send off any written work, check carefully not only for misspellings and incomplete sentences but also for improper tone, inappropriate colloquialisms, and inconsistent formatting. When your written communications are error-free, they will have their intended impact.

                  9. Minimize Distractions

                  It is impossible to stay focused when colleagues carry on conversations nearby or your mobile notifications ding you throughout the day. Do your best to limit distractions.

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                  If you are working where there is a lot of noise or side activity, try wearing noise-canceling headphones or seeking out a quiet corner. Disable your notifications when you need to focus, and resolve to only check them after you have completed your assignment.

                  10. Take Breaks

                  It may sound counter-intuitive to stop and take a walk, but it’s necessary. Walk away from the screen. Moving from one task to the next across the span of your workday is a recipe for brain fatigue. Give your brain a recess time when you come to a natural stopping place or after you complete one project and before you start the next. These short pauses are necessary for sorting through all the details needed for coming up with successful solutions.

                  11. Make Time for Reflection

                  At the end of a workday, take a few minutes to go over the day’s events in your mind. What was said or relayed in conversations? What is the status of the projects you worked on? What else occurred that you should pay attention to? Could there have been any details you might have missed that you should address tomorrow?

                  12. Keep a Detailed To-Do List

                  This simple organizational tool is your best ally for getting your work done on time and for paying attention to the details. If you are pressed for time (and who isn’t?), write your list to coordinate with dayparts.

                  Allot a certain number of hours to complete each task, do it, and then check it off. Nothing feels more rewarding than completing all the tasks on your list. But if you can’t finish them, then carry them over to the following day.

                  Final Thoughts

                  Details may seem small, but they can become a lot larger when they are overlooked. If you know you lack attention to detail, commit to training yourself to embrace the many facets that can help you consistently excel in the tasks you set out to accomplish.

                  When you begin to catch your mistakes in advance or apply the tidbits of information you gathered from paying close attention, you will know that you have trained yourself in the fundamentals of becoming detail-oriented. After that, you should start hearing the phrase “Great job!” more often.

                  More Tips on Boosting Your Attention to Detail

                  Featured photo credit: Cristina Gottardi via unsplash.com

                  Reference

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