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Why Haven’t You Organized Your Passwords?

Why Haven’t You Organized Your Passwords?

Keys

    In my work with clients I have run into passwords in all kinds of unbelievably random and insecure places. I always shrink back from them when I see them… I don’t want to know! Passwords are the key to unimaginable ruin in the wrong hands, and it consistently shocks me how careless people are with this information. (It’s just as bad as how often I see people who don’t do computer backups!)

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    “I don’t need to have a system… I have one password I use for everything.”
    Think again. I know of a person in my area whose Yahoo e-mail password was compromised, and once the thief infiltrated his e-mail account he used forgotten password functi

      ons on other websites to unlock many more (they were just emailed right to him!). Since the thief quickly realized that the same password had been used for everything, it was a piece of cake for all accounts to be penetrated. By the time the victim discovered the breach, all hell had broken loose, involving eBay, PayPal, and $32,000 of merchandise about to be shipped to Africa… no kidding.

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      Lessons learned: Use a very strong password to protect your e-mail account, guard it fiercely, and use different passwords to avoid one compromising all of the others.

      You also need to be mindful of being hit by the proverbial bus. Would important people know how to get this information if something happened to you? Make sure that you do have a system and that someone else knows how to access it in an emergency.

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      Electronic Password Keepers
      There are many great database applications made for storing passwords. A previous Lifehack article by Leo Babauta lists ten free apps you can use, but I like SplashID, which costs $20, is available for both Mac and PC, and synchronizes its desktop component with almost all major PDA platforms. I really like having my information with me, securely encrypted, when I am away from my desk. Whatever application you choose, DON’T use a Word or Excel document for this purpose (especially one named “PASSWORDS”) that can be easily infiltrated.

      Along with passwords and other login information, I also enjoy using the SplashID database for keeping many other data tidbits, such as software licensing information, identification numbers like my family’s Social Security numbers, my cars’ VIN numbers, computer support information and service tags, and frequent flyer program numbers.

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      Paper-Based Password Keepers
      Some people are reluctant to use electronic solutions, and if so, you can either repurpose an address book or use a 3×5” index card file. (I am sure our loyal readers will have a few suggestions, too.) There are also a few products on the market now that are made just for this purpose, such as the Internet Password Organizer. It’s basically a black, nondescript book with laminated alphabetical index tabs like an address book, but the printed fields are tailored to computer-related needs.

      Tips on Paper-Based Systems:

      • Use a pencil to write down your entries as they may change.
      • Don’t label your card file box or password keeper book with the word “PASSWORDS!” Keep it on the down-low.
      • You may want to write down the passwords as “hints” instead of the actual passwords, in case your password keeper is lost or compromised. For a password like “fido1995,” you might write a hint like “dog+year” that you’ll definitely remember.
      • If you use index cards, they have more room to write other details about the account, such as logs of customer service notes or order dates.
      • Do NOT write password hints that are relative to other accounts, like “same as Amazon,” because that can become a big cross-referencing mess quickly when you change the referred-to accounts.

      On a final note, PLEASE do not use your birthday or your children’s names any more! (See this previous Lifehack article on how to create strong passwords.) Whether your system is electronic or paper, one of the best advantages of having a system is that you can use even more secure passwords and change them up, since you are no longer relying on your own memory.

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      40 Top Productivity Apps for iPhone (2018 Updated)

      40 Top Productivity Apps for iPhone (2018 Updated)

      Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

      There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

      Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

      It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

      Productivity apps to help you get things done

      1. OmniFocus

      This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

      Download it here.

        2. Forest

        Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

        Download it here.

          3. Things

          Another robust choice, this app is a favorite amongst “productivityists”.[1]

          Download it here.

            4. 30/30

            Recently covered here at Lifehack

            , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

            Download it here.

              5. Any.Do

              A beautiful-looking app that is both easy on the eyes and your wallet.

              Download it here.

                6. PocketLife Calendar

                This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

                Download it here.

                  7. Asana

                  We’ve covered Asana here at Lifehack

                  , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                  Download it here.

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                    8. ToDoist

                    This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                    Download it here.

                      9. FlowTasks

                      From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                      Download it here.

                        10. Calendars 5

                        This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                        Download it here.

                          11. Clear – Tasks, Reminders & To-Do Lists

                          A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                          Download it here.

                            12. Due

                            A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                            Download it here.

                              13. Checkmark 2

                              I use this app

                              for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                              Download it here.

                                14. TeuxDeux

                                Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                                Download it here.

                                  15. Wunderlist 

                                  Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                  Download it here.

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                                    16. Nirvana

                                    For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                    Download it here.

                                      17. Priorities

                                      An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                      Download it here.

                                        Productivity apps that help you build habits

                                        18. Productive

                                        With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                        Download it here.

                                          19. Habitica: Gamified Taskmanager

                                          You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                          Download it here.

                                            20. Streaks

                                            This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                            Download it here.

                                              21. Remember The Milk

                                              Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                              Download it here.

                                                22. Day One Journal

                                                When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                                Download it here.

                                                  Productivity apps that makes organization easy

                                                  23. Evernote

                                                  Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                  Download it here.

                                                    24. Pocket

                                                    You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                    Download it here.

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                                                      25. Sync.Me

                                                      This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                      Download it here.

                                                        26. Droplr

                                                        One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                        Download it here.

                                                          27. Dropbox

                                                          Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                          Download it here.

                                                            28. iDolly 

                                                            In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                            Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                            Download it here.

                                                              29. Soulver

                                                              It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                              Download it here.

                                                                Productivity apps that help you work smart

                                                                30. Captio

                                                                A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                                Download it here.

                                                                  31. Drafts

                                                                  A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                  Download it here.

                                                                    32. NoteShelf 2

                                                                    This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                    Download it here.

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                                                                      33. Doodle

                                                                      This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                      Download it here.

                                                                        34. TextExpander (Legacy)

                                                                        I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                        Download it here.

                                                                          35. Launch Center Pro

                                                                          A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                          Download it here.

                                                                            36. GoodReader

                                                                            This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                            Download it here.

                                                                              37. LogMeIn

                                                                              Want to be able to control your Mac from wherever you are? Then get this app.

                                                                              Download it here.

                                                                                Productivity apps that improve security

                                                                                38. 1Password

                                                                                There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                                Download it here.

                                                                                  39. LastPass Password Manager

                                                                                  You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                  All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                  Download it here.

                                                                                    40. Truecallers

                                                                                    Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                    Download it here.

                                                                                      There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                      Reference

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