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What’s the Best Backup Solution?

What’s the Best Backup Solution?


    Your “techie” friends keep telling you to back up your data. Your IT guy (or gal) scolds you on the importance of backing up your data. Both of them state how easy it is to do this. We’ve even shown you how to do it.  However, you keep hearing about a variety of solutions, ranging from small USB Flash drives, to external “book” drives, to backing up to the cloud. So here’s the question…

    Should you use “cloud” services to back up your files or should you use external hard drives?

    The opinions are divided. On the one hand, Cloud storage technology has matured to the point where it’s fairly reliable. On the other hand, External Hard Drives only cost you the one time, but your data isn’t always available everywhere.

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    There are 2 different goals here and , depending upon how important one or the other is to you, will determine the best solution for you.

    1. Have your data in two different places.
    2. Have your data synchronized across multiple computers (e.g. Work Desktop and Work Laptop, or Work Desktop and Home Laptop).

    Goal # 1 is the most important. If your data isn’t in at least two different places, then you will lose it. This is one of the pitfalls of using external hard drives. Most people use them incorrectly.

    If you want access to your data from anywhere, then goal #2 is equally important, although it requires a different solution. You need to decide how important this goal is to you. If you are constantly e-mailing files from your personal account to your work account (and filling up your quota), then you need to try out a synchronizing service.

    Cloud Services for Backing Up

    All of these options have free trials or free versions (along with various pricing plans) and all of them allow you to very simply back up your data to their cloud storage via the Internet. The major issue is accessing files that you may need from your computer when you are away from it. This is a backup service, not another synchronized copy available via a website. For that, you need the options in the next section.

    Synchronization Services

    I personally favor this approach. I can access my files from anywhere that has Internet access and in most cases, from my phone (although I still haven’t figured out why I would want to do that…)

    “I lost Internet access…”

    What do you do when you have a loss of connectivity to your cloud storage? This can happen due to a power loss, a misunderstanding between you and your provider over the bill payment status, or simply being in a location that has very spotty Internet access.

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    For this, an external hard drive or a USB flash drive or SD card may fit the bill. As long as you have power, you can backup your important work.

    External Hard Drives

    This is one area where external hard drives DO shine. It doesn’t matter if you have Internet connectivity or not. Your data is still safe and sound. Prices (according to the Best Buy circular in today’s paper- your mileage may vary) range from $9 for an 8GB flash drive to a $30 for a 32GB Flash drive. An external hard drive is $110 for a 1 TB drive or $170 for a 3 TB drive.

    The biggest blunder that people make when going this route is that they move all of their files over to the external drive and think, “Now I’m backed up. Now I’m safe”.

    The reality is that you haven’t changed anything.

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    All of your files are still only in one place. The only thing that’s changed is that now you think you’re secure from data loss, when in actuality, you’re worse off. At least when you didn’t have the hard drive in place, you knew you weren’t covered. Now you think that you’re good when you’re not. Your data has to be in TWO places to be safe, not one.

    Cost-wise, you can pay for an external hard drive or a flash drive many times over with the cost of the online backup plans. There is one pitfall. Your files aren’t available via the Internet. A secondary pitfall is that if your house burns down, or a tornado or a hurricane hits it, then your backups are sitting right next to the computer that it’s backing up. I personally have my backup drive for my Mac (that’s at home) kept at work, to reduce this danger.

    The lack of Internet access for your files is where Pogo Plug comes in handy. I purchased the Classic version (with 4 usb ports) and have a drive hooked up to it. Once I connected it to my router for my network at home, I can access it locally as well as via the Internet.

    A Two-Pronged Approach

    I use both the Synchronizing files and the Flash Drives/ SD cards approach. The SD cards are for data that I need to access at any time and I use the Synchronizing option for convenient, don’t-need-to-think-about-it backups.

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    Whichever solution you prefer, you need to back up your data that you care about. I would hate for you to miss out on the memories of newborn children or relatives that have passed away, due to theft or hardware failure. Think of it like an insurance policy  and just do it. Let me know if I missed something.

    (Photo credit: Development via Shutterstock)

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    Last Updated on June 26, 2020

    9 Best Calendar Apps to Stay on Track in 2020

    9 Best Calendar Apps to Stay on Track in 2020

    The success of our day is largely dependent on the quality of our planning. Not to miss out anything in their to-dos, some people prefer to make a list of upcoming tasks in a notebook, while others have long started using digital technology solutions.

    Calendar applications are some of the main tools that are worth using to organize our life and plan your time carefully.

    Many people have switched to specific tools; however, there are still some who do not use calendars on a daily basis. They may find some applications uncomfortable to use, non-functional, or expensive.

    In this article, we are going to check out the best calendars apps to help you stay organized.

    1. Any.do Calendar

      This calendar has direct integration with Any.Do To-Do List, which gives you a unique tandem of two applications.

      Apart from its extended functionality, Cal Calendar is easy to use. The creation of events is very simple and fast.

      What is more, depending on the name of the event, the application automatically adds contacts and geolocation data to the entry description. You can even import your lists and entries from Any.do.

      Any.do Calendar is a great option for any type of user. It is very convenient and doesn’t overcomplicate the mode of display.

      Another good thing is that this tool is available for free, so you can use it without spending a dime for the software.

      Download Any.do Calendar here!

      2. Google Calendar

        Google Calendar is the official calendar for Android devices that has been tested out by many users around the globe. If you are right now trying to get away from it, consider changing your mind.

        Since this application is installed on most Android devices by default, many users think that there is nothing special in this program. They are wrong.

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        Google has been updating its calendar for quite a few years, and now it comes in Material Design with advanced event features, direct integration into other Google services (for example, supports reminders and Google Now), and comes with Exchange support.

        The program is super easy and will not cost a dime for you. It is a good thing, right?

        Download Google Calendar here.

        3. Jorte Calendar

          Jorte Calendar is one of the most popular calendar applications in the Google Play store.

          The program features a wide range of configuration options, with many design alternatives. You can adjust display mode to your needs and view calendar entries sorted by month, week, or day (by hours). It is convenient for quickly picking the desired date, using task bars, and setting reminders.

          Apart from its ordinary information storing function, this application can be a special cloud service, Jorte Cloud, allowing you to synchronize calendars, schedules, and task lists on multiple devices. The application also supports data importing from Google Calendar.

          For those paying attention to the program design, there is also Jorte Store, where you can buy styles and icons to personalize the calendar. This feature makes Jorte is one of the brightest calendar applications.

          A basic version of the app is free of charge, so if you do not want to spend money on a calendar application, it is a good option.

          Download Jorte Calendar here.

          4. Business Calendar

            Business Calendar is geared towards people who use their calendar for work purposes and business task planning. It offers different modes with wide configuration capabilities.

            The application gives a default view mode by months, and events can be marked in different colors. Display modes/ sorting can be adjusted to your needs (by month, day, year, or events).

            You can also set a multi-day viewing mode to see how things look for the next few days. Scrolling up and down moves you by month, and if you check a few days, they will be shown in a more detailed form.

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            The day display mode offers hourly scheduling, and the schedule mode provides a detailed schedule for a single event.

            Business Calendar is a great tool for planning/ scheduling cases, tasks, and events. There is a support for recurring events, which can be set up in just a few clicks.

            Having purchased software, you can use it to import and export other calendars, delete, copy, or move several events at the same time.

            Android Business Calendar application may seem somewhat chaotic, but it works fine and is easy to work with if you play with it for a while.

            A full version of the application is available for $4.99, but you can also find a free version for the app test drive.

            Download Business Calendar here.

            5. Calendar

              Calendar is a relatively new app. It works as a web app and for both iOS and Android devices. It is an intelligent app that learns your contacts, schedule and tasks. It also helps you schedule and arrange meetings according to your available time slots.

              A good thing about Calendar is that it allows you to sync up with other calendars you use such as Apple Calendar and Google Calendar. And so you can manage all the calendars you have in one place.

              Calendar also gives you analytics of your meetings, giving you a clear picture on how you can improve your time management.

              Download Calendar: Meeting & Scheduling here.

              6. aCalendar

                aCalendar opens our collection of top 10 calendar applications available on the market today. With its appealing design, easy navigation, and great functionality, it is one of the most popular calendar apps in our list.

                Some of extra functions include color schemes for each case type (48 colors to choose from), different types of demonstrations, different widgets, moon phases, and much more.

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                Taking into account it functionality, aCalendar is a reliable calendar application that has an easy-to-navigate interface with three display options. Scrolling from side to side allows you to switch between the display modes of the month, week and day.

                When scrolling down and up, you are moving through the calendar at intervals in accordance with the selected display mode.

                Apart from its time planning feature, aCalendar synchronizes photos from contact lists or social networks to remind you about birthdays, anniversaries, or any other special dates.

                The program also supports data transfer through NFC and full-screen widgets, which eases your work with any data.

                The program is available for free, but you can also get even more features if you buy the extended version of software for $4.99.

                Download aCalendar here.

                7. DigiCal Calendar

                  DigiCal Calendar is very similar to Cal Calendar in the fact that the application focuses on design more than on its functionality. However, this doesn’t mean that the application doesn’t serve the purpose.

                  With this calendar application, you can synchronize all your calendars and view them in different ways.

                  Along with the basic functions, this program comes with support for Google Calendar, Outlook, and includes some unique and interesting features. You can match keywords to the image or set up a dark theme.

                  The app can even show you the weather forecast for three days. There are many other features that deserve the attention of people who really like to use calendar applications.

                  Download DigiCal Calendar here.

                  8. SolCalendar

                    SolCalendar can be called a universal application. It claims to be an all-in-one digital solution having a basic calendar functionality combined with some other advanced features, such as weather forecast for a specific day.

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                    The application supports Google Calendar, as well as tasks, widgets, lunar calendar and even Foursquare.

                    Those searching for a calendar application to cover just everything in its functionality, SolCalendar is a program to consider. There are a lot of interesting things in this application; the program does an excellent job working in “all-in-one” mode.

                    Test SolCalendar – the application is available for free. You can test it out without purchasing the service.

                    Download SolCalendar here.

                    9. Today Calendar

                      Today Calendar is one of the most hip and edgy calendars in our list. The solution was one of the first ones that really embraced Material Design and remains one of the few that adhere to the neat style.

                      The calendar application offers bold colors, simple controls, and great functionality. This is not as heavy an application as many others; it will not eat all the memory of your device.

                      If you are not searching for something complicated and over-functional, Today Calendar is what you need. You can always test the application before paying for it – the program is available for free.

                      Download Today Calendar here.

                      Our Verdict

                      Searching for the right application to manage your various calendars and plan your busy day can sometimes turn into a streak of obstacles.

                      Most of us need flexible applications that can be easily used to manage our tough schedule. The application should have all necessary time planning functions and be intuitive.

                      Stylish design and limitless compatibility also matter. It is not always easy to find such a program.

                      The above digital calendar solutions fall under the category “worth” of being used. They are modern, multifunctional, easy, and easy. Pick the one you like!

                      More Productivity Apps for Better Time Management

                      Featured photo credit: Unsplash via unsplash.com

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