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Web App Review: AwayFind Helps You Stay Out Of Your Inbox

Web App Review: AwayFind Helps You Stay Out Of Your Inbox

Your email inbox is killing you.

Well, maybe that is a little extreme, but the peeps over at AwayFind think that living in your inbox isn’t the greatest thing in the world. So, to rid you of obsessively checking your inbox 20 times or more a day they decided to develop a new service for alerting you of important messages and helping you stay out of your inbox all day long.

The premise

The idea behind AwayFind’s service is to keep you out of your email inbox by having their service send you urgent messages and things that are worth knowing about. The service will scan your inbox and depending on what filters you have set up on the site and which notification services you have enabled, AwayFind will notify you of messages that you deem important.

AwayFind also offers a way to auto-respond to email as well as giving emailers a way to contact you via a customized web form. The service also can notify you in a ton of different ways including SMS, phone call (not for the free account), email (kind of redundant, huh?), Yahoo! Messenger, AIM, Google Talk, even native iPhone push notifications (Android coming soon).

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These kind of services always seem cool at first blush, but once you start setting it up and using it, there tends to be something missing. Let’s see what AwayFind has to offer for users.

    Setup

    With all the crazy promises and unique features of the AwayFind service you may be surprised to know that it is super easy to set up. I always dread having to sign up for a trial of a new web app, mostly because they force information out of you that you don’t want to give. Not the case at all with AwayFind; I quickly set up my account by using my Google login and I was guided through the process of setting up which way I want to be notified of something important in my email inbox.

    I setup straight SMS messages by supplying my cell number and the system sent me a verification code to enter. After the initial notification and email address setup you can then setup the filters that you want the site to apply to all of your incoming email messages.

    Two filters are already setup for you as examples. The first is an alert that sends you a message when a contact that is included in a calendar appointment within the next 12 hours emails you. The second is an email with ‘urgent’ or ‘asap’ flags. You can then setup new filters based on a contacts name, who the email is to, what the subject is, etc. You can then set up a notification to come to you between certain times on the weekdays and weekends.

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      After setting up some filters you get the chance to take a look at the other great features of AwayFind like the iPhone app that sends push notifications, intelligent auto-responders and email signatures, a customized contact form that can be used for contacts to send you alerts, etc.

      I have to say that AwayFind has done a damn good job of making a complicated thing easy to set up. Even with my technical ability, I sometimes find that these kind of services are complicated and confusing. AwayFind has made the process easy for users of all walks.

      Features

      If you are a feature hungry person and want all kinds of ways to control your incoming email, AwayFind has got you covered. The account that I tried was the free account and found that even for a “limited” version of the service, there were more features than I would possibly find myself using. Here are some of the features:

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      • AwayFind includes ways to setup intelligent filters for scanning your email and notifying you of it
      • iPhone client for push notifications (with Android coming soon)
      • Gmail and Outlook plugins so you can setup and edit filters without signing into the site
      • Custom contact form for people to fill out to contact you
      • A handy guide on how not to check your email

      Also, AwayFind offers several plans that have different amounts of features for users. There is a free version, a Monthly Starter for $15/mo, and a Yearly Pro option for $139/yr. The free plan of course includes a limited amount of features and smaller caps for alerts while the paid versions up the caps and features. You can check out the details of each plan at AwayFind’s plan overview site.

        Execution

        I found that after setting up AwayFind with a few filters that included friends that email me once or twice a week that the service was reliable and decently fast. I did sometimes notice that I would receive SMS alerts in the opposite order that I actually received the email messages, but in my opinion this is a non-issue.

        I then set up several different accounts that AwayFind could send alerts to me including my GTalk account, Twitter, and AIM accounts. I found that setting up the GTalk account took a couple of tries, but everything else was fluid and easy to set up. When receiving messages that matched the filter criteria that I outlined all my accounts alerted me in harmony. It sort of reminded me of The Office’s Ryan and his new web service “WUPHF!”. (Pronounced “Woof!”)

        Overall impressions

        I have to admit that I genuinely like what AwayFind is doing here. I think that having the ability to receive “priority” messages via SMS and other outlets is a good way to stay away from checking your inbox every 5 seconds. But, I do think that there is a small audience for this service.

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        I get a lot of email, but I find that just checking my email 2 to 3 times a day is enough for me to stay on top of things. My contacts know if there is an emergency to call or SMS me. But, if you are receiving hundreds of emails every day and are having a difficult time sifting through the endless garbage that you receive, spending some time with AwayFind’s filters may just be the way to finally take control of your email.

        At the very least, sign up for the starter account to see if this service could work for you; it is definitely worth looking at if you are obsessively checking your inbox.

        More by this author

        CM Smith

        A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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        Last Updated on July 8, 2020

        10 Smart Productivity Software to Boost Work Performance

        10 Smart Productivity Software to Boost Work Performance

        Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

        Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

        As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

        In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

        Projects and Tasks Management

        1. Monday dot com

          Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

          The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

          The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

          The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

          Check out the software here!

          2. Asana

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            The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

            The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

            Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

            Check out the software here!

            3. Trello

              Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

              Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

              Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

              Check out the software here!

              4. Jira

                The Jira software is flexible and heralded as the next-generation project.

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                The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

                The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

                Check out the software here!

                5. Evernote Business

                  Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

                  The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

                  Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

                  Check out the software here!

                  Communication

                  6. Slack

                    Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

                    Check out the software here!

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                    7. Spike

                      Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                      Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                      Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                      Check out the software here!

                      Creation

                      8. Office 365

                        Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                        Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                        You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                        Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                        Check out the software here!

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                        9. Grammarly

                          Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                          Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                          Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                          Check out the software here!

                          Team Analytics

                          10. ActivTrak

                            ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                            The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                            Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                            Check out the software here!

                            The Bottom Line

                            Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                            More Productivity Tools

                            Featured photo credit: Domenico Loia via unsplash.com

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