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Two Tips for Gmail Users to Manage Email More Efficiently

Two Tips for Gmail Users to Manage Email More Efficiently

A lot has been written on how batch processing is the most efficient way to manage email. If you’re unfamiliar with the practice within this context, it more or less advocates only checking and processing your email a few times a day. By limiting task-switching, you’re able to achieve better focus and get more done.

Even though we may be cognizant of this, only checking and processing your email a few times a day is not easy to do for a whole slew of reasons: The best way to overcome any challenge is to create an environment where it’s easy to succeed. For managing your email efficiently, creating an environment that reduces your temptation to frequently check email encourages practicing batch processing.

Here are two simple ways that Gmail users can design an environment that’s more conducive to batch processing and subsequently manage email more efficiently:

1. Bookmark Ancillary Services

For many of us, Gmail is more than just a mail client; it’s where we chat with co-workers, store important documents,  and access our calendars. It’s literally the central hub for productivity.

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In its current state, the gateway to most of these ancillary Google services is on the top pane of your inbox, so the process for retrieving your documents requires first heading to your inbox. If there are new messages dangling in front of you every time you want to open a document, resisting the temptation to check your email can be very difficult.

A simple trick to circumvent this is to bookmark each ancillary service so that you can access it without checking your email. Google Docs, Calendar, and Reader are great ones to begin with, but you can even go as far as bookmarking the Compose function so that new messages can be initiated without entering your inbox.

 

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BatchProcessing

     

    Most browsers enable you to append bookmarks on the toolbar, which essentially replicates the top pane access available in the Gmail client. If you access a particular document frequently, you can even save a step by adding a direct bookmark to that doc in your browser.

    2. Pause Your Inbox

    Again, batch processing is easier to execute when you limit the temptation of checking your email frequently. Inbox pause is an amazing free plugin from Baydin that does exactly that.

    In short, Inbox Pause allows you to control when messages appear, so “pausing” your inbox prevents new messages from showing up until you dictate that you’re ready for them to appear. From the moment you click pause, you could receive 100 emails, but they’ll be kept in purgatory until you “un-pause” your inbox via a simple button.

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    Inbox Pause

       

      Say your goal is to process email 3 times a day (i.e. 10 am, 2 pm and 6 pm). By pausing your inbox after processing at the designated time slots, you can maintain a clean inbox until the next time you’re ready to check it. Not only does this make batch processing easier, but the mere fact that no new messages await diminishes the temptation to constantly check your email. After all, there’s nothing new in your inbox across any device until you click un-pause.

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      If you’re truly making an effort to commit to batch processing, inbox pause allows you to shift the paradigm of email—without it, you’re at the mercy of other people. And though you still have to refrain from continually un-pausing your inbox for it be effective, the fact that you need to opt-in against your intentions through one more additional action (clicking un-pause), serves as another line of defense in the struggle to maintain discipline.

      These two practices are both excellent ways to create an enviroment that promotes effective batch processing.

       

      What practices do you use to manage email efficiently?

       

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      Published on September 17, 2020

      10 Best Monitors for Your PC Under $100

      10 Best Monitors for Your PC Under $100

      Are you looking for the best monitor under $100?

      Whether you want it for your home office, editing photography, or gaming, you don’t need to spend big bucks on a display screen because a low budget one will certainly do the trick.[1]

      We can almost hear you having second thoughts about the picture quality, but you don’t have to worry at all.[2]

      Our list of the best monitors under $100 will be more than enough to cover you. Just go through it now, and you’ll find yourself a bargain.

      Why You Should Trust Us

      Our list incorporates some of the best low-budget monitors available in the market. Their efficiency and distinctive traits enable them to stand out from others.[3] The hand-picked ones below are incredibly slick and have a high refresh rate, fast response time, high resolution, and built-in speakers.

      1. Acer Ultra Thin Frame Monitor

        Our first affordable computer screen is Acer’s 21.5-inch ultra-thin frame monitor. It has a refresh rate of 75Hz using an HDMI port and offers a full HD widescreen display.

        Its brightness can be maxed out at 250 nits. It has a slight tilt angle ranging from -5 to 15, as well as Radeon free sync technology.

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        Buy this computer monitor.

        2. Sceptre Ultra-Thin Display

          Sceptre is another company that provides excellent displays for your CPU. The screen size is a little smaller at 20 inches, but it’s made up for the slightly lower price than Acer. It also comes with two HDMI ports and built-in speakers and is wall mount ready.

          Buy this computer monitor.

          3. ViewSonic LED Monitor

          best monitor

            If you want the best monitor to set up in your office or around the house, ViewSonic’s LED screen is another good option to buy. The resolution is full HD and has a broader tilt ranging from -5 to 23 degrees.

            On top of that, the product comes with a 3-year warranty. Included in the bundle are a VGA cable, monitor, power cable, and audio cable.

            Buy this computer monitor.

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            4. ViewSonic Gaming Screen

              While we just covered a ViewSonic monitor, this one is specifically built for gaming in mind.

              Overall, this computer screen provides the same specs as the previously mentioned item. The key differences are that this one is slightly longer, comes with pre-set customizable visual modes, and offers a maxed out contrast, delivering a dynamic contrast ratio for sharp and crisp images. It also comes with a DVI cable.

              Buy this computer monitor.

              5. Asus Back Lit Monitor

              best monitor

                If you don’t mind spending a little more money, you can get an Asus Back Lit Monitor for your PC. A lot of the focus is on image quality, particularly having a strong contrast ratio and smart video technology for straight viewing. That feature also helps in reducing blue light since you’ll have more flexibility with the colors and brightness.

                Buy this computer monitor.

                6. Asus Back Lit Display

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                  Another alternative to the previous Asus monitor is this one. It has a smaller contrast ratio, though it still delivers a smooth video display. You also have aspect controls, so you can adjust its display.

                  Buy this computer monitor.

                  7. Dell Ultrasharp Panel Monitor

                  best monitor

                    If you’re looking for the basic features, look no further than Dell. There’s nothing particularly fancy about this panel screen, but it does the job well for any computer.

                    Its response time is 8ms, which is typical for a monitor. It can come in either silver or black.

                    Buy this computer monitor.

                    8. ViewSonic Frameless Monitor

                      If you liked ViewSonic’s LED monitor but wanted a little more features, we suggest looking at their frameless display. While it boasts similar specs as the brand’s other monitors, it offers color correction and dual built-in speakers, making it ideal for office and home use. It’s also 22 inches long.

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                      Buy this computer monitor.

                      9. Dell Mountable LED-Lit Monitor

                        For a dependable display with a good frame rate, Dell has a mountable, LED-lit monitor in the market. It measures 18.5 inches, has an adjustable arm, and has been through rigorous testing for long-lasting reliability. You can’t go wrong with this best monitor either.

                        Buy this computer monitor.

                        10. Sceptre Monitor

                          The final screen to cover comes from Sceptre. Compared to the ultra-thin version mentioned above, this one is available in 22 inches. Beyond that, it’s your standard display that provides decent tilting at -5 to 15 degrees, wall-mounted capabilities, 5ms response time, and built-in speakers.

                          Buy this computer monitor.

                          Final Thoughts

                          Finding one of the best monitors around can be tricky. If you’re looking for an affordable one that can last for years, consider picking a computer screen from this list.

                          Featured photo credit: Sebastian Bednarek via unsplash.com

                          Reference

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