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Two Tips for Gmail Users to Manage Email More Efficiently

Two Tips for Gmail Users to Manage Email More Efficiently

A lot has been written on how batch processing is the most efficient way to manage email. If you’re unfamiliar with the practice within this context, it more or less advocates only checking and processing your email a few times a day. By limiting task-switching, you’re able to achieve better focus and get more done.

Even though we may be cognizant of this, only checking and processing your email a few times a day is not easy to do for a whole slew of reasons: The best way to overcome any challenge is to create an environment where it’s easy to succeed. For managing your email efficiently, creating an environment that reduces your temptation to frequently check email encourages practicing batch processing.

Here are two simple ways that Gmail users can design an environment that’s more conducive to batch processing and subsequently manage email more efficiently:

1. Bookmark Ancillary Services

For many of us, Gmail is more than just a mail client; it’s where we chat with co-workers, store important documents,  and access our calendars. It’s literally the central hub for productivity.

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In its current state, the gateway to most of these ancillary Google services is on the top pane of your inbox, so the process for retrieving your documents requires first heading to your inbox. If there are new messages dangling in front of you every time you want to open a document, resisting the temptation to check your email can be very difficult.

A simple trick to circumvent this is to bookmark each ancillary service so that you can access it without checking your email. Google Docs, Calendar, and Reader are great ones to begin with, but you can even go as far as bookmarking the Compose function so that new messages can be initiated without entering your inbox.

 

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BatchProcessing

     

    Most browsers enable you to append bookmarks on the toolbar, which essentially replicates the top pane access available in the Gmail client. If you access a particular document frequently, you can even save a step by adding a direct bookmark to that doc in your browser.

    2. Pause Your Inbox

    Again, batch processing is easier to execute when you limit the temptation of checking your email frequently. Inbox pause is an amazing free plugin from Baydin that does exactly that.

    In short, Inbox Pause allows you to control when messages appear, so “pausing” your inbox prevents new messages from showing up until you dictate that you’re ready for them to appear. From the moment you click pause, you could receive 100 emails, but they’ll be kept in purgatory until you “un-pause” your inbox via a simple button.

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    Inbox Pause

       

      Say your goal is to process email 3 times a day (i.e. 10 am, 2 pm and 6 pm). By pausing your inbox after processing at the designated time slots, you can maintain a clean inbox until the next time you’re ready to check it. Not only does this make batch processing easier, but the mere fact that no new messages await diminishes the temptation to constantly check your email. After all, there’s nothing new in your inbox across any device until you click un-pause.

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      If you’re truly making an effort to commit to batch processing, inbox pause allows you to shift the paradigm of email—without it, you’re at the mercy of other people. And though you still have to refrain from continually un-pausing your inbox for it be effective, the fact that you need to opt-in against your intentions through one more additional action (clicking un-pause), serves as another line of defense in the struggle to maintain discipline.

      These two practices are both excellent ways to create an enviroment that promotes effective batch processing.

       

      What practices do you use to manage email efficiently?

       

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      Trending in Technology

      1 8 Most Effective Games and Apps to Learn to Type Fast 2 15 Organization Apps to Boost Your Personal Productivity 3 10 Best Calendar Apps to Stay on Track in 2019 4 7 Clever Goal Tracker Apps to Keep You on Track in 2019 5 How to Type Faster: 12 Typing Tips and Techniques

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      Last Updated on September 11, 2019

      8 Most Effective Games and Apps to Learn to Type Fast

      8 Most Effective Games and Apps to Learn to Type Fast

      Computers and cell phones have become an integrated tool in our professional and personal lives that the original methods of using pen and paper may not be so common anymore.

      Although our old-school methods of note taking may not have entirely left us, technology is advancing with no intention of slowing down; iPads are moving into service industries, video calls are taking the place of in-person interviews, and store receipts are making its way into our email inbox – all of which requires the skill of typing.

      Learning a new skill doesn’t have to be boring and never had to be. Thankfully, there are effective games and apps that can help you learn to type fast with swift precision and accuracy.

      Why Typing Fast Matters?

      Learning how to type fast is a game changer. In fact, you can save 21 days per year by typing fast!

      Although shaving several minutes from curating a long email or texting paragraphs in a text message may not seem to be of great significance, the minutes soon do eventually add up and the long list of tasks then evolve into frustration. By the end of the day, time is being wasted, and the work pile is stacked high over your head.

      Why not alleviate some of those frustrations through practice and dedicating your spare time to build muscle memory?

      Learning a simple skillset like speed typing can drastically improve other essential areas in life including time-management and prioritization. Not only does it help you efficiently complete tasks at work and in your personal life, but it also boosts your productivity.

      8 Most Effective Typing Games and Apps

      Everyone learns at different speeds and uses various methods. While some work better under pressure and tight deadlines, others thrive when given ample amounts of time to learn and soak in the knowledge that is being provided. Despite the number of resources that are available in the hollow corners of the internet, it’s all about finding one source that helps you learn at your fullest potential.

      Whether you’re a keyboard ninja or not, here are some effective typing games and apps that allow you to test your speed, accuracy, and maybe shoot some spaceships along the way.

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      For Beginners

      1. Speed Typing Online

        What’s more fun than to type to the story of Alice in Wonderland or the lyrics to “Hey Jude”? Speed Typing Online is an online typing game that allows you to dive into the creative and familiar world of famous books, fables, songs, and even hone your skills in data entry.

        The bright blue frame holds the text, which then turns green after punching in the accurate keystrokes. After the end of the personal timer, a statistics page appears to show you your typed words per minute, accuracy, correct and incorrect entries, and error rate.

        2. Typing Trainer

          Typing Trainer

          is another online platform suited for beginner typists looking for step-by-step lessons. Learning the keys on a keyboard can confusing especially for those who aren’t as familiar or getting adjusted to typing on a computer keyboard.

          Typing Trainer has a collection of step-by-step tutorials that covers everything from sentence drills, introduction to new keys as the lessons progress, and skills test. The Typing Trainer specifically highlights unique features in each lesson including a warm-up section where the user begin to build muscle memory and learn to type without looking at the keyboard.

          The website is also programed to identify difficulties the user is facing when typing specific words or sentences.

          3. TapTyping – Typing Trainer

            There is the feeling of physically typing on a keyboard and then there’s the feeling of typing on a touch screen mobile device.

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            Since the use of cell phones has become closely integrated into our everyday lives, learning to type on a mobile is much of a skillset as it is to type on a computer. The mobile typing app, TapTyping – Typing Trainer, allows users to practice while on-the-go making it perfect for commuters who want to practice typing during their down time.

            The app allows you to challenge other typists around the world with TapTyping’s global leaderboard and test your skills by taking advanced lessons. There’s always room for improvement and with the app, you’ll be able to find your mistakes by watching a heat map of your finger strokes.

            For professional writers and programmers

            4. The Most Dangerous Writing App

              Suitable for writers facing a creative block or on a tight-deadline, the Most Dangerous Writing App is a website that forces your fingers to type as quickly as your ideas.

              If you stop longer than 5 seconds, everything you had written will slowly disappear from the screen.

              Sessions are timed from 3 minutes to 20 minutes, or can go from 75 to 1667 words. This online app is perfect to brain dump ideas, write a chapter of a manuscript you’ve been stuck on, or help with procrastination.

              If you’re up to the challenge, try the hardcore mode – an alternative option where a single letter appears on the screen at a time. This level prevents you from seeing the entire word, sentences, or even correct any spelling or grammatical mistakes until the timer is complete.

              If you’re wondering, copying and pasting is not an option until each the end of each session.

              5. The Typing Cat

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                Looking to upgrade your typing skills? Also working as a personal tutor, the Typing Cat has a list of regular typing courses with the option to try other lessons with more complexity such as HTML. Learning to type code is a another valulable skillset worth adding.

                Even with disregarded interest in the coding world, using the code course enhances your typing skills and allows your fingers to familiarize itself with uncommon word combinations and placement of punctuations on a keyboard.

                The coding course can be difficult even for typing whizzes, but it’s all a part of muscle memory. According Psychology Today,[1] only a handful of people actually learn how to type by looking at an actual keyboard, while a majority of the population locate specific keys intuitively through muscle memory.

                Available courses include EcmaScript 6, HTML 5, and CSS 3.

                Fun typing games

                6. ZType — Space Invaders Meet Webster

                  Remember playing the iconic 70’s game that allowed you to shoot tiny purple and green aliens from one end of the screen to the other with a two-bullet laser? It’s hard to believe that Space Invaders just turned 40 , but you can still get the same adrenaline rush with ZType, a typing game with the same shooting concept.

                  Ztype works in waves – stages that must be cleared but instead of aliens, you must type out the words before the missiles destroy your ship at the bottom of the screen. Every so often, longer and mor complex words would appear and if the words are not typed in the allotted time, a series of letters will disperse like missles.

                  The game is quick on the fingers and will still have your heart pumping until the very end.

                  7. Epistory – Typing Chronicles

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                    Although this game does cost money to purchase, it is worth the investment if you’re looking for a refreshing and alternative mode to learning how to type fast.

                    Epistory – Typing Chronicles is a role-playing action and adventure game of a young girl riding a fox in a magical and fictional realm; together they combat enemies in the shapes and forms of words.

                    Once you’re starterted, you almost forget you’re playing a typing game. The paper craft art aesthetics of the game has you captivated by the vibrant colors and character’s storyline, while having you build your typing skills.

                    8. Daily Quote Typing

                      Need some inspiration? Say no more.

                      Daily Quote Typing is one of many gammes available on Wordgames.com – a website that offers a variety of typing games ranging from different levels based on your experience.

                      With Daily Quote Typing, users are able to type out inspirational quotes by famous leaders, inventors, and innovators such as Mark Twain and Albert Einstein.

                      Bottom Line

                      At the end of the day, discipline and patience is what teaches to type faster. It comes down to making that commitment to improving not only your typing abilities, but in a lifelong skill that benefits other areas in life.

                      By practicing daily and using effective games and apps, it’s only a matter of time before keystrokes will become second nature and your brain will adapt to learning other skills faster.

                      Featured photo credit: Unsplash via unsplash.com

                      Reference

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