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Things happen on the Net

Things happen on the Net

I had just had an great idea for the post to end all posts at lifehack.org and all I needed was a one really good image to illustrate it. So I go over to my favorite cheap stock photography site – iStockPhoto – only to find the home page gone and this garish octopus ripping the head off some sort of cartoon figure with the message: “iStockPhoto is down for maintenance. Please try again in 15 minutes.” Bummer!

iStockPhoto is down

Then a cold chill ran down my back: just how much of my largely digitalized life was at risk of smashing into the same brick wall?

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I had so gotten used being a Lord of Digital Creation – able to grab cool photos from any one of a hundreds of thousands of photographers all over the globe with the wave of a credit card – and suddenly I’ve been stuffed into the Internet WayBack Machine and now it was 1997 or even earlier.

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Photos. Music! (remember CDs?). Diskettes. Windows 98. The horror!

Getting a grip on myself, I realized:

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  • Every brave new world has brave new problems. Get used to it.
  • The problem wasn’t iStockPhoto; the problem was me making the newbie assumption that what worked yesterday will work today on the net.
  • I could cope.

I admit, I may be being overly dramatic here, but here’s the unvarnished core of this post: Adopting a few new habits and ways of thinking before you need them will serve you well in the Digital World. Like the Internet itself, you need to be able to route around temporary blockages and permanent failures:

  • Email. You send your boss a super critical (your job depends on it) email while they are on the road, with an attachment. Don’t assume she gets it – the spam filter at her hotel may have it for lunch. Send her a “Just to confirm you got it” email immediately thereafter.
  • Web Services. Don’t depend on just one web service for something you need to do your job or live your life – be it iStockPhoto, Yahoo News or even Google. Get to know your alternatives – like imagepick, BBC News and the many Google alternatives at Alt Search Engines.
  • Online Backup Services. Whether it’s .Mac,Mozy or Iron Mountain, backup services can fail, or more likely you forgot to read paragraph 17 and the backups you thought you were doing you weren’t doing. Test your backups, and verify monthly that they are working.

Hopefully, you’ll never get a digital stop sign thrown up in you face when you least expect it. But if you do, a little preplanning and a little preparation will unruin your day. Now, if I could only remember what I was going to post about!

Bob Walsh runs a consulting firm for microISVs and startup software companies at 47hats.com, authored Micro-ISV: From Vision to Reality and Clear Blogging: How People Blogging Are Changing the World and How You Can Join Them and is currently working on a secret project.

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Last Updated on July 8, 2020

10 Smart Productivity Software to Boost Work Performance

10 Smart Productivity Software to Boost Work Performance

Productivity is the ability to perform tasks efficiently and in a timely manner. In today’s busy and competitive business world, productivity is paramount for any business, organization or corporation.

Productivity is more than just performing tasks successfully. It is about investing and allocating resources, so the company or business can perform to meet its core goals.

As part of 2019, it is important to commit to new goals. When shopping around for new productivity software keep in mind the following things: cost, reliability, cross-platform compatibility, on the go, technical support, etc.

In the subsequent sections, we will examine the most recommended productivity software in the marketplace. In addition, we will look at what makes them tick and what separates them from the rest of the pack.

Projects and Tasks Management

1. Monday dot com

    Monday dot com was founded to create a team management solution so people connect to workplace processes across any industry. The productivity tool is used in more than 140 countries.

    The user interface is intuitive and impressive. It makes collaboration productive and fun because of its simplicity.

    The tool is deemed to have one of the best user experiences across the mobile and online project and task management platform.

    The product includes usability, customization, admin control, group management and control, private or public control, in-group messaging and more.

    Check out the software here!

    2. Asana

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      The mantra behind Asana’s product is to enable teams from across different organizations to work together effortlessly.

      The software comes with lots of customizations. When you create a project as a user, you can choose between a traditional task view and the kanban-style board view. The dashboard allows you to see the progress on a project, and it includes an excellent advanced set of search tools.

      Also, Asana’s Android and iOS apps do retain the web interface’s clean look and feel.

      Check out the software here!

      3. Trello

        Trello was founded in the summer of 2010 and two years later the platform added 500,000 members. Anyone within sales, marketing, HR and operations can collaborate successfully with this product.

        Moreover, the tool has over 100 plus integrations with Google Drive, Slack, Jira and others. The product works flawlessly across various platforms.

        Some of the well-known features includes is speed, easy-to-use, and set up. The interface includes due dates, assignments, file storage, checklists and more.

        Check out the software here!

        4. Jira

          The Jira software is flexible and heralded as the next-generation project.

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          The software allows teams to design and adapt the software to an organization’s needs. This includes having visibility into long term goals, project roadmaps, status of work, real-time release information and more. In addition, the interface is customizable.

          The Atlassian Cloud does not support multiple separate domains, subdomains or domain aliases in Google Apps.

          Check out the software here!

          5. Evernote Business

            Evernote was founded in 2008 and reached 11 million users by 2011. The company was founded on the premise that their product should address the ever-increasing volume and speed of information.

            The product helps bring together groups of teams because of versatility and functionality. It creates documents, collaboration on projects, store information all a single location.

            Moreover, you can find information quickly and includes effective search capabilities and integrations with existing tools you may already use.

            Check out the software here!

            Communication

            6. Slack

              Slack was founded in 2013 and the tool is heralded as a collaboration hub. Slack is where productivity happens. When you start a new project, hire new staff, deploy a code, review a sales contract, finalize on a budget, Slack covers all of these. Some of the major highlights include highly customizable notifications and seamless integrations with other collaboration and office tools. The free version of the software comes loaded with features, but does not archive old message. So, you have to review what are the best options for your organization or business.

              Check out the software here!

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              7. Spike

                Newcomer Spike makes emails more conversational by helping teams maintain productivity, communication, and collaboration. All of these are achieved from within their inbox.

                Spike works on top of any existing email (O365, G suite, and IMAP) turning it into a real-time messenger and making your communication much more functional and efficient.

                Spike’s features include built-in groups and channels, voice and video calls, email encryption, instant access to all your files, and much more.

                Check out the software here!

                Creation

                8. Office 365

                  Microsoft’s Office 365 could not be excluded from the conversation and especially as it pertains to productivity software.

                  Of course we are all familiar with Word, Excel, PowerPoint, and Outlook. But there is more capabilities that come with it.

                  You have business-class email, online storage space, and teamwork solutions. These services can be accessed from just about anywhere.

                  Within this suite is Microsoft Sway, which is a presentation software and a step above PowerPoint.

                  Check out the software here!

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                  9. Grammarly

                    Grammarly helps to cut down time on editing. Professionals in several industries like law, healthcare, academia, marketing, engineering and journalism use it to provide instant feedback on the accuracy of writing in English.

                    Once you install the extension from Google Chrome, you can get corrections when you are drafting an email, using social media and other apps.

                    Grammarly is AI powered and it’s a wonderful tool to have to check spelling and grammar before a presentation.

                    Check out the software here!

                    Team Analytics

                    10. ActivTrak

                      ActivTrak is a business intelligence tool that allows you to access team behavior analytics. In other words, it is data-driven.

                      The pros include two-factor authentication with active directory integration. You can also automate your alerts and it has an intuitive interface with easy-to-use admin controls.

                      Furthermore, it comes with Google sign-in, iOS app, productivity track, and more. The bottomline is the product offers employee productivity metrics along with team behavior analytics.

                      Check out the software here!

                      The Bottom Line

                      Depending on the size, budget, resources, and immediate needs of your company, not all productivity software will exactly solve your problem. You will have to contact any of the providers above and probe extensively to find the right product that is made for your business.

                      More Productivity Tools

                      Featured photo credit: Domenico Loia via unsplash.com

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