Tech Tools and Software: What Motivates Change

Tech Tools and Software: What Motivates Change

    Technology has clearly changed how we work. Mobile devices, for example, have allowed for a more flexible work environment, making it easier to work from anywhere on almost any device.

    Whatever changes we adopt, the bottom line remains the same; we want to get our jobs done and done well. And when the technology we’re accustomed to using works, we don’t want to take the time to learn something new. Email is the perfect example. The tech community continues to argue whether email is a dying form of online communication. While tools such as IM have helped us communicate faster, we still use email as our core content management system because we have not yet found another platform that’s better.


    My previous post asked whether our digital work habits were helping or hindering productivity. Today, the question is what if something could make doing our jobs significantly better than the status quo? Would we change?

    What merits technological change?

    I may be going out on a limb, but I think a new solution needs to be at least 10 times better than the current solution if a company or individual is going to make the switch. But what makes something at least 10 times better? Think of it this way. How much time have I spent on learning? How much does it change my work habits? Are there are tangible benefits? Going back to the email example and how IM has replaced email in places; IM is simple to use, easy to understand, and it provides an immediate response where email could take days for a reply. This is what makes IM at least 10 times better than email in certain instances.

    The experience vs. features phenomenon

    One of the best examples of this phenomenon I’ve seen is one software company’s testing of the next version of its flagship software. The company invested heavily in a simplified user experience, designed to enable users to more easily discover the features they needed as well as expose them to other tools that might be helpful. The company’s development teams took the existing features from the previous product and put them into this new user interface. They then got a wide variety of users – from new to very experienced – to use the new product. The most remarkable comments came from experienced users, who could not believe how much had been added to the new version, even though the only difference was a new user experience.


    Tipping point?

    Every company or individual can tell you exactly when they decided to switch their processes to something better. For an individual, it might be the realization of how much time is being wasted in a particular effort. For companies, it tends to be something that impacts the bottom line. These decisions often have additional, unforeseen benefits as well.

    One of my favorite examples comes from a major accounting firm. Their “tipping point” was in their financials. They realized they were spending 25 percent more in software costs than needed. A change was in order, and for them it was standardizing their tools.

    The results? They not only were able to reduce costs, but they also reduced software management time by 98 percent, improved productivity and collaboration among their employees, and kept ahead of the competition.


    Today’s expectations

    With new tools and software, it used to be that “powerful” meant complicated. If you were prepared to take a class, read a book and invest significant time in learning, then that software or tool was more credible and capable of getting the job done. However, in the past few years, the web, mobile apps and the consumerization of software have all contributed to creating a new paradigm; the easier and more intuitive the tool, the better and more likely it is adopted.

    Yet we all suffer from some level of risk aversion and fall to “the old way of working.” I am guilty of this sometimes, and I suspect most people are as well. We know what it takes to get things done today, however old-fashioned. If we sit back and critically evaluate from a technological perspective how we work as individuals, teams and as a company, the red flags will emerge and change will follow.


    Has your company experienced a technological “tipping point” recently? Or have you personally switched to something you consider at least 10 times better? Please share in the comments.


    (Photo credit: hand holding the world and email via Shutterstock)

    More by this author

    Best Practices: Get the Most Out of Working in a Digital World Where Does it Hurt? A Closer Look at Pain Points Tech Tools and Software: What Motivates Change

    Trending in Technology

    1 Best 9 Money Management Apps for Easy Financial Planning 2 10 Best WiFi Routers for Working From Home Productively 3 10 Best Power Banks to Top up Your Phone at Will on the Go 4 35 Top Productivity Apps for iPhone (2020 Updated) 5 18 Best Time Management Apps and Tools (2020 Updated)

    Read Next


    Last Updated on August 13, 2020

    Best 9 Money Management Apps for Easy Financial Planning

    Best 9 Money Management Apps for Easy Financial Planning

    Do you want to keep a budget, but aren’t sure where to start? Or maybe you have your money in a few different places and want an easy way to keep an eye on it all? We scoured the web and app stores to find the best money management apps so you can dive in, start saving money, and live more financially secure!

    1. Mint

      Mint is a great app for seeing where all of your money is on all of your devices. It can track your bank accounts, credit cards, and even investments. You can also use it to plan budgets and future expenses, but its main focus is on giving you a financial overview.

      Download Mint here.

      2. You Need a Budget

        You Need a Budget (YNAB) is a great tool for setting a budget and sticking to it. YNAB is nicely designed and gives you a clear report of where your money is going, as well as tools and “four rules” for budgeting to help you save.


        Download You Need a Budget here

        3. Spendee

          Spendee is a budget and expense tracker with a heavy focus on design. Spendee is truly beautiful and does a good job of showing you where all of your money is going and how you can adjust course. The only down side is that you’ll need to manually enter your transactions.

          Download Spendee here.

          4. Expensify

            Expensify is perfect for the business traveler who wants to easily create expense reports of where he or she is spending money. You can do things such as take pictures of receipts, track your time, log any distances traveled, and print it out whenever you want to for expense reporting.


            Download Expensify here.

            5. Budgt: Daily Finance

              Budgt is another good app for helping you watch your budget, and it’s geared towards college students and other people on more strict monthly incomes. If you’re a student trying to make sure you stick within a certain allowance, this is a great app for you.

              Download Budgt here.

              6. Dollarbird

                Dollarbird is a personal finance app that focuses around creating a calendar of your expenses to give you a high-level view of your expenditures, as well as predict big expenses that will come up in the future. It’s great for making sure you have a macro-level view of your financial situation.


                Download Dollarbird here.

                7. Pocket Expense

                  The Pocket Expense App is an alternative to Mint. It gives you an overview of all of your accounts and expenses, and helps you keep everything in check without too many bells and whistles.

                  Download Pocket Expense here.

                  8. Toshl Finance

                    Toshl is a fun, personal financial management app that has many of the features of the other apps on this list, and adds in fun animated characters to make it more interesting. It’s also one of the few to also have an app for windows phones!


                    Download Toshl Finance here.

                    9. Budget Boss

                      Budget boss is interesting because it learns your spending habits, and in addition to helping you make a budget, it can predict your spending over time in order to let you know where you’ll likely be at financially in the future. It’s great for helping you adjust course from spending too much of your money.

                      Download Budget Boss here.

                      Bottom Line

                      Those are our top 9 picks for great budgeting tools, but ultimately the most important thing is that you have some sort of money-management system. Keeping track of our money is important for ensuring that we’re on track for all of our financial goals.

                      Featured photo credit: via

                      Read Next