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ProTip: Mailbox + Evernote + IFTTT

ProTip: Mailbox + Evernote + IFTTT

Today I’m going to show you a quick trick using a combination of apps and online tools for your iPhone or iPad. The end result is sending your emails to Evernote with one swipe. If your wondering why someone would do that, let me give you a little introduction into The Secret Weapon.

The Secret Weapon

To understand why you would want to use this little Lifehack, I need to introduce you to The Secret Weapon: A No BS Approach to Productivity. It combines Evernote with David Allen’s Getting Things Done method.

The Secret Weapon is a free organizational methodology for both professional and personal aspects of life that re-organizes emails, ideas, and every to-do big and small into one system that stays synchronized across a person’s computers as well as their smart phones.

The best method for productivity is to make everything simple and unified. The less you have to do, the better. With the Secret Weapon, you bring emails and more into an inbox for your brain to dump all thoughts, and the Secret Weapon is setup for you to sort all of those thoughts, ideas, tasks, and more into a single platform.

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In this article, I am going to share a Lifehack that allows you to take any email and send it directly to Evernote. With that, let’s get started!

1. Mailbox

First you will need to install Mailbox, an iOS email client for Gmail users. Then you need to create a list and name it “Evernote” (case sensitive).

mailbox_list

    More Reading: Mailbox Review: The Best Email Client Ever

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    2. Evernote

    This step is easy; just decide which notebook you want the emails to go to. Have the notebook’s name (case sensitive) on hand when moving on to step three.

    Evernote-for-Mailbox

      More Reading: An Introduction to Evernote

      3. IFTTT

      I have created a IFTTT receipt to give you a head start. You will need your Gmail and Evernote channels activated for this receipt to work. Make sure the Evernote Notebook matches your desired notebook.

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      IFTTT_Receipt

        More Reading: IFTTT: Automate Your Tasks, Simplify Your Life!

        The Result

        With just one swipe, you can send your emails to Evernote straight from your iPhone or iPad! If you haven’t started using Mailbox, I highly recommend it. I’ve also posted a little Vine demo: check it out.

        More Ideas

        This was just one idea I came up with, but I brainstormed a few ideas that might be of value to someone else.

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        • Create different lists to send to different Evernote notebooks
        • Append a notebook on Evernote
        • Create or append a text file on Dropbox
        • Create or append a document or spreadsheet on Google Drive
        • Create a post on WordPress

        A note on the Secret Weapon: I do not currently use the Secret Weapon in all its glory. I only use it for those emails I know I want to annotate and edit for reference. I am a huge fan of the search bar, and I choose not to sort all of my emails in Evernote as The Secret Weapon suggests. There are so many systems out there, so I challenge you to study multiple systems and build one that is unique to you.

        Another thing to mention is that Mailbox, IFTTT, and Evernote will change and this trick might not be available for long. So remember this: the best system is not the one technology can solve, but the one that fits beyond the current state of our resources. The best productivity system can adapt and change with the times. With that, have fun with this little Mailbox + Evernote + IFTTT Lifehack!

        What do you think? Share this with someone you think would appreciate this little trick, and let me know in the comments how else you might use these tools together!

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        Josh Medeski

        Front-End Developer

        Grid of CMS The Beginner’s Guide to Content Management Systems Why Afternoon Procrastination Happens And How To Deal With It Everything You Need To Know About OS X Mavericks ProTip: Mailbox + Evernote + IFTTT

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        Last Updated on May 14, 2019

        8 Replacements for Google Notebook

        8 Replacements for Google Notebook

        Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

        1. Zoho Notebook
          If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
        2. Evernote
          The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
        3. Net Notes
          If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
        4. i-Lighter
          You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
        5. Clipmarks
          For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
        6. UberNote
          If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
        7. iLeonardo
          iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
        8. Zotero
          Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

        I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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        In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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